The Stanley County School District, #57-1, Board of Education met in regular session January 9, 2012, 5:30 P.M., at the Learning Center in the Middle/High School Building with Sonny Harrowa, Nicole Prince, John Duffy, Sarah Carter, and Tina Titze present. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, Principals Timothy Hollar and Brian Hartwig, and Special Education Director Krystal Simons.  Visitors were Brian Menning, Shirley Swanson, Amanda Remick, Shannon Hallock, Kim Doherty, Linda Brown and parents of recognized students.

President Sonny Harrowa called the meeting to order at 5:33 p.m.

President Sonny Harrowa led the Pledge of Allegiance.

Prince moved, seconded by Titze, to adopt the agenda as amended. All voted aye.

Ms. Simons reported Buffalo Banter is aired on 92.7 fm and 94.5 fm on Mondays and Fridays at 7:50 a.m. The current sponsors are Ray’s Garage, and Bad River Furniture.

Titze moved, seconded by Carter, to approve the Consent Calendar with the changes to the December 15, 2011 board minutes. All voted aye.

Approve the minutes of the regular meeting of December 12, 2011, with following changes.

Mr. Duffy requested page five paragraph two shall read “HKG has completed Schematic Designs for a K-5 and a K-3 school building.”  Also in paragraph two it shall read “The fee would deduct from the total A/E fee once HKG is authorized to proceed.”
 

Mr. Duffy requested page five paragraph four should be corrected by eliminate the sentence, “Dean discussed the cost of the building also.”

Approve the Financial Reports

GENERAL FUND: Cash Balance, December 1, 2011 – 828,601.66; Receipts: Taxes – 240,453.10; Interest – 593.09; State Aide – 68,381.00; State of SD, Child Care – 378.00; 21st Century Fees – 970.00; State of SD – Medicaid – 4,446.00; Dividends – 237.26; Admissions – 4,130.43; Yearbook – 30.00; Other Revenue – 316.63; Refund – 3,401.07; Total Receipts – 323,336.58; Total  Available – 1,151,938.24; Disbursements – 21,934.12; Payroll – 252,681.39; Transfer Out – 100,645.36; Cash Balance, December 31, 2011 – 776,677.37; CAPITAL OUTLAY: Cash Balance,  December 1, 2011– 572,599.48; Receipts: Taxes – 95,473.57; Interest – 972.04; Total Receipts – 96,445.61; Total  Available – 669,045.09; Disbursement – 31,112.97; Cash Balance, December 31, 2011 – 637,932.12; SPECIAL EDUCATION: Cash Balance, December 31, 2011 – 44,249.90; Receipts: Taxes – 33,889.35; Interest – 188.30; State of SD – Medicaid – 606.00;  Total Receipts – 34,683.65; Transfer In – 100,000.00; Total Available – 178,933.55; Disbursements – 14,682.75; Payroll – 40,671.60; Cash Balance, December 31, 2011 – 123,579.20; PENSION FUND: Cash Balance, December 1, 2011 – 34,231.77; Receipts: Taxes – 17,081.38; Interest – 78.31; Total Receipts – 17,159.69; Total Available – 51,391.46; Cash Balance, December 31, 2011 – 51,391.46; IMPACT AID: Cash Balance, December 1, 2011 – 458,336.95; Receipts:  Interest – 929.53; US Department of Education – 150,767.00; Total Receipts – 151,696.53; Total Available – 610,033.48; Cash Balance, December 31, 2011 – 610,033.48; FOOD SERVICE: Cash Balance,  December 1, 2011 – (30,710.70); Receipts:  State of SD – Federal Reimbursement – 19,305.85; Community Youth Involved – 5,161.00; Sales – 4,392.45; Milk Sales – 68.50; Ala Cart Sales – 126.50; Total Receipts – 29,054.30; Transfer  in – 171.50; Total Available – (1,484.90); Disbursements – 13,422.13; Payroll – 11,003.78; Cash Balance, December 31, 2011 – (25,910.81); FIDUCIARY ACCOUNTS: Cash Balance, December 1, 2011 – 355,266.10; Receipts: Interest – 117.8;  Class of 2018 – 91.90; Class of 2017 – 276.00; Class of 2016 – 155.00; Class of 2013 – 40.00;  Account Receivables – 21.17;  FFA – 74.00; Triple S – 218.87; Student Council – 1,123.00; Playground Fundraising – 512.00; NHS – 320.25; Coaches Fundraising – 4,225.00; Stanley County Invite Wrestling – 1,772.00; Football Fundraising – 45.00; FCCLA – 52.00; Boy’s Basketball Fundraiser – 89.50; Flowthrough – 57.00; Total Receipts – 9,190.49; Transfer In – 1,303.74; Total Available – 365,760.33; Disbursements – 16,142.75; Transfer out – 30.00; Cash Balance, December 31, 2011 – 349,587.58;

Note Budget Report

Approve the Regular Bills

All Around Graphics, Awards – 43.00; Ameripride Services, Supplies – 478.27; Apple Inc., Supplies – 58.00; AT&T Mobility, Communications – 93.52; Aventis System, Supplies – 124.00; Avera Healthworks, Supplies – 112.00; Bureau of Administration, Communication – 29.20; Capital Journal, Minutes and Advertising – 839.11; Capital Sports, Supplies – 24.00;  Century Link, Communication – 405.52; Cev Multimedia, Supplies – 137.50; Chandler’s, Repairs – 32.00; Christine Christopherson, Professional Development – 75.00; Christy Lumber, Supplies – 16.99; Cole Paper, Supplies – 817.74; Comfort Suites – Rapid City – 63.31; Commtech, Repairs – 350.52; Dakota Archery & Outdoor Sport, Supplies – 3,618.97; Dakota Supply Group, Supplies – 29.06; Factor 360, Supplies – 260.00; Hillyard, Supplies – 83.50; Hockey Headquarters, Supplies – 547.50; Matthew Jensen. Travel – 36.26;  Lakeshore Basics & Beyond – Supplies – 3.24; Larry’s Plumbing, Repairs – 2,213.19; Leidholt, McNeely & Leidholt, Repairs – 96.73; Marco, Professional Services, and Repairs – 1,661.72; May, Adam Gerdes & Thompson, LLP, Professional Services – 70.00; Office Weights and Measures, Professional Services – 56.00; Oriental Trading Co. Inc., Supplies – 75.89; JW Pepper and Son, Supplies – 70.99; Pierre Flower Shop, Supplies – 75.00; Pitney Bowes, Supplies and Postage – 860.05; Pryntcomm, Supplies – 177.71; Renaissance Learning, Inc. – Dues – 279.00; Robin’s Water Conditioning, Supplies – 7.50; Runnings, Supplies – 31.98; School Specialty Inc., Supplies – 442.67; Ronald Schur, CPA, Professional Services – 14,000.00; SDAESP, Dues – 175.00; Security Lock Smith, Repairs and Supplies – 36.70; Simplex Grinnell, Supplies, 74.00; Smith’s Fire Extinguishers, Supplies – 194.25; Stanley County School, Supplies and Imprest – 5,869.24; Super 8 Motel – Vermillion, Travel – 180.00; Town and Ranch Market, Supplies and Food- 211.60; Visa, Supplies – 722.19; Wal-mart, Supplies – 843.44; West Central Electric, Utilities – 136.14; WW Tire Service, Supplies and Repairs – 62.14; YMCA, Oahe Family, Supplies – 68.00; Envirotech Waste Services, Utilities – 773.85; City of Fort Pierre, Utilities – 7,654.64; HKG Architects, Achitect Fees – 8,000.00; Montana Dakota Utilities, Utilities – 5,816.05; Perma-Bound, Library Media – 200.42; Walker Refuse, Utilities – 99.50; WR/LJ Rural Water, Utilities – 97.50; 22x, Professional  Services – 110.00; 22x Professional Services – 2,196.90; 22x, Mileage – 336.70;  22x, Professional Services – 9,436.50; 22X, Professional Services – 591.63; 22X, Professional Services – 1,896.40; 22X, Professional Services – 2,436.90; Child and Adult Nutrition, Food – 2,143.84; Dean Food NC, Inc., Food – 1,379.14; Earthgrains, Food – 246.00; Reinhart Food Service, Food and Supplies – 5,533.91; Servall Uniform & Linen, Supplies – 116.99; US Food Service, Food – 65.86; GRAND TOTAL BILLS APPROVED - $86,168.87.  (A more detailed listing is in the Administration Office of the Elementary Building.)

Note Imprest Expenses

BP, Gasoline – 59.67; Bradley Remmich, Official – 95.00; Brett Sether, Official – 190.00; Daniel Rounds, Official – 95.00; David Burnett, Official and Mileage – 158.64; Deb Bollinger, Accompanist Fee MS/HS – 75.00; Ed Marts, Official and Mileage – 161.60; Eric Sauzue, Official and Mileage – 145.69; FCCLA District VII, Registration – 417.00; Fleet Services, Gasoline – 406.40; Greg Rislov, Official – 95.00; Gregory School District, Entry Fees – 75.00; Jason Wenzel, Official and Mileage – 293.07; Just Score IT, Professional services – 100.00; Kelly Hanson, Official and Mileage – 265.98; Kelly McCollam, Official – 95.00; Kris Dozark, Official – 95.00; Louis Young, Official – 215.00; Michelle Johnson, Official – 135.00; Randy Klunt, Official and Mileage – 281.60; Recebba Uhrig, Official – 260.00; Roberts Fossum, Official – 135.00; Scott Landreau, Official and Mileage – 161.60; Scott VanDenHemal, Professional Services – 30.00; SD FCCLA, Registration – 54.00; SD High School Activities Association, Entry Fees – 10.00; Shavonne Mitchell, Official – 260.00; Shells Fleet Service, Gasoline – 165.41; Sinclair, Gasoline – 786.08; Steve Scares Hawk, Official – 95.00; Thomas McGough, Official – 150.50; United Postal Service, Postage – 132.00; Vermillion School District, Entry Fee – 100.00; Wagner School District, Entry Fee – 75.00;  

The Board recognized the following students who have received all “A’s” or at least a 3.10 grade-point average for the second nine-weeks of the school year. President Sonny Harrowa and Superintendent Don Hotalling presented the certificates.

Mrs. Swanson reported the Regional One-Act Play will take place on January 25, 2012 at Riggs Theatre. The time will be announced at a later date. This year the type of plays are drama. The Stanley County School will be presenting “Bottom of Lake Missoula.” Mrs. Swanson thanked Mrs. Zakahi for letting Stanley County drama department practice their play at Riggs Theatre.

Titze moved, seconded by Prince, to approve the list of volunteers as presented. All voted aye.

Mrs. Fromm presented a Letter of Intent for Krista Kerns as the Elementary Secretary for $11.00 per hour.
 

Titze moved, seconded by Duffy to approve Temporary Bus Drivers Hourly Pay at $16.50 per hour as discussed. All voted aye.

Carter moved, seconded by Prince, to adopt the following resolution:

RESOLUTION #4-2012 – BE IT RESOLVED, The School Board of the Stanley County School District #57-1, in accordance with SDCL 13-7-10, hereby approves the next school board election date as June 5, 2012.  Voter registration, absentee voting, and procedures used in counting ballots shall be in accordance with Title 12 except as specifically provided in SDCL 13-7. 

All voted aye.

Mrs. Hallock represented the playground committee and discussed the different fundraisers, and donations they have received. Mrs. Hallock thanked United Way of Pierre and Fort Pierre, Stanley County Booster Club, Lana and Darren Chase, and Ross and Karen Neilson for the donations they have made to the playground fund.

Mr. Duffy presented Mrs. Hallock with a check for $396.27 for the playground.  

The Board discussed the organization chart for the school district.

Board President Sonny Harrowa appointed Tina Titze and Sarah Carter to the Board Policy Committee.

Dr. Hotalling discussed the Nordstorm Proposal.

Titze moved, seconded by Carter for Dr. Hotalling to have agreement with a specific date when Mr. Bernard Duffy will have vacated the building purchased by the Stanley County School District last December. All voted aye.

There will be a Public Meeting for the proposed K-5 building project on January 10, and 19, 2012, in the Stanley County School cafeteria.

Dr. Hotalling reported on Impact Aid and the soil profile tests that were completed by American Testing Service. Dr. Hotalling also gave report of the Stanley County School Foundation meeting.

Mr. Hollar discussed Enrichment Fridays, Common Core, and the Charlotte Danielson Teacher Evaluation Model. Mr. Hollar also reported he is working on the 2012-2013 schedule for the Middle and High School. Mr. Hollar discussed the “Girls on the Run” project with United Way and the 21st Century Program. Mr. Hollar invited Ms. Remick to discuss the FFA Program.

Ms. Remick presented the new FFA jackets, scarves and ties purchased by United Way and the Stanley County Booster Club. Ms. Remick discussed the SAE projects. Ms. Remick congratulated Cooper Carter for the $1000.00 SAE Grant he was awarded. Cooper is the only South Dakota student to receive this award this year.

Mr. Hartwig reported the elementary music concert went very well. Mr. Hartwig reported Ms. Simon and he attended the Cheyenne School Christmas concert and it was fantastic. He thanked Mrs. Johnson, the students, and the staff for all of their hard work that goes into the program. Mr. Hartwig discussed the next generation accountability model.

The Administration and the Board also discussed the calendar for the 2012-2013 school year.

Harrowa declared a short recess at 8:15 p.m.

Prince moved, seconded by Titze, to go to Executive Session according to SDCL 1-25-2 for personnel purposes at 8:24 p.m.

Harrowa declared Board out of Executive Session at 9:52 p.m.

Prince moved, seconded by Titze to approve the Resignation of Rob Ingalls as the Head Girls’ Basketball Coach. All voted aye.

Titze moved, seconded by Prince to approve Mr. Jensen as the Head Girl’s Basketball Coach for the remainder of the 2011-2012 basketball season. All voted aye.

Titze moved, seconded by Prince, to approve the amended contract for Mr. Jensen  to fill the remaining Girls’ Basketball season extra duty pay of $3,157.50. All voted aye.

Prince moved, seconded by Duffy to amend Rob Ingalls Head Girls’ Basketball Coaching contract for the duties performed to $984.16. All voted aye.

Duffy moved, seconded by Prince to adjourn at 9:56 p.m. All voted aye.
 

Sonny Harrowa, President
Jessi Fromm, Business Manager

School Board
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