Stanley County
Regular School Board Meeting
December 10, 2012

The Stanley County School District, #57-1, Board of Education met in Regular session December 10, 2012, at 4:00 P.M.,  in the Learning Center of the Middle High School with Sarah Carter, Gary Johnson, Nicole Prince, Tina Titze, and Rick Cronin present. At 6:45 P.M. Nicole Prince and Tina Titze left the Board Meeting to attend the Elementary Christmas concert. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, Principals Michelle Glodt, and Timothy Hollar, and Special Education Director Krystal Simons. Visitors were Scott Sikkink, Brian Menning, Shirley Swanson, Jenifer Milliken, Audrey Jones, and Lance Nixon. Dr. Rick Melmer attended by teleconference at 5:05 P.M. until 5:20 P.M.

President Carter called the meeting to order at 4:01 P.M.

President Carter led the Pledge of Allegiance.

Johnson moved, seconded by Prince, to adopt the agenda. All voted aye.

Dr. Hotalling discussed the JK-5 Building progress, the K-2 roof that was damaged by a wind storm, and the Governor’s budget proposal.

Tina Titze discussed some changes and recommendation brought fourth by the building committee.  Request for information No. 16 – the cost to add a footing Stem Wall and Anchore Bolts for $1,530.00. Request for information No. 17 – the cost to delete the walk off carpet in the vestibules and provide ceramic tile. The cost is $8,297.00 for four areas. Request for information No. 18 – to install FRP wall paneling in the kitchen rooms 154 and 156 for $12,000.00.

 Mr. Johnson expressed his concern on why the School District would be responsible for No. 16. Mrs. Prince expressed her concern with approving RFI No. 18 at this time, when there are other required changes that will be coming forward. Prince is not against it, she just wants to make sure there are adequate funds to cover it.

Prince moved, seconded by Titze, to approve Request for Information 16 and 17 and hold on Request for Information on 18 until the January or February Board meeting. Prince, Carter, Titze, and Cronin vote aye, Johnson voted nay.

Mrs. Fromm discussed the changes in the kitchen plan what equipment was needed for the kitchen. Mrs. Fromm presented to the Board some quotes but is waiting on additional information.

Johnson moved, seconded by Prince, to move the kitchen equipment to a special board meeting when all the information is available. All voted aye.

Prince moved, seconded by Cronin, to approve the Title I Plan as presented. All voted aye.

Mrs. Prince thanked Mrs. Glodt for her hard work on the Title I Plan.

Mrs. Glodt reported the Cheyenne School will have their Christmas Concert on December 13, 2012 at 7 P.M. at Kirley Hall. The Elementary Christmas Concert  is tonight. The Geography B is December 19, 2012. Cheyenne students will attend the Geography B and Mrs. England will meet with them to introduce band. Mrs. Glodt discussed the Title 1 Plan and the Public Meeting that will be held in the near future. Mrs. Glodt discussed upcoming in-services.

Dr. Hotalling started to discuss the Board Goals for the 2012-2013 school year.

At 5:05 P.M. Dr. Rick Melmer attended via conference call to discuss Dakota Education Consulting Services. They provide consulting services for Superintendent Searches, Strategic Planning, Mentoring, Negotiation, Consultation, Facility Management and Improvement, Budget Construction and Development and Leadership Development.  Dr. Melmer discussed how they could assist the Board of Education in hiring a Superintendent for the upcoming school year. The cost to the District would be $4,000.00.

Each of the Board Members discusses their thoughts on hiring Dakota Educational Consulting Services.

Carter declared a short recess at 5:36 P.M.

Carter declared back in session at 5:45 P.M.

Johnson moved, seconded by Prince, to go to Executive Session according to SDCL 1-25-2 for personnel purposes at 5:45 P.M.

Carter declared the Board back in session at 6:19 P.M.

Titze moved, seconded by Prince to approve the hiring of Dakota Educational Consulting Services to assist in hiring the Superintendent from start to finish in the amount of $4,000.00. All voted aye.

Dr. Hotalling finished discussing what has been done to attain the Board Goals for the 2012-2013 school year.

Carter appointed Board Members Gary Johnson, and Rick Cronin to the Negotiated Agreement Committees.

Dr. Hotalling discussed the 21st Century grant. The new application will be available in January, due in February, and awarded in April.

There was a brief discussion on the upcoming calendar for the 2012-2013 school year. Mr. Johnson reminded the administration to have a calendar for a 5-day week and a 4-day week.

Dr. Hotalling gave the Board of Education at copy of the Table of Contents for the Board Policy manual. He proposed each month they review a section to ensure the policy manual is up to date each year.

Titze moved, seconded by Prince, to adopt the consent Calendar. All voted aye.

Approve the Regular Board Meeting minutes for November 12, 2012.

Approve Bills Dated December 10, 2012

 Allied 100, Supplies – 318.40; Americinn of Madison, Travel – 55.00; Ameripride Services, Supplies – 200.86; AP Exams, Supplies – 53.00; AT&T Mobility, Professional Services – 85.13; Avera Healthworks, Professional Services – 28.00; Bureau of Administration, Communications – 37.76; Capital Journal, Dues – 40.50;  CCS Presentation Systems, Professional Services – 594.00; Century Link, Communications – 583.16; Chamberlain School District, Dues – 35.45; Christy Lumber, Supplies – 72.70; Cole Papers, Supplies – 4,672.97; Dairy Queen, Supplies – 26.36; Dakota Supply Group, Supplies – 64.98; Demco, Supplies – 54.16; Samantha Dunn, Travel – 201.96; FCCLA, Dues – 150.00; Judith Fosheim, Travel – 40.70; G&R Controls, Repairs – 1,032.31; G-Sports Wrestling, Supplies – 1,246.95; Dodie Garrity, Refund – 30.00; Beth Gesinger, Supplies – 101.34; Gettysburg Flower Shop, Supplies – 50.00; Hillyard / Sioux Falls – Supplies– 28.86; Hogan’s Hardware Hank, Supplies – 248.30; Johnson Controls, Repairs – 445.62; Klein’s Office Plus, Supplies – 682.45; Lab-Aids, Supplies – 68.75; Leidholdt, McNeely & Leidholt, Repairs – 1,099.73; Marco, Professional Services, Supplies & Repairs – 3,594.86; May, Adam, Gerdes & Thompson, Professional Services – 472.50; Menards, Supplies – 112.81; Mid - American Research Chemicals, Supplies – 169.99; Mobridge-Pollock School District, Dues – 74.11; Office Weights and Measure, Professional Services – 56.00; Pitney Bowes, Postage – 500.00; Pizza Ranch, Supplies – 59.49; Playscripts, Supplies – 338.54; Power System, Supplies – 328.75; Pryntcomm, Supplies – 205.00; Reinhart Food Service, Supplies and Food – 9,268.38; Robin’s Water Conditioning, Supplies – 14.60; Ron’s Repair, Repairs – 173.30; Runnings, Supplies – 172.31; SD Department of Health, Professional Services – 40.00; SD High School, Dues – 31.00; The Scale Center, Supplies – 517.50; School Specialty, Supplies – 132.55; SDASFFA, Dues – 25.00; Small Engine House, Repairs – 93.25; Stanley County School, Imprest and Reclassification– 4,749.04; Martha Stewart, Travel and Dues – 272.53; Titan Machine, Repairs – 16.23; Titles of Dakota, Professional Services – 214.75; Titze Electric, Repairs – 98.39; Town and Ranch, Supplies & Food – 313.42; Universal Athletic Services, Uniforms – 202.95; Visa, Supplies – 2,186.00; Wal-Mart, Supplies – 483.06; West River Foundation, Dues – 100.00; Wheels & Sticks, Supplies – 277.00; White River School, Dues – 90.00;  Zander Auto Parts, Repairs – 194.47; Auto Owners Insurance, Insurance – 492.98; City of Fort Pierre, Utilities – 7,294.62; Gale’s Gas Service, Utilities – 219.20; Hewlett-Packard Company, Equipment – 5,354.49; Montana Dakota Utilities, Utilities – 2,676.77;Snowflake Designs, Uniforms – 2,420.00; Software House International, Equipment – 2,461.50; Walker Refuse, Utilities – 99.50; WR/LJ Rural Water, Utilities – 80.00; 22x, Professional  Services – 2,145.07; 22x, Professional Services – 901.25; 22x Professional Services – 992.50; 22x, Professional Services – 246.82; 22x, Professional Services – 10,601.34; Pro-Ed, Supplies – 478.50; HKG Architects, Printing, Mileage, Supplies, and Professional Services – 8,066.45; Bernard Food Industried Inc., Food – 470.63; Child and Adult Nutrition, Food – 1,994.39; Dakota Refrigeration Heating and Cooling, Repairs - 178.08; Dean Food NC, Inc., Food – 2,070.65; Earthgrains, Food – 165.00; Melanie Moen, Refund – 40.00; Servall Uniform and Linen, Supplies – 172.97; GRAND TOTAL BILLS APPROVED - $87,549.89  (A more detailed listing is in the Administration Office of the Elementary Building.)

Note Capital Projects Fund Detail

Note Imprest Expense

Grete Bodogarrd, Professional Services – 1,361.12; BP, Supplies – 386.13; Northern Plains Sustainable AG, Fees – 140.00; DCI, Background Checks – 173.00; District IV FFA, Dues – 45.00; Wex Bank, Gasoline – 2,002.23; Mitchell McGovern Tournament, Entry Fees – 12.00; Platte-Geddes School, Entry Fees – 97.39; SDCTM, Registration – 225.00; Shells Fleet, Supplies – 35.67; Wagner School District, Entry Fees – 75.00

Approve Financial for November, 2012

GENERAL FUND: Cash Balance, November 1 , 2012 – 555,367.42;  Receipts: Taxes – 478,081.15; Interest – 146.95; State Aid – 81,203.00; State of SD, Child Care – 487.40; 21st Century Fees – 2,015.00; State of SD, 21st Century – 44,951.00; State of SD, College Access – 578.22;  Department of Education, Direct REAPS – 3,554.51; Admissions – 365.00;  Yearbook – 120.00; Other Revenue – 155.00; Total Receipts – 611,657.23; Total  Available – 1,167,024.65; Disbursements – 51,138.13;  Payroll – 284,283.05; Fees – 144.75; Reclass to another Fund – 247.35; Cash Balance, November 30, 2012 – 831,211.37; CAPITAL OUTLAY: Cash Balance, November 1, 2012 – 556,368.17; Receipts: Taxes – 226,910.05; Interest – 254.82; State of SD – 15,153.06; Donations – 1,000.00; Total Receipts – 243,317.93; Total  Available – 799,686.10; Disbursement – 27,357.57; Reclass from another fund – 37.06; Cash Balance, November 30, 2012 – 772,365.59; SPECIAL EDUCATION: Cash Balance, November 1, 2012– 27,109.56; Receipts: Taxes – 151,652.20; Interest – 37.18; State of SD, Direct Medicaid – 453.22; Total Receipts – 152,142.60; Total Available – 179,252.16; Disbursements – 16,880.27; Payroll – 49,648.29; Reclass to another fund – 37.06; Cash Balance, November 30, 2012, – 112,686.54; PENSION FUND: Cash Balance, November 1, 2012 – 90,504.60; Receipts: Taxes – 36,395.82; Interest – 41.88; Total Receipts – 36,437.70; Total Available – 126,942.30; Cash Balance, November 30, 2012 – 126,942.30; IMPACT AID: Cash Balance, November 1, 2012 – 422,007.41:  Interest – 124.43; Total Receipts – 124.43; Total Available – 422,131.84; Transfer Out – 45,000.00; Cash Balance, November 30, 2012 – 377,131.84; CAPITAL PROJECTS FUND: Cash Balance, November 1, 2012  - 4,727,736.58;  Receipts: Interest – 1,938.66; Total Receipts – 1,938.66; Total Available – 4,729,675.24; Cash Balance November 30, 2012 – 4,729,675.24; FOOD SERVICE: Cash Balance,  November 1, 2012 – (17,226.27); Receipts: Interest – 12.97; State of SD – Food – 27,203.18; Food Sales – 7,602.90; Milk Sales – 45.25; A la Cart Sales – 320.85; Account Receivables – 149.11; Community Youth and Involved – 7,953.00; Total Receipts – 43,287.26; Transfer In – 45,000.00; Total Available – 71,060.99; Disbursements – 17,626.82; Payroll – 14,369.97; Reclass from Another  – 247.35; Cash Balance, November 30, 2012 – 39,311.55; FIDUCIARY ACCOUNTS: Cash Balance, November 1, 2012 – 353,710.05; Receipts:   Interest – 31.37; Class of 2019 – 1,001.00; Class of 2015 – 4,472.00; Band Fundraising – 7,859.85; FFA Fundraiser – 419.30; NHS – 481.00; Triple S – 750.00; Student Council – 657.00; Boys Basketball Fundraising – 6,155.50; United Way – 1,351.00; History Club – 100.00; Flow Through – 160.00; SC Wrestling Invite – 350.00; Gymnastic Fundraiser – 2,601.94; Coaches Fundraising – 250.00; Letterwinners – 788.00; Cheerleading – 120.75; Imprest – 6,890.59; Total Receipts – 34,439.30; Total Available – 388,149.35; Disbursements – 14,288.50; Fees - .02; Cash Balance, November 30, 2012 – 373,860.83;

Johnson moved, seconded by Cronin, to approve for the Ole Williamson Scholarships for the 2012-2013 school year not to exceed $10,500.00. All voted aye.

Mr. Hollar’s reported on open enrollment, the 2013-2014 school calendar, and the Middle School Academic Olympics that will be held in Pierre. The Student Council will be holding an anti bulling week. During Christmas break, some of the classrooms will be getting new carpet.

Mrs. Jones reported the art students had pieces on display for the art show at the capitol. The show went well according to Mrs. Jones.

Ms. Simon’s gave an update on the Special Education Department. Currently there are 83 students being served by the Stanley County School District Special Education Department.

Mr. Jensen discussed the winter sports. Mr. Jensen reported on the SC Wrestling Invitational. Mr. Johnson thanked the private sectors who donate money to cover the cost of the belt buckles awarded the wrestler with the most pins, the most valuable player, and the outstanding coach. The wrestling meet on December 21, 2012 has been moved up one hour, due to adding another team and parents night. A middle school boys’ basketball coach position has been offered and the Administration will ask for approval at the January Board meeting.

Cronin moved, seconded by Johnson, to approve open enrollment application 1073 beginning the second semester for the 2012-2013 school year. All voted aye.

Johnson moved, seconded by Cronin, to adjourn at 7:15 P.M.