Stanley County
School Board Meeting
March 11, 2013

The Stanley County School District, #57-1, Board of Education met in Regular session March 11, 2013 at 5:30 P.M.,  in the Learning Center of the Middle High School with Sarah Carter, Gary Johnson, Nicole Prince, Tina Titze, and Rick Cronin present. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, Principals Michelle Glodt, Timothy Hollar, and Special Education Director Krystal Simons. Visitors were Brian Menning, Matthew Jensen, Audrey Jones, Cheryl Sorenson, Shirley Swanson, Jennifer Milliken, Carol Olson, Joyce Larsen, and Linda Brown.

President Carter called the meeting to order at 5:30 P.M.

President Carter led the Pledge of Allegiance.

Johnson moved, seconded by Prince, to adopt the agenda. All voted aye.

Titze moved, seconded by Cronin, to adopt the consent Calendar. All voted aye.

Approve the Regular Board Meeting minutes for February 11, 2013, Special Board Meeting minutes for February 13, 2013, and Special Board Meeting for February 20, 2013.

Approve Bills Dated March 11, 2013

Affections Floral and Wine, Supplies – 90.00; Allied Plumbing & Heating, Repairs – 214.28; Ameripride Services, Supplies – 226.26; Teresa Anderson, Professional Services – 3,890.60; AT&T Mobility, Professional Services – 87.53; Avera Healthworks, Professional Services – 56.00; Best Western Ramkota Inn, Travel – 1,349.85; Blick Art Materials, Supplies – 181.27; Briggs Trucking, Repairs – 250.00; Capital Journal, Publications, and Advertising – 1,234.84; Carolina Biology Supply CO., Supplies – 764.50; Century Link, Communications – 291.36; Challenger Learning Center, Supplies – 800.00; Cole Papers, Supplies – 1,229.54; Crossroads Hotel, Travel – 303.96; Dairy Queen, Supplies – 15.52; Dakota Education Consulting, Professional Services – 2,000.00; Dakota Supply Group, Supplies – 222.72; DGS, Supplies – 157.60; Discovery Center, Supplies – 30.00; Kimberly Doherty, Travel – 34.00; Dramatic Publishing CO., Supplies – 384.51; Eddie Truck Sales, Repairs – 2,425.86; Laura Fischbach, Dues – 20.00; Haggerty’s Musicworks, Repairs – 30.00; Roxanne Harms, Travel – 34.00; Wyatt Harrowa, Dues – 20.00; Erin Herr, Travel – 34.00; Hillyard, Supplies – 22.70; Hogan’s Hardware Hank, Supplies – 137.26; Holiday Inn Express, Travel – 50.00; Howard Johnson, Travel – 624.00; Soren Iversen, Dues – 40.00;  Jostens, Supplies and Printing – 4,157.60; JW Pepper, Supplies – 105.23; Klein’s Office Plus, Supplies – 177.98; Kmart Stores, Supplies – 51.96; Knecht Home Center, Supplies – 27.46; Larry’s Plumbing, Repairs – 752.91; Marco, Professional Services, Supplies & Repairs – 2,508.34; Daniel Martin, Travel – 300.00; May, Adam, Gerdes & Thompson, LLP, Professional Services – 3,776.50; Microtel Inn & Suites, Travel – 393.75; Philip Motor’s, Rental – 200.00; Pizza Ranch, Supplies – 264.09; Praxair Distributions, Supplies – 124.80; Quality Inn, Travel – 149.60; School Specialty, Supplies – 74.10; Security Lock Smith, Supplies – 51.75; Stanley County School, Imprest, and Supplies – 6,315.94; State Theatre, Supplies – 12.00; Darla Tibbs, Dues – 20.00; Titze Electric, Repairs – 555.99;  Town and Ranch, Supplies & Food – 834.85; Grant Vander Vost, Travel – 185.00; Visa, Supplies – 567.32; Wal-Mart, Supplies – 320.25; White River School, Dues – 50.00; Lance Witte, Travel – 78.44;  Auto Owner’s Insurance, Insurance – 5,131.45; Davidson Titles, Library Media – 12.04; Envirotech Waste Services, Utilities – 794.47; City of Fort Pierre, Utilities –  8,507.89; Midamerica Books, Library Media – 171.50; Montana Dakota Utilities, Utilities – 4,542.23; Walker Refuse, Utilities – 103.00; West Central Electric, Utilities – 353.83; WR/LJ Rural Water, Utilities – 82.50; 22x, Professional  Services – 2,145.07; 22x, Professional Services – 333.25; 22x, Mileage – 2,442.00; 22x, Professional Services – 141.88; 22x, Professional Services – 10,197.34; Broz Engineering Inc., Testing – 11,305.00; HKG Architects, Professional Services, Mileage, and Printing – 6,167.40; Sharpe Enterprises, Building – 370,084.13; Bernard Food Industried Inc., Food – 432.58;  Child and Adult Nutrition, Food – 61.96; Dean Food NC, Inc., Food – 1,734.98; Earthgrains, Food – 355.00; Reinhart Food Service, Food & Supplies – 6,649.41; Servall Uniform and Linen, Supplies – 177.53;GRAND TOTAL BILLS APPROVED - $471,234.46  (A more detailed listing is in the Administration Office of the Elementary Building.)

Note Capital Projects Fund Detail

Note Imprest Expense

Brett Sether, Official – 95.00; Bryan Zahn, Official – 120.00; Daniel Rush, Official and Mileage – 279.01; Dave Burnett, Official and Mileage – 184.01;  DCI, Background check – 173.00; DeAnne Jensen, Travel – 150.00; Eric Sazue, Official and Mileage – 140.88; Hilary Hanson, Travel – 450.00; Howard School District, Entry Fees – 100.00;  Jason Wenzel, Official and Mileage – 198.07; Kelly Mc Collam, Official and Mileage – 95.00; Levi Duncan, Official – 120.00; Quint Garnos, Offical and Mileage – 153.30; Randy Kludt, Official and Mileage – 186.23; Ryan Kemnitz, Official & Mileage – 202.51; Scott Landreaux, Official and Mileage – 161.60; SDCTE, Registration – 190.00; Stanley County School, Meals for State Wresting – 590.00; Thomas McGough, Official and Mileage – 325.26; Wex Bank, Gasoline -2,398.11;

Approve Financial for February 28, 2013

GENERAL FUND: Cash Balance, February 1, 2013 – 645,665.61;  Receipts: Taxes – 68,615.26; Bank Franchise Tax – 27,495.10; Interest – 89.39; State Aid – 67,757.00; Central Collection – 110.00;  21st Century Fees – 770.00; State of SD, 21st Century – 32,123.00;  21st Century Other Revenue – 1,470.00; State of SD, Child Care – 1,112.40; State of SD, School and Public Lands Apportionment – 27,988.17; Admissions – 2,862.00; Yearbook Sales – 30.00;  Other Revenue – 307.50; Total Receipts – 230,729.82; Total  Available – 876,395.43; Disbursements – 31,918.26;  Payroll – 251,063.71; Reclass from another fund – 34,434.08; Fees – 96.05; Cash Balance, February 28, 2013 – 627,751.49; CAPITAL OUTLAY: Cash Balance, February 1, 2013 – 783,725.93; Receipts: Taxes – 45,161.90; Interest – 306.40; Donation – 2,500.00; Total Receipts – 47,968.30; Total  Available – 831,694.23; Disbursement – 14,492.84; Cash Balance February 28, 2013 – 817,201.39; SPECIAL EDUCATION: Cash Balance, February 1, 2013 – 35,969.10; Receipts: Taxes – 23,062.32; Interest – 26.98; Total Receipts – 23,089.30; Transfers In – 70,544.41; Total Available – 129,602.81; Disbursements – 12,996.14; Payroll – 44,650.90; Cash Balance, February 28, 2013 – 71,955.77; PENSION FUND: Cash Balance, February 1, 2013 – 137,538.64; Receipts: Taxes – 5,019.03; Interest – 40.49; Total Receipts – 5,059.52; Total Available – 142,598.16; Reclass from another fund – 34,607.48; Cash Balance, February 28, 2013 – 107,990.68; IMPACT AID: Cash Balance, February 1, 2013 – 377,452.20:  Interest – 116.11; Department of Education – 2,665.00; Total Receipts – 2,781.11; Total Available – 380,233.31; Transfer Out – 70,544.41; Cash Balance, February 28, 2013 – 309,688.90; CAPITAL PROJECTS FUND: Cash Balance, February 1, 2013  - 4,516,583.41;  Receipts: Interest – 1,685.53; Total Receipts – 1,685.53; Total Available – 4,518,268.94; Distributions – 396,020.27; Cash Balance February 28, 2013 – 4,122,248.67; FOOD SERVICE: Cash Balance,  February 1, 2013 – 31,946.29; Receipts: Interest – 9.05; Central Collections – 2.00;  State of SD – Food – 10,482.70; Food Sales – 6,597.00; Milk Sales – 11.75; A la Cart Sales – 277.35; Total Receipts – 17,379.85; Total Available – 49,326.14; Disbursements – 13,957.48; Payroll – 11,409.64; Reclass from another fund – 173.40; Cash Balance, February 28, 2013 – 24,132.42; FIDUCIARY ACCOUNTS: Cash Balance, February 1, 2013 – 352,894.77; Receipts:   Interest – 37.22; Class of 2019 – 699.15;  Class of 2017 – 283.71; Class of 2013 – 488.75; FFA Fundraiser – 304.78; NHS – 108.00; Central Collections – 39.00; Student Council – 1,195.16; Band Fundraiser – 227.00;  Girls Basketball Fundraiser – 124.00; Flow Through – 80.00; Big Dakota Wrestling – 2,196.00;  Letterwinners – 45.00; Gymnastic Fundraiser – 84.00; Imprest – 5,784.91; Total Receipts – 11,696.68; Total Available – 364,591.45; Disbursements – 21,639.54; Fees – 21.50 Cash Balance, February 28, 2013 – 342,930.41.

Note Budget

Dr. Hotalling reported on the building project. There are no recommendations for the Board consideration at this time.

Dr. Hotalling reported the football scoreboard was damaged by the wind, and a claim has been filed with the insurance company.

Dr. Hotalling reported the board will need to consider repairing the Ag Building roof and the small roof over the custodial offices on the northwest end of the high school during the 2013-2014 school year.  

There was discussion on the gravel at the Cheyenne School. Mrs. Fromm will contact the county to haul more gravel out to the school.

There was discussion on the Practice Football Field. It was encouraged for Dr. Hotalling to talk to the city and set a time line showing when the City of Fort Pierre would be able to available in assist with repairing the practice field from the flood damage.

Dr. Hotalling reported on the Impact Aid, and the 21st Century Grant Application.

Mr. Hollar discussed the NAFIS Conference, and the National Principal Conferences he attended. Audrey Jones discussed the  upcoming Art show on March 14, 2013 for 4:00 – 6:30 p.m.

Mrs. Glodt thanked everyone who participated in Reading Across America Day. Mrs. Glodt discussed the Title 1 Review results, In-services, Parent-Teacher Conferences, Kindergarten Round-up, Buff of the month, and RTI options for the 2013-2014 school year.

Mrs. Fromm reported the Business Manager position is being advertised and the closing date is 03/20/2013. Mrs. Fromm reported the petitions for the School Board election will be available in the Business Office starting April 9.

Mr. Jensen reported spring sports started and the numbers increased over last year. Mr. Jensen reported the High School Football Schedule for 2013-2014 is available. Mr. Jensen discussed the District Alignment proposed by the High School Activity Association, and the On-Line Scheduler. There was discussion on the open gym and a request was made to have a calendar showing who was using the gym on what days.

Titze moved, seconded by Prince, to approve the Board Policy manual Appendix C – I pending all changes presented by Titze and Prince are made. All voted aye.

Titze moved, seconded by Cronin, to adjust the Head Cook and Athletic Director duties in the Board Policy Book as presented. All voted aye.

Prince moved, seconded by Titze, to approve the 2013-2014 school calendar. Titze, Carter, Prince, and Cronin voted aye. Johnson voted nay.

Johnson discussed four-day week verses five-day week and said he will not support a four-day week calendar.

Prince moved, seconded by Johnson, to adopt the following resolution:

RESOLUTION #9-2013 – Let it be resolved, that the School Board of the Stanley County School District #57-1 transfer the following cash balance from the Impact Aid Fund to the Special Education.

          TO:                  General Fund          $140,985.51

    FROM:             Impact Aid Fund          $140,985.51

All voted aye.

Carter declared a short recess at 7:54 P.M.

Carter declared the Board back in Session at 8:03 P.M.

Johnson moved, seconded by Prince, to go to Executive Session according to SDCL 1-25-2 for Contracts and Student purposes at 8:04 P.M.  

Carter declared the Board back in session at 9:37P.M.

Titze moved, seconded by Cronin to offer contracts to Mr. Hollar and Mrs. Glodt a two year contract with a renewal clause during first year negotiations at the current salary amount with the understanding that it can be reopened if funding becomes available and the days of the contract remain the same and the liquidated damages of the high school principal will mirror the schedule of the elementary principal.  All voted aye.

Johnson moved, seconded by Prince, to adjourn at 9:40 P.M. All voted aye.
 

Sarah Carter,  President
Jessi Fromm, Business Manager

School Board
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