Stanley County
School Board Meeting
April 8, 2013

The Stanley County School District, #57-1, Board of Education met in Regular session April 8, 2013 at 5:30 P.M.,  at the Learning Center in the Middle High School with Sarah Carter, Gary Johnson, Nicole Prince, Tina Titze, and Rick Cronin present. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, Principals Michelle Glodt and Timothy Hollar, and Special Education Director Krystal Simons. Visitors were: Dawn Stover, Jennifer Milliken, Shirley Swanson, Brian Menning, Brad Lawrence, Matthew Jensen, Lee Heibel, Bill Ellwanger, Mike Jones, Audrey Jones, Lex Heathershaw, Kevin Carter, Lana Chase, Linda Brown, Anita Wyly, Kim Doherty, Cooper Carter, Martee Larson, Kaci Deal, Wyatt Deal, Scott Sikkink, Lance Nixon, Joyce Larsen, Ronda Sweetman, Thomas Stotts, Carol Olson, Bob Iversen, Adam Spoehr, and parents of recognized students.

President Carter called the meeting to order at 5:31 P.M.

President Carter led the Pledge of Allegiance.

Johnson moved, seconded by Titze, to adopt the agenda. All voted aye.

The Board recognized the following students who have received all “A’s” or at least a 3.6 grade-point average for the third nine-weeks of the school year. President Sarah Carter and Superintendent Don Hotalling presented the certificates.

Cronin moved, seconded by Titze, to adopt the consent Calendar. All voted aye.

Approve the Regular Board Meeting minutes for March 11, 2013.

Approve Bills Dated April 8, 2013

22X, Travel – 40.00; All Around Graphics, Supplies & Awards – 226.80; Ameripride Services, Supplies – 409.64; AT&T Mobility, Professional Services – 87.53; Avera Healthworks, Professional Services – 39.00; B.J.’s Instrument Repair, Repairs – 70.00; Blick Art Materials, Supplies – 17.95; Bureau of Administration, Communications – 147.35; Century Link, Communications – 291.36; Christy Lumber, Supplies – 300.00; Linda Clair, Travel – 26.00; Cole Papers, Supplies – 610.05; Commtech, Repairs – 315.00; Cowboy Country Stores, Supplies – 21.01; Day’s Inn Airport–Sioux Falls, Travel – 108.00; Kim Doherty, Travel – 52.00; Tina England, Supplies – 12.89; Judith Fosheim, Travel – 44.40; G&R Controls, Inc., Repairs – 497.91; Hillyard, Supplies – 235.10; Timothy Hollar, Travel – 70.43; Gene Hudson, Travel – 44.40; Jones School Supply, Awards – 40.89; Klein’s Office Plus, Supplies – 287.34; Larry’s Plumbing, Repairs – 1,398.00; Marco, Professional Services, Supplies & Repairs – 2,394.77; May, Adam, Gerdes & Thompson, LLP, Professional Services – 455.00; McGraw-Hill School Education, Textbooks – 73.40; Monroe Systems for Business, Supplies – 56.37; Oriental Trading Co, Inc., Supplies – 200.19; PEAP, Awards – 26.00; Pitney Bowes, Postage – 261.39; Prairie Pages Bookseller, Periodicals – 36.71; Praxair Distributions, Supplies – 114.75; Ramada Inn Aberdeen, Parent Fees – 150.00; Amanda Remick, Supplies & Travel – 43.28; Robin’s Water Conditioning, Supplies – 117.75; Runnings, Supplies – 101.96; SD Dept of Health,  Professional Services – 180.00; School Specialty, Supplies – 48.75; Simplex Grinnell, Repairs – 520.25; South Dakota Band Masters, Fees – 80.00; Spearfish Extinguisher, Professional Services – 150.00; Stanley County School, Imprest – 5,191.36; Town and Ranch, Supplies & Food – 359.74; Visa, Travel and Library Media – 2,345.46; Wal-Mart, Supplies – 934.69; Renae Wolf, Travel – 52.00; WW Tire Service, Repairs – 30.95; Zander Auto Parts, Repairs– 1,714.82; Zesto, Supplies – 13.75; Capstone, Library Media – 40.72; Envirotech Waste Services, Utilities – 667.14; City of Fort Pierre, Utilities – 8,021.84; Gale’s Gas Service, Utilities – 478.50; Gumdrop Books, Library Media – 90.00; Hauff Mid-America Sports, Uniforms – 1,519.00; Junior Library Guild, Books – 115.00; Larsen Lighting, Repairs – 505.54; Montana Dakota Utilities, Utilities – 3,987.65; Prairie Pages, Library Media – 219.03; Smart Apple Media, Library Media – 380.35; Walker Refuse, Utilities – 103.00; WR/LJ Rural Water, Utilities – 82.50; 22x, Professional  Services – 1,947.16; 22x, Professional Services – 19.20; 22x Professional Services – 530.58; 22x, Professional  Services – 1,186.20; 22x, Professional Services – 9,379.92; Wal-Mart, Supplies 162.68; Brosz Engineering, Building – 4,540.00; HKG Architects, Professional Services, and Mileage – 12,234.99; Sharpe Enterprises, Buildings - 522,781.64; Dean Food NC, Inc., Food – 2,470.71; Earthgrains, Food – 568.10; Reinhart Food Service, Food & Supplies – 9,519.76; Servall Uniform and Linen,  Supplies – 179.46;. GRAND TOTAL BILLS APPROVED - $602,776.86  (A more detailed listing is in the Administration Office of the Elementary Building.)

Note Capital Projects Fund Detail

Note Imprest Expense

DeAnne Jensen, Travel – 300.00; 22x, Travel & Meals – 240.55; BP, Gasoline – 1,940.59; Dakota Education Consulting, Mileage & Professional Service – 186.00;  DCI, Background check – 86.50; East Dakota Educational Cooperative, Registration – 250.00; Little International, Registration – 42.00; SD Society of Technology, Registration – 30.00; Shells Fleet Plus, Gasoline – 81.44; Faulkton Area Arts Council, Dues – 21.00; Keya Paha Country School, Dues – 21.00; Elks Golf Course, Entry Fees – 90.00; Miller FFA, Registration – 39.00; Pierre School District, Entry Fees – 100.00; Wex Bank, Gasoline -  1,763.28;

Approve Financial for March 31, 2013

GENERAL FUND: Cash Balance, March 1 , 2013 – 627,751.49;  Receipts: Taxes – 40,736.92; Interest – 102.97; State Aid – 67,758.00; 21st Century Fees – 4,130.00; State of SD, Title I – 25,541.00; State of SD, Title II Part A – 8,348.00; State of SD, Child Care – 605.70; State of SD, Medicaid – 5,205.00; MidCentral College Access- 380.06; Admissions – 126.81;  Insurance Proceeds – 1,972.54; Other Revenue – 65.00; Total Receipts – 154,972.00; Transfers In – 140,985.51; Total  Available – 923,709.00; Disbursements – 39,183.57;  Payroll – 248,534.76; Fees – 253.25; Reclass From Another Fund – 8,543.70; Cash Balance, March 31, 2013 – 644,281.12; CAPITAL OUTLAY: Cash Balance, March 1, 2013 – 817,201.39; Receipts: Taxes – 22,540.31; Interest – 328.25;  Total Receipts – 22,868.56; Total  Available – 840,069.95; Disbursement – 19,703.93; Reclass to another Fund – 7,689.85; Cash Balance, March 31, 2013 – 812,676.17; SPECIAL EDUCATION: Cash Balance, March 1, 2013 – 71,955.77; Receipts: Taxes – 11,450.05; Interest – 23.63; State of SD, IDEA Part B – 32,428.00; State of SD, Direct Medicaid – 749.84; State of SD, Medicaid – 710.00;  Total Receipts – 45,361.52; Total Available – 117,317.29; Disbursements – 15,338.97; Payroll – 43,483.41; Cash Balance, March 31, 2013 – 58,494.91; PENSION FUND: Cash Balance, March 1, 2013 – 107,990.68; Receipts: Taxes – 2,451.76; Interest – 44.63; Total Receipts – 2,496.39; Total Available – 110,487.07; Cash Balance, March 31, 2013 – 110,487.07; IMPACT AID: Cash Balance, March 1, 2013 – 309,688.90:  Interest – 68.17; Total Receipts – 68.17; Total Available – 309,757.07; Transfers Out 140,985.51; Cash Balance, March 31, 2013 – 168,771.56; CAPITAL PROJECTS FUND: Cash Balance, March 1, 2013  - 4,122,248.67;  Receipts: Interest – 1,544.49; Total Receipts – 1,544.49; Total Available – 4,123,793.16; Distributions – 387,556.53; Cash Balance  March 31, 2013 – 3,736,236.63; FOOD SERVICE: Cash Balance,  March 1, 2013 – 24,132.42; Receipts: Interest – 14.31; Account Receivables – 20.30; State of SD Food – 9,730.84; Food Sales – 8,090.30; Milk Sales – 75.00; A La Cart – 499.25; Community Youth and Involved – 13,608.00; Total Receipts – 32,038.00; Total Available – 56,170.42; Disbursements – 9,451.46; Payroll – 11,536.48; Reclass From Another  – 237.15; Cash Balance, March 31, 2013 – 35,419.63; FIDUCIARY ACCOUNTS: Cash Balance, March 1, 2013 – 342,930.41; Receipts:   Interest – 41.21; Class of 2019 – 547.76;  Class of 2017 – 11.00; Class of 2013 – 404.00; Class of 2014 – 409.69; FFA Fundraiser – 320.00; NHS – 375.02; Student Council – 318.25; Band Fundraiser – 12.95; Football – 38.00; Contracted Tourney – 3,550.00; Regional BB – 3,000.00; Track – 1,045.00; Imprest – 6,315.94; Total Receipts – 16,388.82; Total Available – 359,319.23; Disbursements – 13,639.28; Cash Balance, March 31, 2013 – 345,679.95.

Note Budget

Dr. Hotalling reported on the K-5 building project, and the buildings and grounds update. Mrs. Glodt gave a brief update on the Cheyenne School regarding the dirt. Mrs. Glodt will give a more in depth and the long-term plan to help with this issue in the future.

Tina Titze brought forth recommendations from the building committee for the K-5 building project. There was discussion on each of the RFP.  

The City of Fort Pierre, HKG Architects, and Sharpe Enterprise representatives were there to discuss the bill from the City of Fort Pierre for moving the utilities. The Board requested HKG to do some further investigating on this bill and advised the administration to review the contracts to see who is responsible for the bill.

Cronin moved, seconded by Johnson, to approve RFP ME3 – Trough Drain and Grease Interceptor for $3,960.14. All voted aye.

Cronin moved, seconded by Titze, to approve RFP #6 - Add 18” x 18” x 10” Tee at Storm Drain for $2,244.94. All voted aye.

Titze moved, seconded by Carter, to approve RFI #10 - Provide Quarry Time and Base Slip Resistance for Rooms 154 & 156 for $5,008.92. All voted aye.

Prince moved, seconded by Cronin, to reject RFI #25 – Upgrade Cylinders for $5,565.35. Cronin, Johnson, Prince and Carter voted aye. Titze voted nay.

Johnson moved, seconded by Titze, to approve RFI #26 – Add Bolts on Backboard pads for 6 backboards for $1,167.00. All voted aye.

Johnson moved, seconded by Prince, to reject RFI #27 – Provide Glass Backboards in Lieu of Fiberglass for $1,296.00. All voted aye.

Titze moved, seconded by Cronin, to approve RFI #28 – Add Adjusting Hardware to lower 4 backboards from 10’ to 8’ for $1,945.00. Titze, Cronin, Carter, and Prince voted aye. Johnson voted nay.

Titze moved, seconded by Johnson, to reject RFI #29  - Add Adjusting Hardware to lower 2 backboards from 10’ to 8’ for $972.00. All voted aye.

Titze moved, seconded by Prince, to table RFI #30 – Add1 Judges Volleyball Stand with pads until a later Board meeting. All voted aye.

Titze moved, seconded by Carter, to approve RFI #31 – Extend Practice Court Backboards 10’ for the wall for $2,748.00. All voted aye.

Prince moved, seconded by Titze, to approve RFI #32 – Gym Divider Curtain Change from 60’ to 51’ long for ($436.00). All voted aye.

Titze moved, seconded by Johnson to reject RFI #23  - Add 4 lockers for the kitchen for $466.00. All voted aye.

Titze moved, seconded by Cronin to table RFI #19 until next Board meeting. All voted aye.

Cronin moved, seconded by Titze to reject RFI #24 – Delete Motors in Bleachers and Split Two Sections for ($2,171.00). All voted aye.

Carter declared a short recess at 7:23 P.M.

Carter declared the Board back in Session at 7:30 P.M.

Dr. Hotalling informed the Board the Sentinel Bill had passed through Legislation.

Mr. Menning and Mrs. Fromm presented a Power Point proposing technology updates for the Board to consider at the May Board Meeting. This update includes 60 new laptops and docking stations for teachers, 60 new laptops for mobile labs, and Microsoft Licensing.

Mrs. Fromm informed the Board and Administration Joint Conference is August 7-9, 2013.

Dr. Hotalling reported on Impact Aid and the cafeteria’s food monitoring policy.

Mr. Hollar reported that Stanley County MS placed 1^st at the Region VI Middle School Acalympics. Mr. Hollar reported on the SDSA Conference in Chamberlain.

High school graduation is May 19, 2013 at 12:00 P.M.

Mrs. Jones reported that 58 compositions were submitted at the Faulkton Art Show, and several of the compositions received either 1^st, 2^nd, or 3^rd.

Mrs. Swanson recognized Shane’s Pharmacy for donating forty 200 pc First Aid Kits and Fort Pierre Motel for donating privacy sheets.

Mrs. Glodt reported Cheyenne School will be having an Arbor Day presentation on April 22, 2013. Mrs. Glodt reported on the Dakota Step Testing and the Kindergarten / Junior Kindergarten enrollment.

Elementary Spring Concert is April 30, 2013 at 7:00 P.M.

Mr. Jensen updated the Board on the spring sport teams and camps. Basketball camp will be June 6-8, 2013 at the Parkview gym. Wrestling camp will be June 6-8, 2013 at the High School gym.

Mr. Jensen thanked Mr. Heathershaw for putting together the open gym schedule.

Mr. Jensen informed the Administration about the On-Line Scheduler webinar, and reported on the Athletic Director conference.

Athletic banquet is April 11, 2013 and the Scholarship awards night is May 14, 2013.

Mr. Heathershaw presented an Open Gym calendar. Mr. Heathershaw reported all volunteers who will open the gym must be approved by the Board and will also have a background check done prior to opening the gym. The volunteers will also pay to have the back ground completed.

Mr. Heathershaw updated the Board on the Little Buffs basketball program.

Cronin moved, seconded by Prince, to approve Brandon Hoftiezer and Eric Drageset as open gym volunteers. All voted aye.

Johnson moved, seconded by Titze, to approve the Revised Competitive Athletic Policy as presented. All voted aye.

Titze moved, seconded by Johnson, to defer until the next Board meeting Board Policies Appendix J through Appendix Q. All voted aye.

Prince moved, seconded by Titze, to approve the 1st–8th Cheyenne Rural School Calendar and the Kindergarten Rural School Calendar. All voted aye.

Cronin moved, seconded by Johnson, to approve the Reading Buddies and the other volunteers as presented. All voted aye.

These volunteers are: Nayyer Syed, Lee Brown, Iris Meligan, Laurel Wempe, Suzy Betsinger, Theresa Beastrom, Nancy Nordstrom, Dawn Stover, Gloria Welk, Mary Geddings, Darlene Harris, LaVonne Kelley, Connie Grittner, Gary Grittner, Lana Carroll, Joyce Weller, Shan Stroup, Barb McQuistion, Lonnie Draper, Roxanne Heezen, Wynn Bergeson, Janice Beemer, Eileen Kramer, Bard Rohrbach, Tina Titze, Baily Tibbw, Josi Kennedy, Karen Sharp, Phil Ewards, Sarah Carter, Beatha Kliewer, Shawn Bowles, and Heather Voigt.

Dr, Hotalling read the letter of resignations, and a letter from Sue Hotalling stating she would not be seeking reemployment for the 2013-2014 school year.

Prince moved, seconded by Cronin, to approve the resignation from DeAnne Jensen as the GOLD Program Director effective June 30, 2013. All voted aye.

Prince moved, seconded by Titze, to approve the resignation from Audrey Jones as the High School Assistant Volleyball Coach for the 2013-2014 school year. All voted aye.

Cronin moved, seconded by Johnson, to approve the Leave of Absence from Erin Herr as the Head Cross Country Coach for the 2013-2014 school year. All voted aye.

Cronin moved, seconded by Titze, to approve the resignation from Shirley Swanson as the Assistant Director of the spring play for the 2013-2014 school year. All voted aye.

Cronin moved, seconded by Prince, to approve the resignation from Jennifer Milliken as the Director of the spring play for the 2013-2014 school year. All voted aye.

Cronin moved, seconded by Johnson, to approve the resignation from Kacy Gill as the Head Middle School Volleyball Coach for the 2013-2014 school year. All voted aye.

Cronin moved, seconded by Titze, to approve the resignation from Roxie Harms as the Student Council Advisor for the 2013-2014 school year. All voted aye.

Cronin moved, seconded by Carter, to approve the resignation from Matthew Jensen as the Social Science Teacher, Athletic Director, Head Girls Basketball Coach and Head Football Coach for the 2013-2014 school year. All voted aye.

President Carter thanked the staff all for the additional time spent on these positions.

Johnson moved, seconded by Titze, to approve the contract for Dawn Stover to train with the current Business Manager for the remaining of the 2012-2013 school year in the amount of $11,750.00. All voted aye.

Titze moved, seconded by Johnson, to approve the contract for Dawn Stover as the Business Manager for the 2013-2014 school year in the amount of $47,000.00. All voted aye.

Titze moved, seconded by Johnson, to approve the contract for Timothy Hollar as the MS/HS Principal for the 2013-2014 and 2014-2015 school year in the amount of $65,775.80 and the stipend for the 504 Coordinator for $583.50. All voted aye.

Johnson moved, seconded by Prince, to approve the contract for Michelle Glodt as the Elementary Principal for 2013-2014 and 2014-2015 school year in the amount of $53,000.00. All voted aye.

Carter declared a short recess at 9:03 P.M.

Carter declared the Board back in Session at 9:14 P.M.

Prince moved, seconded by Carter, to go into Executive Session according to SDCL 1-25-2 for personnel and contract purposes at 9:14 P.M.

Carter declared the Board back in Session at 11:51 P.M.

Prince moved, seconded by Titze, to offer Sue Stoeser and Jeanette Carroll employment for the 2013 summer food program at their current salary. All voted aye.

Johnson moved, seconded by Titze, to approve the Business Manager to offer contracts to the certified staff members for the 2013-2014 school year as presented. All voted aye.

The Certified Staff members include: Timothy Burgard, Vera Cronin, Kim Doherty, Bill Ellwanger, Tina England, Amber Garrett, Kacy Gill, Roxie Harms, Lex Heathershaw, Lee Heibel, Erin Herr, Audrey Jones, Jennifer Milliken, Mary Olson, Amanda Remick, Cheryl Sorenson, Adam Spoehr, Tom Stotts, Shirley Swanson, Kate Vietor, Renea Wolf, Ashleigh Baker, Shari Beeghly, Linda Clair, Melissa Crawford, Melody Cruser, Lori Gloe, Shannon Hallock, Connie Johnson, Melissa Kirkpatrick, Joyce Larsen, John Latham, Sara Lutz, Leah Peterson, Barb Rose, Alberta Rouse, Maria Scott, Andrea Siemonsma, Mallory Smith, Karen Somsen, Darla Tibbs, and Jeri Wilcox.

Johnson moved, seconded by Prince, to approve the Business Manager to offer Letters of Intent for the twelve month employees, food service employees, and secretaries for the 2013-2014 school year as presented. All voted aye.

The employees include: Lana Adams, Krista Kerns, Brian Menning, LouAnn Adamson, Bonnie Libner, Robert Iversen, Andrew Opp, Cindy Kindle, Denise MacDonald, Travis LaRoche, Maureen Frost, and Lily Mitchell.

Cronin moved, seconded by Johnson, to approve the Business Manager to offer Letters of Understanding to coach staff for the 2013-2014 school year as presented. All voted aye.

The employees include: Kevin Carter, Beth Gesinger, Eldert Ajala Bronson, Hilary Hanson, and Misti Lewis.

Prince moved, seconded by Titze, to approve the Business Manager to offer Letters of Intent to Dee Hannum and Sue Stoeser as Co-Head Cooks with the salary to be negotiated. All voted aye.

Prince moved, seconded by Titze to adjourn at 12:01 A.M. All voted aye.
 

Sarah Carter,  President
Jessi Fromm, Business Manager

School Board
SC Home