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The Stanley County School District, #57-1, Board of Education met in regular session May 14, 2012, 5:30 P.M., at the Learning Center in the Middle/High School Building with Nicole Prince, John Duffy, Sarah Carter, Tina Titze, and Darby Nutter present. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, Principal Brian Hartwig, and Special Education Director Krystal Simons. Visitors were Jennifer Milliken, Joyce Larsen, Brian Menning, Carol Olson, Matt Jensen, Audrey Nelson, Bill Ellwanger, Rich Gloe, Bob Iversen, and Michael Neary. President Nicole Prince called the meeting to order at 5:34 P.M. President Nicole Prince led the Pledge of Allegiance. Carter moved, seconded by Titze to adopt the agenda as amended. All voted aye. Duffy moved, seconded by Nutter to approve the special board meeting minutes for April 9, 2012. All voted aye. Titze moved, seconded by Carter to approve the regular board meeting minutes for April 10, 2012. All voted aye. Nutter moved, seconded by Duffy to approve the bill list dated May 14, 2012. All Around Graphics, Awards 794.00; Ameripride Services, Supplies 257.98; Apple Inc., Equipment 8,883.00; Arlington Inn, Travel 423.00; AT&T Mobility, Communication 156.35; Bureau of Administration, Communications 48.18; Capital Journal, Minutes and Advertising 1,371.58; Carolina Biology, Supplies 95.13; Century Link, Communication 291.80; Cole Paper, Supplies 483.64; College of Education, Professional Services 196.00; Comfort Suites, Travel 505.00; CommTech, Repairs 35.00; Cowboy Country Stores, Supplies 64.79; Vera Cronin, Travel 61.00; Crucial Technology, Supplies 61.99; Dakota Supply Group, Supplies 72.60; Envy Lawn Care, Supplies 222.00; Foreman Sales & Service, Repairs 765.26; Glass Products, Repairs 290.69; GoldenWest Telephone, Communications 62.29; Brian Hartwig, Travel 61.00; Heartland Paper, Supplies 397.30; Hillyard, Supplies 197.46; Hogens Hardware Hank, 168.08; Ingram Pest Services, Professional Services 250.00; Jones School Supply, Awards 79.25; Jostens Inc., Supplies 160.57; Melissa Kirkpartick, Travel 52.00; Lariat Lanes, Supplies 45.00; Marco, Professional Services 1,062.39; May, Adam, Gerdes & Thompson, Professional Services 1,890.00; National Awards, Awards 142.00; Oriental Trading Co, Supplies 134.80; Pitney Bowes, Postage 500.00; Postive Promotions, Supplies 309.40; Praxair Distributions, Supplies 118.22; Pride Surveys, Professional Services 791.80; Reinhart Food Service, Supplies and Food 9,065.32; Amanda Remick, Travel 61.00; Right Turn, Professional Development 274.00; Robins Water Conditioning, Supplies 7.00; Runnings, Supplies 292.20; S.D High School, Supplies 121.00; Sheraton Inn / Hotel, Travel 258.00; Sleep Inn, Travel 210.00; Sociedad Honoraria Hispanica, Awards 47.25; Software House International, Supplies 69.76; Stanley County School, Imprest 2,258.05; Thomas Stotts, Travel 47.00; Theatre House, Supplies 17.70; Town and Ranch Market, Supplies and Food- 413.92; Trend for Kids, Supplies 28.76; Wal-mart, Supplies 735.91; Wards Natural Science, Supplies 486.00; Zander Auto Parts, Supplies 67.69; Envirotech Waste Services, Utilities 788.59; City of Fort Pierre, Utilities 7,194.35; Gales Gas Service, Utilities 584.50; Larsen Lighting, Equipment 3,000.00; Montana Dakota Utilities, Utilities 1,111.46; Shan Stroup, Parent Mileage 828.80; Walker Refuse, Utilities 99.50; West Central Electric, Utilities 155.66; WR/LJ Rural Water, Utilities 97.50; 22x, Professional Services 792.50; 22x Travel 127.28; 22x Professional Services 60.00; 22x Professional Services 10,003.05; 22x, Professional Services 141.88; 22x Professional Services -2,019.21; 22x, Professional Services 90.00; 22x, Professional Services 1,529.20; Augustana College, Professional Services 200.00; Pierre School District, Professional Services 1,244.91; Dean Food NC, Inc., Food 2,175.04; Earthgrains, Food 711.93; General Parts LLC., Repairs 55.25; Servall Uniform and Linen, Supplies 203.38; GRAND TOTAL BILLS APPROVED - $69,175.28 (A more detailed listing is in the Administration Office of the Elementary Building.) Duffy moved, seconded by Titze to approve the April 2012 Financial Reports. All voted aye. GENERAL FUND: Cash Balance, April 1, 2012 426,020.54 Receipts: Taxes 52,055.04; Interest 59.47; State Aid 93,739.00; 21st Century Fees 1,776.00; Donations 2,485.00; Other Revenue 258.00; Refund 30.05; Total Receipts 150,402.56; Transfer in 160,985.51; Total Available 737,408.61; Disbursements 38,930.58; Payroll 243,482.58; Reclassify from another fund (972.66); Fees 27.12; Cash Balance, April 30, 2012 453,995.67; CAPITAL OUTLAY: Cash Balance, April 1, 2012 615,782.32; Receipts: Taxes 18,435.40; Interest 554.73; Refund 586.60; Total Receipts 19,576.73; Total Available 635,359.05; Disbursement 21,254.20; Cash Balance, April 30, 2012 614,104.85; SPECIAL EDUCATION: Cash Balance, April 1, 2012 25,213.94; Receipts: Taxes 12,232.64; Interest 71.39; Total Receipts 12,304.03; Transfer In 100,000.00; Total Available 137,517.97; Disbursements 15,164.43; Payroll 43,319.43; Cash Balance, April 30, 2012, 79,034.11; PENSION FUND: Cash Balance, April 1, 2012 45,621.95 Receipts: Taxes 2,964.92; Interest 43.93; Total Receipts 3,008.85; Total Available 48,630.80; Cash Balance, April 30, 2012 48,630.80; IMPACT AID: Cash Balance, April 1, 2012 593,513.09: Interest 599.49; Department of Education 330,525.00; Total Receipts 331,124.49; Total Available 924,637.58; Transfer Out 260,985.51; Cash Balance, April 30, 2012 663,652.07; FOOD SERVICE: Cash Balance, April 1, 2012 (15,844.74); Receipts: State of SD Federal Reimbursement 9,292.62; Community Youth Involved 5,925.40; Sales 4,919.70; Milk Sales 47.00; Ala Cart Sales 101.55; Total Receipts 20,286.27 Total Available 4,441.53; Disbursements 16,487.69; Payroll 11,575.43; Reclassify in from another fund (3,395.42); Cash Balance, April 30, 2012 (27,017.01); FIDUCIARY ACCOUNTS: Cash Balance, April 1, 2012 334,267.51; Receipts: Interest 59.68; Class of 2018 942.50; Class of 2017 231.50; Class of 2016 275.00; Class of 2015 375.00; Class of 2014 487.98; Class of 2013 247.00; Class of 2012 203.00; Student Council 2,317.75; Band 300.15; Playground Fundraising 150.00; FFA 155.00; Post Prom 1,336.25; History Club 5,085.00; Gymnastic Fundraiser 2,243.00; Theatre Club 571.50; Flow Through 166.05; Imprest 5,055.59; Total Receipts 20,201.95; Total Available 354,469.46; Disbursements 15,567.82; Fees 24.00; Cash Balance, April 30, 2012 338,877.64. Note Budget Report Note Imprest Expenses Sleep Inn and Suites, Travel - 278.00; Lake Wagner Golf Course, Entry Fees 25.00; Hilton Garden Inn, Travel 178.00; Wright Express, Gasoline 1,193.19; Wall Golf Course, Entry Fees 50.00; SDCTM, Registration 100.00; Shells Fleet Plus, Gasoline 143.86; Kadoka Area School, Entry Fees 40.00; Miller Area School District, Entry Fees 40.00; Miller Golf Course, Entry Fees - 30.00; Mobridge Golf Course, Entry Fees 30.00; Linda Steele, Professional Services 150.00; For Buffs Highlight Brian Menning presented to the Board about the TIE conference he attended. Mr. Menning showed the Board the I-Pad and demonstrated different ideas on how it can be integrated into the classroom. Mrs. Fromm reported to the Board that a Letter of Intent has been offered to Travis LaRoche as a custodian for $10.00 per hour. Mrs. Fromm discussed with the Board the Preliminary Capital Outlay Projects for the 2012-2013 school year. Mrs. Fromm presented the Preliminary Budget for the 2012-2013 school year. Mrs. Fromm reported there will be a public hearing at the June meeting to discuss the budget in further detail. Dr. Hotalling gave an update on the contract between HKG and the Stanley County School District. Dr. Hotalling reported Dean Marske with HGK Architects said he will be providing complete plans and specs for the Boards approval at the June Board meeting so bids may be let. Bids will then be considered at the July meeting and construction could begin roughly 10 days past that time. Dr. Hotalling reported that Toby Morris will be ready to start the Bond Issuance process once the audit is approved by Legislative Audit and the bond rating from S&P is complete. Dr. Hotalling gave the High School Principals report. There will be 38 students graduating, and all the High / Middle School teaching positions have been filled. All coaching position with the exception of the Assistant Wrestling Position have been filled also. Mr. Hartwig reported on the Elementary Music Concert, the DIBELS Assessment, Rally Day, and the Title I School Wide Plan. Mr. Jensen reported Elliott Shoup-Owens qualified for State in Golf. Mr. Jensen handed out and discussed the preliminary sports schedule for the 2012-2013 school year. Titze moved, seconded by Nutter to open negotiated agreements for the Certified and Classified Staff for salary purposes only. All voted aye. Duffy moved, seconded by Titze to approve Open Enrollment Application 1000, 1001, and 1002 for the 2012-2013 school year. All voted aye. Duffy moved, seconded by Carter to approve opening an accounting fund entitled Capital Projects. All voted aye. Nutter moved, seconded by Titze to amend the 2011-2012 teacher contracts as presented. All voted aye. The amendments were made to agree with the negotiated agreements. The amendments include Kacy Gill - Assistant Girls Basketball Coach increase $35.00; Sarah Lutz Football Cheerleader Coach increase $25.00, Boys Basketball Cheerleader Coach increase - $25.00; Roxanne Harms Student Council Advisor increase $25.00; Roxanne Everhard Oral Interp Advisor increase $50.00; Nutter moved, seconded by Duffy to approve the resignation of Vera Cronin as the SAT coordinator and Mrs. Peppel as a six year teacher for the 2012-2013 school year. Titze moved, seconded by Duffy to approve Mrs. Gill for the additional 2012-2013 middle school volleyball coach per negotiated agreement. All voted aye. Nutter moved, seconded by Carter to approve Mrs. Doherty as the SAT coordinator for the 2012-2013 school year. All voted aye. Carter moved, seconded by Nutter to approve a grant writer not to exceed one-thousand dollars for the 21st Century program. All voted aye. Titze moved, seconded by Nutter to approve the hourly wages for the 21st Century program as presented. All voted aye. The wages included: Certified Teachers $15 per hour, Adults with education or experience - $10 11 per hour, and Students - $8 9 per hour depending on experience. Duffy moved seconded by Nutter to have any parties interested in the surplus bleachers submit a sealed proposal to the Business office by the close of business on May 22, 2012. All voted aye. The Board set a special board meeting for May 23, 2012 at noon to open the sealed proposals. Titze moved, seconded by Duffy, to declare the proposed items as surplus property, and donate them to the Coaches Association, with the intent that the Coaches Association will make a cash donation back to the Stanley County School District. The following items are to be declared surplus property: Set of purple wide mesh football jerseys with loose sleeves: - used from about 1993-1998 Set of white wide mesh football jerseys with loose sleeves: - used from about 1993-1998 Set of purple tight mesh football jerseys with tight sleeves: - used from about 1999-2003 Set of white tight mesh football jerseys with tight sleeves: - used from about 1999-2003 Set of white no sleeve football jerseys with purple arced side panels: - used from about 2003-2008 Set of white no sleeve football jersey with purple arced side panels & arm pits: - used from about 2008-2011 All voted aye. Duffy moved, seconded by Nutter to recognize Mr. Ellwanger for receiving the South Dakota History Teacher of the Year. All voted aye. Prince declared a short recess at 7:40 P.M. Prince declared the Board back in session at 7:46 P.M. Carter moved, seconded by Nutter to Approve Stanley County School District to join the Western Great Plains Conference. All voted aye. There was discussion on the reseeding of the Football Practice Field. Nutter moved, seconded by Titze to table the reseeding of the Football Practice Field until the May 23, 2012 special Board meeting. All voted aye. Duffy moved, seconded by Titze to approve Robby Jefferies as a volunteer to open and supervise open gym time during the summer months. All voted aye. Nutter moved, seconded by Duffy to approve Dr. Hotalling to purchase a vehicle at the State Surplus Public Auction using Capital Outlay Reserves up to $5,500.00. All voted aye. Nutter moved, seconded by Titze to approve a $60.00 school contribution to the employees Health Saving Account. All voted aye. Duffy moved, seconded by Nutter, to adopt the following resolution:
RESOLUTION #11-2012 Let it be resolved, that the School Board of the Stanley County School District #57-1 in accordance with SDCL 13-11-3.2 and after duly considering the proposed supplemental budget, hereby approves and adopts the following supplemental budget in total;
Food Service Fund
Appropriations: 2569 Food Service $45,000.00 Total Appropriations $45,000.00
Means of Finance: 5110 Operating Transfer in $45,000.00
Total Means of Finance $45,000.00
All voted aye. Duffy moved, seconded by Nutter, to adopt the following resolution:
RESOLUTION #12-2012 Let it be resolved, that the School Board of the Stanley County School District #57-1 transfer the following cash balance from the Impact Aid Fund to the Food Service Fund.
TO: Food Service Fund $45,000.00 FROM: Impact Aid Fund $45,000.00
All voted aye.
Carter moved, seconded by Titze to vote for Dr. Michael Butts, Watertown High School for the Division I Representative Position. All voted aye.
Duffy moved, seconded by Titze to vote No on the South Dakota High School Activities Association Amendment No. 1. All voted aye.
Mr. Nutter thanked Dr. Hotalling for the Media handout and all teachers and staff who have contracted the media. Carter moved, seconded by Titze, to go to Executive Session according to SDCL 1-25-2 for personnel purposes 9:05 P.M. All vote aye. Prince declared the Board out of Executive Session at 9:54 P.M. Nutter moved seconded by Carter to table the Principals salaries for the 2012-2013 school year. All voted aye. Duffy moved, seconded by Nutter to approve the list of coaches and offer Letters of Understanding for the 2012-2013 school year as presented. All voted aye. The list includes; Kevin Carter Middle School Football, Jerry Conklin Middle School Boys and Girls Basketball, Hilary Hanson Head Gymnastic, Misti Lewis Assistant Gymnastics, Kylie Mundt Head Volleyball, and Kimberly Weischedel Assistant Volleyball Coach. Carter moved, seconded by Titze to approve the list of signed contracts for the teachers for the 2012-2013 school year including their extra duty with the exception of Mrs. Peppel. All voted aye. The list includes: Mallory Smith, Darla Tibbs, Barbara Rose, Maria Scott, Lori Gloe, Karen Somsen, Sarah Lutz, Andrea Petrik, Shari Beeghly, Melissa Crawford, Linda Clair, John Latham, Connie Johnson, Tina England, Melody Bjerketvedt, Roxanne Everhard, Tim Burgard, Shannon Hallock, Melissa Kirkpatrick, Leah Peterson, Shirley Swanson, Vera Cronin, Kim Doherty, Samantha Dunn, William Ellwanger, Amber Garrett, Roxanne Harms, Lex Heathershaw, LeRoy Heibel, Matthew Jensen, Jennifer Milliken, Audrey Nelson, Mary Olson, Amanda Remick, Cheryl Sorenson, Adam Spoehr, Thomas Stotts, Erin Titze, Catherine Vietor, Kacy Gill, Krystal Simons, Jeri Wilcox, and Joyce Larsen. Titze moved seconded by Nutter to extend Mrs. Gills 2011-2012 contract 10 days or 80 hours. All voted aye. Titze moved, seconded by
Duffy to adjourn at 9:58 P.M. All voted aye. |
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Nicole Prince, President |