Stanley County
School Board Meeting
January 14, 2013

The Stanley County School District, #57-1, Board of Education met in Regular session January 14, 2013 at 5:30 P.M., in the Learning Center of the Middle High School with Gary Johnson, Nicole Prince, Tina Titze, and Rick Cronin present, Sarah Carter attended via conference call. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, Principals Michelle Glodt, and Timothy Hollar. Visitors were Brian Menning, Audrey Jones, Shirley Swanson, Catherine Vietor, Matthew Jensen, Joyce Larsen, Jennifer Milliken, Rhonda Sweetman, Kelly Tibbs, Linda Brown, Jayda Tibbs, Courtney Brown, John Peterson, and parents of recognized students. 

Vice President Johnson called the meeting to order at 5:30 P.M. 

Vice President Johnson led the Pledge of Allegiance. 

Cronin moved, seconded by Prince, to adopt the agenda. All voted aye. 

Prince moved, seconded by Titze, to adopt the consent Calendar. Johnson called the role: Titze voted aye, Prince voted aye, Cronin voted aye, Johnson voted aye, and Cater voted aye. 

Approve the Regular Board Meeting minutes for December 10, 2012, Special Board Meeting minutes for December 17, 2012, and December 21, 2012. 

Approve Bills Dated January 14, 2013

 Admin Partners LLC, Professional Services – 125.00; All Around Graphics, Supplies – 109.00; Ameripride Services, Supplies – 323.61; AT&T Mobility, Professional Services – 87.13; Bauman Lumber, Supplies – 173.10; Black Hills State University, Supplies – 82.50; Bureau of Administration, Communications – 77.85; Capital Journal, Publications, and Advertising – 1,892.44; Judy Carter, Parent Mileage – 1,633.92; Sarah and Kevin Cater, Parent Mileage – 1,438.56; Century Link, Communications – 291.80; Christy Lumber, Supplies – 68.85; Cole Papers, Supplies – 578.18; Community & Youth Involved, Rent – 400.00; Costumer, Supplies – 411.02; Country Carpet & Flooring, Repairs & Improvements – 3,295.60; Dairy Queen, Supplies – 27.11; Dakota Education Consultant, Professional Services – 2,000.00; Dakota Supply Group, Supplies – 73.56; Shawn England, Professional Services – 1,500.00; City of Fort Pierre, Professional Services, and Utilities - 7,629.00; Melissa and Clint Habeck, Parent Mileage – 466.20; Haggerty’s Musicworks, Repairs – 25.00; Hauff Mid-America Sports, Awards – 690.00; Kris and Tami Herren, Parent Mileage – 476.56;  Hillyard, Supplies – 524.09; HKG Architects, Printing, Mileage, Supplies, Professional Services, and  Dues – 7,497.87; Hogan’s Hardware Hank, Supplies – 22.61; Holiday Inn, Travel – 298.98; Holiday Inn Express, Travel – 387.00; Audrey  Jones, Supplies – 81.49; JW Pepper, Supplies – 38.97; Klein’s Office Plus, Supplies – 186.23;  Kevin Kliewer, Parent Mileage, 865.80; Lariat Lanes, Supplies – 65.00; Kristi LoPour, Parent Mileage – 777.00; Marco, Professional Services, Supplies & Repairs – 1,845.16; McLeod’s Printing / Supply – 308.60; Mike McQuistion, Parent Mileage – 612.72; Monoprice.comm, Supplies – 534.08; Oriental Trading Co., Supplies – 209.12; Pitney Bowes, Postage and Rental Charges – 734.00; Pizza Ranch, Supplies – 55.99;  Praxair Distributions, Supplies – 409.47; Arlen Prince, Parent Mileage – 1,276.50; SD Department of Health, Professional Service – 710.00; Lonnie Schultz, Parent Mileage – 1,184.59; Ronald Schur, Professional Services – 14,000.00; SD Department of Labor, Unemployment Claims – 780.00; Richard and Lynn Siedschlaw, Parent Mileage – 100.64; Krystal Simons, Travel – 226.28; Sioux City Foundry, Supplies – 52.53; Skate Town, Supplies – 73.50; Small Engine Houses, Repairs – 75.71; Software House International, Supplies – 165.50; St. Mary’s Foundation, Supplies – 3,113.00; State Theatre, Awards – 100.00; Shan Stroup, Parent Mileage – 816.96; Stanley County School, Imprest– 4,937.76; Darren and Kelly Tibbs, Parent Mileage – 1,358.64;  Town and Ranch, Supplies & Food – 658.15; Upgrade Place, Supplies – 37.95; Visa, Supplies – 4,040.44; Wal-Mart, Supplies – 382.04; Kyle and Anita Wyly, Parent Mileage – 612.72; Zander Auto Parts, Repairs, and Supplies – 34.21; Cengage Learning, Textbooks – 597.03; Gale’s Gas Service, Utilities – 389.20; Montana Dakota Utilities, Utilities – 3,982.65; Prairie Pages Bookseller, Library Media- 66.96; Walker Refuse, Utilities – 99.50; West Central Electric, Utilities – 290.19; WR/LJ Rural Water, Utilities – 82.50; 22x, Professional  Services – 2,079.10; 22x, Professional Services – 2,315.30; 22x Professional Services – 1,510.25; 22x, Professional Services – 3,398.50; 22x, Professional Services – 104.94; 22x, Professional Services – 9,992.20; Sharpe Enterprises, Building project – 202,823.68; Child and Adult Nutrition, Food – 1,053.82; Dean Food NC, Inc., Food – 2,291.51; Earthgrains, Food – 799.03; Reinhart Food Service, Food & Supplies – 8,930.51; Servall Uniform and Linen,    Supplies – 123.53; GRAND TOTAL BILLS APPROVED - $316,671.19  (A more detailed listing is in the Administration Office of the Elementary Building.) 

Note Capital Projects Fund Detail 

Note Imprest Expense

Amanda Spreckles, Official and Mileage – 161.05; BP, Gasoline – 266.89; DCI, Background check – 259.50; Eric Booth, Official – 190.00; Eric Sauzue, Official and Mileage – 306.76; Gregory School District, Entry Fees – 75.00; Jason Wenzel, Official and Mileage – 346.14; Kelli Hanson, Official – 262.65; Kelly McCollam, Official – 120.00; Kris Dozark, Official – 125.00; Kyle Rausch, Official and Mileage – 241.85; Melby Kirkie, Official – 95.00; Michelle Johnson, Official – 135.00; Quint Garnos, Official – 128.30; Rebbeca Uhrig, Official – 195.00; Roberta Fossum, Official – 135.00; Scott Katus, Official and Mileage – 227.09; Scott Landreaux, Official and Mileage – 186.60; SD FCCLA, Dues and Registrations – 248.00; SDASSP, Dues – 100.00; Shavonne Mitchell, Official – 135.00; Vermillion School District, Entry Fees – 100.00; Wagner School District, Entry Fees – 75.00; Webster School District, Entry Fees – 60.00; Wex Bank, Gasoline – 762.93; 

Approve Financial for December 31, 2012

GENERAL FUND: Cash Balance, December 1 , 2012 – 831,211.37;  Receipts: Taxes – 152,159.81; Interest – 728.75; State Aid – 67,363.00; 21st Century Fees – 1,530.00; State of SD, Taylor Grazing – 4,648.00; State of SD, Mineral Leasing – 21,809.00; State of SD, Title 1 – 25,192.00; State of SD, Title 11 Reaps – 18,854.00; State of SD, Medicaid – 5,670. 00; Account Receivables – 100.00;  Admissions – 2,757.90;  Yearbook – 30.00; ASBSD – Worker’s Comp, Dividends – 8,937.97; Other Revenue – 413.88; Total Receipts – 310,194.31; Total  Available – 1,141,405.68; Disbursements – 27,439.30;  Payroll – 253,959.98; Fees – 165.75; Reclass to another Fund – 241.28; Cash Balance, December 31, 2012 – 859,599.37; CAPITAL OUTLAY: Cash Balance, December 1, 2012 – 772,365.59; Receipts: Taxes – 61,931.82; Interest – 324.33; State of SD Homeland Security – 24,989.80; Donations – 2,500.00; Total Receipts – 89,745.95; Total  Available – 862,111.54; Disbursement – 64,356.35; Reclass from another fund – .04; Cash Balance, December 31, 2012 – 797,755.23; SPECIAL EDUCATION: Cash Balance, December 1, 2012– 112,686.54; Receipts: Taxes – 41,397.47; Interest – 39.09; State of SD, Direct Medicaid – 773.00; Total Receipts – 42,209.56; Total Available – 154,896.10; Disbursements – 15,365.48; Payroll – 43,382.23; Cash Balance, December 31, 2012, – 96,148.39; PENSION FUND: Cash Balance, December 1, 2012 – 126,942.30; Receipts: Taxes – 9,934.82; Interest – 55.67; Total Receipts – 9,990.49; Total Available – 136,932.79; Cash Balance, December 30, 2012 – 136,932.79; IMPACT AID: Cash Balance, December 1, 2012 – 377,131.84:  Interest – 153.39; Total Receipts – 153.39; Total Available – 377,285.23; Cash Balance, December 31 2012 – 377,285.23; CAPITAL PROJECTS FUND: Cash Balance, December 1, 2012  - 4,729,675.24;  Receipts: Interest – 2,005.81; Total Receipts – 2,005.81; Total Available – 4,731,681.05; Distributions – 8,066.45; Cash Balance December 31, 2012 – 4,723,614.60; FOOD SERVICE: Cash Balance,  December 1, 2012 – 39,311.55; Receipts: Interest – 14.46; State of SD – Food – 9,265.42; Food Sales – 6,033.68; Milk Sales – 6.75; A la Cart Sales – 106.50; Account Receivables – 11.30; Community Youth and Involved – 6,171.00; Total Receipts – 21,609.11; Total Available – 60,920.66; Disbursements – 14,414.85; Payroll – 11,096.58; Reclass from Another  – 165.55; Cash Balance, December 31, 2012 – 35,574.78; FIDUCIARY ACCOUNTS: Cash Balance, December 1, 2012 – 373,860.83; Receipts:   Interest – 480.43; Class of 2019 – 800.00; FFA Fundraiser – 354.00; NHS – 132.85; Triple S – 584.89; Student Council – 983.46; Boys Basketball Fundraising – 29.50; Girls Basketball Fundraiser – 1,526.50; History Club – 1,430.00; Flow Through – 297.53; SC Wrestling Invite – 1,741.00; Gymnastic Invite – 152.00;  Coaches Fundraising – 850.00; Letterwinners – 3,469.00; Knight Scholarship – 500.00; Imprest – 4,552.54; Total Receipts – 17,883.70; Total Available – 391,744.53; Disbursements – 27,306.27; Fees – (.03); Cash Balance, December 31, 2012 – 364,438.29.

Dr. Hotalling presented the Board Chair a certificate for School Board Appreciation Week. 

The Board recognized the following students who have received all “A’s” or at least a 3.6 grade-point average for the second nine-weeks of the school year. Vice President Gary Johnson and Superintendent Don Hotalling presented the certificates.

Mr. Johnson personally thanked and congratulated the parents and students who received certificates.

Dr. Hotalling reported on the building and grounds. Dr. Hotalling discussed the camera system that was installed in the Middle and High School and the Ag Building. He discussed the hot water heater in Parkview Gym. Dr. Hotalling gave an update on the construction process of the Jk-5 Building Project.

Dr. Hotalling asked the Building Committee if there were any recommendations at this time.

Titze moved, seconded by Prince to reject RFI 17 that was previously accepted for the ceramic tile instead of the walk off carpet, which was an extra cost of $8,297.00. Johnson called the role: Cronin voted aye, Johnson voted aye, Prince voted aye, Titze voted aye, and Carter voted aye.

This motion will save the School District $8,297.00.

Mrs. Fromm reported Letters of Intent been offered to the following personnel:

Kim Jones – $10.00 per hour – Educational Assistant; Kara Falcon - $10.00 per hour  - Special Education Educational Assistant; Andrew Yaegar - $10.00 per hour  - Special Education Educational Assistant; and Christina Norman – $9.50 per hour  - Special Education Educational Assistant.

Mr. Menning reported on the technology. The technology grant the School District applied for in November was denied. Wireless access is completed in the Middle and High school. Mr. Menning showed a power point presentation discussing a Microsoft Software buying program that could be available to the school district. There will be a smartboard training on February 1, 2013 during the in-service.

Dr. Hotalling reported on the changes to the 8002 Impact Aid application. The 2014 application process is suspended while the federal data and systems technicians are re-tooling their system to accommodate the changes to the new technical amendment. This could take three to four weeks. Dr. Hotalling reported if the process goes according to plan, the school district would receive partial payment for 2010, 2011 and 2012 in March.

Mr. Hollar reported on the Middle School Academic Olympics, which was held in Pierre. Stanley County Middle School tied for fourth place. Mr. Hollar will be attending a Work Base Training Workshop this month. The One-Act Play Competition will be held on January 23, 2013 at Riggs High School. Mr. Hollar is working the on the school wide improvement plan. Mr. Hollar congratulated the following students who received student of the month: 6th – Courtney Brown, 7th – Ryan Habeck, 8th – Cody Clarambeau, 9th – Colton Drageset, 10th – Lily Cook, 11th – Chris Bonhorst, and 12th – Monte Scott. Mr. Hollar thanked the Pizza Ranch for continuing to sponsor the lunch for the students of the month each month.

Mrs. Glodt reported during Christmas break the bathroom flooring was replaced at the Cheyenne School. Mrs. Glodt reported on the changes in enrollment and the Title 1 review. The Kindergarten Round-up will be held on March 14 and 15. During the in-service on January 11 the staff had a training on Crisis Intervention. Mrs. Glodt reported the administration is looking at different options to have a guidance counselor more available at the elementary level for the 2013-2014 school year. 

Mr. Hollar presented two different calendar options for the 2013-2014 school year. One was based on a four-day week, and the other was based on a five-day week.

Dr. Hotalling presented the Board a schedule to review the Board Policies. At the February Board meeting, the Board will need to discuss and approve The Equal of Opportunity through Appendix A, (pages 3 – 41).

Mr. Jensen reported on the One-Act Play, the Jones County Invitational Basketball Tourney, and the Gymnastic Triangular. Mr. Jensen also presented two different options for new scoreboards.

Prince moved, seconded by Carter, to approve Bronson Elderts – Ajala as the Middle School Boys’ Basketball coach in the amount of $2,252.25 for the 2012-2013 school year. Johnson called the role: Cronin voted aye, Johnson voted aye, Prince voted aye, Titze voted aye, and Carter voted aye.  

Prince moved, seconded by Cronin, to resend open enrollment 1073, and to approve open enrollment 1074. Johnson called the role: Titze voted aye, Prince, voted aye, Johnson voted aye, Cronin voted aye, and Carter voted aye.  

Titze moved, seconded by Carter to adopt the following resolution:

RESOLUTION #7-2013 – BE IT RESOLVED, The School Board of the Stanley County School District #57-1, in accordance with SDCL 13-7-10, hereby approves the next school board election date as June 18, 2013.  Voter registration, absentee voting, and procedures used in counting ballots shall be in accordance with Title 12 except as specifically provided in SDCL 13-7. 

Johnson called the role: Cronin voted aye, Johnson voted aye, Prince voted aye, Titze voted aye, and Carter voted aye.

Cronin moved, seconded by Titze, to defer the Shelter Agreement with the American Red Cross  until the February Board meeting so Mrs. Fromm can check on some concerns the Board of Education had. Johnson called the role: Carter voted aye, Johnson voted aye, Cronin voted aye, Prince voted aye, and Titze voted aye.

Johnson declared a recess at 7:10 P.M.

Johnson declared the Board back in session at 7:24 P.M.

Cronin moved, seconded by Prince, to go to Executive Session according to SDCL 1-25-2 for personnel, contract, and student purposes at 8:44 P.M.  Johnson called the role:

Carter voted aye, Johnson voted aye, Cronin voted aye, Prince voted aye, and Titze voted aye.

Johnson declared the Board back in session at 8:44 P.M.

Dr. Hotalling expressed his concerns about spending funds to attend the Impact Aid Meeting in Washington D.C. Dr. Hotalling asked the board to please reconsider and not send anyone to this meeting. The Board felt it was very important for someone to attend. Mr. Hollar stated he will be in the Washington D.C. attending a National Principal Conference so if need he could extend his stay, and the District would only have to pay for one plane ticket.

Prince moved, Titze seconded, to approve the Mr. Hollar to extend his trip and attend Spring Impact Aid Trip to Washington D.C. Johnson called the role:  Carter voted aye, Johnson voted aye, Cronin voted aye, Prince voted aye, Titze voted aye.

Cronin stated for some reason Mr. Hollar is unable to attend then another person from the School District needs to attend.

Cronin moved, seconded by Prince, to approve the resignation for Kylie Mundt as the Head Volleyball Coach. Johnson called the role: Prince voted aye, Titze voted aye, Carter voted aye, Cronin voted aye, and Johnson voted aye.

Prince thanked Kylie for her time she has put into the Volleyball program.

Prince moved, seconded by Titze, to adjourn at 9:00 P.M. Johnson called the role:  Prince voted aye, Titze voted aye, Carter voted aye, Johnson voted aye, and Cronin voted aye.
 

Gary Johnson, Vice-President
Jessi Fromm, Business Manager

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