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The Stanley County School District,
#57-1, Board of Education met in Regular session May 13, 2013 at
5:30 P.M., at the Learning Center in the Middle High School
with Sarah Carter, Gary Johnson, Tina Titze, and Rick Cronin
present. Nicole Prince joined the meeting at 5:39 P.M. Others in
attendance were Superintendent Don Hotalling, Business Manager
Jessi Fromm, Principals Michelle Glodt and Timothy Hollar.
Visitors were: Dawn Stover, Jennifer Milliken, Shirley Swanson,
Brian Menning, Kerry Smith, Kim Doherty, Barb Rose, Joyce
Larsen, Audrey Jones, Shari Beeghly, Ronda Sweetman, Carol
Olson, Linda Brown, and Bob Iversen.
President
Carter called the meeting to order at 5:33 P.M.
President
Carter led the Pledge of Allegiance.
Titze moved,
seconded by Johnson, to adopt the agenda. All voted aye.
Mrs. Fromm
stated there is a change needed to the minutes dated April 8,
2013. Samantha Dunn should be listed on the motion made to offer
certified staff contracts for the 2013 -2014 school year by the
Business Manager.
Cronin moved, seconded by Johnson, to
adopt the consent Calendar with the changes to the April 8, 2013
minutes. All voted aye.
Approve the Regular Board Meeting
minutes for April 8, 2013, Special Board Meeting minutes for
April 22, 2013, and Special Board Meeting minutes for May 7,
2013.
Approve Bills Dated May 13, 2013
Admin Partners, LLC, Professional
Services 125.00; Airtech Heating & Cooling, Repairs 177.55;
Ameripride Services, Supplies 292.92; Anthro Technology, Other
Equipment 3,185.63; Apple Inc., Supplies 4,188.00; Arlington
Inn, Travel 720.00; AT&T Mobility, Professional Services
87.38; BHSSC/TIE, Other Professional 500.00; Bottom Line
Welding, Repairs 26.00; Bureau of Administration,
Communication 66.53; Capital Journal, Advertising & Other
Professional 1,203.11; Carolina Biological Supply, Supplies
92.83; Central SD Enhancement District, Professional Services
1,000.00; Century Link, Communication 291.36; Chase Roofing &
Sheet Metal, Repairs 276.62; Christy Lumber, Supplies 11.73;
Cole Papers, Supplies 669.90; Cowboy Country Stores, Supplies
46.87; Kim Doherty, Travel 61.00; Kacy Gill, Travel 78.00;
Michelle Glodt, Travel 40.70; Tara Hicks, Travel 82.51;
Hillyard, Supplies 123.50; Hogans Hardware, Supplies 40.70;
Howard Johnson Rapid City, Travel 312.00; Ingram Pest Service,
Other Professional 250.00; Jostens, Inc., Supplies 136.97;
Lampo Group, Supplies 856.51; Larrys Repair, Repairs
740.00; Leidholt McNeely, Repairs - 245.63; The Lodge at
Deadwood, Travel 1,132.00; Marco, Professional Services &
Repairs 2,214.91; May, Adam, Gerdes & Thompson, LLP,
Professional Services 787.50; Avera Medical Group,
Professional Services 39.00; Brian Menning, Travel 61.00;
National Archery in the School Program, Supplies 282.00;
Oriental Trading Co, Supplies 56.49; Pearson Assessments,
Supplies 157.88; Leah Peterson, Travel 61.00; Pitney Bowes,
Postage & Communication 761.39; Praxair Distributions,
Supplies 124.80; Pryntcomm, Supplies 69.85; Quality Body
Shop, Repairs 58.00; Ramkota Sioux Falls, Travel 311.47;
Reinhart Food Service, Supplies and Food 13,259.85; Amanda
Remick, Travel 134.00; Alberta Rouse, Travel 61.00;
Runnings, Supplies 192.77; Security Lock Smith, Supplies
238.85; Cheryl Sorenson, Fees 139.00; Stanley County School,
Imprest 2,396.95; Kayla Tinker, Other Professional 600.00;
Town and Ranch, Supplies & Food 391.93; University of Oregon,
Professional Services 195.00; Scott VanDenHemel, Travel
73.00; Visa, Supplies 362.54; Wal-Mart, Supplies 539.43; WW
Tire Service, Repairs 1,400.96; Zesto, Supplies 39.00;
Envirotech Waste Services, Utilities 667.14; First National
Trust and Investment Management Services, Interest 91,129.96;
City of Fort Pierre, Utilities and Building 20,494.02; Larsen
Lighting, Repairs 359.60; Montana Dakota Utilities, Utilities
3,706.34; Walker Refuse, Utilities 103.00; West Central
Electric, Utilities 357.19; WR/LJ Rural Water, Utilities
82.50; 22x, Professional Services 2,145.07; 22x,
Professional Services 1,100.90; 22x Professional Services
450.00; 22x, Professional Services 359.00; 22x, Professional
Services 1,423.44; 22x, Professional Services 973.84; 22x,
Professional Services 10,601.34; Ramada Inn Sioux Falls,
Travel 89.95; Brosz Engineering, Building 3,352.50; Sharpe
Enterprises, Building 324,903.67; Dean Food NC, Inc., Food
2,749.07; Earthgrains, Food 571.50; Hobart Sales Service,
Repairs 37.50; Servall Uniform and Linen, Supplies 237.45;
GRAND TOTAL BILLS APPROVED - $507,965.50 (A more detailed
listing is in the Administration Office of the Elementary
Building.)
A Capital Projects Fund Detail report
was given to the Board to review.
Note Imprest Expense
Elaine Meyers,
Volleyball Official (180.00); Charlie McGuigan, Football
Official 35.00; Paul Schreiner, Football Official 35.00;
Ryan Kemnitz, BBB & GBB Official (3.00); Howard School
District, Entry Fees (100.00); SDCTE, Professional Services
(190.00); Keya Paha Art Show, Dues (21.00); Elks Golf Course,
Entry Fees 30.00; SD Band Masters Association, Entry Fees
35.00; Linda Steele, Accompanist Fees 236.00; Wex Bank,
Gasoline - 1,002.49; SD FFA Association, Dues 300.00;
Lyman County School District, Entry Fees 50.00; SD FCCLA, Dues
551.00: SD ASBO, Registration 150.00; DCI, Background Checks
86.50; Oahe Hills Golf Course, Entry Fees 25.00; Winner
Country Club, Entry Fees 5.00; Sturgis Brown High School,
Entry Fees 150.00; Wolsey-Wessington School, Entry Fees
100.00; Randy Kludt, Professional Services 50.00.
Approve
Financial for April 30, 2013
GENERAL FUND: Cash Balance, April 1 ,
2013 644,281.12; Receipts: Taxes 49,106.67; Interest
53.10; State Aid 88,247.00; 21st Century Fees 2,680.00;
BankHead Jones 1,995.50; Admissions 202.91; Total Receipts
142,285.18; Total Available 786,566.30; Disbursements
20,442.91; Payroll 251,235.15; Fees 31.05; Reclass To
Another Fund 1,260.34; Cash Balance, April 30, 2013
513,596.85; CAPITAL OUTLAY: Cash Balance, April 1, 2013
812,676.17; Receipts: Taxes 30,267.44; Interest 356.64;
Donation 7,500.00; Total Receipts 38,124.08; Total
Available 850,800.25; Disbursement 16,290.61; Cash Balance,
April 30, 2013 834,509.64; SPECIAL EDUCATION: Cash Balance,
April 1, 2013 58,494.91; Receipts: Taxes 15,362.92; Interest
7.48; Total Receipts 15,370.40; Total Available 73,865.31;
Disbursements 13,466.29; Payroll 42,899.00; Cash Balance,
April 30, 2013 17,500.02; PENSION FUND: Cash Balance, April 1,
2013 110,487.07; Receipts: Taxes 3,286.87; Interest 48.64;
Total Receipts 3,335.51; Total Available 113,822.58; Cash
Balance, April 30, 2013 113,822.58; IMPACT AID: Cash Balance,
April 1, 2013 168,771.56: Interest 205.80; Department
of Education 312,573.00; Total Receipts 312,778.80; Total
Available 481,550.36; Cash Balance, April 30, 2013
481,550.36; CAPITAL PROJECTS FUND: Cash Balance, April 1, 2013
- 3,736,236.63; Receipts: Interest 1,477.90; Total
Receipts 1,477.90; Total Available 3,737,714.53;
Disbursements 539,556.63; Cash Balance April 30, 2013
3,198,157.90; FOOD SERVICE: Cash Balance, April 1, 2013
35,419.63; Receipts: Interest 14.89; Account Receivables
431.07; State of SD Food 9,090.07; State of SD Menu
Certification 298.92; Food Sales 5,883.20; Milk Sales
22.00; A La Cart 386.00; Community Youth and Involved
6,369.00; Other Revenue 122.75; Total Receipts 22,617.90;
Total Available 58,037.53; Disbursements 12,828.96; Payroll
10,580.93; Reclass From Another Fund 219.30; Cash Balance,
April 30, 2013 34,846.94; FIDUCIARY ACCOUNTS: Cash Balance,
April 1, 2013 345,679.95; Receipts: Interest 48.36; Class of
2019 843.21; Class of 2018 200.00; Class of 2017 127.00;
Class of 2016 274.00; Class of 2015 135.50; Class of 2014
408.00; Class of 2013 7931.00; Theatre Fund 473.20; FFA
Fundraiser 407.91; NHS 152.25; Oral Interp 85.50; Student
Council 1,314.00; Big Dakota Wrestling 413.46; Big Dakota
Volleyball 950.67; Band/Music Fundraiser 867.00; History
Club 3,651.00; Flow Through 6,573.71; Refund 20.00; Post
Prom 3,270.00; Contracted Tourney 1,104.00; Regional BB
83.50; Imprest 5,191.36; Total Receipts 34,524.63; Total
Available 380,204.58; Disbursements 23,406.92; Cash Balance,
April 30, 2013 356,797.66.
Note Budget
Dr. Hotalling
reported on the K-5 building project update and the buildings
and grounds update. Kerry Smith with Sharpe Enterprises gave an
update on the building projects Phase I being 98% complete.
The Building
Committee did not have any recommendations at this time. Mrs.
Rose presented reasons to the Board why the teachers prefer
white boards over bulletin boards for the new classrooms. The
committee is waiting on Sharpe Enterprises for price quotes for
changing the white boards out before they make any
recommendation to the Board.
Mrs. Fromm presented a preliminary
list of Capital Outlay Funds for the upcoming school year. Mrs.
Fromm reported once the budget is adopted the Board will adopt
an updated Five Year Capital Outlay Project.
Mrs. Fromm
presented the Board with a Preliminary Budget. There will be a
budget hearing on June 17, 2013 at 5:45 P.M.
Dr. Hotalling
reported the Director of Equalization had assessed the property
value for Impact Aid application. The deadline to submit is June
14, 2013.
Dr. Hotalling reported Nicole Prince
was the only one to submit a petition for school board. She will
be serving another three year term.
Dr. Hotalling
informed the Board the May meeting would be his last. Sarah
Carter thanked Dr. Hotalling for his years of service to the
school district.
Mr. Hollar has been interviewing
individuals for the Athletic Director / Social Studies and
Librarian positions.
Mr. Hollar reported on the retaining
and advancement of Middle School students. He is scheduling High
School classes.
Graduation is May 18, 2013.
Mrs. Glodt
informed the Board that student Vanya Kliewers Seuss-tacular
poem has been chosen to be on display at the Washington
Pavillion.
Mrs. Glodt updated the Board on the
Cheyenne School enrollment. She reported there will be three
sections of Kindergarten for the 2013-2014 school year.
Mrs. Glodt
reported there will be room changes in the elementary building.
Mrs. Tibbs room is not suitable for students due to the leaking
roof.
Mrs. Glodt presented a sample of the
new K-3 report card. It has been changed to align with the
Common Core standards.
Rally Day will be held May 21, 2013.
Picnic to follow at Lilly Park.
Mr. Jensen was not available for the
Athletic Directors report.
Mr. Menning showed the Board the new
mobile cart and a sample Hewlett Packard laptop. Mrs. Fromm
reviewed the two technology lease options with the Board.
Johnson
moved, seconded by Cronin, to approve the Fair Market Value
technology lease option as presented. All voted aye.
Johnson
moved, seconded by Prince, to approve the negotiated agreement
for certified staff. All voted aye. Johnson discussed the
negotiations. Carter thanked the negotiation team.
Johnson
moved, seconded by Cronin, to approve the negotiated agreement
for classified staff. All voted aye. Cronin discussed
negotiations. Dr. Hotalling will contact media.
Prince moved,
seconded by Titze, to approve open enrollment 1076, 1077, and
1078. All voted aye.
Prince moved, seconded by Titze, to
approve the District Title 1 Policy as presented. All voted aye.
Mrs. Glodt discussed the policy.
Johnson moved, seconded by Prince, to
declare the 16 ft balance beam w/ height adjustment and the two
complete sets of uneven parallel bars as surplus property.
Advertise these for sale with sealed bid. All voted aye.
Prince moved,
seconded by Titze, to give the usable tumbling pads to the
wrestling club and dispose of the unusable pads. The trampoline
will be offered to the Special Education Department first and
then the wrestling club. If both decline, then sell. All voted
aye.
Cronin moved, seconded by Johnson, to
accept the donation of the Mounted Buffalo Head. All voted aye.
Titze moved,
seconded by Prince, to vote YES on Amendment No. 1 on the SD
High School Activities Association Amendment ballot and to vote
for James Hanson and Clay Anderson on the SDHSAA Official
Election Ballots.
Titze moved, seconded by Cronin, to
approve Board Policy Appendix R Appendix HH with additions
brought forward by Titze. All voted aye. Dr. Hotalling will make
the changes.
Carter declared a short recess at 7:46
P.M.
Carter declared the Board back in Session at 7:54 P.M.
Prince moved,
seconded by Johnson, to go into Executive Session according to
SDCL 1-25-2 for personnel, student, and contract purposes at
7:55 P.M.
Carter declared the Board back in
Session at 9:42 P.M.
Cronin moved, seconded by Titze, to
authorize Dan Martin to work up to 20 days paid at his daily
rate in June. All voted aye.
Titze moved, seconded by Prince, to
pay co-cook wages to Dee Hannum for $14.00 an hour and wages to
Sue Stoeser for $14.50 an hour beginning at the end of the
current school year. All voted aye.
Titze moved,
seconded by Cronin, to adjourn at 9:45 P.M. All voted aye.
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