Board Minutes 2003 June

The Stanley County School District, #57-1, Board of Education met in regular session June 9, 2003, 5:30 P.M., in the High School Study Hall with Gary Johnson, Mitch Norman, John Moisan, Mary Beth Fravel and John Bucholz present. Others in attendance were Superintendent Larry Jaske, Business Manager Kevin Merscheim and Principals Merry Bleeker and Kevin Mutchelknaus. Visitors were Mary Askren, Shirley Swanson, Craig Rutschke, Lyman Chase and many honored students and their families.

President Gary Johnson called the meeting to order at 5:30 P.M.

President Gary Johnson led the pledge of allegiance.

Norman moved, seconded by Moisan, to adopt the agenda. All voted aye.

Fravel moved, seconded by Norman, to approve the Consent Calendar as amended. All voted aye.

A. Approve the minutes of the regular meeting of May 12, 2003.

B. Approve the Financial Reports

GENERAL FUND: Cash Balance, May 1, 2003 – 523,869.15; Receipts: Taxes – 404,266.12; Interest – 1,083.21; Rentals – 1.00; Misc. Revenue – 475.80; Yearbook Sales - $724.97; Title 1 – 10,392.60; Title II – 5,923.39; Title V – 1,428.88; Drug Free Schools – 300.00; State Aid – 91,604.00; E-Rate Reimbursement – 1,053.66; School To Work Grant – 7,687.37; Total Receipts – 524,941.00; Transfers into the Account – 25,030.75; Total Available – 1,073,840.90; Disbursements – 93,657.34; Payroll – 147,493.83; Transfer Out – 14.95; Cash Balance, May 31, 2003 – 832,674.78; CAPITAL OUTLAY: Cash Balance, May 1, 2003 – 23,647.73; Receipts: Taxes – 77,869.38; Interest – 118.52; School To Work Grant – 31,565.51; Total Receipts – 109,553.41; Transfers into the Account – 0; Total Available – 133,201.14; Disbursement – 15,836.38; Cash Balance, May 31, 2003 – 117,364.76; SPECIAL EDUCATION: Cash Balance, May 1, 2003 – 191,924.81; Receipts: Taxes – 93,113.80; Interest – 281.48; State Aid – 5,335.28; 94-142 Funds – 759.00; Preschool Grant – 637.50; Total Receipts – 100,127.06; Total Available – 292,051.87; Disbursements – 5,244.97; Payroll 21,882.54; Cash Balance, May 31, 2003 – 264,924.36; PENSION FUND: Cash Balance, May 1, 2003 – 7,060.66; Receipts: Taxes – 20,606.63; Interest – 0; Total Receipts – 20,606.63; Total Available – 27,667.29; Disbursements – 0; Cash Balance, May 31, 2003 – 27,667.29; FOOD SERVICE: Cash Balance, May 1, 2003 – (18,753.84); Receipts: Sales – 8,998.61; State Food Reimbursement – 7,905.16; Community & Youth Inv. – 5,049.00; Total Receipts – 21,952.77; Transfers into the Account – 0; Total Available – 3,198.93; Disbursements – 9,175.11; Payroll – 11,462.07; Cash Balance, May 31, 2003 – (17,438.25); TRUST & AGENCY FUND: Cash Balance, May 1, 2003 – 486,752.38; Receipts: Interest – 1,055.58; Class of 2003 97.50; Class of 2004 – 312.00; Triple S Group – 1,015.00; Regional Gymnastics – 169.97; Coaches – 3,021.18; Wellness Program – 50.00; Post Prom – 126.00; Impact Aid – 237,885.00; Total Receipts – 243,731.93; Transfers into the Account – 6,467.05; Total Available – 736,951.36; Disbursements – 12,010.00; Transfers out of the Account 0; Cash Balance, May 31, 2003 – 724,941.36.

C. Note Budget Report

D. Approve the Regular Bills

ALA Graphics, Supplies – 77.00; All-Around Graphics, Supplies & Awards – 678.75; American Linen, Supplies – 298.09; Amoco, Gas – 678.49; Auto Owners, Insurance – 375.22; BankWest, Capital Outlay Certificates – 78,223.75; Shari Beeghly, Mileage – 348.00; Best Business Products, Supplies – 549.72; 22X, Tuition – 231.00; Merry Bleeker, Meals & Annual Physical – 147.00; Buhl’s, Supplies – 38.90; 22X, Prof. Services – 90.00; Capstone Press, Equipment – 1,460.30; Cass Clay, Food – 1,419.70; Cellular One, Cell Phones – 96.35; Central Supply, Supplies – 97.06; Christy Lumber, Repairs – 398.94; Chase Cooper, Tuition – 75.00; Dakota One Stop, Supplies – 77.11; Deis Enterprises, Green Fees – 500.00; E&R Mailers, Postage – 480.55; Earthgrains, Food – 312.18; Kathy Ellenbecker, Prof. Services – 2,087.84; Envirotech Waste Services, Waste Disposal – 556.84; Fairfield Inn, Lodging – 74.00; City of Fort Pierre, Utilities – 4,400.13; Ann Foster-Douglas, Supplies – 13.08; Gateway 2000, Equipment 49,412.00; GFG Food Service, Food – 460.12; Glass Products, Repairs – 208.08; Golden West Telephone, Telephone – 294.38; Gray Lines, Chartered Bus – 1,218.00; The Great Escape, Repairs – 43.08; H&H Repair, Repairs – 299.18; Harker’s, Food – 1,133.16; Hipple Printing, Minutes & Advertising – 231.49; Peggy Huber, Mileage – 17.85; Larry Jaske, Prof. Services – 1,000.00; Connie Johnson, Mileage – 591.02; Klein’s Office Plus, Supplies – 14.03; Kmart, Supplies – 98.82; Matthew Bender, Supplies – 53.80; Kevin Merscheim, Prof. Services & Mileage – 537.40; Miller Studio, Supplies – 32.96; Montana Dakota Utilities, Utilities – 102.02; Moodie Implement, Repairs – 259.59; NASSP, Nat’l Honor Society – 120.00; Nat’l Association of Educational Office Personnel, Membership – 80.00; Olson Plumbing, Repairs – 491.53; Perma-Bound, Equipment – 427.95; Phillip 66 Company, Gas – 46.13; Photos To Go, Supplies – 31.92; 22X, Prof. Services – 1,492.00; Pierre Flower Shop, Repairs – 1,207.20; Pierre Solid Waste, Garbage – 5.29; Positive Promotions, Supplies – 94.17; Praxair, Supplies – 393.32; Qwest, Telephone – 418.54; Reinhart, Food – 1,138.89; Renaissance Learning, Equipment – 3,076.95; Right Turn, Tuition – 668.55; 22X, Prof. Services – 6.20; Robin’s Water Cond’ting, Water – 33.70; Lois Russell, Prof. Services – 215.00; Santel Communications, Repairs – 35.00; Schmitgen Electric, Repairs – 45.92; SD Association of Educational Office Personnel, Membership – 60.00; SD State Library, Library Media – 23.99; Nathanaial Smith, Tuition – 75.00; Software House International, Equipment & Supplies – 4,288.00; South Dakota SFSA, Registration – 150.00; 22X, Prof. Services – 2,696.55; State Publishing, Supplies – 353.67; Super 8 Motel, Lodging – 276.00; Town & Ranch Market, Supplies & Food – 531.89; Upstart, Supplies – 198.00; Will Vogel, Tuition – 75.00; Walmart, Supplies – 452.92; Wegner Auto, Supplies – 240.00; West Central Electric, Utilities – 326.03; Witte’s Welding, Repairs – 211.50; World Almanac Education, Periodicals – 17.49; Wrangler Motor Inn, Lodging – 110.00; WR/LJ Rural Water, Water – 50.00; Youngberg & Sons, Repairs & Supplies – 1,647.00; Zander Auto Parts, Supplies – 235.49; GRAND TOTAL BILLS APPROVED - $171,788.77. (A more detailed listing is in the Administration Office of the Elementary Building.

E. Note Imprest Expenses

Katherine Van Cleave, Meals – 53.00; DCI, Background Check – 39.00; Tiffany Tate, Background Check - $39.00; First National Bank, Student of the Year – 100.00; Jones Co. Schools, Entry Fees – 90.00; Kadoka School, Entry Fees – 240.00; Miller School, Entry Fee – 70.00; Winner Schools, Entry Fee – 80.00; Tim Burgard, Meals – 270.00; Dave Tate, Meals – 896.00; Broadland Golf Course, Golf Fees – 108.00; Chamberlain Schools, Golf Fees – 168.00; Lee Park Golf Course, Golf Fees – 54.00; Moccasin Creek, Golf Fees – 60.00; Mobridge Country Club, Golf Fees – 55.00; TOTAL IMPREST EXPENSES – $2,322.00.

F. Approve Contracts

Kim Doherty - $30,833.00 – Learning Center

Denise Overweg - $26,500.00 – Hayes School

Joyce Larsen - $1.00 – Volleyball Assistant

Guy Hunter - $8,442.00 – Athletic Director

Karen Duenwald - $25,200.00 – Middle School English

The Board recognized the following students for achieving a 4.0 grade-point average for the fourth quarter. President Gary Johnson and Superintendent Larry Jaske presented the certificates.

Taylor Olson Natacha Arneson

Kayln Eulberg Jessica Gillaspie

Michaela O’Daniel Trevor Swanson

Mason White Christa Wolf

Rafe Boren Bailey Heninger

Robby Jeffries Jacob Miller

Clayton Reinhard Josh Rogers

Kenna Wieczorek Megan Arneson

Taryn Carter Tory Deal

Kyle Johnson McKayla Lind

Marli Masteller Dylan White

Thomas Tolton Wyatt Johnson

Chantry Norman Shantel Norman

Samantha Ostarello Chad Wieczorek

Tyler Coverdale Sarah Jeffries

Lindsey Rogers Amanda Deis

Marissa Jacobsen Anthony Bobby

Ashley Stampe Stacy Huss

Jamie McQuistion Kayleen Stoeser

Danyelle Angyal Lee Fosheim

Chandler Bartholomew Logan Hall

Lina Mann Triniti Sowards

Federico Scioli Will Vogel

Superintendent Larry Jaske presented the bids received for the repair of the high school roof. These bids are as follows:

Weather All Roofing (Spray on Urethane Roof)

Deck A Deck B Deck C Deck D

$12,320 $22,680 $7,711 $5,140

Total Bid $47,851.00

Four Season Roofing, Inc. (Spray Polyurethane Roof)

Deck A Deck B Deck C Deck D

Combined $31,500 Combined $5,950

Total Bid $37,450.00

Four Season Roofing, Inc. (Durolast Single-ply Membrane Roof)

Deck A Deck B Deck C Deck D

Combined $50,212.50 Combined $5,950.00

Total Bid #56,162.50

Chase Roofing & Sheet Metal, Inc. (Single-ply Membrane Roof)

Deck A Deck B Deck C Deck D

Combined $45,674 $11,368 $1,120

Valley Repair $2,880

Total Bid $61,042.00

Architectural Roofing & Sheet Metal, Inc.

No Bid

Fravel moved, seconded by Norman, to accept the bid from Four Season Roofing Inc., the amount of $37,450.00 pending the proof of a ten-year warranty on all the roofing decks and the checking of all performance references. All voted aye.

Business Manager Kevin Merscheim presented the results of banking proposals to receive the maximum amount of the interest on investments for the 2003-2004 school year. The quotations received were as follows:

Current Rates Checking Savings CD’s

First National Bank 1.55% 1.75%

American State Bank 2.50%

Proposed Rates

Wells Fargo Banks 1.25% 1.50% (No Penalty)

Bank West Bank .90% 1.95% (One Year)

1.25% (One Year - No Penalty)

First National Bank 1.76%

American State Bank 2.50%

The Board reviewed the information and recommended no change to the current investment policy.

Norman moved, seconded by Moisan, to declare a 1991 John Deer snow blower as surplus property and will receive sealed bids in the future for the sale. All voted aye.

Moisan moved, seconded by Bucholz, to approve the bid received from Gray Line of the Black Hills for the three-year chartered bus service at the cost of $1.79 per mile for the forty-seven (47) passenger bus and $1.50 per mile for the thirty (30) passenger bus service starting July 1, 2003. All voted aye.

Principal Merry Bleeker reported that the elementary students finished the year with a concert and a picnic. Report cards are being distributed at the current time. The result of the Dakota STEP test will be arriving for review in the near future. The proposed changes to the Elementary Student and Faculty Handbooks will be presented on June 30. The artist in the schools program has been approved for next fall for kindergarten through fifth grade students.

Principal Kevin Mutchelknaus reported the summer school program has started and will continue through June 20. Prospective teachers are being interviewed to fill open positions in the middle and high school for the 2003-2004 school year. The Administration thanked the custodial staff for their work during the school year and for the work at the graduation ceremony. Many positive comments have been received about this year’s graduation ceremony.

Norman moved, seconded by Bucholz, to approve the open enrollment applications for students #57001199807255 and #57001199807256. All voted aye.

Moisan moved, seconded by Bucholz, to publish salaries for the 2003-2004 school year. All voted aye.

Nicki Abels-Activity-2,720.00; Brenda Bak-32,458.00; Brenda Bak-Activity-1,535.00; Shari Beeghly-29,875.00; Merry Bleeker-49,000.00; Steven Brown-Activity-1,025.50; Tim Burgard-29,625.00; Tim Burgard-Activity-6,540.00; Glennys Case-36,004.44; Pamela Cwach-28,325.00; Pamela Cwach-Activity-2,261.00; Kim Doherty-30,833.00; Brian Doherty-32,658.00; Linda Drewes-29,225.00; William Ellwanger-33,108.00; William Ellwanger-Activity-2,541.00; Cindy Erickson-9.05; Michael Falconer-29,208.00; Michael Falconer-Activity-5,034.00; Lori Gloe-10.30; Brita Griese-29,300.00; Debra Harrison-29,805.00; Debra Harrison-Activity-1,652.00; Maxine Hauck-10.65; Bradley Heer-8.55; Leroy Heibel-34,608.00; Leroy Heibel-Activity-2,289.00; Craig Heller-Activity-2,995.00; Louise Hostler-11.90; Phillip Hubbard-10.50; Michelle Humann-28,125.00; Michelle Humann-Activity-1,737.00; Guy Hunter-28,650.00; Guy Hunter-Activity-8,735.00; Larry Jaske-60,000.00; Connie Johnson-29,625.00; Fritz Keller-8.00; Ruth Kilber-9.92; Arlene Krueger-39,247.16; Marcy Kuper-9.60; Joyce Larsen-29,350.00; Joyce Larsen-Activity-1.00; Gloria Lawrence-10.50; Steve Leber-26,825.00; Bonnie Libner-12.02; Larry Ludemann-11.30; Daniel Mach-29,608.00; Daniel Mach-Activity-1,999.00; Rhonda Matt-Activity-2,051.00; Clint Menning-8.70; Kevin Merscheim-59,644.32; Jennifer Milliken-27,675.00; Jennifer Milliken-Activity-1,904.00; Kevin Mutchelknaus-58,000.00; Connie Nold-Activity-441.00; Lori Norman-8.05; William Olander-35,200.00; William Olander-Activity-5,082.00; Mary Olson-32,458.00; Carol Olson-9.35; Denise Overweg-26,500.00; Jenifer Palmer-30,100.00; Jenifer Palmer-Activity-3,070.00; Geoffrey Reed-28,325.00; Geoffrey Reed-Activity-2,121.00; Carolyn Riter-33,204.44; Tom Rogers-31,054.44; Tom Rogers-Activity-3,270.00; Barbara Rose-33,754.44; Lois Russell-30,850.00; Craig Rutschke-29,998.80; Susan Schanzenbach-12.10; Marian Schmidt-8.60; Larae Schoenfelder-8.60; Jamie Schultz-Activity-441.00; Vickie Schumacher-18,500.00; Maria Scott-31,804.44; Karen Sharp-13.05; Kathleen Siebrasse-17.28; Kathleen Siebrasse-Activity-1,799.00; Laura Snow-29,625.00; Laura Snow-Activity-3,936.00; Debra Snyder-28,558.00; Debra Snyder-Activity-2,226.00; Barbara Sogaard-36,904.44; Karen Somsen-30,675.00; Cheryl Sorenson-29,875.00; Wilma Staples-8.15; Suzanne Stoeser-8.70; Diane Stofferahn-37,854.44; Shirley Swanson-36,837.44; Dave Tate-32,079.44; Dave Tate-Activity-6,540.00; Katherine Van Cleave-31,158.00; Katherine Van Cleave-Activity-2,439.00; Krystal Whitley-Activity-441.00; Jeri Wilcox-37,23744; Janet Williams-12.50.

President Gary Johnson declared the Board in recess at 7 P.M. for the purpose of a public hearing on the proposed 2003-2004 fiscal year budget.

Business Manager Kevin Merscheim detailed the published 2003-2004 fiscal year budget. A detailed listing was presented showing the increases and decreases in the budget. Graphs were also presented for revenues, expenditures, budget and fund balance estimates. This budget will be adjusted again for the regular July Board meeting with the final approval being planned for August.

President Gary Johnson declared the Board back in session at 7:40 P.M.

Business Manager Kevin Merscheim recommended the General Fixed Assets Capitalization Policy be amended to increase the reported value of equipment to $3,000 and $25,000. The Department of Legislative Audit and the school auditor also recommended this policy change.

Fravel moved, seconded by Moisan, to approve the recommended changes to the General Fixed Assets Capitalization Policy. All voted aye.

Business Manager Kevin Merscheim reported the estimated loss for the food service program will be $13,000 this year. It was recommended to transfer this amount from the general fund to the food service account before June 30, 2003.

Norman moved, seconded by Bucholz, to transfer $13,000.00 from the general fund to the food service account before June 30, 2003. Johnson, Bucholz, Fravel and Norman voted aye. Moisan voted no.

Superintendent Larry Jaske reported on the recent Impact Aid meeting in Hill City and the proposed legislation from the school represented at the meeting. The Pierre and Stanley County Schools are investigating nursing services for next year for the dispersing of medications issue. August 13, 14 and 15 will be the Associated School Boards of South Dakota Convention in Sioux Falls, and a Stanley County School Board member needs to be designated for that convention.

The Board requested a special meeting on June 30, 2003, at 7 P.M. to approve payment of year-end bills and any proposed policy handbook changes.

Fravel moved, seconded by Moisan, to adjourn at 8:05 P.M. All voted aye.

Gary Johnson, President

Kevin Merscheim, Business Manager