Stanley County
School Board Meeting
October 11, 2011

The Stanley County School District, #57-1, Board of Education met in regular session October 11, 2011, 5:30 P.M., in the Learning Center in the Middle / High School with Sonny Harrowa, Nicole Prince, John Duffy, Sarah Carter, and Tina Titze present.  Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, Principals Timothy Hollar and Brian Hartwig, and Special Education Director Krystal Simons.  Visitors were Jennifer Milliken, Shirley Swanson, Jodi Swanson, and Kaleb Fisher.

President Sonny Harrowa called the meeting to order at 5:36 p.m.

President Sonny Harrowa led the pledge of allegiance.

Carter moved, seconded by Prince, to adopt the agenda. All voted aye.

Business Manager Jessi Fromm administered the oath of office to newly appointed Board Member Tina Titze.

Dr. Hotalling thanked Ms. Harms, Student Council, and the Cheerleaders for their planning and hard work for a great Homecoming Week filled with awesome events and activities. Dr. Hotalling thanked Mrs. England and the band for their part in the parade and homecoming game. Dr. Hotalling thanked the students and staff for the participation in the parade and homecoming events.

Prince moved, seconded by Titze, to approve the Consent Calendar. All voted aye.

Approve the minutes of the regular meeting of September 12, 2011 and special meeting of October 5, 2011.

Approve the Financial Reports

GENERAL FUND: Cash Balance, September 1, 2011 – 724,214.16; Receipts: Taxes – 39,750.09; Interest – 315.41; State Aide – 68,382.00; 21st Century Fees – 665.00; State of SD Nutrition – 500.00; State of SD Medicaid – 5,309.00; Refund – 5,513.76; Dividends – 267.19; Admission – 5,018.00; Yearbook – 165.00; Other Revenue – 583.00; Total Receipts – 126,468.45; Transfer In – 89.48; Total Available – 850,772.09; Disbursements – 62,218.97; Payroll – 246,801.07; Transfer Out – 858.85; Cash Balance, September 30, 2011 – 540,893.20; CAPITAL OUTLAY: Cash Balance, September 1, 2011– 520,393.76.; Receipts: Taxes – 1,614.77; Interest – 920.37; Total Receipts – 2,535.14; Total  Available – 522,928.90; Disbursement – 75,486.71; Cash Balance, September 30, 2011 – 447,442.19; SPECIAL EDUCATION: Cash Balance, September 1, 2011 – 137,235.39; Receipts: Taxes – 655.86; Interest – 169.95; Medicaid – 724.00; Total Receipts – 1,549.81; Total Available – 138,785.20; Disbursements – 14,867.41; Payroll – 41,296.15; Cash Balance, September 30, 2011 – 82,621.64; PENSION FUND: Cash Balance, September 1, 2011 – 2,393.38 Receipts:   Taxes – 300.79; Interest – 5.55; Total Receipts – 306.34; Total Available – 2,699.72; Cash Balance, September 30, 2011 – 2,699.72; IMPACT AID: Cash Balance, September 1, 2011 – 447,689.16; Receipts:  Interest – 922.78; Total Receipts – 922.78; Total Available – 448,611.94; Cash Balance, September 30, 2011 – 448,611.94; FOOD SERVICE: Cash Balance, July 1, 2011 – (1,295.48); Receipts: Sales – 5,419.70; State of SD – Food Services – 2,103.08; Milk Sales – 99.25; Al a Cart Sales – 56.50;  Total Receipts – 7,678.53; Transfer  in – 151.90; Total Available – 6,534.95; Disbursements – 11,748.36; Payroll – 9,372.86; Cash Balance, September 30, 2011 – (14,586.27); FIDUCIARY ACCOUNTS: Cash Balance, September 1, 2011 – 341,811.34; Receipts: Interest – 136.58; Triple S – 76.38; Class of 2016 – 466.00; Class of 2015 – 89.00; Class of 2014 – 141.00; Student Council – 866.00; Cross Country – 37.54; Volleyball Fundraising – 1,583.01; Coaches    Fundraising – 1,100.00; Boy’s Basketball Fundraising – 83.00; Big Dakota Volleyball – 835.50; Total Receipts – 5,414.01; Transfer In – 1,548.01; Total Available – 348,773.36; Disbursements – 10,093.16; Cash Balance, September 30, 2011 – 338,680.20;

Approve the Regular Bills

22x, Supplies – 50.00; All-Around Graphics, Supplies – 70.00; Ameripride Services – 503.78; AT&T Mobility, Communications – 89.65; Ber,   Supplies – 624.75; Box Cares & One-Eyed Jacks, Supplies – 177.12; Bureau of Administration – 12.66; Cambuim Learning, Supplies – 112.70; Capital Journal, Minutes and Advertising – 1,359.79; Capital Sports, Supplies – 639.96; CensusPC, Supplies – 173.36; Chandler’s, Supplies – 59.40; Chase Roofing and Sheet Metal, Repairs – 988.00; Christy Lumber, Supplies – 505.20; Cole Paper, Supplies – 25.98; Cowboy Country Stores, Supplies – 33.20; Crossroads, Travel – 75.00; Dakota Supply Group, Supplies – 127.32; Dial Virtual School, Professional Services – 2,075.00; Discovery Center, Supplies – 15.00; Eddie’s Truck Sales, Repairs – 17.50; Roxanne Everhard, Travel – 14.00; Extreme Technology & Communications, LLC, Supplies – 510.20; Follett Software Company,  Dues – 1,528.00; Forell Limo Services, Travel – 500.00; G&N School Bus Driver Training Program, Dues – 25.00; Golden West Telephone, Communication – 74.64; Highsmith Co. Inc, Supplies – 48.00; Hogens Hardware Hank, Supplies – 112.01; Donal Hotalling, Supplies – 245.00; Houghton Mifflin Harcout, Supplies – 160.25;  Klein’s Office Plus,  Supplies – 184.46; Larry’s Plumbing, Repairs – 435.00; Leidholt, McNeely & Leidholt, Repairs – 80.10; Marco, Supplies, Equipment, and Professional Services – 13,075.71; May, Adam, Gerdes & Thompson, LLP, Professional Services – 140.00; Mobile PC Media Inc. – 494.73; Monoprice.com, Supplies – 40.69; Morris, Supplies and Repairs – 163.49; NASCO,  Supplies – 20.60; NASSP, Travel – 450.00; NASSP Housing, Travel – 239.00; Oriental Trading Co. Inc., Supplies – 109.73;  Peitz Service Experts, Repairs – 294.67; Pierre Flower Shop, Supplies – 85.00; Pitney Bowes, Rental and Postage – 734.00; Praxair Distributions, Supplies – 170.67; Radio Shack, Supplies – 454.90; Ray’s Garage, Repairs – 201.14; Reede’s Lawn and Snow, Repairs – 50.00; Renaissance Learning, Dues – 279.00; Runnings, Supplies – 468.99; Scholastic, Subscriptions – 187.00;  School Specialty, Supplies – 424.03 Simplex Grinnell, Repairs – 722.00;  Smile Makers, Supplies – 12.74; Software Services, Professional Services – 320.00; South Dakota Historical, Dues – 35.00; Spearfish Extinguishers, Supplies – 156.00; Stanley County School, Imprest – 4,581.85; State Property Management, Supplies – 155.00; Town and Ranch Market, Supplies and Food- 575.33; Universal Athletic Services, Uniform – 5,644.05; Visa, Supplies – 1,324.96; Walmart, Supplies 362.92; Winner School District, Dues – 64.00; Workplace Technology Center, Equipment – 3,289.00;  WW Tire Service, Professional Services – 230.83;  Youngberg & Sons, Inc., Supplies – 310.00; Zander Auto Parts, Supplies – 2.70; Baumann Lumber, Repairs – 169.20; Envirotech Waste Services, Utilities – 773.85; City of Fort Pierre, Utilities – 5,926.09; McGraw-Hill Companies, Textbooks – 7,944.80; Montana Dakota Utilities , Utilities – 138.43; Walker Refuse, Utilities – 94.61; West Central Electric, Utilities – 132.71; WR/LJ Rural Water, Utilities – 97.50; 22x, Professional  Services – 2,443.00; 22x Professional Services – 7,858.87; 22x, Professional Services – 702.02; 22x, Professional Services – 1,673.25; 22x Professional Services – 1,957.30; CWD, Food – 561.50; Dean Food NC, Inc., Food – 2,060.20; Earthgrains, Food – 380.45; Reinhart Food Services, Food – 12,616.33; Servall Uniform & Linen, Supplies – 96.64;  US Food Service, Supplies – 386.88;   GRAND TOTAL BILLS APPROVED - $93,534.76.  (A more detailed listing is in the Administration Office of the Elementary Building.)

Note Imprest Expenses

DCI, Background – 86.50; Northern State University, Dues – 16.00; Redfield School District, Dues – 85.00; Gettysberg High School, Dues – 25.00; Shells Fleet Service, Gasoline – 429.71; Bev Ball, Official – 75.00; Elaine Mayers, Official and Mileage – 115.70; Sinclair, Gasoline – 571.10; SD Speech Languages, Dues – 235.00; Hoven School District, Dues – 30.00; Gettysburg High School, Dues – 75.00; Chamberlain School District, Dues – 300.00; Rusty Arthur, Official – 80.00; Bev Ball, Official and Mileage – 220.70; Scott Dutt, Official – 80.00; Randy Kludt, Official and Mileage – 146.60; Kelly Meiners, Official – 80.00; Kevin Meiners, Official – 80.00; Todd Sandal, Official – 75.00; Terrance Keller, Official – 75.00; Pierre School District, Dues – 25.00; Bev Ball, Official – 150.00; Elaine Meyers, Official and Mileage – 203.28; Dean Duxbury, Official – 150.00; Kelly Mc Collam, Official – 150.00; Terrance Keller, Official – 150.00; Dan Thelen, Official and Mileage – 229.56, Terrance Keller, Official 80.00; Louis Young, Official – 80.00; Laura Snow. Official – 75.00; Mark Smith, Official – 80.00, SD Music Educations, Supplies – 22.00; Greg Rislov, Official 80.00; Angie Kinsely, Official and Mileage – 115.70; Faith High School, Dues – 30.00; Kris Dozark, Official – 80.00;

Kaleb Fisher discussed the Parkour Club. Mr. Fisher asked  for the club to be recognized by Stanley County School District. The Board asked Mr. Fisher to outline the goals, objectives, rules, and costs of the club at the next board meeting.

Duffy moved, seconded by Titze to declare the three lunchroom tables as surplus property. All voted aye.

Jessi Fromm presented to the Board the Letters of Intent for Deloris Hannum for $9.50 as assistant cook.

The Board discussed the 2011-2012 ASBSD Advocacy Platform worksheet, which included the Emerging Issues for Legislation session and the three priorities the Board of Education would like to see in Legislative session.

The Emerging Issues were: “Authority to Charge for Pre-K” and “Ballot Initiative to Restore K-12 Funding”. The Board of Education agreed to support the ASBSD on the two emerging issues.

Duffy moved, seconded by Carter to have the threes resolutions for Legislative Priorities be: 1.) C3. Per-Student Allocation – ASBSD supports legislation to ensure the state’s school finance formula contains a base per-student allocation that provides school districts with sufficient and predictable per-student funding. 2.) D2. Other Revenue – ASBSD support current state law that allows “other revenue” to be used exclusively by school districts in which the revenue is generated. 3.) D3. General Fund Levy Adjustment – ASBSD supports legislation that reduces the burden on local property tax payers by annually adjusting the property tax levies for the school district fund.   All voted aye.

Dr. Hotalling discussed Veteran’s Day which is  Friday November 11, 2011. School is not in session on Friday, but will have a Veteran’s Day Program in the afternoon on Thursday, November 10, 2011.

The official enrollment is around 426 students which is 28 students down from last year. However, since count day the District has added three more students.

The maintenance staff sealed the K-2 building’s roof and it held through the wind and rain. The maintenance staff will put another coat of sealant on before winter.

Dr. Hotalling thanked Bob and the maintenance staff for installing the moon dome playground equipment south of Parkview.

Dr. Hotalling received an e-mail from Ray Tracy regarding the EPSCor Grant the District applied for. The State of South Dakota received a letter stating the grant was approved, so they will be sending the award letters to the schools in the near future.

The National Honor Society will induct new member on November 7, 2011 at 5:30 p.m.

There will be a Blood Drive on October 12, 2011 in the High School Gym.

The Board and the Administration discussed the effects of the flood.

Duffy moved, seconded by Carter to have the Administration write a formal letter to the three Congressional Delegates and the South Dakota National Guard Adjutant General discussing the damages caused by the 2011-2012 flood. All voted aye.  

Mr. Hartwig discussed the RTI process, strategies, and intervention.

Mr. Hartwig along with Sonny from Bottom Line Welding will be taking the Little Buffs of the Month for September to the Pizza Ranch on October 14, 2011 for lunch.  The students will receive a “Little Buff of the Month” t-shirts donated from sponsors. 

There was a 98% turn out at the Elementary Parent Teacher Conferences.

The Artist in the School will be at the elementary school the weeks of October 17, 2011 and October 24, 2011. The Artist will teach the students about sculpting.

Mr. Hartwig and Ms. Simons are forming a Playground Committee to look at fundraising and grant opportunities to purchase playground equipment for outside of Parkview.

Mr. Hartwig and some of his staff will be attending the Common Core workshop in December. The Elementary staff will be focusing on the Common Core Standards at the January in-services.

Ms. Simons reported a grant application has been filed with the Turner Foundation in the amount of $15,000.00 for playground equipment. Ms. Simons also filed a grant application with the United Way for playground equipment. The playground fundraising committee will be selling T-shirts.

Ms. Simons asked the Board to help make the decision on the location of the trophy cases. Mr. Duffy volunteered to assist Ms. Simons in this process.

The November 14, 2011 Board Meeting will be held at the Cheyenne School at 5:30 p.m.

Prince moved, seconded by Titze to adjourn at 7:24 p.m.  All voted aye.

Sonny Harrowa, President
Jessi Fromm, Business Manager

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