Stanley County

School Board Meeting
September 11, 2000

The Stanley County School District, #57-1, Board of Education met in regular session September 11, 2000, 5:30 P.M., in the study hall of the high school building with Charlene Foster, Gary Johnson, Mary Beth Fravel, Steve Brown and John Bucholz present. Others in attendance were Superintendent Jerry Kleinsasser, Business Manager Kevin Merscheim and Principals Tony Glass and Denise Gebur.  Visitors were Sara Hagen, Eileen Aberle, John Moisan, Marsha Davenport, Kathryn Stewart, Henry Kosters, Mike Putnam, Shirley Swanson, Craig Rutschke, Danette Cronin, Steve Cronin, Charles Thompson, Brenda Stoeser and Lindsay Brown.

The meeting was called to order by President Charlene Foster at 5:30 P.M.

President Charlene Foster led the pledge of allegiance.

Brown moved, seconded by Bucholz, to adopt the agenda.  All voted aye.

Brown moved, seconded by Fravel, to approve the Consent Calendar as amended.  All voted aye.

        A.     Approve the amended minutes of Regular meeting of July 10, 2000

        Mary Beth Fravel was in attendance at the meeting.

        B.     Approve the Financial Reports

GENERAL FUND: Cash Balance, August 1, 2000 – 803,771.08; Receipts: Taxes – 10,546.21; Interest – 2,981.00; Admissions – 4,069.00; Misc. Revenue – 39.55; Eisenhower Grant – 4,405.22; State Aid – 78,489.83; TTL – 900.00; Distance Learning – 2,250.00; Drug Free Schools – 2,600.00; Title VI – 6,333.00; Yearbook Sales – 80.00; Bankhead Jones Funds – 7,271.97; Total Receipts – 119,965.78; Transfers into the Account 1,916.41; Total Available – 925,653.27; Disbursements – 164,020.28; Payroll 157,643.66; Transfer Out – 0; Cash Balance, August 31, 2000 – 603,989.33; CAPITAL OUTLAY: Cash Balance, August 1, 2000 – (16,002.11); Receipts: Taxes – 490.38; Interest – 227.42;  Total Receipts – 717.80; Transfers into the Account – 0; Total Available – (15,284.31); Disbursement – 23,227.17; Cash Balance, August 31, 2000 – (38,511.48); SPECIAL EDUCATION: Cash Balance, August 1, 2000 – 125,454.16; Receipts: Taxes – 753.72; Interest – 665.95; State Aid – 4,900.55; Special Education Tuition – 19,263.25; Total Receipts – 25,583.47; Transfers into the Account – 0; Total Available – 151,037.63; Disbursements – 7,680.52; Payroll – 7,966.10; Cash Balance, August 31, 2000 – 135,361.01; UNEMPLOYMENT: Cash Balance, August 1, 2000 – 20,120.14; Interest – 0; Total Receipts – 0; Total Available – 20,120.14; Disbursements 1,742.68; Cash Balance, August 31, 2000 – 18,377.46; FOOD SERVICE: Cash Balance, August 1, 2000 – (13,118.25); Receipts: Sales – 2,323.35; Food Reimbursement – 0; Community & Youth Inv. – 0; Total Receipts – 2,323.35; Transfer into the Account – 0; Total Available – (10,794.90); Disbursements – 200.52; Payroll – 2,741.64; Cash Balance, August 31, 2000 – (13,737.06);  TRUST & AGENCY FUND: Cash Balance, August 1, 2000 – 684,260.33; Receipts: Interest – 3,075.34; Resale – 486.25; Cheerleaders – 942.75; Kids in Need – 75.00; Orton School – 10.00; Shooting Shirts – 615.00; Total Receipts – 5,204.34; Transfers into the Account – 0; Total Available – 689,464.67; Disbursements – 1,495.06; Transfers Out – 0; Cash Balance, August 31, 2000 – 687,969.61.

         C.     Note Budget Report

    D.  Approve the Regular Bills

A&Z Music, Equipment & Supplies – 673.00; Advantage Learning Systems, Software – 19,719.31; American Linen Supply, Supplies – 128.18; AMOCO, Gas – 177.11; Anderson Tire Co., Repairs – 267.95; Della M. Andres, Finger Printing – 39.00; Associated School Board of South Dakota, Registration – 320.00; Associated School Board of South Dakota, Property Insurance – 21,000.59; AT&T, Telephone – 24.66; AT&T, Telephone – 3.77; 22X, Supplies – 46.00; Avera Pace, Fees – 120.00; Baker’s Plays, Supplies – 50.13; Best Business Products, Repairs & Supplies – 960.69; Buhl’s, Repairs – 50.82; Capital Sports, Supplies – 34.98; Cellular One, Cell Phone – 46.88; Chandlers, Repairs – 70.00; Christy Lumber, Repairs – 227.21; Country General, Repairs – 92.96; 22X, Tuition – 4,049.05; Crucial Technology, Equipment – 5,019.66; Dakota Mill and Grain, Supplies – 185.00; Dakota Sports, Supplies – 167.45; Dakota Supply Group, Repairs – 296.90; Dakotamart, Supplies – 81.78; Data Comm. Warehouse, Equipment – 2,857.00; Dean Foods, Food – 605.83; Demco, Supplies – 135.98; Dramatists Play Service, Supplies – 38.88; EBSCO, Library Media – 2,093.98; Sylvia M. Ecoffey, Finger Printing – 39.00; Envirotech Waste Service, Utilities – 360.23; Michael S. Falconer, Finger Printing – 39.00; Family Fun, Periodicals – 12.95; The Family Handyman, Periodicals – 18.97; Food Service of America, Food – 2,229.30; City of Fort Pierre, Utilities – 2,543.97; Samuel French, Inc., Supplies – 42.25; Denise Gebur, Travel – 80.00; GFG Food Service, Food – 1,853.31; Glass Products, Repairs – 3,451.92; Golden West Telephone, Telephone – 174.72; Grizzly Imports, Supplies – 1,740.59; Harker’s, Food – 2,619.83; Harlow’s Bus Sales, Repairs – 35.53; Hipple Printing, Minutes & Advertising – 984.36; Hogg Restaurant Service, Food – 408.90; Hollywood Box Office, Postage -  481.15; Houghton Mifflin Co., Textbooks – 31.91; Impact Schools of South Dakota, Dues – 288.60; JDL Technologies, Supplies – 1,165.00; Kelly Inn, Lodging – 384.00; Klein’s Office Plus, Supplies – 731.36; Arlene Krueger, Travel – 238.00; Leidholt, McNeely & Leidholt, Repairs & Equipment – 7,692.20; Lucent Technologies, Telephone – 24.01; Landmark Business Systems, Supplies – 387.95; Mailbox Magazine, Subscription – 49.90; Mainstay Suites, Lodging 588.00; May-Adam-Gerdes-Thompson, Prof. Services – 603.66; McGraw-Hill, Textbook 47.76; McLeod’s Printing, Supplies – 217.65; McLeod USA, Telephone – 70.30; Metz Baking, Food – 205.24; Montana Dakota Utilities, Natural Gas – 38.18; Moodie Implement, Repairs – 69.66; Nivo International, Supplies – 400.00; Carol Olson, Travel 69.02; Olson Plumbing, Repairs – 41.87; PBS Video, Library Media – 109.70; Pegler/Sysco, Food – 148.75; Pepper at Eckroth, Supplies – 239.45; R&M Appliance, Repairs – 225.00; Right Turn, Tuition – 400.00; Robin’s Water, Utilities – 94.15; SDHSAA, Insurance – 466.60; Safe Dakota, Alarm Maintenance – 92.35; Samco Communications, Telephone System – 23,409.00; School Specialty, Supplies – 2,010.05; Vickie Schumacher, Supplies – 4.89; Ronald L. Schur, C.P.A., Auditor – 8,750.00; Scott Foresman, Textbooks – 1,298.43; SD Bureau of Administration, Supplies – 3.27; SDHS Coaches Association, Dues – 595.00; Security Lock Smith, Supplies – 656.19; Simplex, Repairs – 2,266.00; Software Services, Prof. Services – 247.50; South Dakota School Superintendents Association, Fees – 100.00; Gary Spencer Construction, Repairs – 610.00; 22X, Prof. Services – 2,887.75; Melanie A. Stampe, Finger Printing – 39.00; Stanley County Booster Club, Ticket Takers – 126.00; State Publishing, Supplies – 493.55; Teacher’s Helper, Supplies – 28.30; Teacher Treasures, Supplies – 23.92; Thomson Learning, Textbooks – 1,516.30; Clifford and Peggy Tibbs, Mowing Lawns – 250.00; Town & Ranch Market, Supplies – 425.40; Walmart, Supplies – 1,390.22; Weekly Reader, Periodicals – 1,937.64; West Central Electric Co., Utilities – 162.96; White House Inn, Lodging – 223.80; Curtis A. Wilbur, Finger Printing – 39.00; Youngberg & Sons, Repairs – 857.39; Zander Auto Parts, Repairs – 30.21; GRAND TOTAL BILLS APPROVED $142,202.77.  (A more detailed listing is in the Administration Office of the Elementary Building.

        E.     Note Imprest Expenses

University of South Dakota, Reading Recovery – 220.00; UPS, Postage – 13.70; SD Revenue Department, License Fees – 9.00; Norm Lingle, Official – 55.00; Steve Rounds, Official – 55.00; Lowell Somsen, Official – 55.00; Kelly Stout, Official – 55.00; TOTAL IMPREST EXPENSES – $462.70.

        F.     Approve Letter of Intent

        Sylvia Ecoffey – Special Ed. Ass’t - $6.45

        Melanie Stampe – Special Ed. Ass’t - $6.45

Henry Kosters, representing the Associated School Boards of South Dakota, explained the procedure that is used during the hiring of a new superintendent if the Stanley County School Board contracts with the Associated School Boards and McPherson and Jacobson Consultants.  The cost of this service is $3400 plus travel expenses to a maximum of $4,000 plus expenses.  If the service is not used, the notice of the vacancy will be publishing in the teacher placement bulletin and on the teacher placement web page. This proposal will be discussed at a later date.

John Moisan, representing the Stanley County Parents Organization, thanked the school for sending the information sheets for the organization home with the students for parents to consider.  The group has noticed improvements in the news releases from the school during the past month.  The procedure used for students who drop out of school was discussed, and it was requested that this procedure be in written form.  The procedure to review the list of suggestions proposed at the August meeting was discussed.  President Charlene Foster appointed Mary Beth Fravel and John Bucholz to represent the Board on a committee with two members of the parent organization to prioritize these suggestions and return the results to the Board for future review. 

Mike Putnam, representing the junior class, presented a proposal to allow the junior class to have open campus the same as the senior class.  The requirements would be a student must have an average grade-point average of 3.0 or an average grade of eighty eight (88) for their freshman and sophmore school years.  The averages will be recalculated each semester and would include the same rules as the open study hall policy.  Parental approval would be required before the student could take advantage of this privilege.  The Board commended the students for the work completed on this proposed policy.

Bucholz moved, seconded by Brown, to require a written policy proposal to be presented at the October Board meeting.  All voted aye.

Principal Denise Gebur reported the elementary school’s calendar of events for the next thirty days.  School pictures will be September 14, school night for scouting will be at 7 P.M. on September 14, rural school pictures will be September 15, the Water Festival at the Discovery Center for the fourth grade will be on September 22, parent/teacher conferences will be September 25 and 26, homecoming coronation will be on September 28, homecoming festivities will be September 29, early childhood screening will be October 2, staff development will be a 2:30 P.M. on October 4, and there will be no school on October 9.  Jenifer Palmer has received a developmental grant for presenting the hands on math program via video conferencing to a classroom within the state.  The STAR and Advance reading programs were discussed.

Principal Tony Glass presented the class listing and the enrollments in each class.  The middle and high school student enrollment as of September 8 was three hundred eleven (311).  High school students are announcing activities on radio station KCCR XS-95 each morning at 7:40 A.M.  The security cameras are in place and are operational in the high school building.  The current listing of the improvement committees were presented.  The result of the STAR math and reading will be available at the parent/teacher conferences on September 25 and 26.  It was suggested to pay someone to update the school’s web page in order to keep the information current.

Brown moved, seconded by Bucholz, to go into Executive Session according to SDCL  1-25-2 at 7:13 P.M. for personnel reasons.  All voted aye.

President Charlene Foster declared the Board out of Executive Session at 7:59 P.M.

President Charlene Foster declared a recess until 7:59 P.M. for the purpose of the school board members to visit with teachers during the school’s open house.

President Charlene Foster declared the Board back in session at 8:30 P.M.

Johnson moved, seconded by Brown, to approve the public school exemption applications as presented.  All voted aye.

Brown moved, seconded by Johnson, to approve the open enrollment applications as presented.  All voted aye.

Superintendent Jerry Kleinsasser reported the school enrollment as of September 8, 2000 was 582 which is five less than last year’s enrollment.

Superintendent Jerry Kleinsasser presented a request from the Central South Dakota Enhancement District for membership in the organization.  This is a regional economic development district.  Cities and counties have agreed to help finance the district through annual membership dues and school districts have been invited to participate in supporting these districts.  The Board took no action of the proposal.

Business Manager Kevin Merscheim reported a fuel quote was received from Gales Gas, Inc., for the purchase of propane for the rural schools on August 29 at a price of $0.85 per gallon.

Business Manager Kevin Merscheim presented a list of used school equipment that needs to be surplused and auctioned during a local sale.

Brown moved, seconded by Fravel, to designate the presented list of equipment as surplus property and require this equipment be sold at an auction, or if not sold, the equipment will be destroyed according to SDCL 6-13-1.  All voted aye.

Superintendent Jerry Kleinsasser reported the annual Associated School Board of South Dakota School Law Seminar would be held at the Ramkota in Pierre on October 4.  The area legislative meeting would be held on October 18 at the Ramkota.

Superintendent Jerry Kleinsasser reported the October Board meeting would be on Tuesday, October 10, at the Hayes School with the distance-learning equipment being used to broadcast the meeting back to the study hall in the middle school.

Board member Gary Johnson congratulated the students in extra-curricular activities for starting this year with impressive records. 

The Board requested the Administration draft a letter to Derksen Floors in appreciation for the replacement of the wood floor in the Parkview gymnasium.

The Administration was requested to investigate the Cisco training for students, which started this year in the Pierre School’s.

Brown moved, seconded by Bucholz, to adjourn at 8:56 P.M.  All voted aye.

Charlene Foster, President                                   

Kevin Merscheim, Business Manager