Stanley County
School Board Meeting
July 15, 2013

The Stanley County School District, #57-1, Board of Education met in regular session July 15, 2013 at 5:30 P.M., in the Learning Center at the Middle High School with Sarah Carter, Gary Johnson, Tina Titze, and Rick Cronin present. Nicole Prince attended via conference call. Others in attendance were Superintendent Dan Martin and Business Manager Dawn Stover. Visitors were Scott Sikkink with HKG Architects, Brian Menning, Jennifer Milliken, Shirley Swanson, Kerry Smith, Jeff Hegge, Kate Vietor, Linda Brown, Anita Wyly, Lana Chase, Allison Jarrell with the Capital Journal and Tony Mangan with KCCR.

President Cater called the meeting to order at 5:30 P.M.

President Carter led the Pledge of Allegiance.

Cronin moved, seconded by Titze, to adopt the agenda. Roll call – all voted aye.

Titze moved, seconded by Cronin, to adopt the consent Calendar. Roll call - all voted aye.

Approve the Regular Board Meeting minutes for June17, 2013. Approve the Special Board Meeting minutes for June 25, 2013 and June 28, 2013.

Approve Bills Dated July 17, 2013

GENERAL: 22X, Transportation – 807.40; Admin Partners, LLC, Professional Services – 125.00; ASBSD Property/Liability Insurance, Dues – 1,054.92; Avera Healthworks, Professional Services – 28.00; Baumann Lumber, Supplies – 424.80; Bureau of Administration, Communications – 41.57; Capital Journal, Publications & Advertising – 183.17; Cole Papers, Supplies – 6,569.76; Stephanie Cronin, Professional Services – 1,125.00; Dakota Supply Group, Supplies – 47.90; Fischer Rounds, Dues – 80.00; Golden West Telephone, Communication – 14.79; Hillyard, Supplies – 3,564.30; Hogen’s Hardware Hank, Supplies – 171.73; Brenda Ice, Dues Refund – 78.13; K-Mart, Supplies – 68.21; Bonnie Libner, Supplies – 3.87; Marco, Professional Services – 5,961.32; Kaycee McDaniel, Professional Services – 741.29; NAFIS, Dues – 564.00; Raylene Olson, Professional Services – 1,222.50; The Paint Store, Supplies – 1,141.50; Pottery 2 Paint, GOLD supplies – 224.00; Praxair Distributions, Supplies – 127.59; PryntComm, Supplies – 35.90; Runnings, Supplies – 131.75; Safe Dakota, Inc., Repairs – 360.00; School Administrators of SD, Dues – 2,409.95; Ronald L. Schur C.P.A., Audit Services – 14,000.00; SD Society of Technology, Membership – 30.00; SDSSA, Dues – 150.00; Simplex Grinnell, Dues – 2,075.60; Software Unlimited, Dues & Professional Services – 4,500.00; Stanley County School, Imprest – 1,295.86; State Property Management, Supplies – 20.00; State Theatre, GOLD supplies – 432.00; Sunmaster Auto Glass, Repairs – 425.00; Technology and Innovation, Dues – 960.00; Town & Ranch, Supplies – 33.67; Wheel & Sticks, GOLD services – 196.00; Wordware Lunch Cashier System, Dues – 1,310.42; CAPITAL OUTLAY: Commtech, Surveillance Equipment – 13,389.67; Dakota 2000, Professional Services -150.00; Envirotech, Utilities - 390.55; Fine Line Auto, 2012 Ford Fusion – 14,174.00; City of Fort Pierre, Utilities – 6,151.39; Montana Dakota Utilities, Utilities – 92.72; Pierre Solid Waste, Utilities – 128.33; PJ Technologies, License & Maintenance – 780.00; Software House International, Microsoft License – 3,064.60; Greg Swanson, 2001 Dodge Pickup – 7,500.00; Walker Refuse, Utilities – 103.00; West Central Electric, Utilities – 90.41; WR/LJ Rural Water, Utilities – 80.00; SPECIAL EDUCATION: 22x, Mileage – 1,458.98; Lariat Lanes, Supplies – 16.00; Stanley County School, Imprest – 250.00; CAPITAL PROJECTS: HKG Architects, Fees – 6,344.11; Sharpe Enterprises, Building project – 386,431.50; FOOD SERVICE: Dean Food NC, Inc., Food – 99.12; Earthgrains, Food – 47.60; K-Mart, Supplies – 62.98; Reinhart Food Service, Food – 1,320.65; Servall Uniform and Linen, Supplies – 51.18; Town & Ranch Market, Food – 29.10; AGENCY FUND: 22X, Transportation – 60.00; Capital Journal, Ad – 239.25; Bonnie Libner, Supplies – 1.12; GRAND TOTAL BILLS APPROVED - $ 495,243.16 (A more detailed listing is in the Administration Office of the Elementary Building.)

Capital Projects Fund Detail report given to the Board to review.

Note Imprest Expense

Center for Disabilities, Kirkpatrick & Baker Registration – 250.00; Wex Bank, Gasoline – 1,295.86; IMPREST TOTAL $1,545.86.

Approve Financial for June 30, 2013

GENERAL FUND: Cash Balance, June 1, 2013 – 703,961.22;  Receipts: Taxes – 185,485.18; Penalty Interest – 524.35; State Aid – 134,810.00; 21st Century Fees – 9,309.40; State of SD, Sub Reimbursement – 85.00; State of SD, Mineral Lease – 54,191.00; Federal Reaps, Grant – 2,616.00; County Apportionment – 5,186.30; Other Revenue – 1,039.54; Total Receipts – 393,246.77; Reclass Retirement – 31,651.60; Interest – 253.07; Total  Available – 1,129,112.66; Disbursements – 55,836.93;  Payroll – 228,694.32; Fees – 267.05;  Cash Balance, June 30, 2013 – 844,314.36; CAPITAL OUTLAY: Cash Balance, June 1, 2013 – 1,019,103.35; Receipts: Taxes – 129,765.43; Penalty Interest – 166.35; Donations – 19,500.00; Other Revenue – 25.00; Total Receipts – 149,456.78; Interest – 366.36 Total  Available – 1,168,926.49; Disbursement – 14,338.50;  Cash Balance, June 30, 2013 – 1,154,587.99; SPECIAL EDUCATION: Cash Balance, June 1, 2013 – 100,743.80; Receipts: Taxes – 65,703.13; Penalty Interest – 74.09; State of SD, Direct Medicaid – 882.00; Total Receipts – 66,659.22; Interest – 36.22; Total Available – 167,439.24; Disbursements – 34,227.27; Payroll – 33,294.65; Cash Balance, June 30, 2013, – 99,917.32; PENSION FUND: Cash Balance, June 1, 2013 – 144,524.19; Receipts: Taxes – 14,078.03; Penalty Interest – 23.65; Total Receipts – 14,101.68; Interest – 51.96;  Total Available – 158,677.83; Reclass Retirement – 31,651.60; Cash Balance, June 30, 2013 – 127,026.23; IMPACT AID: Cash Balance, June 1, 2013 – 884,473.41:  Interest – 317.96; Cash Balance, June 30, 2013 – 884,791.37; CAPITAL PROJECTS FUND: Cash Balance, June 1, 2013  - 2,864,609.45; Interest – 1.025.90; Total Available – 2,865,635.35; Distributions – 479,937.24; Cash Balance June30, 2013 – 2,385,698.11; FOOD SERVICE: Cash Balance, June 1, 2013 – 26,586.80; Receipts: State of SD, Food – 6,508.87; State of SD, Menu Certification – 214.92; Food Sales – 1,233.24; Milk Sales – 0.25; Account Receivables – 186.94; Community Youth and Involved – 4,353.00; State of SD, Lunch Reimbursement – 1,516.43; Total Receipts – 14,013.65; Interest – 9.56; Total Available – 40,610.01; Disbursements – 9,294.43; Payroll – 8,247.94; Cash Balance, June 30, 2013 – 23,067.64; FIDUCIARY ACCOUNTS: Cash Balance, June 1, 2013 – 352,788.58; Receipts: Playground Fundraising – 96.40; Football Fundraising – 15.00; Girls Basketball Fundraising – 75.00; Triple S – 144.50; Imprest – 6,816.11; Flow Through – 2,231.50; Student Council – 84.00; Band – 13.60; Coaches Association – 170.00; Total Receipts – 9,646.11; Interest – 32.69; Total Available – 362,467.38; Disbursements – 9,215.55; Fees – 50.00; Cash Balance, June 30, 2013 – 353,201.83.

Mr. Hegge presented the Athletic Director’s Quarterly Report. Items covered were football bleachers, inventory, weight room, football field, concession stand, scoreboard, basketball camp to be held 7/31/13, football team camp to be held 7/15/13 through 7/17/13, Tuesday Night Lights program, Big Dakota Conference website, First Aid training for coaches, and the need for an Athletic Trainer.

Mr. Hegge will be meeting with coaches on 8/12/13 at 7:00 p.m. The Fall Sports meeting for parents and athletes will be held on 8/13/13 at 7:00 p.m. at Parkview. Mr. Hegge would like a separate Athletic Handbook for the 2014-2015 school year.

The Oath of Office was administered to Nicole Prince for another term via telephone.

Titze nominated Sarah Carter as Board President, seconded by Cronin. Nominations ceased. Roll call – all voted aye.

President Carter called for nominations for Vice President. Cronin nominated Gary Johnson as Vice President, seconded by Titze. Nominations ceased. Roll call vote – Johnson abstained; Carter, Prince, Titze, and Cronin voted aye.

Titze moved, seconded by Prince, to designate the First National Bank of South Dakota as depository for cash flow and the American State Bank, the Dakota Prairie Bank, South Dakota FIT, and the First National Bank of South Dakota for funds not obligated during the fiscal period. President Carter, Dawn Stover, and Dan Martin will be the authorized signatures. Roll call – all voted aye.

Titze moved, seconded by Cronin, to designate the Business Manager as the custodian of all accounts. Roll call – all voted aye.

Titze moved, seconded by Cronin, to designate the Capital Journal as the legal newspaper for all School Board publications. Roll call – all voted aye.

Titze moved, seconded by Prince, to designate the Superintendent as the Truant Officer for the Stanley County School District. Roll call – all voted aye.

Titze moved, seconded by Johnson, to designate the Superintendent and the Elementary Principal as the representatives for the Title I program. Roll call – all voted aye.

Titze moved, seconded by Prince, to designate the Superintendent and the Special Education Director as the representatives for the Special Education Programs. Roll call – all voted aye.

Titze moved, seconded by Cronin, to designate the Superintendent as the authorized representative for the consolidated grants, career and technology grants; the school food programs; and authorize Dan Martin to file the application for school assistance in the federally affected areas (PL 81-874) and to act as the authorized representative of the applicant in connection with this application. Roll call – all voted aye.

Titze moved, seconded by Cronin, to designate the Superintendent, the Business Manager, and the Board President as authorized purchasing agents. Roll call – all voted aye.

Johnson moved, seconded by Cronin, to designate the Superintendent, the Business Manager, and the Board President as authorized purchasing agents for Federal and State surplus property. Roll call – all voted aye.

Johnson moved, seconded by Cronin, to approve the publishing of the 2013-2014 fiscal year staff salaries as prescribed by South Dakota Codified Law. Roll call – all voted aye.

 Lana Adams – $11.95/hour; Lou Ann Adamson - $12.40/hour; Ashleigh Baker – $30,000; Shari Beeghly - $39,875; Ashley Brotsky – $21,315; Tim Burgard-$37,575; Tim Burgard,  Activities – $3,967.50; Kevin Carter, Activities – $5,135.25; Linda Clair – $45,625; Melissa Crawford - $31,300; Vera Cronin - $34,975.50; Vera Cronin, Activities – $593.50; Kara Deal – $9.95/hour; Melody Cruser - $16,491.50;  Melody Cruser, Activities - $296.75; Kim Doherty- $44,125; Kim Doherty, Activities – $1,112.81; Samantha Dunn - $30,000; Samanth Dunn, Activities – $1,533.75;  Bronson Elderts – Ajala, Activities - $2,337.25; William Ellwanger – $44,975; Tina England – $30,975; Tina England, Activities – $5,486.50; Judy Fosheim-$11.70/hour; Maureen Frost - $11.60/hour; Amber Garrett - $36,650; Amber Garrett, Activities – $1,558.75; Beth Gesinger, Activities - $5,401.25; Kacy Gill – $39,211.40; Kacy Gill, Activities – $2,409; Michelle Glodt - $53,000; Lori Gloe - $39,700; Shannon Hallock – $35,300; Delores Hannum – $14.00/hour; Hilary Hanson, Activities - $3,167.50;  Roxanne Harms- $43,525; Lex Heathershaw – $30,000; Lex Heathershaw, Activities – $4,556.25; Jeff Hegge - $32,125; Jeff Hegge, Athletic Director - $10,300; Jeff Hegge, Activities - $3,202.50; Leroy Heibel - $48,359; Leroy Heibel, Activities - $2,777.25; Erin Herr - $30,000; Timothy Hollar – $67,091.32; Timothy Hollar, Activities – $593.50; Robert  Iversen – $18.80/hour; Connie Johnson-$37,575; Audrey Jones - $31,300; Kim Jones - $10.40/hour; Krista Kerns – $11.55/hour; Cindy Kindle – $13.15/hour; Melissa Kirkpatrick - $30,325; Michelle Kolb, Activities - $3,122.50; Marcy Kuper – $13.90/hour; Travis LaRoche – $10.60/hour; Joyce Larsen - $40,100; John Latham – $30,975; John Latham, Activities – $3,122.50; Misti Lewis, Activities – $2,409; Bonnie Libner-$16.47/hour; Sarah Lutz – $31,625; Sarah Lutz, Activities – $3,017.50; Denise MacDonald - $10.90/hour; Daniel Martin - $85,000; Kaycee McDaniel - $39,787; Brian Menning-$16.00/hour; Jennifer Milliken-$40,125; Jennifer Milliken, Activities – $3,715.88; Lily Mitchell-$11.10/hour;   Carol Olson-$13.65/hour; Mary Olson – $45,825; Andrew Opp – $11.00/hour; Leah Peterson – $32,275; Leah Peterson, Activities - $568.50; Amanda Remick – $34,674.07; Amanda Remick, Activities – $2,399; Barbara Rose – $42,254.44; Barbara Rose, Activities – $593.50; Alberta Rouse - $36,225; Maria Scott-$41,804.44; Andrea Siemonsma - $30,325; Krystal Simons-$40,125; Krystal Simons, Special Education Director – $10,000; Mallory Smith – $31,300; Karen Somsen-$40,675; Cheryl Sorenson – $38,700;  Suzanne Stoeser-$14.50/hour; Thomas Stotts - $35,625; Thomas Stotts, Activities – $6,121.50; Dawn Stover - $47,000; Shirley Swanson-$49,404.44; Shirley Swanson, Activities – $2,327.25; Darla Tibbs – $32,875; Scott VanDenHemel, Activities - $2,967.50; Catherine Vietor – $30,000; Catherine Vietor, Activities – $1,261.19; Jeri Wilcox-$48,154.44; Renae Wolf – $34,875; Andrew Yaeger - $10.40/hour; 21st Century Wages – Certified Teachers $15 per hour, Adults with education or experience $10 - $11.50 per hour, and Students $8 - $9.50 per hour. Temporary Help / Summer Help – Students $8 per hour and Adults $9 per hour.  (A more detailed listing is in the Administration Office of the Elementary Building)

Johnson moved, seconded by Titze, to approve the Stanley County School District to join the Emergency School Bus Pact Agreement. Roll call – all voted aye.

Carter moved, seconded by Titze, to appoint Gary Johnson to serve as the Stanley County School District Legislative Liaison for the 2013-2014 school year.  Roll call – all voted aye.

Johnson moved, seconded by Cronin, to appoint Tina Titze to serve as the voting delegate at the ASBSD Convention. Roll call – all voted aye.

Johnson moved, seconded by Cronin, to approve the Associate School Board Property & Liability Adoption and Renewal as presented. Roll call – all voted aye.

Carter declared a Recess at 6:05 P.M. for the 2013-2014 Public Budget Hearing.

Carter declared the Board back in session at 6:18 P.M.

Cronin moved, seconded by Titze, to approve the Worker’s Compensation Coverage for School Board Members as presented. Roll call – all voted aye.

Johnson moved, seconded by Cronin, to approve the Worker’s Compensation Fund Adoption and Renewal as presented. Roll call – all voted aye.

Johnson moved, seconded by Cronin, to approve the resolution to authorize membership in the South Dakota High School Activities Association. Roll call – all voted aye.

Johnson moved, seconded by Cronin, to declare the technology items presented by Brian Menning as surplus property. Roll call – all voted aye.

President Carter appointed members to Standing Committees: School Wellness – Carter and Prince; Policy & Planning – Cronin and Titze; Building & Grounds – Cronin and Johnson; Negotiations – Johnson and Prince; School Performance – Carter and Titze; Construction 2013-2014 – Johnson and Titze.

Ms .McDaniel presented the GOLD Program Director’s Report. Items covered were the K – 12 college development and career development.

Scott Sikkink with HKG Architects addressed the Board about the building timeline, the construction meetings with school personnel, the contractor meetings, the Requests for Proposals, and the wrestling area plans. Mr. Sikkink gave a tour of the K-5 building project.

Tina Titze brought forth recommendations from the building committee for the K-5 building project. There was discussion on the RFP and RFI.

Titze moved, seconded by Cronin, to approve RFP-ME4 - Electrical Revisions to the Existing High School Service at a cost of $6,388. Roll call – all voted aye.

Titze moved, seconded by Johnson, to approve RFI #35 - Add Roof Drains to West Elevation at a cost of $10,846. Roll call – all voted aye. 

Mr. Martin presented the Superintendent’s Report. Items covered were football bleacher repair, Ag shop and maintenance office roof repair, Parkview parking lot surface, football practice field, MS/HS building projects, football scoreboard repair, Classroom Innovation Grants, computer server migration, Apple training for Mr. Menning and Mrs. Doherty, vehicle purchases, Homeland Security Grant, NWEA(MAP) assessments, Stanley County School Foundation, after school snack program, Spirit Card funds from American State Bank, and the Crisis Manual. Mr. Martin will be attending the SDSSA summer conference in Pierre July 15-17, 2013 and the ASBSD and SASD Conference August 8 – 10, 2013 in Sioux Falls.  

Titze moved, seconded by Cronin, to go into Executive Session according to SDCL 1-25-2 for personnel purposes at 7:25 P.M.

Carter declared the Board back in Session at 7:46 P.M.

Cronin departed at 7:47 P.M.

Titze moved, seconded by Prince, to approve the Business Manager to offer Letters of Understanding to coach staff Lex Heathershaw and Beth Gesinger for the 2013-2014 school year as presented. Roll call – Carter, Johnson, Titze and Prince voted aye.

Titze moved, seconded by Johnson, to approve the Technology contract with Shawn England as presented up to $600. Roll call – Carter, Johnson, Titze and Prince voted aye.

Titze moved, seconded by Johnson, to approve the Dakota Ed Consulting contract for Business Manager mentoring services for 2013-2014 as presented up to $2,700. Roll call – Carter, Johnson, Titze, and Prince voted aye.

Johnson moved, seconded by Titze, to adjourn at 7:51 P.M. Roll call – Carter, Johnson, Titze and Prince voted aye.  
 

Sarah Carter,  President
Dawn Stover, Business Manager

School Board
SC Home