The Stanley County School District, #57-1, Board of Education met in regular session March 12, 2012, 5:30 P.M., at the Learning Center in the Middle/High School Building with Nicole Prince, John Duffy, Sarah Carter, Tina Titze, and Darby Nutter present. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, Principal Brian Hartwig, and Special Education Director Krystal Simons.  Visitors were Shirley Swanson, Jennifer Milliken, Audrey Nelson, Matt Jensen, Linda Brown, and Lana Chase.

President Nicole Prince called the meeting to order at 5:35 P.M.

President Nicole Prince led the Pledge of Allegiance.

Duffy moved, seconded by Titze to adopt the agenda as amended. All voted aye.

Carter moved, seconded by Titze to approve the minutes on the regular February 13, 2012 meeting. All voted aye.

Titze moved, seconded by Carter to approve the minutes of the special February 20, 2012 meeting. All voted aye.

Duffy moved, seconded by Carter to approve the minutes of the special February 22, 2012 meeting. All voted aye.

Titze moved, seconded by Carter to approve the minutes of the special February 23, 2012 meeting. All voted aye.

Nutter moved, seconded by Titze to approve the minutes of the special February 28, 2012 meeting. All voted aye.

Titze moved, seconded by Duffy to approve the bill list dated March 12, 2012.

Ameripride Services, Supplies –306.46; Applied Technologies, Supplies – 5,363.38; ASCA, Dues – 335.00; AT&T Mobility, Communication – 29.63; Baumann Lumber, Supplies – 183.20; Shari Beeghly, Travel – 35.00; Best Western, Travel – 130.00; Best Western Empire Towers, Travel – 133.00; Bottom Line Welding, Supplies – 27.55; Bureau of Administration, Communication – 44.12; Capital Journal, Minutes and Advertising – 284.30; Century Link, Communication – 291.80; Chamberlain School District, Dues – 282.49; Chandler’s, Repairs – 120.00; Christine Christopherson, Professional  Development – 120.00; Christy Lumber, Supplies – 243.00; Linda Clair, Travel – 40.00; Cole Paper, Supplies – 2,167.65; Comfort Inn, Travel – 232.50; Vera Cronin, Travel – 116.00; Dairy Queen, Supplies – 15.61; Days Inn, Travel – 632.00;  Dick Blick Company, Supplies – 42.08; Kim Doherty, Travel – 64.00; Eddie’ s Truck Sales, Repairs – 198.62;   G & R Controls, Professional Services – 885.77; Gary Snow & Associates, Professional Services – 325.00; Lori Gloe, Travel – 35.00; GoldenWest Telephone, Communications – 62.52; Haggerty’s Musicworks, Supplies and Repairs – 76.10; Harding County School, Dues – 187.63; Brian Hartwig, Travel – 104.00; Highsmith Co, Inc., Supplies – 50.05; Hillyard, Supplies – 76.00; Hogan’s Hardware Hank, Supplies – 261.34; Holiday Inn, Travel – 93.00; Jostens, Inc., Printing – 2,643.60; JW Pepper, Supplies – 351.40; Lariat Lanes, Supplies – 40.00; Larry’s Plumbing, Repairs – 564.24; John Latham, Gasoline – 87.04; Leidholt, McNeely & Leidholt, Repairs – 713.57; John Lopez, Professional  Services – 70.00; Marco, Professional Services and Supplies  – 7,960.13; Microtel Inn & Suites, Travel – 907.20; Miller Area School District, Dues – 23.22; Mobridge-Pollock School District, Dues – 60.87;  Morris Inc., Supplies – 239.25; NAAE, Supplies – 5,489.23; National Afterschool Association, Registration – 445.00; Bobbi Jo Parker,  Travel – 116.00; Andrea Petrick, Travel – 35.00; Pioneer Drama Service, Supplies – 297.00; Pitney Bowes, Postage, Software and Rental – 866.00;  Pizza Ranch, Supplies – 426.98; Praxair Distribution Inc., Supplies –118.22; Pryntcomm, Supplies – 204.45; Ramada Inn, Travel – 1,019.89; Robin’s Water Conditioning, Supplies – 6.90; Ron’s Repair, Repairs – 230.90; Runnings, Supplies – 445.75; School Speciality,    Supplies – 521.19; Security Lock Smith, Supplies  - 20.25; Sharp Rentals, Rental – 100.00; Small Engine House, Repairs – 29.23; Stanley County School, Imprest and Other Income – 6,463.23; Steve Stoneback Glass, Supplies – 102.00; Bradley Stover, Gasoline – 99.00; Tipperary Lodge Motel, Travel – 446.00; Titze Electric, Repairs – 66.33; Town and Ranch Market, Supplies and Food- 402.22; Visa, Supplies – 373.18;  Wal-mart, Supplies – 615.23 Ward’s Natural Science, Supplies – 73.35;  WW Tire Services, Repairs – 432.95; Auto Owner Insurance, Insurance – 3,519.51; Broad Reach Books, Supplies – 112.60;  Envirotech Waste Services, Utilities – 913.54; City of Fort Pierre, Utilities – 8,129.91; Michael and Michelle Hand, Parent Mileage – 1,046.73; Montana Dakota Utilities,  Utilities – 4,675.42; Walker Refuse, Utilities – 99.50; West Central Electric, Utilities – 146.74; WR/LJ Rural Water, Utilities – 97.50; 22x, Professional  Services – 1,023.75; 22x Professional Services – 9,058.05; Dean Food NC, Inc., Food – 2,385.30; Earthgrains,   Food – 538.15;  Hobert Sales Service, Supplies – 657.29; Reinhart Food Service, Food– 10,104.24; Servall Uniform & Linen, Supplies – 163.73; GRAND TOTAL BILLS APPROVED - $89,371.76  (A more detailed listing is in the Administration Office of the Elementary Building.)

Duffy moved, seconded by Titze to approve the February 2012 Financial Reports. All voted aye.

GENERAL FUND: Cash Balance, February 1, 2012 – 605,567.97  Receipts: Taxes – 56,076.92; Interest – 314.59; Central Collections – 312.40; State Aid – 64,263.00;  State Apportionment – 29,676.54; 21st Century Fees – 1,402.00; State of SD Title I – 31,119.00; State of SD, Title V Part A REAPS – 20,883.00; State of SD, 21st Century – 34,882.00; State of SD, Game Fish and Parks – 1,875.00; College Access Grant – 1,500.00;   Admissions – 1,734.10; Yearbook, 60.00; Other Revenue – 115.00; Refund – 122.00; Total Receipts – 244,335.55;  Total  Available – 849,903.52; Disbursements – 28,339.71;  Payroll – 255,361.90; Transfer Out – 182.07; Cash Balance, February 29, 2012 – 566,019.84; CAPITAL OUTLAY: Cash Balance,  February 1, 2012– 624,849.13 Receipts: Taxes – 20,466.35; Interest – 1,082.10; Total Receipts – 21,548.45; Total  Available – 646,397.58; Disbursement – 34,592.55; Cash Balance, February 29, 2012 – 611,805.03; SPECIAL EDUCATION: Cash Balance, February 1, 2012– 70,577.21; Receipts: Taxes – 13,350.88; Interest – 109.50; State of SD Extra Cost Funds – 14,402.00; State of SD, IDEA 611 – 18,645.00; State of SD, IDEA 619 – 2,729.00; Total Receipts – 49,236.38; Total Available – 119,813.59; Disbursements – 14,537.28; Payroll – 43,365.97; Cash Balance, February 29, 2012, – 61,910.34; PENSION FUND: Cash Balance, February 1, 2012 – 52,639.51; Receipts: Taxes – 3,301.36; Interest – 99.12; Total Receipts – 3,400.48; Total Available – 56,039.99; Cash Balance, February 29, 2012 – 56,039.99; IMPACT AID: Cash Balance, February 1, 2012 – 611,271.08; Receipts:  Interest – 1,048.62; Total Receipts – 1,048.62; Total Available – 612,319.70; Transfer Out – 19,443.76; Cash Balance, February 29, 2012 – 592,875.94; FOOD SERVICE: Cash Balance,  February 1, 2012 – (24,031.12); Receipts:  State of SD – Federal Reimbursement – 9,363.73; Community Youth Involved – 6,011.20; Sales – 7,800.96; Milk Sales – 59.00; Ala Cart Sales – 168.50; Total Receipts – 23,403.39; Transfer  in – 19,568.71; Total Available – 18,940.98; Disbursements – 19,939.10; Payroll – 12,729.47; Cash Balance, February 29, 2012 – (13,727.59); FIDUCIARY ACCOUNTS: Cash Balance, February 1, 2012 – 335,253.92; Receipts: Interest – 107.25;  Class of 2018 – 761.20; Class of 2016 – 100.00;  Class of 2015 – 25.00; Class of 2014 – 81.00; Class of 2013 – 70.50;  NHS – 88.00; FFA – 177.00; Girls’ Basketball Districts – 1,597.00; Coaches Fundraiser – 1,761.15;  Student Council – 682.00; Playground Fundraising – 15.00; Theatre – 104.89;  Gymnastic Fundraiser – 623.00; Volleyball Fundraiser – 24.00; FCCLA – 37.00; Big Dakota Wrestling – 2,181.00; Flowthrough – 190.00; Total Receipts – 8,624.99; Transfer In – 5,423.58; Total Available – 349,302.49; Disbursements – 15,841.49; Cash Balance, February 29, 2012 – 333,461.00.

Note Budget Report

Note Imprest Expenses

Jennifer Milliken, Meals– 861.00; Levi Duncan, Official and Mileage – 202.14; Kelly Mc Collam, Official – 215.00; Cory Edson, Official – 95.00; Hillary Hanson, Meals– 377.00; Bradley Remmich, Official – 95.00; Daniel Rounds, Official – 95.00; BP, Gasoline – 90.63; Brian Weizorek, Travel – 177.60; Corner Pantry, Gasoline – 64.00; Fleet Services – Gasoline – 651.59; DeAnne Jensen, Meals and Mileage – 389.60; John Latham, Meals – 483.00; Shells Fleet Plus, Gasoline – 63.63; Sinclair, Gasoline – 2,303.93; Eric Booth, Official – 95.00; Quint Garnos, Official and Mileage – 128.30; Region VII Music, Dues – 39.00; United State Post Office, Postage – 6.81

Mrs. Fromm presented a Letter of Intent for Alberta Rouse for $13.00 per hour.

Dr. Hotalling, Mr. Hartwig, John Duffy, and Darby Nutter gave an update on the meeting the architects had with the teaching staff and an update from the Ad hoc Building Committee meeting that took place on March 8, 2012.

Dr. Hotalling reported on the Stanley County School Foundation, and the capacity of Parkview auditorium. Dr. Hotalling also reported on the repair of the 600 gallon water heater in Parkview. Dr. Hotalling reported the Architect’s contract has been sent to our attorney for review.

Dr. Hotalling gave a report for Mr. Hollar. He reported on the Middle and High School Parent Teacher Conferences. Dr. Hotalling also informed the Board that Mr. Hollar has all teacher observations completed except for one.

Mr. Hartwig  reported on parent-teacher conferences, kindergarten round-up, the Jr. kindergarten program, Common Core, Friday enrichment numbers, and the assembly.

Mr. Jensen reported on winter and spring sports, the hiring of officials, the AD Conference he will be attending March 28-30, 2012, and the Western Great Plains Conference.

Ms. Nelson reported to the Board about the Stanley County High School Art Invitational on March 15, 2012 in the Parkview Gym from 4-6:30 P.M. Ms. Nelson also reported the past and upcoming art competitions the students have or will be competing in.

Duffy moved, seconded by Nutter to approve Open Enrollment Application 995 for the 2011-2012 School Year. All voted Aye.

There was discussion on the Resolution For Capital Outlay Certificates. The Board tabled is item until April so the school Attorney is able to review it.

Mrs. Fromm presented to the Board the bleacher specification and advertisement.

Duffy moved, seconded by Carter to approve the bleacher specification for bidding as presented. All voted aye.

Duffy moved, seconded by Titze to declare the Parkview bleachers surplus property and have them appraised to determine the proper disposal. All voted aye.

Prince declared a short recess at 8:03 P.M.

Nutter moved, seconded by Titze, to go to Executive Session according to SDCL 1-25-2 for personnel purposes at 8:07 P.M.  All vote aye.

Prince declared the Board out of Executive Session at 8:25 P.M.

Prince appointed Sarah Carter and Tina Titze to serve on the negotiations team for the board. Prince will serve as an alternate.

Nicole Prince, President
Jessi Fromm, Business Manager

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