The Stanley County School District, #57-1, Board of Education met in regular session April 10, 2012, 5:30 P.M., at the Learning Center in the Middle/High School Building with Nicole Prince, John Duffy, Sarah Carter, Tina Titze, and Darby Nutter present. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, Principal Brian Hartwig, and Special Education Director Krystal Simons.  Visitors were Shirley Swanson, Jennifer Milliken, Joyce Larsen, Brian Menning. Carol Olson, John Latham, Matt Jensen, Audrey Nelson, Linda Brown, Rick Cronin, Toby Morris, Scott Sikkink, and parents of the recognized students.

President Nicole Prince called the meeting to order at 5:34 P.M.

President Nicole Prince led the Pledge of Allegiance.

Carter moved, seconded by Titze to adopt the agenda as amended. All voted aye.

Duffy moved, seconded by Nutter to approve the minutes on the regular March 12, 2012 regular meeting. All voted aye.

Carter moved, seconded by Titze to approve the minutes of the special March 19, 2012 meeting. All voted aye.

Duffy moved, seconded by Titze to approve the bill list dated April 10, 2012.

Admin Partners, LLC, Dues – 125.00; All Around Graphics, Supplies – 47.30; American Ass’n of Teachers of Spanish, Dues – 65.00; Ameripride Services, Supplies –485.53; AT&T Mobility, Communication – 84.25; AVI Systems, Supplies – 124.00; B.J.’S Instruments, Repairs – 170.00; Baumann Lumber, Supplies – 162.00; Buhl’s Laundry, Supplies – 560.00;  Capital Journal, Minutes and Advertising – 1,058.50; Capital Sports, Supplies – 27.00; Carolina Biology, Supplies – 1,718.83; Century Link, Communication – 291.80; Chandler’s, Repairs – 360.00; Christine Christopherson, Professional  Development – 337.50; Christy Lumber, Supplies – 13.98; Cole Paper, Supplies – 1,481.24; Comfort Inn, Travel – 699.90;  Comfort Suites, Travel – 232.50; Dakota Business Center, Supplies – 149.00; Dakota Laminating, Supplies – 123.52; Discovery Center, Supplies – 30.00; Exhaust Pros of Pierre, Repairs – 350.90; Fort Pierre Motel, Travel – 50.00; Kacy Gill, Travel – 138.38; GoldenWest Telephone, Communications – 62.49; Hillyard, Supplies – 165.10; Holiday Inn, Travel – 163.90; Timothy Hollar, Professional Services – 125.00; DeAnne Jensen, Travel – 282.28; Matthew Jensen,    Travel – 90.00; Jostens, Inc., Supplies – 1,480.10; JW Pepper, Supplies – 112.75; Klein’s Office Plus, Supplies – 191.95;  Larry’s Plumbing, Repairs – 1,567.75; Joyce Larsen, Travel – 145.14;  Leidholt, McNeely & Leidholt, Repairs – 255.10; Magneto Power / Briggs & Stratton, Supplies – 2,168.59;  Marco, Professional Services and Supplies  – 2,875.88; Menards, Supplies – 449.00; Monoprice.com, Supplies – 38.45; Nasco, Supplies – 209.15; Pearson Assessments, Supplies – 175.77; Pitney Bowes, Postage – 500.00;  Pizza Ranch, Supplies – 209.98; Play with a Purpose, Supplies – 727.38; Praxair Distribution Inc., Supplies –111.88; Public Safety, Dues – 300.00; Ramada Inn, Travel – 157.35; Ramkota Inn, Travel – 1,019.89; Renaissance Learning Inc., Supplies – 284.05; Robin’s Water Conditioning, Supplies – 6.90; Rodeway Inn and Suites, Travel – 50.99; Ron’s Repair, Repairs – 370.85; Runnings, Supplies – 510.24; S.D. Department of Health, Professional Services – 310.00; School Administrators, Dues – 375.00;  School Specialty,  Supplies – 29.85; SD FCCLA, Registration and Dues -753.00; SD FFA Association,    Dues – 183.00; Security Lock Smith, Supplies  - 10.00; Simplex Grinnell, Repairs – 1,966.59; Spearfish Extinguisher, Supplies – 150.00;  Stanley County School, Imprest – 5,055.59; Super 8 East, Travel – 1,259.64; The Costumer, Supplies – 115.84; Titze Electric, Supplies – 487.12; Town and Ranch Market, Supplies and Food- 649.30; Triarco Arts & Crafts Inc., Supplies – 289.31; Visa, Supplies, and Travel – 2,694.59;  Wal-mart, Supplies – 964.62; Ward’s Natural Science, Supplies – 369.90; Harry Weller, Dues – 100.00; Zander Auto Parts, Supplies – 190.00; Zesto, Supplies – 23.00; Auto Owner Insurance, Insurance – 987.61; Davidson Titles, Library Media – 298.83;  Envirotech Waste Services, Utilities – 788.59; City of Fort Pierre, Utilities – 7,140.90; HKG Architects, Fees – 8,000.00; Junior Library Guild, Library Media, - 150.00; Montana Dakota Utilities,  Utilities – 3,465.25; Pierre Solid Waste, Utilities – 40.00; Walker Refuse, Utilities – 99.50; West Central Electric, Utilities – 147.04; WR/LJ Rural Water, Utilities – 100.00; 22x, Professional  Services – 1,038.50; 22x Travel – 111.08; 22x Professional Services – 9,247.95; 22x Professional Services – 581.58; 22x, Professional Services – 1,895.35; 22x Professional Services -1,357.05; Hilton Garden Inn, Travel – 178.00; Melissa Kirkpatrick, Travel – 59.94; Krystal Simons, Travel – 94.94; Augustana College, Dues – 475.000; Child and Adult Nutrition, Food – 811.63; Dean Food NC, Inc., Food – 2,358.49; Earthgrains,   Food – 766.65;  Karl’s Inc., Repairs – 100.74; Reinhart Food Service, Food– 11,696.42; Servall Uniform & Linen, Supplies – 175.43; GRAND TOTAL BILLS APPROVED - $91,836.90  (A more detailed listing is in the Administration Office of the Elementary Building.)

Titze moved, seconded by Carter to approve the March 2012 Financial Reports. All voted aye.

GENERAL FUND: Cash Balance, March 1, 2012 – 566,019.84  Receipts: Taxes – 49,006.66; Interest – 40.65; Bank Franchise Tax – 20,822.96; State Aid – 64,264.00; 21st Century Fees – 1,921.00; Medicaid – 4,963.00;  Admissions – 300.89; Yearbook, 60.00; Other Revenue – 345.00; Refund – 124.00; Total Receipts – 141,848.16;  Total     Available – 707,868.00; Disbursements – 45,414.62;  Payroll – 249,791.93; Reclassify from another fund – 14,005.72; Fees - 296.28; Transfer Out – 350.35; Cash Balance, March 31, 2012 – 426,020.54; CAPITAL OUTLAY: Cash Balance,  March 1, 2012– 611,805.03 Receipts: Taxes – 22,057.68; Interest – 661.06; Total Receipts – 22,718.74; Total  Available – 634,523.77; Disbursement – 18,741.45; Cash Balance, March 31, 2012 – 615,782.32; SPECIAL EDUCATION: Cash Balance, March 1, 2012– 61,910.34; Receipts: Taxes – 14,722.88; Interest – 27.07; Medicaid – 677.00; Total Receipts – 15,426.95; Total Available – 77,337.29; Disbursements – 10,184.43; Payroll – 41,938.92; Cash Balance, March 31, 2012, – 25,213.94; PENSION FUND: Cash Balance, March 1, 2012 – 56,039.99; Receipts: Taxes – 3,538.70; Interest – 48.98; Total Receipts – 3,587.67 Total Available – 59,627.67; Reclassify to Pension Fund – 14,005.72; Cash Balance, March 31, 2012 – 45,621.95; IMPACT AID: Cash Balance, March 1, 2012 – 592,875.94:  Interest – 637.15 Total Receipts – 637.15; Total Available – 593,513.09; Cash Balance, March 31, 2012 – 593,513.09; FOOD SERVICE: Cash Balance,  March 1, 2012 – (13,727.59); Receipts:  State of SD – Federal Reimbursement – 9,515.80; Community Youth Involved – 5,865.00; Sales – 7,074.45; Milk Sales – 67.75; Ala Cart Sales – 92.25; Total Receipts – 22,615.25; Total Available – 8,887.66; Disbursements – 14,011.37; Payroll – 11,071.38; Reclassify in from another fund – 350.35; Cash Balance, March 31, 2012 – (15,844.74); FIDUCIARY ACCOUNTS: Cash Balance, March 1, 2012 – 333,461.00; Receipts:   Interest – 65.96;  Class of 2018 – 475.00; Class of 2016 – 191.50;  Class of 2015 – 20.00; Class of 2013 – 701.25; FFA – 8.00; Student Council – 1,099.00; Band – 1,534.00; Playground Fundraising – 70.00; Post Prom – 1,335.00; Region Boy’s   Basketball – 5,237.55; District Boy’s Basketball, 4,869.00; Theatre – 228.40;  Gymnastic Fundraiser – 635.00; United Way, 99.46; Account Receivables – 57.00; Imprest – 6,433.23; FCCLA –410.03; Total Receipts – 23,469.38; Total Available – 356,930.38; Disbursements – 22,662.87; Cash Balance, March 31, 2012 – 334,267.51.

Note Budget Report

Note Imprest Expenses

Winner School District, Dues – 50.00; Center for Disabilities, Registration – 600.00; South Dakota History Society, Registration – 95.00; South Dakota Band Masters Grade Contest, Entry Fees – 148.00; SDASSP, Dues – 125.00; Keya Peha County School, Registration – 20.65; Little International, Registration – 18.00;  Shell Fleet Plus, gasoline – 106.11, Miller FFA, Registration – 33.00, Write Express – 2,798.08; Stanley County Register of Deeds, Dues – 10.00; SD Interscholastic Athletic Administration, Registration – 140.00; DeAnne Jensen, Meals – 428.00; Inter Depth, LLC, Professional Services – 360.00; Faulkton Area Arts Council, Registration – 20.50; Highmore Harrold School District, Dues – 60.00; DCI, Professional Services – 43.25.  

The Board recognized the following students who have received all “A’s” or at least a 3.10 grade-point average for the second nine-weeks of the school year. Darby Nutter and Superintendent Don Hotalling presented the certificates.

Mrs. Fromm gave an update on the School Board Election, which is June 5, 2012. There are three candidates (Tina Titze, John Duffy, and Gary Johnson) running for two three-year term positions, and two candidates (Darby Nutter, and Rick Cronin) running for one two-year term position.

Dr. Hotalling gave an update of the K-5 Building Committee. Dr. Hotalling reported after discussion with the staff and building committee they found there inadequate storage space. Mr. Sikkink with HKG also reported on items he found in meeting with the staff and building committee. The building committee is requesting the Board add an additional 2,134 square footage to the original plan.

Duffy moved, seconded by Nutter to accept the additional square footage to the building project as presented. All voted aye.

Dr. Hotalling gave an update on the south side of the Parkview building parking lot project. Dr. Hotalling reported the Fort Pierre City Council is in the process of letting bids for the south of Parkview asphalt parking lot.

Dr. Hotalling reported on the Joint Meeting with the City of Fort Pierre, Stanley County, and the School District. Dr. Hotalling reported the city and county also expressed interest in another parking lot project once the K-2 Building is demolished regarding the parking lot north of Parkview, and the football practice field.

Dr. Hotalling reported the City Council of Fort Pierre issued a quitclaim deed to the school for  the 75 square foot parcel of land which is on the west end of three adjacent 25’wide lots next to the Nordstorm Building. The deed has been filed with the County. The alley that runs east/west between the Nordstorm building and Middle High School was officially vacated at the last City Council meeting.

Dr. Hotalling reported on bleachers that are in the Parkview gym. Dr. Hotalling gave the approximate amounts of steel and lumber contained in the bleachers.

Dr. Hotalling also gave an update on the current enrollment for PK – 12 grades.

Mr. Hartwig reported the Spring Music concert will be held on May 10, 2012 at 5:30 P.M. Mr. Hartwig reported Dakota Step testing starts on April 11, 2012 for grades third, fourth, and fifth. Rally Day will be May 17, 2012 from 9:00 A.M to 11:00 A.M. followed by a cook out at the track. Mr. Hartwig also gave an update on the Charlotte Danielson Model evaluation process.

Mr. Hollar reported the Athletic Banquet is April 12, 2012 at 6:00 P.M., and the Spring Play is April 27, and April 28, 2012. There will be a Tornado Drill at 10:00 A.M. on April 25, 2012. On April 13, 2012 Mr. Ellwanger will receive the SD History Teacher Award. Dakota Step testing will be completed this week. On April 16, 2012, there is a parents’ night for the SD My Life program. The school carnival will be held on April 19, 2012, and next week there will be a signing for Seniors who have accepted Rodeo scholarships.

Mr. Hollar reported the Middle School participated in the Academic Olympics held in White River. There were nine schools who participated and Stanley County took 2^nd place.

Mr. Hollar publically thanked the staff and Administration for everything they do for the school. He also expressed appreciation for the support shown by everyone.

Mr. Jensen reported on the spring sports and reported Cody LaCompte qualified for State in the High Jump today at the Kadoka track meet. Mr. Jensen discussed a long-tem plan for the track facilities and the Great Plains conference. Mr. Jensen also discussed the AD conference and each of the items that were voted on during the conference.

Prince declared a short recess at 8:03 P.M.

Prince declared the Board back in session at 8:06 P.M.

Duffy moved, seconded by Nutter to approve open enrollment application 996, 997, and 998. All voted aye.

Duffy moved, seconded by Nutter to approve the Resolution #10-2012 as presented with the aggregated principle amount of $5.2 million. All voted aye.

Duffy moved, seconded by Titze to accept the bleacher bid from Seating and Athletic Facility Enterprises, LLC. The lower bleachers will be purple and the upper section will be gray with purple lettering.   All voted aye.

Titze discussed the changes to the Certified Personnel Negotiated Agreement.

Titze moved, seconded by Carter to approve the Certified Personnel Negotiated Agreement as presents. All voted aye.

Carter moved, seconded by Titze, to go to Executive Session according to SDCL 1-25-2 for personnel purposes at 8:36 P.M.  All vote aye.

Prince declared the Board out of Executive Session at 10:04 P.M.

Titze moved, seconded by Carter to approve the renewal of the following Certified Staff: Mallory Smith, Bria Peppel, Darla Tibbs, Barbara Rose, Maria Scott, Karen Somsen, Lori Gloe, Andrea Petrik, Sarah Lutz, Melissa Crawford, Shari Beeghly, John Latham, Linda Clair, Connie Johnson, Roxanne Everhard, Tim Burgard, Melody Bjerketvedt, Jeri Wilcox, Melissa Kirkpatrick, Leah Peterson, Shannon Hallock, Joyce Larsen, Vera Cronin, Kim Doherty, Tina England, William Ellwanger, Amber Garrett, Kacy Gill, Roxanne Harms, Lee Heibel, Matt Jensen teacher and Activities Director, Jennifer Milliken, Audrey Nelson, Mary Olson, Amanda Remick, Krystal Simons Director of Special Education, Cheryl Sorensen, Adam Spoehr, Thomas Stotts, Shirley Swanson, and Renae Wolf. All voted aye.

Titze moved, seconded by Duffy to non-renew the Certified Staff: Rob Ingalls, and Ryan Kenyon. All voted aye.

Titze moved, seconded by Duffy to approve the renewal of the following Certified Staff: Bobbi Jo Parker.  All voted nay.

Titze moved, seconded by Carter to approve the following classified staff  Letter of Understanding: Bonnie Libner, Alberta Rouse, Lana Adams, Krista Kerns, Susan Hotalling, Arlen Keyser, Bob Iversen, Brian Menning, Andrew Opp, Cindy Kindle, Shane Reede, Casey Hannum, Marcy Kuper, Judy Foshiem, Kara Deal, Dusti Deal, Jolynn Haberling, Carol Olson, Cheryl Gallagher, Suzanne Stoeser, Lily Mitchell, and Delores Hannum. All voted aye.

Titze moved, seconded by Nutter to approve Mr. Hartwig’s 2012-2013 contract. All voted aye.

Duffy moved, seconded by Nutter, to adopt the following resolutions:

Resolution #7-2012 – Let it be resolved, that the School board of the Stanley County School District #57-1 transfer the following cash balance from Impact Aid to the General Fund.

To: General Fund                                                                $160.985.51
From: Impact Aid                                                                $160,985.51

All voted Aye

Prince moved, seconded by Duffy, to adopt the following resolution:

Resolution #8-12, in accordance with SDCL 13-11-3.2 and after duly considering the proposed supplemental budget, hereby approve and adopt the following supplemental budget in total.

Special Education Fund

Appropriations:

   1224 – Residential Programs                                             $100,000.00
   Total Appropriations                                                             $100,000.00

Means of Finance:

    5110  - Operating Transfers In                                         $100,000.00
    Total Means of Finance                                                    $100,000.00

All voted aye.

Titze moved, seconded by Nutter, to adopt the following resolution:

Resolution #9-2012 – Let it be resolved, that the School Board of the Stanley County School District #57-1 transfer the following cash balance from Impact Aid Fund to the Special Education Fund.

To: Special Education Fund                                                  $100,000.00
From: Impact Aid Fund                                                        $100,000.00

All voted aye.

Nutter moved, seconded by Titze to adjourn at 10:17 P.M. All voted aye.
 

Nicole Prince, President
Jessi Fromm, Business Manager

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