Board Minutes 2002 May

The Stanley County School District, #57-1, Board of Education met in regular session May 13, 2002, 5:30 P.M., in the high school study hall with Charlene Foster, John Bucholz, Mitch Norman, Gary Johnson and Mary Beth Fravel present. Others in attendance were Superintendent Larry Jaske, Business Manager Kevin Merscheim and Principals Merry Bleeker and Kevin Mutchelknaus. Visitors were Mary Askren, Shirley Swanson, John Moisan, Arlene Krueger, Craig Rutschke, Monte Scott, Matt Scott, Maria Scott, Christine White, Char Arneson, Natascha Arneson, Megan Arneson, Denise White, Mason White, Dylan White, Warren White, Travis Ruby, Fletcher Ruby, Dana Ruby, Kirsten Wilcox, Jeri Wieczorek, Lindsey Rogers, Kim Rogers, Josh Rogers, Jessica Gillaspie, Judy Gillaspie, Kathleen Siebrasse, Bill Ellwanger, Jeri Wilcox, Teri Heninger, Gayle Stover, Nicki Abels and Wanda Sieler.

The meeting was called to order by President Charlene Foster at 5:30 P.M.

President Charlene Foster led the pledge of allegiance.

Johnson moved, seconded by Fravel, to adopt the agenda as amended. All voted aye.

Bucholz moved, seconded by Norman, to approve the Consent Calendar. All voted aye.

A. Approve the minutes of the regular meeting of April 8, 2002

B. Approve the Financial Reports

GENERAL FUND: Cash Balance, March 1, 2002 – 526,330.16; Receipts: Taxes – 41,562.07; Interest – 921.85; Title 1 – 10,464.60; Misc. Revenue – 113.25; Rentals – 90.00; State Aid – 84,094.00; Yearbooks – 80.00; Class Size Reduction – 3,590.59; Total Receipts – 140,916.36; Transfers into the Account – 1,220.15; Total Available – 668,466.67; Disbursements – 101,239.35; Payroll – 97,690.40; Transfer Out – 0; Cash Balance, April 30, 2002 – 469,536.92; CAPITAL OUTLAY: Cash Balance, April 1, 2002 109,388.24; Receipts: Taxes – 4,218.59; Interest – 123.36; Total Receipts – 4,341.95; Transfers into the Account – 0; Total Available – 113,730.19; Disbursement – 20,600.00; Cash Balance, April 30, 2002 – 93,130.19; SPECIAL EDUCATION: Cash Balance, April 1, 2002 – 149,481.41; Receipts: Taxes – 6,435.90; Interest – 182.81; 94-142 Funds – 32,495.00; Preschool Funds – 1,547.00; Total Receipts – 40,660.71; Transfers into the Account – 0; Total Available – 190,142.12; Disbursements – 10,754.01; Payroll – 20,316.49; Cash Balance, April 30, 2002 – 159,071.62; UNEMPLOYMENT: Cash Balance, April 1, 2002 – 19,595.96; Total Receipts – 0; Total Available – 19,595.96; Disbursements - 0; Cash Balance, April 30, 2002 – 19,595.96; FOOD SERVICE: Cash Balance, April 1, 2002 – (12,876.44); Receipts: Sales – 10,213.67; Food Reimbursement – 7,004.36; Community & Youth Inv. - 4,419.80; Total Receipts – 21,637.83; Transfer into the Account – 0; Total Available – 8,761.39; Disbursements – 9,078.68; Payroll – 12,253.70; Cash Balance, April 30, 2002 – (12,570.99); TRUST & AGENCY FUND: Cash Balance, April 1, 2002 – 559,039.02; Receipts: Interest – 974.27; Big Dakota Volleyball – 540.80; FCCLA – 26.60; Bright Ideas – 69.00; Senior Parent Party – 210.00; Post Prom – 1,605.00; Impact Aid – 2,325.81; Total Receipts – 5,751.48; Transfers into the Account – 5,929.47; Total Available – 570,719.97; Disbursements – 14,465.29; Transfers Out – 0; Cash Balance, April 30, 2002 – 556,719.97.

C. Note Budget Report

D. Approve the Regular Bills

A&Z Music, Repairs – 704.52; Ace Hardware, Supplies – 34.99; All-Around T’s & Trophies, Awards – 596.50; American Linen, Repairs – 482.74; Amoco, Bus Gas – 283.19; Anderson Tire Co., Repairs – 48.43; Associated School Boards of South Dakota, Dues – 618.13; Auto Owners Insurance, Vehicle Insurance – 228.55; BankWest, Capital Outlay Certificates – 69,227.50; Best Business Products, Supplies – 187.48; Merry Bleeker, Travel – 37.32; Barbara Boltjes, Prof. Services – 281.78; Brimark Inn, Lodging – 140.00; Buhl’s, Repairs – 51.86; Bureau of Administration, Telephone – 146.54; Tim Burgard, Travel – 10.88; Capital Sports, Supplies – 9.98; Cellular One, Telephone – 9.26; Child and Adult Nutrition Services, Food – 118.20; Christy Lumber, Repairs – 731.93; Cole Papers, Supplies – 2,340.92; Dakota Mill & Grain, Supplies – 457.50; Dakota Supply Group, Repairs – 149.92; Dean Foods, Food – 1,998.02; Brian Doherty, Travel – 171.50; Pam Duncan, Book Fine Refund –14.95; Earthgrains Co., Food – 405.36; Elite Business Systems, Repairs – 407.50; Envirotech Waste Service, Waste Services – 1,101.68; Ferley Jewelry, Supplies – 16.00; Fort Pierre Body Shop, Repairs – 108.18; City of Fort Pierre, Utilities – 4,769.13; Gale’s Gas, Propane – 921.20; Games 2 Learn, Supplies – 319.90; GFG Food Service, Food – 3,590.80; Glass Products, Repairs – 25.30; Glencoe/McGraw Hill, Textbooks – 130.48; Golden West Telephone, Telephone – 242.63; Gray Lines, Bus Charters – 1,216.00; Haggerty’s Musicworks, Supplies – 143.85; Hammond & Stephens, Supplies – 310.36; Harcourt Brace Jovanovic, Supplies 1,536.61; Harker’s, Food – 1,777.13; Hermitage Are Co., Supplies – 66.42; Hipple Printing, Advertising – 381.88; Hogens Hardware, Supplies – 17.99; Holiday Inn Express, Lodging – 35.00; Hollywood Box Office, Postage 511.01; Hubert Co., Repairs – 17.29; Michelle Humann, Meals & Mileage – 82.70; Interstate Music Supply, Supplies – 109.66; Larry Jaske, Travel – 103.50; Jays Music, Supplies – 85.00; Johnson Controls, Repairs – 850.00; Jostens, Graduation Gowns – 1,147.77; Kelley Electronic, Repairs – 35.00; Kelly Inn, Lodging – 199.90; Klein’s Office Plus, Supplies – 249.64; Kmart, Supplies – 15.55; Arlene Krueger, Travel – 194.50; Love & Logic Institute, Registration – 356.00; MasterCard, Supplies – 39.98; The Master Teacher, Supplies – 177.55; May-Adam-Gerdes-Thompson, Prof. Services – 1,104.22; McLeod’s Printing, Supplies – 235.32; McLeod USA, Telephone – 79.80; MENC Publication Sales, Supplies – 25.00; Midwest Dairy Association, Supplies – 20.00; Miller Studio, Supplies – 40.00; Montana, Dakota Utilities, Utilities – 2,835.09; Morris, Inc., Supplies – 943.64; National Honor Society, Registration – 120.00; 22X, Tuition – 5,071.50; Oaks Hotel, Lodging – 56.00; Olson Plumbing, Repairs – 513.19; 22X, Tuition – 1,676.00; Jenifer Palmer, Meals – 64.00; Party Universe, Supplies – 36.48; PCI Educational Pub., Supplies – 119.85; Pepper At Eckroth, Supplies – 168.22; 22X, Professional Fees – 920.00; Pierre School District, Background Check – 19.50; Pierre Sold Waste, Repairs – 6.00; Pioneer Drama Service, Supplies – 156.86; Praxair, Supplies – 185.77; President’s Education, Awards – 21.50; Quill and Scroll Society, Awards – 47.80; Qwest, Telephone – 10.15; Ramada Inn, Lodging – 420.00; Red Flag Green Flag, Supplies – 155.27; Reinhart, Food – 1,981.42; Renaissance Learning, Supplies – 500.78; Riddell/All American, Supplies – 917.30; Right Turn, Tuition – 427.27; Robin’s Water Cond’ting, Water – 126.85; Runnings, Supplies – 71.10; SD Department of Health, County Health Nurse – 1,550.92; Safe Dakota, Repairs – 25.00; Samco Communications, Repairs – 45.00; Nancy Scheinost, Supplies – 20.00; School Specialty, Supplies – 153.44; SD Association Of Educational Personnel, Registration – 120.00; SD Department of Human Services, Prof. Services – 45.00; Service Reproduction Co., Supplies – 224.62; Kathleen Siebrasse, Meals – 64.00; Sioux Auto, Repairs – 176.68; Small Engine House, Repairs – 256.46; Laura Snow, Travel – 80.78; Software Services, Repairs – 633.75; SD State Archives, Fallen Son Project – 2.00; 22X, Travel – 344.89; 22X, Prof. Services – 4,881.20; Robert Standiford, Country Mowing – 700.00; Stanley County School District, Imprest Expenses – 2,003.94; State Publishing, Supplies- 218.64; TIE, Registration – 1,030.00; Titze Electric, Repairs – 790.00; Town & Ranch Market, Supplies – 1,304.64; US Environmental Protection Agency, Loan – 2,500.00; Katherine Van Cleave, Meals – 53.00; Walmart, Supplies – 448.37; West Central Electric, Utilities – 326.88; Krystal Kay Whitley, Background Check – 39.00; Donald and Rosemarie Yost, Parent Mileage – 633.63; Youngberg, Repairs – 114.00; Zander Auto Parts, Repairs – 9.98; GRAND TOTAL BILLS APPROVED $138,389.28.

E. Note Imprest Expenses

Robin Stoner, Mileage – 30.16; Oaks Hotel, Lodging – 167.50; SD FCCLA. Registration 323.00; Larry Jaske, Travel – 148.28; SDASBO, Registration – 130.00; SD Counselors Association, Registration – 290.00; Dept. of Revenue, License Fees – 5.00; Big Dakota Conference, Entry Fees – 40.00; Jones Co. Schools, Entry Fees – 80.00; Kadoka Schools, Entry Fees – 70.00; Pierre Schools, Entry Fees – 50.00; Winner Schools, Entry Fees – 80.00; Dunes Golf Complex, Green Fees – 500.00; Miller Schools, Entry Fees – 24.00; Mobridge Schools, Entry Fees – 40.00; Wessington Schools, Entry Fees – 20.00; Mike Lowry, Shipping – 6.00; TOTAL IMPREST EXPENSES – $2,003.94.

F. Reading Recovery Contract

Kathy Ellenbecker - $23,975.70

G. Approve Long-Term Substitute Contract

Ann Foster Douglas – Art - $12,500.00

The Board recognized the following students for achieving a 4.0 grade-point average for the third quarter. President Charlene Foster and Superintendent Larry Jaske presented the certificates.

Raff Boring Matt Scott

Bailey Heninger Travis Ruby

Zachary Jacobsen Chad Wieczorek

Josh Rogers Kirsten Wilcox

Kenna Wieczorek Lindsay Stoeser

Jessica Gillaspie Lindsey Rogers

Mason White Amy Tate

Aaron Carda William Vogel

Brandi Prince Ashley Stampe

Bill Ellwanger, representing the Stanley County Coaches Association, reported the organization will be soliciting advertising for the school athletic program covers and will use the funds to start a hall of fame for the Stanley County Schools. The funds will also be used for athletic scholarships for both boys and girls each year. Nomination forms for the hall of fame will be in the principal’s offices for anyone who wishes to submit a nomination.

The Stanley County Gymnastics Coach Nicki Abels requested authorization to use the gymnastics equipment during the summer. Nicki Abels will provide insurance coverage for damage to the equipment and for any liability incurred.

Bucholz moved, seconded by Norman, to authorize the use of the gymnastics equipment by Nicki Abels as proposed. All voted aye.

John Moisan, representing the Stanley County Parent Organization, reported a meeting was held on May 12. Wanda Sieler was elected the new president, Kenda Nutter as the vice-president and Jo Mikkelsen as the secretary. Wanda Sieler discussed with the Board and Administration the plans for the large fifth grade classes next year and the training for the accelerated reader and math courses. Superintendent Larry Jaske reported the two teachers in the fifth grade would each have educational assistants who will be working directly with students in these classrooms.

Johnson moved, seconded by Bucholz, to approve the teacher negotiations agreement for the 2002-2003 school year and to authorize President Charlene Foster to sign the agreement. All voted aye.

Principal Merry Bleeker reported May 16 will be the elementary music concert with the fifth grade academic awards to be presented. Rural rally day will be May 22, May 23 will be the in-town rally day and the last day of school will be May 24. Screening for four and five-year children was conducted on May 7 and 8. Preliminary class lists for grades one through five are being prepared and schedules developed.

Principal Kevin Mutchelknaus presented the proposal to change the master schedule for the 2002-2003 school year. One additional block will be added to the schedule, which will allow the addition of more elective classes for students. The second proposal was to change the middle school eligibility policy in the student handbook. The eligibility requirements to participate in any extracurricular activities would be based on quarterly grades. These proposals will be discussed further at the June meeting.

Bucholz moved, seconded by Norman, to approve the following open enrollment applications for students #57001199807192, 57001199807194, 57001199807195, 57001199807196, 57001199807197, 57001199807199. All voted aye.

Norman moved, seconded by Johnson, to vote yes on all amendments for the South Dakota High School Activities Association. All voted aye.

Fravel moved, seconded by Bucholz, to approve the 2002-2003 contracts and letters of intent as presented. All voted aye.

Brenda Bak, Shari Beeghly, Tim Burgard, Glennys Case, Pamela Cwach, Brian Doherty, Linda Drewes, William Ellwanger, Michael Falconer, Brita Griese, Debra Harrison, Leroy Heibel, Michelle Humann, Guy Hunter, Connie Johnson, Carla King, Joyce Larsen, Steve Leber, Jennifer Milliken, William Olander, Mary Olson, Jenifer Palmer, Geoffery Reed, Carolyn Riter, Tom Rogers, Barbara Rose, Lois Russell, Maria Scott, Laura Snow, Debra Snyder, Barbara Sogaard, Karen Somsen, Cheryl Sorenson, Diane Stofferahn, Shirley Swanson, Dave Tate, Katherine Van Cleave, Jeri Wilcox, Brenda Word, Merry Bleeker, Larry Jaske, Kevin Merscheim, Kevin Mutchelknaus, Nicki Abels, Craig Heller, Rhonda Matt, Carol Olson, Kathleen Siebrasse, Cindy Erickson, Judy Gillaspie, Lori Gloe, Maxine Hauck, Bradley Heer, Lesa Hodgin, Louise Hostler, Phillip Hubbard, Ruth Kilber, Marcy Kuper, Gloria Lawrence, Bonnie Libner, Larry Ludemann, Clint Menning, Lori Norman, Carol Olson, Roxie Ripley, Susan Schanzenbach, Marion Schmidt, Larae Schoenfelder, Karen Sharp, Wilma Staples, Suzanne Stoeser, Stephanie Sullivan, Victoria Summerside, Larie Whaley, Janet Williams, Arlene Krueger, Craig Rutschke, Vickie Schumacher and Kathleen Siebrasse.

Business Manager Kevin Merscheim presented the preliminary budget for the 2002-2003 school year. The reorganization of the budget items was reported and its effect upon property taxes.

Business Manager Kevin Merscheim detailed the requested equipment, repairs and uniforms for the 2002-2003 school year.

Johnson moved, seconded by Bucholz, to authorize the Business Manager to order approved equipment, uniforms and supplies and to proceed with repairs as proposed for the 2002-2003 school year. All voted aye.

Superintendent Larry Jaske reported the Stanley County School District would receive five grants this school year. A school renovation grant in the amount of $44,379.50 will replace the carpet in the high school building, a special education equipment grant in the amount of $18,560.00 with install a lift system in the Parkview auditorium, a technology grant in the amount of $25,000.00 will upgrade the technology infrastructure, the Stanley County Schools will be a pilot school for the South Dakota Student Information System worth approximately $35,000.00 and a School To Work grant was awarded for the upgrade of the tech ed modules and computers in the amount of $119,060.11.

Business Manager Kevin Merscheim proposed amending the 2001-2002 fiscal year budgets to accommodate these new grants.

Bucholz moved, seconded by Fravel, to adopt the following resolution:

RESOLUTION #8-2002 – BE IT RESOLVED, that the school board of the Stanley County School District #57-1, in accordance with SDCL 13-11-3.2 and after duly considering the proposed supplemental budget, hereby approves and adopts the following supplemental budget in total:

Capital Outlay Fund

Appropriations:

2535 – School Renovation Grant

530 – Improvements $55,474.38

Total Appropriations $55,474.38

Means of Finance:

4151 – Other Federal Revenue $44,379.50

704 - Fund Balance $11,094.88

Total Means of Finance $55,474.38

Special Education Fund

Appropriations:

2535 – School Renovation Grant

540 – Equipment $23,200.50

Total Appropriations $23,200.50

Means of Finance:

4151 – Other Federal Revenue $18,560.00

704 - Fund Balance $ 4,640.00

Total Means of Finance $23,200.50

Capital Outlay Fund

Appropriations:

2229 – Technology Grant

540 – Equipment $25,000.00

Total Appropriations $25,000.00

Means of Finance:

4151 – Other Federal Revenue $25,000.00

Total Means of Finance $25,000.00

General Fund

Appropriations:

1193.04 – School To Work Grant

310 – Prof. Services $15,935.53

334 – Travel $ 3,500.00

Total Appropriations $19,435.53

Means of Finance:

4151 – Other Federal Revenue $19,435.53

Total Means of Finance $19,435.53

Capital Outlay Fund

Appropriations:

1193.04 – School To Work Grant

540 – Equipment $99,624.58

Total Appropriations $99,624.58

Means of Finance:

4151 – Other Federal Revenue $99,624.58

Total Means of Finance $99,624.58

All voted aye.

Norman moved, seconded by Fravel, to adopt the following resolution:

RESOLUTION #9-2002 – BE IT RESOLVED, that the school board of the Stanley County School District #57-1, in accordance with SDCL 13-11-3.2 and after duly considering the proposed supplemental budget, hereby approves and adopts the following supplemental budget in total:

General Fund

Appropriations:

2213.02 – TTL

110 – Salaries $4,000.00

210 – Oasi $ 306.00

230 – Retirement $ 200.00

2213.01 – Eisenhower Grant

110 – Salaries $1,500.00

210 – Oasi $ 114.75

230 – Retirement $ 75.00

Total Appropriations $6,195.75

Means of Finance:

4180 – Goals 2000 $4,000.00

4178 – Eisenhower Grant $1,689.75

5110 – Transfers In $ 506.00

Total Means of Finance $6,195.75

All voted aye.

Johnson moved, seconded by Bucholz, to adopt the following resolution:

RESOLUTION #10-2002 – BE IT RESOLVED, that the school board of the Stanley County School District #57-1, transfer the following cash balances from the respective Trust and Agency accounts.

TO: Big Dakota Volleyball - $152.50; Regional Wrestling - $79.72; Stanley County Gymnastics Invitational - $916.34; Regional Track - $318.37; Regional Gymnastics - $239.13; Girls State Basketball Tourney - $3,697.23; State Wrestling Tourney - $1,076.32; One Act Play - $42.78 and Y-Tourneys - $105.36.

FROM: Football Playoffs - $1,941.27; Stanley County Wrestling Invitational - $535.07; Holiday Hoopla - $768.50; District Girls Basketball - $1,188.05; Girls Regional Basketball - $835.95; Contracted Tournaments - $100.00; Class of 2001 - $374.17; Marquee - $30.95; Boys District Basketball - $129.79; Football Packs - $724.00;

All voted aye.

Business Manager Kevin Merscheim reported the public hearing for the budget and policy changes will be Monday, June 10, 2002, at 5:45 P.M.

Bucholz moved, seconded by Norman, to approve the Associated School Boards of South Dakota participation agreements for workman compensation and health insurance coverage for the 2002-2003 school year. All voted aye.

Superintendent Larry Jaske reported the retirement open house for Kathy Ellenbecker would be at the senior citizens center on May 15, 2002, between the hours of 4 P.M. and 6 P.M. The public is invited to attend.

Fravel moved, seconded by Norman, to approve the contract with the State of South Dakota for the services of the county health nurse for the 2002-2003 school year. All voted aye.

Kathleen Siebrasse proposed a summer library program for students. Superintendent Larry Jaske explained with the renovations being completed during the summer months that accessibility to the library would be impossible.

Superintendent Larry Jaske informed the Board that Lori Gloe would be teaching summer school from May 28 to June 21, 2002.

Superintendent Larry Jaske reported the Stanley County Schools would be participating in the DDN Campus pilot program. The training will take place on May 14. The proposal for staff training for accelerated reader and math was discussed and will be placed in a grant that would cover a portion of the total costs involved.

Fravel moved, seconded by Norman, to go into Executive Session according to SDCL 1-25-2 for personnel reasons at 8:28 P.M. All voted aye.

President Charlene Foster declared the Board out of Executive Session at 9:07 P.M.

Bucholz moved, seconded by Norman, to adjourn at 9:08 P.M. All voted aye.

Charlene Foster, President

Kevin Merscheim, Business Manager