Stanley County
Regular School Board Meeting
November 12, 2012

The Stanley County School District, #57-1, Board of Education met in Regular session November 12, 2012, at 5:30 P.M.,  in the Learning Center in the Middle High School with Sarah Carter, Gary Johnson, Tina Titze, and Rick Cronin present. Nicole Prince arrived at 5:52 P.M. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, Principals Michelle Glodt, and Timothy Hollar, Special Education Director Krystal Simons . Visitors were Joyce Larson, Bob Iversen, Brian Menning, Tina England, Shirley Swanson, Audrey Jones, Matthew Jensen, Shawn England, Kim Larson, Mike Jones, Gerrick McComsey, Linda Brown, Lance Nixon, and parents of recognized students.  

President Carter called the meeting to order at 5:31 P.M.

President Carter led the Pledge of Allegiance.

Johnson moved, seconded by Cronin, to adopt the agenda as amended. All voted aye.

Johnson moved, seconded by Cronin, to adopt the following resolution:

RESOLUTION #6-2013 – Let it be resolved, that the School Board of the Stanley County School District #57-1 transfer the following cash balance from the Impact Aid Fund to the Food Service.

TO:              Food Service                 $45,000.00

FROM:        Impact Aid Fund            $45,000.00

All voted aye.

Cronin moved, seconded by Titze to adopt the consent Calendar. All voted aye.

Approve the Regular Board Meeting minutes for October 9, 2012.

Approve Special board minutes for October 15, 2012.

Approve Bills Dated November 12, 2012

22x, Travel – 180.00; Access Elevator Inc., Repairs – 168.30; Admin Partners, LLC – Professional Services – 125.00; All Around Graphics, Supplies – 369.00; Ameripride Services, Supplies – 309.55; Apple Inc., Supplies – 6,280.00; AT&T Mobility, Professional Services – 87.13; Associated School Boards of South Dakota, Worker’s Compensation – 1,917.00; Aventis Systems, Supplies – 1,160.00; Avera Healthworks, Professional Services – 28.00; AVI Systems Inc., Supplies – 3,628.00; Bauman Lumber, Supplies – 118.80; Brain Pop, Supplies – 300.00; Ashlee Brotsky, Travel – 47.00; Buhl’s Laundry, Professional Services – 264.60; Bureau of Administration, Communications – 41.98; Capital Journal, Publications and Advertsing– 2,475.11;  Carquest Auto Parts, Supplies – 19.20; Central Supply, Supplies – 32.58; Century Link, Communications – 291.80; Christy Lumber, Supplies – 66.00;  Cole Papers, Supplies – 1,724.91; Comfort Inn – Sioux Falls, Travel – 84.99;  Commtech, Repairs – 175.00; Discovery Center, Supplies – 15.00; Dollar Plus, Supplies – 33.00; Eddie’s Truck Sales Inc., Repairs – 784.83; ETS, Dues – 225.00; Exhaust Pros, Repairs – 54.95; Follett Software Company, Dues – 1,737.04; Frey Scientific Co., Supplies – 4,029.63; Kacy Gill, Travel – 109.80; Glass Products, Supplies – 31.40; Grand Rental Station, Repairs – 19.93; Graphic Edge, Supplies – 31.98; Haggerty’s Musicworks, Repairs – 806.50; Hillyard / Sioux Falls – Supplies & Repairs – 773.33; Hogan’s Hardware Hank, Supplies and Repairs – 127.80; Holiday Inn Express, Travel – 154.00; Howard Johnson, Travel – 450.00; Ingram Pest Services, Professional Services – 250.00;  DeAnne Jensen, Travel – 215.60; JW Pepper, Supplies – 408.71;  KCCR, Communications – 76.13; Cindy Kindle, Travel – 37.00;  Klein’s Office Plus, Supplies – 77.01; Lake Area Tech Institute, Dues – 129.00; Lariat Lanes, Supplies – 20.00; Larry’s Plumbing, Repairs – 1,470.31; Kathleen Lehkamp, Dues – 20.00; Kristi Longbrake,  Refund – 15.99; Lexi Lopour, Travel – 98.42;  Marco, Professional Services & Repairs – 1,496.37; Math-Whizz, Supplies – 2,500.00; May, Adam, Gerdes & Thompson, Professional Services – 2,195.00; Avera Medical Associates Clinic, Professional Services – 39.00; Morris Inc., Supplies – 41.45; Music in Motion, Supplies – 115.00; Nasco, Supplies – 374.68; Oriental Trading Co., Supplies – 74.99; Pearson Assessments, Supplies – 750.44; Pitney Bowes, Postage – 500.00; Positive Concepts, Dues – 624.00; Prairies Pages Bookseller, LLC, Periodicals – 105.31; Praxair Distributions, Supplies – 233.27; Pryntcomm, Supplies – 145.00; PSSASD, Supplies – 55.00; Ramkota Hotel, Dues – 359.96; Read Naturally, Dues – 349.00; Right Turn, Dues – 30.00; Runnings, Supplies – 64.24; Safe Dakota, Supplies – 134.37; Scholastics, Supplies – 93.50; School Specialty, Supplies – 99.99; SD FFA Association, Dues – 65.00; Smile Makers, Supplies – 142.41; Software Unlimited, Dues – 200.00; South Dakota Municipal, Dues – 40.00; Spearfish Extinguishers, Supplies – 156.00; Adam Spoerh, Dues – 75.00; Stanley County School, Imprest – 6,890.59;  Steps to Literacy, Supplies – 51.89; Tack Shack, Supplies – 12.00; Textol Systems, Supplies – 136.98; Theatre House, Supplies – 107.30; Titze Electric Inc., Repairs– 132.65; Town and Ranch, Supplies & Food – 543.26; Visa, Supplies – 70.97; Wal-mart, Supplies – 305.07; WW Tire, Professional Services – 146.80; Youngberg & Sons, Supplies – 55.00; Zander Auto Parts, Repairs – 12.00; Capstone, Library Media – 1,200.84; Cengage Learning, Textbooks – 591.80; Envirotech Waste Services, Utilities – 721.71; City of Fort Pierre, Utilities – 7,697.65; Gumdrop Books, Library Media – 263.32; Montana Dakota Utilities,  Utilities – 1,090.38; Morris, Repairs – 15,153.06; Perma-Bound; Library Media – 220.25; Walker Refuse, Utilities – 99.50; West Central, Utilities – 172.49; WR/LJ Rural Water, Utilities – 85.00; 22x, Professional  Services – 4,104.10; 22x, Professional Services – 1,151.60; 22x Professional Services –438.63; 22x, Professional Services – 141.88; 22x, Professional Services – 89.00; 22x, Professional Services – 9,992.20; Estr Publications, Supplies – 64.00; Fun and Fraction, Supplies – 597.62; Pizza Ranch, Supplies – 53.11; Southpaw Enterprises, Supplies -97.00;  Bernard Food Industried Inc., Food – 524.10; Dean Food NC, Inc., Food – 3,480.71; Earthgrains, Food – 693.60; Reinhart Food Service, Food & Equipment – 12,443.85; Servall Uniform and Linen, Supplies – 215.59; GRAND TOTAL BILLS APPROVED - $113,002.79  (A more detailed listing is in the Administration Office of the Elementary Building.)

Note Capital Projects Fund Detail

Note Imprest Expense

Angie Kinsley, Official and Mileage – 115.70; Bev Ball, Official and Mileage – 115.70; Chad Uhrig, Official – 80.00; Daniel Rounds, Official – 35.00; DCI, Background Checks – 43.25; Elaine Meyers, Official and Mileage – 218.48; Jay Blumer, Official – 115.00; Jo Auch, Official – 75.00; John Burchill, Official – 80.00; Kris Dozark, Official – 35.00; Laura Snow, Official – 180.00; Lead Deadwood, Dues – 12.00; Louis Young, Official – 35.00; Patrick Synder, Official – 35.00; Pierre School District, Dues – 12.00; Potter County School District, Dues – 55.00; Region VII Music, Dues – 75.00; SD Department of Labor, Unemployment Claims – 2,951.00; SDHSAA, Entry Fees – 10.00; Steve Rounds,    Official – 80.00; Sturgis Brown High School, Entry Fees – 12.00; Terry Keller, Official – 75.00; Timothy Hollar, Official – 105.00; Tina England, Travel – 222.00; Todd Palmer, Official – 80.00; Wright Express, Gasoline – 1,933.46; Deb Zens, Official – 105.00;  

Approve Financial for October 2012

GENERAL FUND: Cash Balance, October 1 , 2012 – 543,800.90;  Receipts: Taxes – 22,719.83; Interest – 758.03; State Aid – 58,422.00; 21st Century Fees – 1,930.00; State of SD, Artist in Schools – 1,361.12; Department of Education, Direct REAPS – 7,505.49; Admissions – 2,765.75;  Yearbook – 110.00; Other Revenue – 15.99; Refund – 20.00; Total Receipts – 95,608.21; Transfer In, Impact Aid – 200,000.00; Total  Available – 839,409.11; Disbursements – 43,885.31;  Payroll – 248,245.76; Fees – 57.13; Reclass from another Fund – 8,146.51; Cash Balance, October 31, 2012 – 555,367.42; CAPITAL OUTLAY: Cash Balance, October 1, 2012 – 648,191.19; Receipts: Taxes – 7,159.43; Interest – 739.12; Total Receipts – 7,898.55; Total  Available – 656,089.74;    Disbursement – 99,721.57; Cash Balance, October 31, 2012 – 556,368.17; SPECIAL EDUCATION: Cash Balance, October 1, 2012– 79,232.96; Receipts: Taxes – 4,745.92; Interest – 36.01; Total Receipts – 4,781.93; Total Available – 84,014.89; Disbursements – 13,244.45; Payroll – 43,660.88; Cash Balance, October 31, 2012, – 27,109.56; PENSION FUND: Cash Balance, October 1, 2012 – 89,233.71; Receipts: Taxes – 1,150.66; Interest – 120.23; Total Receipts – 1,270.89; Total Available – 90,504.60; Cash Balance, October 31, 2012 – 90,504.60; IMPACT AID: Cash Balance, October 1, 2012 – 621,433.50:  Interest – 573.91; Total Receipts – 573.91; Total Available – 622,007.41; Transfer Out – 200,000.00; Cash Balance, October 31, 2012 – 422,007.41; CAPITAL PROJECTS FUND: Cash Balance, October 1, 2012  - 4,760,414.42;  Receipts: Interest – 5,302.69; Total Receipts – 5,302.69; Total Available – 4,765,717.11; Disbursements – 37,980.53; Cash Balance October 31, 2012 – 4,727,736.58; FOOD SERVICE: Cash Balance,  October 1, 2012 – (3,107.23); Receipts: Food Sales – 5,158.18; Milk Sales – 140.00; A la Cart Sales – 462.75; Community Youth and Involved – 6,940.00; Total Receipts – 12,700.93; Total Available – 9,593.70; Disbursements – 15,048.62; Payroll – 11,932.00; Reclass from Another   Account – 160.65; Cash Balance, October 31, 2012 – (17,226.27); FIDUCIARY ACCOUNTS: Cash Balance, October 1, 2012 – 359,284.04; Receipts:   Interest – 510.70; Class of 2019 – 1,593.00; Class of 2013 – 765.00; FCCLA – 140.00; Volleyball  Fundraiser -  1,738.50; Student Council – 1,274.01; Cheerleading Fundraising – 32.50; Playground Fundraising – 255.00; Flowthough – 1,229.72; FFA- 428.00; Football Fundraising – 2,720.00; NHS Fundraising – 105.00; Triple S – 200.00; Theatre Club – 433.11; Imprest – 4,115.13; Total Receipts – 15,539.67; Total Available – 374,823.71; Disbursements – 12,806.49; Fees - .01; Reclass to another account – 8,307.16;  Cash Balance, October 31, 2012 – 353,710.05;

Mrs. Fromm reminded the public the Ole Williamson Scholarship Deadline is November 30, 2012.

The Board recognized the following students who have received all “A’s” or at least a 3.6 grade-point average for the first nine-weeks of the school year. President Sarah Cater and Superintendent Don Hotalling presented the certificates.

Mrs. Fromm reported a Letter of Intent was offered to Lou Ann Adamson for $12.00 per hour for the 2012-2013 school year. 

Tina Titze gave an update from the technology committee. There has been two new servers ordered. Some of the wireless access points have been installed. Brian Menning has applied for another technology grant from the State of South Dakota.

Dr. Hotalling reported he applied for and received a Homeland Security grant for 2011 and 2012 totaling around $25,000.00. Those grants are for upgrading the high school and middle school security cameras. There will also be security cameras outside of the AG building to monitor the parking lots.

Dr. Hotalling also reported on Impact Aid funding, attendance, and gave a media report.

Dr. Hotalling reported on the JK-5 Building, the Parkview Project and the Practice Football Field.

Mrs. Glodt reported on the elementary enrollment. Mrs. Glodt thanked Mrs. Titze for her donations to the JK classroom. Mrs. Glodt thanked the Veteran’s Day committee for their hard work and a great program. The committee included: Vera Cronin, Joyce Larsen, John Latham, Catherine Vietor, Krystal Simons, Brian Menning, and Barb Rose.

Mrs. Glodt discussed the Star Base Program, the playground, and the Elementary Christmas tree that will be displayed at the Pierre Mall. Mrs. Glodt reported on the Data Retreat, which was held during the last in-service. Mrs. Glodt also discussed the Title 1 Plan.

Mr. Hollar discussed Dakota Step vs. Common Core, the AED Training and the Data Retreat. Mr. Hollar also discussed the new Accountability Model. Mr. Hollar reported on the Fall Play. Mrs. Swanson reported there were 60 students in the play. Mr. Hollar also discussed the upcoming events for student council.

Mr. Hollar discussed the 3rd Annual Small School Academic Olympics sponsored by the Stanley County High School. There were eight school who attended. Philip placed 1st, Stanley County 2nd, Jones County 3rd, and Todd County 4th.  The individual awards for Stanley County school were: Colten Drageset, 3rd place World History, 4th place Health/PE;  Riley Thelen,  4th place American History;  Cooper Carter, 1st place World Geography; Ali Scott, 2nd place  Health/PE,  4th place English 10;  Billie Olson,  5th place Chemistry; Chance Haka, 1st place Physics; Grady Tibbs, 5th place Physics; Lukas Chase, 1st place Physical Science, and Algebra I;   Derrick Smith,  4th place  Algebra II; An Yi,  1st place  Trigonometry/Calculus; Kevin Boring,  1st Place English 9; Breeze Olson,  4th place  English 12, Louis Burley,  4th place Art Show;  Josie Kennedy,  5th place Art Show.

Mrs. Titze discussed the upcoming fundraiser sponsored by the Letter Winners Club which will start on November 19, 2012, and end December 15, 2012. The students will be selling coupon books for $15 and the sponsor will make a $9 profit for each card they sell.   All money collected will go towards the cost of broadcasting events on television in the future.

Mr. Jensen thanked the gymnastic parents and custodians for their help moving the gymnastic equipment. Mr. Jensen reported on All Conference Football and All Conference Volleyball. The Winter Sports meeting will be held November 13, 2012 at 6:00 P.M. Mr. Jensen read a thank you from the Castlewood football team and coach for letting their football team use the gym and field during their trip out West. Mr. Jensen reported Gymnastic, Wrestling, and Junior High Girls Basketball has started.  Gymnastic and Wrestling have good participation. Mr. Jensen discussed the different conferences the School District is participating in. 

Prince moved, seconded by Cronin, to approve Beth Gesinger as the Middle School Girls Basketball Coach in the amount of $2,592.25 for the 2012-2013 school year. All voted aye.

Titze moved, seconded by Prince, to approve the open enrollment 1069, and 1070 as presented. All voted aye.

Titze moved, seconded by Carter, to disallow open enrollment 1071 as presented. All voted aye.

Johnson moved, seconded by Prince, to adopt the following resolution:

RESOLUTION #5-2013 – Let it be resolved, that the School Board of the Stanley County School District #57-1 in accordance with SDCL 13-11-3.2 and after duly considering the proposed supplemental budget, hereby approves and adopts the following supplemental budget in total;

                                               
Capital Outlay Fund

            Appropriations:
                        2549 : Operations and Maintenance                  $24,900.00

            Means of Finance:
                        4151 : Federal Grant                                            $24,900.00

All voted aye.

 The Board of Education reviewed two quotes they received on the soil testing and civil engineer inspections.

Cronin moved, seconded by Titze, to approve the Civil Engineer Inspection and testing contract with Broz engineering not to exceed $21,500.00. All voted aye.

Prince moved, seconded by Cronin, to approve Dr. Hotalling to apply for the DENR Grant for the soil. All voted aye.

Mike Jones and Gerrick McComsey discussed with the Board some proposed changes for the JK-5 Building. They proposed five recommendation to the Board for their consideration.

Johnson moved, seconded by Titze to approve recommendations 11 and 12 and reject recommendation 13, and request more information on recommendations 9 and 10 from Sharpe Enterprise. All voted aye.

Titze moved, seconded by Prince, to declare the stage curtains from the Middle High School Gym as surplus property, and donate them to the drama department to use the fabric as needed.  All voted aye.         

Carter declared a short recess at 7:15 P.M.

Carter declared the Board of Education back in session at 7:21 P.M.

Prince moved, seconded by Titze, to go to Executive Session according to SDCL 1-25-2 for personnel purposes at 7:23 P.M.

Carter declared the Board back in session at 7:44 P.M.

Cronin moved, seconded by Johnson, to approve Shawn England to assist in the technology department up to 30 hours at $50 per hour. All voted aye.

Johnson moved, seconded by Titze to adjourn at 7:45 P.M.