Stanley County
Regular School Board Meeting
August 13, 2012

President Carter called the meeting to order at 5:32 P.M.

President Carter led the Pledge of Allegiance.

Johnson moved, seconded by Cronin, to adopt the amended agenda as presented. All voted aye.

Titze moved, seconded by Prince, to approve the Regular Board Meeting Minutes for July 9, 2012. All voted aye.

Cronin moved, seconded by Titze, to approve the Special Board Meeting Minutes for July 25, 2012. All voted aye.

Titze moved, seconded by Cronin, to approve the Special Board Meeting Minutes for July 26, 2012. All voted aye.

Cronin moved, seconded by Prince, to approve the Special Board Meeting Minutes for July 27, 2012. All voted aye.

Prince moved, seconded by Titze to approve the Special Board Meeting Minutes for July 28, 2012. All voted aye.

Johnson moved, seconded by Titze to approve the Special Board Meeting Minutes for August 2, 2012. All voted aye.

Titze moved, seconded by Prince to approve the Special Board Meeting Minutes for August 7, 2012. All voted aye.

Prince moved, seconded by Titze, to approve the bill list dated August 13, 2012. All voted aye.

22x, Professional Services - 8,114.40; 22x, Mileage – 325.60; 22x, Mileage – 40.00; 22x, Travel, - 604.00; Admin Partners, Professional Services, - 125.00; AT&T mobile, Communications – 84.76; Bauman Lumber, Supplies – 86.40; Best Western, Travel – 419.96; Jennifer Bieser, Professional Services – 40.00; Bureau of Administration, Communications – 40.64; Capital Journal, Communication and Advertising – 757.00; Century Link, Communications – 209.23; Applied Technologies, Supplies – 66.66; ASBSD Workman’s Comp. Fund, Workers Comp Insurance – 23,810.00; Associated School Boards of South Dakota, Dues – 1,037.28; Christy Lumber, Supplies – 97.25;69.66; Cole Papers, Supplies – 4,361.44; Commtech, Repairs – 560.00; Cowboy Country Stores, Gasoline – 84.91; Stephanie Cronin, Professional Services – 1,541.25;661.25; Dakota Supply Group, Supplies – 223.20; Days Inn, Travel – 59.00; Deans Food, Food – 376.08; Derksen Floors, Repairs – 16,700.00; Discovery Center, Supplies 16.17; 22x, Professional Services – 141.88; Earthgrains, Food – 50.75; Envirotech, Utilities – 1,117.27; ESR Educators, Supplies - 90.20; First National Trust and Investment, Management Services, Building – 300.00; Forell Limo Services, Travel – 1,197.20; City of Fort Pierre, Utilities and Supplies – 6,150.80; Greg Garon, Professional Services – 119.88; Kacy Gill, Travel – 140.66; Goldenwest Telephone, Communications – 75.17; Gopher Sports, Supplies – 86.34; Hartland Paper, Supplies – 198.98; Hillyard, Supplies – 2,276.47; Hogan’s Hardware Hank, Supplies – 510.82; Houghton Mifflin Harcourt Publishing, Supplies – 172.75; Impact School of South Dakota, Dues - 2,684.14; DeAnne Jensen, Travel – 99.00; Karls, Supplies – 388.67; Krista Kerns, Supplies – 52.52; Knecht Home Center, Repairs – 266.69; Lakeshore Basics and Beyond, Supplies – 513.77; Lariat Lanes, Supplies – 481.25; Linguisystems Inc., Supplies – 661.20; Ben Lutz, Professional Services – 40.00; Marco, Professional Services – 1,062.39; May, Adam, Gerdes & Thompson LLC, Professional Services – 122.50; MCGraw Hill Companies – Supplies – 1,310.91; McLeod;s Printing Supply, Supplies – 351.04; Mentoring Minds, Supplies – 846.68; Mitchell Prehistoric Indain Village, Supplies – 138.00; Montana Dakota Utilities, Utilities – 86.72; NASCO, Supplies – 851.99; Raylene Olson, Professional Services – 1,875.00; Oriental Trading Co., Supplies – 15.00; Paysa, Professional Services – 490.00; Pierre Solid Waste, Utilities – 21.89; Pitney Bowes, Communications – 500.00; Plank Road Publishing, Supplies – 97.59; Praxair Distribution, Supplies – 233.27; Pro-Build, Repairs – 240.74; Pryntcomm, Supplies - 902.95; Reinhart Food Services, Food – 2,280.31; Riddell / All American, Supplies – 1,729.62; Robin’s Water Conditioning, Supplies – 7.60; Ron’s Repair, Repairs – 232.44; Runnings, Supplies – 115.95; SD Department of Health, Professional Services – 782.00; School Nutrition Ass’n, Dues – 31.75; School Specialty, Supplies – 526.92; Scott Foresman, Supplies – 1,010.35; SD Game Fish and Parks, Dues – 40.00; Seating and Athletic Facility Enterprises, Equipment – 129,544.00; Servall Uniform and Linen, Supplies – 79.24; Social Studies School Service, Supplies – 215.99; South Dakota Historical, Subscriptions – 35.00; South Dakota Newspaper Association, Advertising – 295.00; South Dakota Retailers Association, Dues – 420.00; South Dakota Teacher, Dues – 420.00; Stanley County Law, Background Checks – 50.00; State Theatre, Supplies – 360.00; The Upgrade Place, Supplies – 2,117.50; Titze Electric, Repairs – 2,996.75; Town and Ranch, Food and Supplies – 198.16; Trailshead Rentals, Professional Services – 312.00; United Laboratories, Supplies – 270.96; Visa, Supplies – 1,677.99; Walker Refuse, Utilities – 99.50; Walmart , Supplies -735.42; Ward Natural Science, Supplies – 550.66; West Central Electric, Utilities – 78.30; Wordware Lunch Cashier System, Maintenance – 830.05; WR/LJ Rural Water, Utilities – 192.50; Youngberg’s and Sons, Supplies – 756.00; Dakota Stars Therapeutic, Professional Services – 2,250.00; Days Inn, Travel – 385.00; Distributed Website Corporate, Dues – 200.00; Kimberly Doherty, Travel – 130.00; GoldenWest Telephone, Communications – 75.17; Roxanne Harms, Travel – 130.00; Heartland Paper, Supplies – 35.02; Klein’s Office Plus, Supplies – 269.05; The Lodge, Travel – 774.00; NAFIS, Dues – 626.00; NASSP, Dues – 85.00; Raylene Olson, Professional Services – 1,597.50; Oriental Trading Co. Inc, Supplies – 81.50; Nina Pease, Professional Services – 352.50; Pierre Flower Shop, Supplies – 50.00; Pitney Bowes, Postage – 500.00; Robin’s Water Conditioning, Supplies – 7.00; Safe Dakota, Repairs – 360.00; School of Administrators, Dues – 1,537.52; School Specialty, Supplies – 41.09; SD Society of Technology, Professional Services – 30.00; SDSSA, Dues – 150.00; Simplex Grinnel, Repairs – 2,075.60; Smile Makers, Supplies – 69.93; Mallory Smith, Travel – 34.00; Software Unlimited, Dues – 3.395.00; South Dakota Library, Dues – 650.00; Southeast Area, Registration – 370.00; Technology and Innovation, Dues – 960.00; Darla Tibbs, Travel – 34.00; Youngberg & Sons, Inc. , Supplies – 114.00; ASBSD, Insurance – 36,399.00; Auto Owners Insurance, Insurance – 489.81; City of Fort Pierre, Utilities – 5,242.93; Montana Dakota Utilities, Utilities – 84.53; Walker Refuse, Utilities – 99.50; 22x, Professional Services – 792.50; 22x, Professional Services – 18,552.05; 22x Professional Services –2,093.90; Dean Food NC, Inc., Food – 455.90; Earthgrains, Food – 80.50; Reinhart Food Service, Food – 1,488.45; Servall Uniform and Linen, Supplies – 39.44; GRAND TOTAL BILLS APPROVED - $109,712.24220,528.52 (A more detailed listing is in the Administration Office of the Elementary Building.)

Note Imprest Expenses

BP, Gasoline – 59.40; Wright Express, Gasoline – 685.16; DCI, Background Checks – 129.75; SDACTE, Registration – 318.00;

Carter Titze moved, seconded by TitzePrince, to approve the July 2012 Financial Reports. All voted aye. All voted aye.

GENERAL FUND: Cash Balance, June July 1, 2012 – 827,052.41750,958.86; Receipts: Taxes – 196.692.55133,543.88; Interest – 240.88402.86; State Aid – 64,28058,423.00; State of SD, Medicaid – 5,283.00; 21st Century Fees – 8,439.00425.00; State of SD Planning & Training – 676.00; State of SD, Title I – 28,058.00- 11,089.00; State of SD, 21st CenturyRTI – 32,592.001,000.00; State of SD, Title II, Part A – 9,934.0021,245.00; State of SD, EPSCoR – 16,475.00; Admissions – 353.52Donation, 15.00; Other Revenue – 66.60196.50; Sale of an Asset – 3,480.40;Refund - 1,427.86; Total Receipts – 349,581.93244,757.12; Total Available – 1,100,540.79071,809.53; Disbursements – 84,937.6145,979.98; Payroll – 195,590.50188,647.36; Reclassify from another fund – (37.681,733.69); Fees – 481.93; Cash Balance, June July 310, 2012 – 817,797.06837,144.51; CAPITAL OUTLAY: Cash Balance, July ne 1, 2012 – 797,165.95861,319.28; Receipts: Taxes – 6,356.6596,462.43; Interest – 807.64341.22; Total Receipts – 97,270.076,697.87; Total Available – 894,436.02868,017.15; Disbursement – 34,850.43231,990.07; Transfer from another fund – 1,733.69; Cash Balance, June July 310, 2012 – 861,319.28636,027.08; SPECIAL EDUCATION: Cash Balance, June 1July 1, 2012– 148,933.71;168,890.27; Receipts: Taxes – 64,475.214,116.06; Interest – 62.35158.12; State of SD, Medicaid – 720.00; Total Receipts – 65,353.334,178.51; Total Available – 214,287.04173,068.78; Disbursements – 14,40521,438.45.00; Payroll – 31,254.3035,410.27; Cash Balance, June 30July 31, 2012, – 168,627.74116,220.06; PENSION FUND: Cash Balance, June July 1, 2012 – 79,816.8286,078.63; Receipts: Taxes – 15,470.801,026.87; Interest – 89.4346.76; Total Receipts – 15,560.231,073.63; Total Available – 95,377.0587,152.26; Cash Balance, June 30,July 31, 2012 – 95,377.0587,152.26; IMPACT AID: Cash Balance, June July 1, 2012 – 619,176.07757.20: Interest – 581.13332.67; Total Receipts – 581.13332.67; Total Available – 619,757.20620,089.87; Cash Balance, June July 30,31 2012 – 619,757.20620,089.87; CAPITAL PROJECTS: Cash Balance, July 1, 2012 – 0.00; Receipts: Interest – 2,655.85; CO Certificates – 4,947,791.05; Total Receipts – 4,950,446.90; Total Available – 4,950,446.90; Cash Balance, July 31, 2012 – 4,950,446.90; FOOD SERVICE: Cash Balance, June July 1, 2012 – 13,155.387,352.10; Receipts: Interest – 7.102.51; State of SD – Federal Reimbursement – 5,943.466,010.51; Other Revenue – 81.78; Refund – 90.98; State of SD – School Lunch – 1,298.06; Community Youth Involved – 4,108.00; Sales – 753.78; Milk Sales – 20.00; Other Revenue – 108.30; Total Receipts – 12,238.706,185.78; Total Available – 25,394.0813,537.88 Disbursements – 9,131.152,064.29; Payroll – 8,691.376,802.31; Cash Balance, June 30July 31, 2012 – 7,571.564,671.28; FIDUCIARY ACCOUNTS: Cash Balance, June July 1, 2012 – 336,468.14352,129.89; Receipts: Interest – 72.2543.29; Student Council – 77.00; Triple S – 794.00; Band – 29.60; Football Fundraising – 75.001.132.00; Volleyball Fundraiser - 330.31498.00; History Club – 3,750.7052.62; Kenneth Jennings Scholarship – 1,000.00; Big Dakota Volleyball 754.99; District Boy’s Basketball – 19.96; Coaches Fundraising – 250950.00; Cash Change – 2,700.00; Imprest – 6,667.11; Total Receipts – 25,396.683,675.91; Total Available – 361,864.82355,805.80; Disbursements – 9,734.932,262.31; Cash Balance, June 30July 31, 2012 – 352,129.89353,543.49.

Dr. Hotalling reported on the K-5 building project, food service program, enrollment, asbestos abatement, south side Parkview parking lot, impact aid, and the report card.

The board discussed Impact Aid and the importance of staying connected at the Federal level.

Mr. Hollar reported on the exchange students, enrollment, student registration, and In-services.

Mrs. Glodt congratulated Darla Tibbs on receiving her Distinction of NASA South Dakota Seller Educator Certificate. Mrs. Glodt reported on the supply lists, Common Core, enrollment, Cheyenne School and Dibels Next training.

Mr. Jensen reported the CPR Training for the coaching staff, the fall sports, and the middle school fall sport schedule.
Dr. Hotalling report

Mrs. Fromm presented the Letter of Intent for Maureen Frost for $11.00 11.00 per hour for the 2013-2014 school year.

Open Enrollment update

Mrs. Fromm reported on the verification process for Open Enrollment students.

Mrs. Fromm presented the preliminary 5 year Capital Outlay Fund Plan for the Board to review.

The Board of Education, Administration, and visitors look a tour of the building and grounds.

5-year Capital Outlay Fund Plan

Tour of the Building and Grounds

21st Century Fees DeAnne Jensen discussed the 21st Century Program.

Prince moved, seconded by Cronin to change the recommended rate Parent Fees for the 21st Century program for the 2012-2013 school year as presented. September, October, November, January, February, March and April will be $50.00 per student, per month, and December and May will be $40.00 per student, per month. All voted aye.

Titze moved, seconded by Prince, to approve the handbook for the 21st Century program for the 2012-2013 school year. All voted aye.

Prince moved, seconded by Cronin to approve Alberta Rouse Teaching Contract for $35,200.00 for the 2012-2013 school year.  All voted aye.

Johnson moved, seconded by Titze, to approve the amended contracts for Kimberly Doherty, sat manager for 583.50, Matthew Jensen, Girls Basketball Coach – 3,157.50. All voted aye.

Prince moved, seconded by Cronin to approve the lane changes as presented. All voted aye. Joyce Larsen increase 1,250.00; Krystal Simons increase 2,650.00; Darla Tibbs increase 1,150.00; and Matthew Jensen increase 1,200.00. All voted aye.

Mrs. Fromm presented the budget to be adopted for the 2012-2013 school year.

Prince moves, seconded by Titze, to adopt the following resolution:
Resolution 2013-3: - Let it be resolved, that the School Board of the Stanley County School District #57-1, after duly considering the budget and its changes thereto, to be published in accordance with the SDCL 13-11-2, hereby approves and adopts its proposed budget and changes, thereto, to be its Annual Budget for the fiscal year July 1, 2012, through June 30, 2013. The adopted annual budget levy requests are as follows:

Tax Levy Request:
General Fund - $ Maximum Mill Levy Allowed by Law
Capital Outlay - $2.77 / per $1,000 of Total Valuation
Special Education – $1.40 / per $1,000 of Total Valuation
Pension Fund - $0.30 / per $1000 of Total Valuation
All voted aye.

Titze moved, seconded by Cronin, to approve open enrollments 1010-1018, and 1021-1036. All voted aye.

Johnson moved, seconded by Cronin, to approve to table the Memorandum of Understanding for the Healthy School Program. All voted aye.

Johnson moved, seconded by Cronin, to approve the Rural School Calendar as presented amended adding six more student contact days for the 2012-2013 school year. All voted aye

Carter appointed Gary Johnson, and Tina Titze to the Building Committee.

Titze moved, seconded by Prince, to go to Executive Session according to SDCL 1-25-2 for personnel purposes at 7:55 P.M. All vote aye.

President Carter declared the Board out of Executive Session at 8:50 P.M.

Titze _moved, seconded by Prince, to adjourn at 9:17 P.M.  All voted aye.