Stanley County
School Board Meeting
June 17, 2013

The Stanley County School District, #57-1, Board of Education met in regular session June 17, 2013 at 5:30 P.M., in the Learning Center at the Middle High School with Sarah Carter, Gary Johnson, Nicole Prince, Tina Titze, and Rick Cronin present. Others in attendance were Superintendent Dan Martin, Business Manager Jessi Fromm, and Dawn Stover. Visitors were Bob Iversen, Jennifer Milliken, Brian Menning, Kerry Smith, Jeff Hegge, Kate Vietor, Ronda Sweetman, Linda Brown, Gerrick McComsey, and parents of recognized students.

President Cater called the meeting to order at 5:30 P.M.

President Carter led the Pledge of Allegiance.

Johnson moved, seconded by Prince, to adopt the agenda. All voted aye.

Titze moved, seconded by Cronin, to adopt the consent Calendar. All voted aye.

Approve the Regular Board Meeting minutes for May 13, 2013 as corrected. Approve the Special Board Meeting minutes for April 12, 2013, May 15, 2013 and June 4, 2013.

Approve Bills Dated June 17, 2013

GENERAL: 22X, Transportation – 192.00; Affections Floral & Wine, Supplies – 198.45;  All Around Graphics, Supplies & Awards – 1,292.00; Ameripride Services, Supplies – 314.16; Apple Inc., Supplies – 294.00; AT&T Mobility, Professional Services – 175.35; Best Western Sioux Falls, Travel – 680.49; Kenneth Buhl, Professional Services – 694.16; Bureau of Administration, Communications – 35.01; Capital Journal, Publications & Advertising – 584.33; Capital Reporting Services, Professional Services – 220.00; Capital Sports, Supplies – 75.96; Card & Candy Shop, Supplies – 29.90; Judy Carter, Parent Mileage – 899.84; Sarah Carter, Parent Mileage – 1,345.32; Catlin’s Car Clinic, Repairs – 45.00;  Century Link, Communications – 582.72; Christy Lumber, Supplies – 72.79; Cole Papers, Supplies – 1,185.30; Comm Tech, Repairs – 105.00; Cool Spot, Supplies – 29.50; Stephanie Cronin, Professional Services – 1,001.25; Dakota Players, Professional Services – 1,000.00; DakotaMart, Supplies – 33.07; Discovery Center, Supplies & Professional Services – 655.00; Exhaust Pros, Repairs – 68.00; Fischer Rounds, Dues – 80.00; Judith Fosheim, Mileage – 40.70; Grossenburg Implement, Repairs – 38.64; Melissa and Clint Habeck, Parent Mileage – 438.45; Michael and Michelle Hand, Parent Mileage – 1,137.75;  Kris and Tami Herren, Parent Mileage – 756.28; Hillyard, Supplies – 17.43; Hogen’s Hardware Hank, Supplies – 737.89; Ingram Pest Service, Professional Services – 250.00; Connie Johnson, Mileage – 854.70; Emily Johnson, Professional Services – 650.00; JW Pepper, Supplies – 132.99; Karl’s Inc., Repairs – 84.95; Klein’s Office Plus, Supplies – 308.06;  Kevin Kliewer, Parent Mileage – 1,052.28; K-Mart, Supplies – 217.15; Lariat Lanes, field trip – 137.50; Larry’s Plumbing, Repairs – 107.00; Leidholt McNeely, Repairs – 75.00; Kristi LoPour, Parent Mileage – 854.70; Marco, Professional Services – 1,261.36; May Adam Gerdes, Professional Services – 5,232.50; Mike McQuistion, Parent Mileage – 629.74; Brian Menning, Travel – 168.85; Mid-American Research Chemicals, Supplies – 834.30; Raylene Olson, Professional Services – 1,020.00; The Paint Store, Supplies – 917.00; Pierre School District, Travel – 85.00; Pierre Solid Waste, Supplies – 16.80; Pitney Bowes, Rental – 500.00; Pizza Ranch, Supplies – 50.00;  Praxair Distributions, Supplies – 124.15; Arlen Prince, Parent Mileage – 2,830.50; Pro-Build, Supplies – 17.38; Quality Body Shop, Repairs – 101.36; Quality Inn Brookings, Travel – 510.06; Right Turn, Professional Services – 260.00; Runnings, Supplies – 810.11; SD Dept of Health, Professional Services, 610.00; Scholastic Book Clubs, Supplies – 119.70; School Specialty, Supplies – 1,739.03; Lonnie Schultz, Parent Mileage – 1,783.70; Todd Scott, Parent Mileage – 701.52; Security Lock Smith, Supplies – 24.00; Richard and Lynn Siedschlaw, Parent Mileage – 116.92; Small Engine House, Repairs – 321.34; Brandon Spencer, Refund Dues – 125.00; Stanley County Law, Professional Services – 90.00; Stanley County School, Professional Services & Imprest – 6,586.11; State Property Management, Supplies – 20.00; Shan Stroup, Parent Mileage – 935.36; Super 8 Madison, Travel – 299.95; Super 8 Sioux Falls, Travel – 1,259.86; Technology and Innovation, Conference – 1,000.00; Darren and Kelly Tibbs, Parent Mileage – 1,558.44; Kayla Tinker, Professional Services – 175.00; Titze Electric, Repairs – 136.73;  Town & Ranch, Supplies – 501.76; United States Post Office, Postage – 136.00; Visa, Supplies & Awards – 475.50; Wal-Mart, Supplies – 432.67; WW Tire Service, Repairs – 44.85; Kyle and Anita Wyly, Parent Mileage – 701.52; YMCA, Supplies – 38.00; Zander Auto Parts, Repairs – 111.54; Anna Zumbaum, Parent Mileage – 643.25; CAPITAL OUTLAY: Envirotech, Utilities - 390.55; City of Fort Pierre, Utilities – 8,757.75; Larsen Lighting, Upgrades – 3,972.39; Montana Dakota Utilities, Utilities – 906.11; Pierre Solid Waste, Credit – (8.00); Walker Refuse, Utilities – 103.00; West Central Electric, Utilities – 136.70; WR/LJ Rural Water, Utilities – 80.00; SPECIAL EDUCATION: 22x, Professional  Services – 4,224.17; 22x, Professional Services – 1,947.20; 22x Professional Services – 2,794.00; 22x, Professional Services – 4,895.80; 22x, Professional Services – 366.00; 22x, Professional Services – 270.84; 22x, Professional Services – 19,583.54; Pizza Ranch, Supplies – 5.85; Town & Ranch Market, Supplies – 36.93; WalMart, Supplies – 102.94;  CAPITAL PROJECTS: Brosz Engineering, Testing – 2,400.00; HKG Architects, Fees – 13,389.76; Sharpe Enterprises, Building project – 464,147.48; FOOD SERVICE: Dean Food NC, Inc., Food – 1,569.43; Earthgrains, Food – 410.19; Delores Hannum, Travel – 196.00; Larry’s Plumbing, Repairs – 799.00; Reinhart Food Service, Food – 5,188.29; Servall Uniform and Linen,    Supplies – 241.35; Stanley County School, Imprest – 230.00; Suzanne Stoeser, Travel – 48.00; Tex’s Jack Repair, Repairs – 35.00; Titze Electric, Repairs – 72.35; Town & Ranch Market, Food – 504.82; GRAND TOTAL BILLS APPROVED - $593,634.37  (A more detailed listing is in the Administration Office of the Elementary Building.)

Capital Projects Fund Detail report given to the Board to review.

Note Imprest Expense

BP, Gasoline – 1,548.94; Lemmon High School, Entry Fees – 115.00; Lyman High School, Entry Fees – 50.00; Miller School District, Entry Fees – 80.00; Mobridge Country Club, Entry Fees – 82.00; Winner School District, Entry Fees – 50.00; Timothy Burgard, Meals – 205.00;  DCI, Background Checks – 86.50; SDHAA, Dues – 590.00; SDSU Extension, Dues – 230.00;  Wex Bank, Gasoline – 1,099.43; Brookings Country Club, Entry Fees – 164.00; Edgebrook Golf, Entry Fees – 46.00; Thomas Stotts, Meals – 714.00; Selby Area School, Entry Fees – 29.79; United States Postal Service, Postage – 15.63; AP Exams, Tests – 486.00; IMPREST TOTAL $5,592.29

Approve Financial for May 31, 2013

GENERAL FUND: Cash Balance, May 1, 2013 – 513,596.85;  Receipts: Taxes – 399,230.24; Interest – 107.44; State Aid – 67,758.00; 21st Century Fees – 8,870.00; State of SD, Teacher Training – 425.00; State of SD, Childcare – 541.60; Federal College Access, Grant – 1,081.76; Other Revenue – 1,288.00; Total Receipts – 479,302.04; Total  Available – 992,898.89; Disbursements – 29,181.24;  Payroll – 259,350.38; Fees – 406.05;  Cash Balance, May 31, 2013 – 703,961.22; CAPITAL OUTLAY: Cash Balance, May 1, 2013 – 834,509.64; Receipts: Taxes – 283,016.83; Interest – 348.03; Donations – 4,000.00; Total Receipts – 287,364.86; Total  Available – 1,121,874.50; Disbursement – 102,771.15;  Cash Balance, May 31, 2013 – 1,019,103.35; SPECIAL EDUCATION: Cash Balance, May 1, 2013– 17,500.02; Receipts: Taxes – 143,380.84; Interest – 34.40; State of SD, Direct Medicaid – 1,646.90; Total Receipts – 145,062.14; Total Available – 162,562.16; Disbursements – 17,143.54; Payroll – 44,674.82; Cash Balance, May 31, 2013, – 100,743.80; PENSION FUND: Cash Balance, May 1, 2013 – 113,822.58; Receipts: Taxes – 30,652.25; Interest – 49.36; Total Receipts – 30,701.61; Total Available – 144,524.19; Cash Balance, May 31, 2013 – 144,524.19; IMPACT AID: Cash Balance, May 1, 2013 – 481,550.36:  Interest – 302.05; Department of Education – 402,621.00; Total Receipts – 402,923.05; Total Available – 884,473.41; Cash Balance, May 31, 2013 – 884,473.41; CAPITAL PROJECTS FUND: Cash Balance, May 1, 2013  - 3,198,157.90;  Receipts: Interest – 1.276.32; State of SD, Tank Removal – 7,560.00; Total Receipts – 8,836.32  ; Total Available – 3,206,994.22; Distributions – 342,384.77; Cash Balance May 31, 2013 – 2,864,609.45; FOOD SERVICE: Cash Balance,  May 1, 2013 – 34,846.94; Receipts: Interest – 9.08; State of SD, Food – 9,050.04; State of SD, Menu Certification – 296.16; Food Sales – 3,820.03; Milk Sales – 5.00; Adult Food Sales – 80.00; Ala Cart Sales – 394.60; Account Receivables – 214.01; Community Youth and Involved – 6,219.00; Total Receipts – 20,087.92; Total Available – 54,934.86; Disbursements – 16,416.80; Payroll – 11,931.26; Cash Balance, May 31, 2013 – 26,586.80; FIDUCIARY ACCOUNTS: Cash Balance, May 1, 2013 – 356,797.66; Receipts:   Interest – 37.28; Class of 2019 – 325.75; Class of 2014 – 16.00; Class of 2013 – 507.00; FFA Fundraiser – 310.85; Football Fundraising – 3,427.00; Theater Club – 81.59; Student Council – 1,234.36; Post Prom – 50.00; Girls Basketball Fundraising – 569.00; Triple S – 816.00; FCCLA – 362.40; Imprest – 2,396.95; Total Receipts – 10,134.18; Total Available – 366,931.84; Disbursements – 14,143.26; Cash Balance, May 31, 2013 – 352,788.58

The Board recognized the following students who have received all “A’s” or at least a 3.6 grade-point average for the second nine-weeks of the school year. Vice President Gary Johnson and Superintendent Dan Martin presented the certificates.
 

 
The Building Committee did not bring forth any recommendations. Kerry Smith with Sharpe Enterprises reported that they are on schedule for completion in December. He discussed the power changes needed and the new air unit.

Mr. Martin presented the Superintendent’s Report. Items covered were vehicle purchase options, HP Financial Services contract, building construction, Technology Infrastructure Upgrade grant, Perkins grant, 2012-2013 Accountability/School Performance index, Impact Aid, NWEA(MAP) program, SD-STARS, practice football field, Stanley County School Foundation, and the Parkview parking lot surface.

Business Manager Fromm notified the Board of the new summer hours for the Business Office.

Fromm announced there would be a Special Board Meeting on June 25, 2013 to approve fiscal year end bills. There will also be a Public Hearing to review the 2013-2014 Budget at the July Board meeting.

Johnson moved, seconded by Prince, to approve the proposed School Food Prices for the 2013–2014 school year as presented by Fromm who recommended increasing the lunch price by five (5) cents. Breakfast will stay the same. All voted aye.

Cronin moved, seconded by Johnson, to defer till the June 25, 2013 Special Board Meeting the Senior Citizen Meal Price proposal for the 2013-2014 school year. The Board requested that Pat Duffy from the Senior Citizen Center be notified before price change.

Titze moved, seconded by Cronin, to approve the 2013-2014 Student Handbook with noted corrections. All voted aye.

Prince moved, seconded by Titze, to approve the 2013-2014 Staff Handbook with updated staff changes. All voted aye.

Titze moved, seconded by Prince, to approve the 2013-2014 SD Parks and Wildlife Foundation Grant Agreement as presented for trout in the classroom. All voted aye.

Cronin moved, seconded by Johnson, to approve the 21st Century Grant award starting July 1, 2013. All voted aye.

Cronin moved, seconded by Titze, to approve the Technology Grant Application for the 2013-2014 school year. All voted aye.

Cronin moved, seconded by Prince, to designate the First National Bank of South Dakota as the depository for cash flow and the American State Bank, Dakota Prairie Bank, South Dakota FIT, and the First National Bank of South Dakota for funds not obligated during the fiscal period. President Sarah Carter, Dawn Stover, and Mr. Dan Martin will be the authorized signatures as of July 1, 2013. All voted aye.

Booster Club President Ronda Sweetman informed the Board that the Booster Club would be replacing counter tiles in the Parkview concession stand. The Booster Club will be funding this project.

Titze moved, seconded by Prince, to adjourn at 6:45 P.M. All voted aye.
 

Sarah Carter,  President
Dawn Stover, Business Manager

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