Stanley County
School Board Meeting
February 11, 2013

The Stanley County School District, #57-1, Board of Education met in Regular session February 11, 2013 at 5:30 P.M.,  in the Learning Center of the Middle High School with Sarah Carter, Gary Johnson, Nicole Prince, Tina Titze, and Rick Cronin present. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, Principals Michelle Glodt, and Timothy Hollar, and Special Education Director Krystal Simons. Visitors were : Matthew Jensen, Bob Iversen, Brian Menning, Audrey Jones, Jennifer Milliken, Shirley Swanson, Kacy Gill, Brad Stover, Dawn Stover, Levi Stover, Cade Stover, Linda Brown, Doug Boes, Ross Neilson, and Ronda Sweetman.

President Carter called the meeting to order at 5:32 P.M.

President Carter led the Pledge of Allegiance.

Johnson moved, seconded by Titze, to adopt the agenda. All voted aye.

Titze moved, seconded by Cronin, to adopt the consent Calendar. All voted aye.

Approve the Regular Board Meeting minutes for January 14, 2013, and Special Board Meeting minutes for February 6, 2013.

Approve Bills Dated February 11, 2013

Affections Floral and Wine, Supplies – 50.00; Airtech Heating and Cooling, Repairs – 2,286.51; Ameripride Services, Supplies – 212.54; AT&T Mobility, Professional    Services – 88.83; Black Hills Teacher Job Fair, Professional Services – 85.00; Blick Art Materials, Supplies – 324.00; Bureau of Administration, Communications – 29.05; Capital Journal, Publications, and Advertising – 136.50;  CensusPC, Supplies – 297.46; Century Link, Communications – 291.36;  Channing Bete Company, Supplies – 211.46; Cholik Sign Company, Supplies – 100.00; Christy Lumber, Supplies – 41.53; Cole Papers, Supplies – 172.42; Commtech, Repairs – 210.00; Cowboy Country Stores, Supplies – 17.96; Crisis Prevention Institute, Professional Services – 853.20; Dairy Queen, Supplies – 33.02; Eddie Truck Sales, Repairs – 390.28; Glass Products, Repairs – 439.00; Gym Closet Catalog, Supplies – 646.86; Haggerty’s Musicworks, Repairs – 244.75; Michael and Michelle Hand, Parent Mileage – 1,046.73; Hartland Paper, Supplies – 971.03; Steve and Dawn Hedman, Parent Mileage – 1,429.68; Hillyard, Supplies – 292.32; Hogan’s Hardware Hank, Supplies – 58.60; Jostens, Supplies and Printing – 3,162.97; JW Pepper, Supplies – 121.38; Knecht Home Center, Supplies -180.39; Larsen Lighting, Supplies -209.67; Marco, Professional Services, Supplies & Repairs – 3,049.03; May, Adam, Gerdes & Thompson, LLP, Professional Services – 210.00; Avera Medical Group, Professional Services – 39.00; Pearson Assessments, Supplies – 494.13; Pioneer Drama Service, Supplies – 17.75; Pitney Bowes, Postage – 500.00; Power System, Supplies – 211.90; Praxair Distributions, Supplies – 253.71; Region VII Music, Dues – 99.00; Robin’s Water Conditioning, Supplies – 7.00; Ron’s Repair, Repairs – 313.44; Runnings, Supplies – 277.15; School Administrators, Dues – 150.00; School Specialty, Supplies – 79.53; Security Lock Smith, Supplies – 48.00; Smith’s Fire Extinguisher, Supplies – 323.00; South Dakota Newspaper, Advertising – 590.00;  South Dakota Teachers Job Fair, Professional Services -175.00;  Stanley County Law, Professional Services  - 130.00; Stanley County School, Imprest– 5,784.91; Sunmaster Auto Glass, Repairs – 105.00; Town and Ranch, Supplies & Food – 359.21; United Art Education, Supplies – 1,042.59; Varsity Spirit Fashions, Uniforms – 144.00; Visa, Supplies – 1,727.76; Wal-Mart, Supplies – 351.99; WW Tire Service, Repairs – 521.36; Zander Auto Parts, Repairs– 446.27; Davidson Titles, Library Media – 30.99; Envirotech Waste Services, Utilities – 667.14; City of Fort Pierre, Utilities – 7,405.98; Gale’s Gas Service, Utilities – 294.00; McGraw Hill Companies, Textbooks – 136.16; Montana Dakota Utilities, Utilities – 5,775.57; Walker Refuse, Utilities – 103.00; WR/LJ Rural Water, Utilities – 80.00; 22x, Professional  Services – 2,145.07; 22x, Professional Services – 1,009.70; 22x Professional Services – 121.94; 22x, Travel  – 284.16; 22x, Professional Services – 9,389.34; Pizza Ranch, Supplies – 45.93; Cash-Wa Distribution, Equipment – 2,384.06; HKG Architects, Professional Services, and Mileage – 3,473.20; Child and Adult Nutrition,  Food – 389.01; Dean Food NC, Inc., Food – 2,513.04; Earthgrains, Food – 544.66; Reinhart Food Service, Food & Supplies – 10,165.36; Servall Uniform and Linen,  Supplies - 178.44;GRAND TOTAL BILLS APPROVED - $79,221.98  (A more detailed listing is in the Administration Office of the Elementary Building.)

Note Capital Projects Fund Detail

Note Imprest Expense

BP, Gasoline – 665.35; Cory Edson, Official – 95.00; Dave Burnett, Official and Mileage – 318.02;  DCI, Background check – 86.50; Derek Oliver, Official and Mileage – 213.24; Hot Springs School District, Entry Fees – 75.00; Jason Wenzel, Official and Mileage – 173.07; Just Score It, Professional Services – 150.00; Kathleen Uden, Official and   Mileage – 204.93; Kayla Magee, Official – 135.00; Kris Dozark, Official – 150.00;  Louis Young, Official – 95.00;  Mobridge-Pollock Schoo District, Entry Fees – 254.82; Parkston High School, Dues – 75.00; Pierre School District, Dues – 50.00; Randy Kludt, Official and Mileage – 161.23; Rebecca Uhrig, Official – 135.00; Ryan Kemnitz, Official & Mileage – 135.00; Scott Landreaux, Official and Mileage – 186.60; SD Counseling Association, Dues – 190.00; SD Interscholastic Athletic ADM Ass’n, Dues – 140.00;  Shavonne Mitchell, Official – 135.00; Wex Bank, Gasoline -1 890.64;

Approve Financial for January 31, 2013

GENERAL FUND: Cash Balance, January 1 , 2013 – 859,599.37;  Receipts: Taxes – 15,646.31; Interest – 113.38; State Aid – 67,757.00; 21st Century Fees – 3,569.40;  21st Century Other Revenue – 300.00; State of SD, Child Care – 500.90; Admissions – 2,917.00;  Other Revenue – 327.58; Total Receipts – 91,131.57; Total  Available – 950,730.94; Disbursements – 56,929.75;  Payroll – 247,917.23; Fees – 101.05; Reclass to another Fund – 117.30; Cash Balance, January 31, 2013 – 645,665.61; CAPITAL OUTLAY: Cash Balance, January 1, 2013 – 797,755.23; Receipts: Taxes – 3,348.10; Interest – 346.68; Refund – 80.45; Total Receipts – 3,775.23; Total  Available – 801,530.46; Disbursement – 17,804.53; Cash Balance, January 31, 2013 – 783,725.93; SPECIAL EDUCATION: Cash Balance, January 31, 2013 – 96,148.39; Receipts: Taxes – 2,097.59; Interest – 15.91; State of SD, Direct Medicaid – 521.98; Total Receipts – 2,635.48; Total Available – 98,783.87; Disbursements – 19,449.81; Payroll – 43,364.96; Cash Balance, January 31, 2013 – 35,969.10; PENSION FUND: Cash Balance, January 31, 2013 – 136,932.79; Receipts: Taxes – 545.01; Interest – 60.84; Total Receipts – 605.85; Total Available – 137,538.64; Cash Balance, January 31, 2013 – 137,538.64; IMPACT AID: Cash Balance, January 31, 2013 – 377,285.23:  Interest – 166.97; Total Receipts – 166.97; Total Available – 377,452.20; Cash Balance, January 31, 2013 – 377,452.20; CAPITAL PROJECTS FUND: Cash Balance, January 1, 2013  - 4,723,614.60;  Receipts: Interest – 1,958.69; Total Receipts – 1,958.69; Total Available – 4,725,573.29; Distributions – 208,989.88; Cash Balance January 31, 2013 – 4,516,583.41; FOOD SERVICE: Cash Balance,  January 31, 2013 – 35,574.78; Receipts: Interest – 14.13; State of SD – Food – 7,325.29; Food Sales – 8,235.65; Milk Sales – 90.50; A la Cart Sales – 327.30; Account Receivables – 103.47; Community Youth and Involved – 4,854.00; Total Receipts – 20,950.34; Total Available – 56,525.12; Disbursements – 13,497.22; Payroll – 11,198.91; Reclass from Another  – 117.30; Cash Balance, January 31, 2013 – 31,946.29; FIDUCIARY ACCOUNTS: Cash Balance, January 1, 2013 – 364,438.29; Receipts:   Interest – 48.34; Class of 2019 – 838.00;  Class of 2013 – 346.00; FFA Fundraiser – 227.00; NHS – 50.00; Triple S – 471.30; Student Council – 405.15; Band Fundraiser – 68.00;  Girls Basketball Fundraiser – 147.00; Flow Through – 438.00; SC Wrestling Invite – 190.00; Gymnastic Invite – 175.00;  Letterwinners – 605.00; Gymnastic Fundraiser – 876.25; Imprest – 4,937.76; Total Receipts – 9,822.80; Total Available – 374,261.09; Disbursements – 21,366.32; Cash Balance, January 31, 2013 – 352,894.77.

Note Budget

Dr. Hotalling reported on the Buildings and Grounds. The remaining of the carpet has been installed in the High School. The Maintenance Department has established a snow removal log for each building. Dr. Hotalling discussed the single entrance policy that has been put in place.

Dr. Hotalling updated the Board on the JK-5 Building project. The foundation is slightly over 50% complete.

The Building Committee did not have any recommendations at this time.

Dr. Hotalling reported on the procedure put into place for parents who pick up their children late from the GOLD program.

Mrs. Fromm gave an update on the 21st Grant application. The deadline for the application is March 1, 2013.

Mrs. Glodt reported on Kindergarten Round-Up, which will be held in the evening of March 14 and the morning of March 15. The Title 1 presentation will be during parent-teacher conferences in the lunchroom on February 28, 2013 from 1:00-7:00P.M.. Mrs. Glodt proposed next year having a morning and afternoon sections of Junior Kindergarten. Mrs. Glodt gave an update on the Stanley County School Facebook account.

Mr. Hollar report Mrs. Jones has created a website for the students art work. Mr. Hollar reported on the Dakota Step Testing dates, the National Principal Conference, and the NAFIS Conference he will be attending. Mr. Jensen will be doing his Principal Intership and assist in covering some duties while he is attending these conferences. Mr. Hollar discussed the progress on the School Improvement Plan, and he liked the idea of the yearbook assisting with the Stanley County School Facebook Page.

Mr. Jensen reported on the winter sports season, the Regional Wrestling meet, and the State Gymnastic meet.

Johnson moved, seconded by Cronin, to approve the Board Policy manual pages 3-58, with the recommendations as presented. All voted aye.

Titze moved, seconded by Prince, to approve open enrollment applications 1075, and 1076. All voted aye.

Prince moved, seconded by Cronin to approve the Business Manager to sign and submit the Grant Application for the 21st Century Grant Application. All voted aye.

Titze moved, seconded by Prince, to adopt the following resolution:

RESOLUTION #8-2013 – Let it be resolved, that the School Board of the Stanley County School District #57-1 transfer the following cash balance from the Impact Aid Fund to the Special Education.

TO:                  Special Education         $70,544.41

FROM:             Impact Aid Fund           $70,544.41

All voted aye.

Johnson moved, seconded by Titze, to go to Executive Session according to SDCL 1-25-2 for personnel purposes at 6:19 P.M.  

Carter declared the Board back in session at 7:33 P.M.

Johnson moved, seconded by Cronin, to adjourn at 7:34 P.M. All voted aye.
 

Sarah Carter,  President
Jessi Fromm, Business Manager

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