Stanley County

The Stanley County School District, #57‑1, Board of Education met in regular session July 14, 2003, at 5:30 P.M. in the computer lab of the elementary building with Gary Johnson, Mary Beth Fravel, John Bucholz, Mitch Norman and John Moisan present. Others in attendance were Superintendent Larry Jaske, Business Manager Kevin Merscheim and Principal Kevin Mutchelknaus. Visitors were Mary Askren, Craig Rutschke, Shirley Swanson and Ann Sheridan. 

The meeting was called to order by President Gary Johnson at 5:30 P.M. 

President Gary Johnson led the pledge of allegiance. 

Moisan moved, seconded by Bucholz, to adopt the agenda as amended. All voted aye. 

Norman moved, seconded by Bucholz, to approve the Consent Calendar. All voted aye. 

A.    Approve the minutes of Regular meeting of June 9, 2003, and Special meeting June 30, 2003. 

           B.               Approve the Financial Reports 

GENERAL FUND: Cash Balance, June 1, 2003 – 832,674.78; Receipts: Taxes – 86,893.83; Interest –1,734.69; National Minerals – 10,124.24; Misc. Revenue – 1,291.60; Yearbook Sales – 135.00; Title II – 2,566.57; Drug Free Schools – 1,528.12; State Aid – 91,413.94; E-Rate Reimbursement – 388.86; Total Receipts – 196,076.85; Transfers into the Account – 838.36; Total Available – 1,029,589.99; Disbursement –74,740.87; Payroll – 103,020.01; Transfer Out – 13,014.95; Cash Balance, June 30, 2003 – 838,814.16; CAPITAL OUTLAY: Cash Balance, June 1, 2003 – 117,364.76; Receipts: Taxes – 14,111.98; Total Receipts – 14,111.98; Transfers into the Account ‑ 0; Total Available – 131,476.74; Disbursement – 143,738.93; Cash Balance, June 30, 2003 – (12,262.19); SPECIAL EDUCATION: Cash Balance, June 1, 2003 –264,924.36; Receipts: Taxes – 16,938.97; Interest – 361.30; State Aid – 5,334.95; Total Receipts – 22,635.22; Total Available – 287,559.58; Disbursements – 12,410.27; Payroll – 35,949.29; Cash Balance, June 30, 2003 – 239,200.02; PENSION FUND: Cash Balance, June 1, 2003 – 27,667.29; Taxes – 3,685.07; Interest – 1.06; Total Receipts – 3,686.13; Total Available – 31,353.42; Disbursements - 0; Payroll – 30,656.26; Cash Balance, June 30, 2003 – 697.16; FOOD SERVICE: Cash Balance, June 1, 2003 ‑ (17,438.25); Receipts: Sales – 6,218.62; Food Reimbursement – 7,373.59; Community & Youth Inv. – 3,931.40; Total Receipts – 17,523.61; Transfer into the Account – 13,000.00; Total Available – 13,085.36; Disbursements – 4,828.35; Payroll – 12,640.65; Cash Balance, June 30, 2003 – (4,383.64); TRUST & AGENCY FUND: Cash Balance, June 1, 2003 – 725,441.36; Receipts: Interest – 1,148.20; Band – 135.50; Bright Ideas – 25.00; Triple S Group – 106.00; Coaches Fundraiser – 6,342.30; Total Receipts – 7,757.00; Transfers into the Account – 3,264.61; Total Available – 736,462.97; Disbursements – 8,199.98; Transfers Out ‑ 0; Cash Balance, June 30, 2003 – 728,262.99. 

              C. Note Budget Report 

              D. Approve the Regular Bills 

Additude, Periodicals – 19.97; Amateur Wrestling News, Periodicals – 33.00; American Guidance Service, Supplies – 34.45; Arts & Activities, Periodicals – 24.95; Associated School Boards of South Dakota, Property Insurance – 38,291.00; Associated School Boards of South Dakota, Workman’s Comp – 15,689.00; Associated School Boards of South Dakota, Annual Dues & Registration – 1,119.02; The Band Shoppe, Supplies – 150.10; 22X, Tuition – 2014.05; Bottom Line Welding, Repairs – 55.00; Brodart, Supplies – 117.85; Brooklyn Publishers, Supplies – 27.50; Bureau of Administration, Telephone – 68.42; Capstone Press, Library Media – 1,647.70; Carolina Biological, Supplies 2,677.08; Children’s Library Resource, Library Media – 82.78; Childswork/Childsplay, Supplies – 88.37; Christy Lumber, Repairs – 174.95; Cole Paper, Supplies – 4,102.00; Conoco, Gas – 44.29; Dakota Mill & Grain, Supplies – 493.75; Dakota One Stop, Gas – 201.50; Dakota Supply Group, Repairs – 72.69; Digital Scout, Supplies – 374.95; E&R Mailers, Postage – 159.99; Envirotech Waste Service, Waste Disposal – 556.84; First Dakota Enterprises, Roof Repair – 24,725.00; Flaghouse, Supplies – 53.40; Follett Educational, Textbooks – 203.20; City of Fort Pierre, Utilities – 3,237.47; Franklin Covey, Supplies – 42.62; Glencoe, Textbooks – 4,096.73; Glencoe/McGraw Hill, Supplies – 434.67; Globe Fearon, Supplies – 282.64; Golden West Telephone, Telephone – 225.53; Great Source Education, Textbooks – 497.61; Greenwood Publishing, Periodicals – 65.00; Hipple Printing, Advertising & Periodicals – 163.72; Hirsch Landscaping, Supplies – 130.00; Huron Daily Plainsman, Periodicals – 125.93; Larry Jaske, Pro. Services – 935.48; Klein’s Office Plus, Supplies – 51.48; Lakeshore Lifeskills, Supplies – 154.29; Mailbox Magazine, Periodicals – 74.85; Mason Crest Publishing, Library Media – 35.90; Medco, Supplies – 574.50; Melvin’s Flowershop, Supplies – 73.00; Montana Dakota Utilities, Natural Gas – 46.09; Moodie Implement, Repairs – 29.98; Moss Enterprises, Equipment – 9,740.00; Nasco, Supplies – 186.71; Nat’l Association of Federally Impact Schools, Membership – 519.00;  National Business, Dues – 95.00; Nat’l Council of Teachers, Membership – 68.00; NJL Associates, Textbooks – 390.00; Oasis Too, Water – 480.00; PCI Educational, Supplies – 341.88; Pepper At Eckroth, Supplies – 107.04; Perma-Bound, Library Media – 319.60; Positive Promotions, Supplies – 98.66; Praxair, Supplies – 45.69; Prentice Hall, Textbooks – 216.09; Prestwick House, Textbooks – 45.00; Quill Corporation, Supplies – 520.82; Geoffrey Reed, Tuition Reimbursement – 532.35; Tom Rogers, Repairs – 805.00; Royal Sport Shop, Accessories – 1,250.99; Safe Dakota, Alarm Maintenance ‑ 300.00; Ronald Schur, Prof. Services – 6,400.00; SD Department of Labor, Unemployment – 403.00; Smile Makers, Supplies – 61.65; Software Services, Repairs – 260.00; South Dakota Magazine, Periodicals – 17.00; Southwestern Publishing, Supplies – 1,852.50; 22X, Prof. Services – 1,354.87; State Publishing, Supplies – 43.80; Super Duper School Co., Supplies – 1,183.69; Supreme School Supply, Supplies – 169.43; Teen Vogue, Periodicals – 10.00; Technology and Inovation Education, Membership – 1,325.00; Titze Electric, Repairs – 205.82; Town & Ranch Market, Supplies – 15.98; Upstart, Supplies – 151.20; USA Today, Periodicals – 119.00; Winning Hoops, Periodicals – 44.95; WR/LJ Rural Water, Water – 40.00; Zander Auto Parts, Supplies – 8.98; GRAND TOTAL BILLS APPROVED $134,308.99. (A more detailed listing is in the Administration Office of the Elementary Building. 

              E. Note Imprest Expenses 

Best Western Motel, Lodging – 150.00; Phillip Hubbard, Meals – 57.00; DCI, Background Check – 78.00; VISA, Supplies – 57.52; Mike Cruse, Announcer – 37.50; TOTAL IMPREST EXPENSES ‑ $380.02.             

              F. Approve Letter Of Intent
                  Jamie Schultz – Study Hall Monitor - $8.00 per hour                                   

President Gary Johnson called for the conclusion of any old business. 

Business Manager Kevin Merscheim administered the oath of office to board members Gary Johnson and John Bucholz. 

Norman moved, seconded by Moisan, to nominate Gary Johnson and cast a unanimous ballot for Board President for the 2003-2004 school year. All voted aye. 

Johnson moved, seconded by Moisan, to nominate Mary Beth Fravel and cast a unanimous ballot for Board Vice President for the 2003-2004 school year. All voted aye. 

Fravel moved, seconded by Norman, to designate the First National Bank of South Dakota as depository for cash flow funds and the American State Bank, South Dakota FIT, BankWest, Wells Fargo and the First National Bank of South Dakota for funds not obligated during the fiscal period.  Gary Johnson, Kevin Merscheim and Larry Jaske will be authorized signators. All voted aye. 

Moisan moved, seconded by Bucholz, to designate the Business Manager as the custodian of all accounts. All voted aye. 

Bucholz moved, seconded by Norman, to designate the Capital Journal as the legal newspaper for all school board publications. All voted aye. 

Fravel moved, seconded by Moisan, to designate the Superintendent as Truant Officer for the Stanley County School District. All voted aye. 

Norman moved, seconded by Fravel, to authorize the Elementary Principal and the Superintendent as representatives of Title I and Special Education programs. All voted aye. 

Bucholz moved, seconded by Fravel, to authorize the Superintendent as authorized representative for consolidated grants, vocational education and school food programs and to authorize Larry Jaske to file the application for school assistance in federally affected areas (PL81‑874) and to act as the authorized representative of the applicant in connection with this application. All voted aye. 

Moisan moved, seconded by Norman, to authorize the Superintendent, Business Manager and Board President as authorized purchasing agents. All voted aye. 

Bucholz moved, seconded by Moisan, to authorize the Superintendent, Business Manager and Board President as authorized purchasing agents for federal surplus property. All voted aye. 

Fravel moved, seconded by Moisan, to approve the public school exemption forms as presented.  All voted aye. 

Moisan moved, seconded by Norman to approve the open enrollment for student #57001199807257.  All voted aye. 

The Associated School Boards of South Dakota convention will be held in Sioux Falls on August 13, 14 and 15, 2003.  President Gary Johnson was appointed as the voting delegate at the convention with Mitch Norman as the alternate. 

Business Manager Kevin Merscheim presented quotations from Cass Clay and Land ‘O Lakes for the purchase of milk for the 2003-2004 school year.  The quotations were as follows: 

     Cass Clay - $.138 per ½ pint of 2% Milk
     Land ‘O Lakes - $.137 per ½ pint of 2% Milk 

Moisan moved, seconded by Bucholz, to accept the quote from Land ‘O Lakes for the purchase of milk for the 2003-2004 school year.  All voted aye. 

Superintendent Larry Jaske reported information concerning the consolidated grants for the 2003-2004 school year.  The application addressed the cut in federal funds of $35,000, but the administration has balanced the budget with the remaining portion of the grants.  Superintendent Larry Jaske will attend the annual Superintendents’ Conference in July and the Impact Aid meeting in August.  The administration office will be closed July 24 and 25 for cleaning and will reopen on July 28.  It was noted that athletic practices will start on August 18 , 2003. 

Bucholz moved, seconded by Norman, to go into Executive Session according the SDCL 1-25-2 for personnel reason at 6:15 P.M.  All voted aye. 

President Gary Johnson declared the Board out of Executive Session at 6:27 P.M. 

Board member John Moisan detailed a proposal to combine the drug, alcohol and tobacco use by students policies each on a separate page of the student handbook.  This change would make it easier to find and follow the policies by students and parents.  Superintendent Larry Jaske was instructed by the Board to meet with the school attorney and review the proposed policy for legal reasons.  The Board will review the amended policy at the regular August Board meeting. 

The Board briefly discussed the future improvement of all the school buildings and grounds.