Stanley County
Regular School Board Meeting
June 11, 2012

The Stanley County School District, #57-1, Board of Education met in regular session June 11, 2012 5:30 P.M., at the Learning Center in the Middle/High School Building with Nicole Prince, John Duffy, Sarah Carter, Tina Titze, and Darby Nutter present. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, Principal Timothy Hollar, and Special Education Director Krystal Simons.  Visitors were Rick Cronin, Brian Menning, Matthew Jensen, Linda Brown, Toby Morris, Scott Sikkink, Larry Mettler, and parents of recognized students.

President Nicole Prince called the meeting to order at 5:30 P.M.

President Nicole Prince led the Pledge of Allegiance.

Carter moved, seconded by Titze to adopt the agenda as presented. All voted aye.

Duffy moved, seconded by Nutter to approve the Regular Board Meeting minutes for May 14, 2012. All voted aye.

Nutter moved, seconded by Titze to approve the Special Board Meeting minutes for May 23, 2012. All voted aye.

Titze moved, seconded by Duffy to approve the bill list dated June 11, 2012.

22x, Travel – 715.00; All Around Graphics, Awards and Supplies – 696.00; Ameripride Services, Supplies – 104.78; Apex Lamps, Supplies – 136.50;  AT&T Mobility, Communication – 84.10; B.J.’s Instruments, Repairs – 245.00; Bauman Lumber, Supplies – 49.93; Black Hills State University, Professional Services – 100.00;  Century Link, Communication – 291.80; Chamberlain School District, Dues – 370.67; Chases Roofing & Sheet Metal, Repairs – 1,402.50; Christy Lumber, Supplies – 43.11; Cole Paper, Supplies – 510.30; Cool Spot, Supplies – 125.25; Stephanie Cronin, Professional Services – 772.50; Dakota Supply Group, Supplies – 150.40; Eddie’s Truck Sales, Supplies – 52.06;  Envy Lawn Care, Supplies – 240.00; Judith Fosheim, Travel – 40.70; GoldenWest Telephone, Communications – 62.32; Grand Rental Station, Supplies – 63.68; Hauff Mid-America Sports, Supplies – 432.75; Hewlett Packard, Supplies – 2,499.00;  Hogen’s Hardware Hank, Supplies – 21.05; Timothy Hollar, Reimbursement – 66.00; Rob Ingalls, Dues – 130.00; Matthew Jensen, Travel – 61.00; Connie Johnson, Mileage – 330.04; Jones County School District, Dues – 50.00; Jostens Inc., Supplies – 487.96; Candace Klemann,    Refund – 125.00; Joyce Larsen, Travel – 145.14;  Marco, Professional Services – 1,264.93; May, Adam, Gerdes & Thompson, Professional Services – 1,715.00; Medical Associates Clinic, Professional Services – 38.00; Brian Menning, Meals – 61.00; Mid-American Research Chemicals, Supplies – 917.75; Mountainside Medical Equipment, Supplies – 150.89; NoBox Educational, Supplies – 125.00; Raylene Olson, Professional Services – 750.00;  Pitney Bowes, Postage – 500.00; Pizza Ranch, Supplies – 217.82;  Praxair Distributions, Supplies – 115.05; Reinhart Food Service, Supplies and Food – 6,826.94; Renaissance Learning, Supplies – 1,340.00; Julie or Kyle Rickets –Mileage - 125.80; Right Turn, Professional Development – 405.00; S&S Worldwide, Supplies – 73.46; Scholastic Book Clubs, Supplies – 119.68; Ronald Schur, Professional Services – 14,000.00; SDHSAA, Dues & Supplies – 678.00; Security Lock Smith, Supplies – 46.50; Sheraton Inn/ Hotel, Travel – 376.00; Simplex Grinnell, Repairs – 3,945.88; Software House International, Supplies – 51.13;  Stanley County School, Imprest – 2,996.76; Supreme School Supply, Supplies – 325.12; Technology and Innovation, Dues – 520.00; Titze Electric, Repairs – 103.98; Town and Ranch Market, Supplies and Food- 201.39; Visa, Travel & Supplies – 1,171.41; Wal-mart, Supplies – 1,344.37; Ward’s Natural Science, Supplies – 590.41; Wagner Auto Co, Supplies – 12.60; WW Tire Service, Repairs and Supplies – 357.84; Judy Carter, Parent Mileage – 343.36;  Kevin and Sarah Carter, Parent Mileage – 1,744.92; Envirotech Waste Services, Utilities – 399.38; City of Fort Pierre, Utilities – 7,172.06; Melissa and Clint Habeck, Parent Mileage – 527.25; Byron Hand, Parent Mileage – 1,776.00, Michael and Michelle Hand, Parent Mileage – 1,198.43; Dawn and Steve Hedmen, Parent Mileage – 1,616.16; Kris and Tami Herren, Parent Mileage – 631.96; Tanya Hicks, Parent Mileage – 1,823.51; Kevin Kliewer, Parent Mileage – 1,065.60; Kristi Kroll, Parent Mileage – 1,709.40; Kent and Misti Lewis, Parent Mileage – 642.14; Mike Mcquistion, Parent Mileage – 851.00; Montana Dakota Utilities,  Utilities – 99.03; Pierre Solid Waste Utilities – 7.77; Darren and Kelly Tibbs, Parent Mileage – 1,578.42; Walker Refuse, Utilities – 99.50; West Central Electric, Utilities – 150.35; WR/LJ Rural Water, Utilities – 17.50; Kyle and Anita Wyly, Parent Mileage – 710.40;  22x, Professional  Services – 495.00; 22x, Professional Services – 4,656.94; 22x, Travel Expense, – 1,790.80; 22x Professional Services –1,957.30; 22x, Professional Services – 851.65;  Leah Peterson, Travel – 64.00; Jeri Wilcox, Travel – 52.00; Kimberly Davis, Refund – 77.83; Dean Food NC, Inc., Food – 1,321.61; Earthgrains,  Food – 302.60;  Servall Uniform and Linen, Supplies – 80.98; GRAND TOTAL BILLS APPROVED - $88,036.83  (A more detailed listing is in the Administration Office of the Elementary Building.)

Duffy moved, seconded by Titze to approve the May 2012 Financial Reports. All voted aye.

GENERAL FUND: Cash Balance, May 1, 2012 – 453,995.67;  Receipts: Taxes – 437,238.54; Interest – 307.03; Mineral Lease Payment – 29,425.00; State Aid – 64,264.00; State of SD, DSS – 348.00; 21st Century Fees – 8,425.00; Growing Up Together – 791.80; Perkin’s Reserve – 11.204.00, EPSCoR  -  18,525.00; Admissions – 754.99; Yearbook – 125.00; Other Revenue – 188.08; Refund – 695.30; Total Receipts – 572,291.74; Total  Available – 1,026,287.41; Disbursements – 26,976.49;  Payroll – 248,080.28; Reclassify from another fund – (244.80); Fees – 26.98; Cash Balance, May 31, 2012 – 750,958.86; CAPITAL OUTLAY: Cash Balance, May 1, 2012 – 614,104.85; Receipts: Taxes – 193,998.83; Interest – 674.63; Perkin’s Reserve – 3,248.00; Donations – 3,500.00; Total Receipts – 201,421.46; Total  Available – 815,526.31; Disbursement – 18,360.36; Cash Balance, May 31, 2012 – 797,165.95; SPECIAL EDUCATION: Cash Balance, May 1, 2012– 79,034.11; Receipts: Taxes – 129,674.03; Interest – 126.04; Total Receipts – 129,800.07; Total Available – 208,834.18; Disbursements – 16,386.03; Payroll – 43,514.44; Cash Balance, May 31, 2012, – 148,933.71; PENSION FUND: Cash Balance, May 1, 2012 – 48,630.80 Receipts: Taxes – 31,118.47; Interest – 67.55; Total Receipts – 31,186.02; Total Available – 79,816.82; Cash Balance, May 31, 2012 – 79,816.82; IMPACT AID: Cash Balance, May 1, 2012 – 663,652.07:  Interest – 524.00; Total Receipts – 524.00; Total Available – 664,176.07; Transfer Out – 45,000.00; Cash Balance, May 31, 2012 – 619,176.07; FOOD SERVICE: Cash Balance,  May 1, 2012 – (27,017.01); Receipts: Interest – 11.13;  State of SD – Federal Reimbursement – 9,630.35; Community Youth Involved – 5,961.80;   Sales – 4,668.15; Milk Sales – 6.00; Ala Cart Sales – 34.00; Total Receipts – 20,311.43; Transfer In – 45,000.00; Total Available – 38,294.42; Disbursements – 11,952.40; Payroll – 13,431.44; Reclassify in from another fund – 244.80; Cash Balance, May 31, 2012 – 13,155.38; FIDUCIARY ACCOUNTS: Cash Balance, May 1, 2012 – 338,877.64; Receipts:   Interest – 53.85;  Class of 2018 – 55.00; Class of 2016 – 90.80; Class of 2013 – 245.64; Class of 2012 – 76.00; Student Council – 1,117.40; Band – 237.60; FFA – 39.00;  Football Fundraising – 3,467.00; History Club – 2,970.00; Track Fundraiser – 105.00;  Theatre Club – 900.00; Coaches Fundraising – 680.00; Imprest – 2,258.05; Total Receipts – 12,295.34; Total Available – 351,172.98; Disbursements – 14,704.84; Cash Balance, May 31, 2012 – 336,468.14.

Note Budget Report

Note Imprest Expenses

Lee Park Golf Course, Entry Fees – 143.00; Miller Area School District, Entry Fees- 80.00; Winner School District, Entry Fees – 50.00; Wolsey-Wessington School, Entry Fees – 100.00; Wright Express, Gasoline – 1,486.44; BP, Gasoline – 125.70; Tim Burgard, Meals – 93.00; Heart Ranch, Entry Fees – 68.00; Selby Area School District, Entry Fees – 29.00; Amanda Remick, Meals – 119.00; Shells Fleet Plus, Gasoline – 406.32; Thomas Stotts, Meals – 457.00; Carins, Dues – 125.00; Kadoka Track Meet Cancelled – (40.00), Overpaid September Imprest – (220.70); Underpaid December Imprest – 95.00; Official was cancelled in prior months – (120.00).

The Board recognized the following students who have received all “A’s” or at least a 3.10 grade-point average for the second nine-weeks of the school year. President Nicole Prince and Superintendent Don Hotalling presented the certificates.

Toby Morris discussed the capital outlay bond certificates and asked the Board what amount they wanted for the sale of the bonds.

Duffy moved, seconded by Titze to give Toby Morris permission to issue $4.95 million in Capital Outlay Certificates as soon as possible. All voted aye.

Dr. Hotalling reported there will be a Pot-Luck Picnic with the Board of Education and Staff at the Oahe Downstream picnic area after the staff in service on August 20, 2012. Each person is to bring their own meat and a dish to share. Grills will be available. Dr. Hotalling asked the Board to let him know if they would like to have a pancake breakfast again on the first day of school.

Dr. Hotalling also reported on the Parkview Bleachers, a new outdoor sign in front of the middle/high school, and thanked the GOLD program for planting the flowers for the campus beautification project. 

Dr. Hotalling reported the Business Office Summer Hours will be Monday – Thursday 7:30 A.M. to 4:00 P.M. and Friday  7:30 A.M. – Noon.

Mr. Hollar discussed the proposed K-12 Handbook changes for the next school year. Mr. Hollar reported on July 30th Mrs. Olson will be starting extended school year services.

Mr. Jensen reported the Student Council, Boys and Girls Track, and Boys and Girls Golf received the Academic All State awards. Mr. Jensen reported summer camps have started with good attendance. The sports schedule for the 2012-2013 school year has been completed and the pocket schedules have been ordered.

Prince declared a Recess for the Public Hearing for the 2012-2013 School Year at 6:32 P.M.

Prince declared the Board back in session at 6:52 P.M.

Scott and Larry with HKG discussed the building plans, and requested a meeting with the building committee to be sure everything was ready to start the bids.

Duffy moved, seconded by Titze to authorize HKG to bid the JrK-5 Building Plans subject to the final review of the building committee. All voted aye.

Duffy moved, seconded by Nutter to authorize the Business Manager to begin the bid process. All voted Aye.

Titze moved, seconded by Carter to approve the Property and Liability Insurance Agreement for the 2012-2013 school year. All voted aye.

Carter moved, seconded by Titze to approve the Worker’s Compensation Agreement for the 2012-2013 school year. All voted aye.

Duffy moved, seconded by Nutter to approve the South Dakota High School Activities Association Resolution as the Stanley County BUFFALOS. All voted aye.

Nutter moved, seconded by Duffy to approve open enrollment 003, 004, and 005 for the 2012-2013 school year. All voted aye.

Titze requested the Administration reconcile the open enrollment and give a report to the board at the August Board Meeting.

Carter moved, seconded by Nutter  to table approval of the contract for the 21st Century Director until the June 28, 2012 as requested by the Administration. All voted aye,

Duffy moved, seconded by Nutter to approve Ashleigh Baker as the Junior Kindergarten teacher for $29, 175.00 for the 2012-2013 school year. All voted aye.

Carter moved, seconded by Titze to canvas the election results from the June 5, 2012 election. In July Gary Johnson, and Tina Titze will be sworn in for the three-year term and Rick Cronin will be sworn in for the two year term. All voted aye.

Titze moved, seconded by Carter to approve the Superintendent and Business Manager to sell the bleacher boards and bleacher sets including the lower fully assembled bleachers to the public for the amounts presented to the Board on a first come first serve basis.  All voted aye.  The prices range from $3.50 to $7.00 per board depending on the size.

Brian Menning discussed the Children’s Internet Protection Act.

Carter moved, seconded by Duffy to approve the Children’s Internet Protection Act. All voted aye.

Mrs. Fromm discussed the Food Prices for the upcoming school year.

Duffy moved, seconded by Carter to increase the meal prices as presented. All voted aye.  The 2012-2013 school year meal prices are:

Breakfast: Adults – $2.25, JrK-5 – $1.90, 6-12 – $2.00

Lunch: Adults - $3.25, JrK-5 - $2.55, 6-12 - $2.65

Adults can purchase the Salad Bar only for $3.00

Mrs. Fromm discussed the Elderly Feeding Program

Nutter moved, seconded by Prince to set the prices for the Elderly Feeding Program to $3.00 per meal. All voted aye.

Duffy moved, seconded by Nutter to vote for this Board to cast a vote for Jason Uttermark from Aberdeen Central High School as the representative for the SDHSAA Division I. All voted aye.

Titze moved, seconded by Carter to go to Executive Session according to SDCL 1-25-2 for personnel purposes at 8:17 P.M.  All vote aye.

Prince declared the Board out of Executive Session at 8:57 P.M.

There will be a special board meeting held on Thursday June 28, 2012 at Noon in the Superintendent’s Office.

Duffy moved, seconded by Nutter to adjourn at 8:55 P.M. All voted aye.
 

Nicole Prince, President
Jessi Fromm, Business Manager

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