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The Stanley County School District, #57-1, Board of Education met in regular session November 14, 2011, 5:30 P.M., at the Cheyenne School with Nicole Prince, John Duffy, Sarah Carter, and Tina Titze present. Sonny Harrowa was absent. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, Principals Timothy Hollar and Brian Hartwig, Special Education Director Krystal Simons, and Student Representative Elliott Shoup-Owens. Visitors were Matt Jensen, Connie Johnson, Jon Johnson, Noah Johnson, Shirley Swanson, and Darby Nutter.
Vice President Nicole Prince called the meeting to order at 5:31 P.M.
Vice President Nicole Prince led the pledge of allegiance.
Titze moved, seconded by Carter to adopt the agenda as amended. All voted aye.
Connie Johnson reported for the Buffs Highlight. The Fort Pierre Fire Department visited Cheyenne School during fire prevention week. Mrs. Johnson reported the students attended the Artist in the School, and toured the Hayes Airport. While touring the Hayes Airport each student received a certificate for them and their family to come back for a ride in the airplane. Mrs. Johnson reported First Lady Linda Daugaard visited the school and read to the children last month. The Cheyenne School will be having its Christmas Program at Kirley Hall on December 15, 2011 at 7:00 P.M.
Duffy moved, seconded by Titze, to approve the Consent Calendar. All voted aye.
Approve the minutes of the regular meeting of October 11, 2011.
Approve the Financial Reports GENERAL FUND: Cash Balance, October 1, 2011 540,893.20; Receipts: Taxes 32,404.81; Interest 108.97; Central Collections 75.00; State Aide 68,382.00; State of SD Child Care Fees 504.00; 21st Century Fees 1,240.00; State of SD Artist in School 1,322.64; Admission 4,683.25; Yearbook 245.00; Other Revenue 121.00; Total Receipts 109,086.67; Total Available 649,979.87; Disbursements 30,439.07; Payroll 244,838.60; Transfer Out 167.50; Cash Balance, October 31, 2011 374,534.70; CAPITAL OUTLAY: Cash Balance, October 1, 2011 447,442.19; Receipts: Taxes 35.13; Interest 796.77; Total Receipts 831.90; Total Available 448,274.09; Disbursement 31,656.99; Cash Balance, October 31, 2011 416,617.10; SPECIAL EDUCATION: Cash Balance, October 1, 2011 82,621.64; Receipts: Taxes 2,658.31; Interest 53.29; Total Receipts 2,711.60; Total Available 85,333.24; Disbursements 14,915.41; Payroll 42,552.37; Cash Balance, October 31, 2011 27,865.46; PENSION FUND: Cash Balance, October 1, 2011 2,699.72 Receipts: Taxes 1,365.05; Interest 7.79; Total Receipts 1,372.84; Total Available 4,072.56; Cash Balance, October 31, 2011 4,072.56; IMPACT AID: Cash Balance, October 1, 2011 448,611.94; Receipts: Interest 859.61; Total Receipts 859.61; Total Available 449,471.55; Cash Balance, October 31, 2011 449,471.55; FOOD SERVICE: Cash Balance, October 1, 2011 (14,586.27); Receipts: Community Youth Involved 5,176.60; Sales 9,409.92; State of SD Food Services 13,042.92; Milk Sales 183.75; Al a Cart Sales 118.50; Property/Liability 601.16; Total Receipts 28,532.85; Transfer in 115.15; Total Available 14,061.73; Disbursements 15,961.79; Payroll 11,454.57; Cash Balance, October 31, 2011 (13,354.63); FIDUCIARY ACCOUNTS: Cash Balance, October 1, 2011 338,865.20; Receipts: Interest 126.91; Class of 2016 159.70; Student Council 1,463.80; Volleyball Fundraising 933.00; Coaches Fundraising 1,150.00; National Honor Society 186.70; Football Fundraising 2,073.00; FCCLA 675.85; Playground Fundraiser 1,292.32; FFA 180.00; Flowthrough 1,674.83; Cheerleading 123.00; Total Receipts 10,039.11; Transfer In 4,581.85; Total Available 353,486.16; Disbursements 15,719.46; Transfer out 172.17; Cash Balance, October 31, 2011 337,594.53;
Note Budget Report
Approve the Regular Bills 4N6 Fanatics.Com, Dues 150.00; Admin Partners, LLC, Professional Services 125.00; Ameripride Services, Supplies 375.85; ASBSD Workmans Comp, Workers Compensation 1,381.00; AT&T Mobility, Communications 88.53; Avera Healthworks, Registration 50.00; Bureau of Administration, Communications 35.93; Capital Journal, Minutes and Advertising 1,024.83; Century Link, Communications 409.47; Christine Christopherson, Professional Development 300.00; Christy Lumber, Supplies 16.20; Linda Clair, Meals 33.00; Cole Paper, Supplies 1,807.17; Comfort Inn Mitchell, Lodging 182.00; Cowboy Country Stores, Supplies 40.79; Dakota Supply Group, Supplies 49.80; Days Inn Airport, Travel 486.00; Eddies Truck Sales, Supplies 376.70; Eldrige Plays & Musical, Supplies 23.70; Roxanne Everhard, Travel 142.45; Fisher Scientific Co. LLC, Supplies 97.22; Fleet Services, Supplies 443.08; GL Sports, Supplies 2,280.21; Golden West Telephone, Communication 74.64; Hillyard, Supplies 1,001.08; Hogens Hardware Hank, Supplies 127.61; Holiday Inn Spearfish, Lodging 820.00; Donal Hotalling, Supplies 92.79; Houghton Mifflin Harcout, Supplies 8,238.29; Ingram Pest Service, Professional Services 250.00; J.J. Keller & Associates, Supplies 55.96; Matthew Jensen, Travel 192.40; KCCR AM Radio, Advertising 72.72; Kleins Office Furniture, Supplies 237.50; Kleins Office Plus, Supplies 592.52; Larrys Plumbing, Repairs 627.55; Leidholt, McNeely & Leidholt, Repairs 76.53; Make Music, Subscriptions 30.05; Marco, Supplies, and Professional Services 1,970.28; McGraw Hill Companies, Supplies 127.45; Medical Associates, Professional Services 110.00; MNJ Technologies, Supplies 1,303.76; Mobile PC Media Inc., Professional Services 179.90; Audrey Nelson, Mileage 167.98; J.W. Pepper and Son, Supplies 307.48; Pierre School District, Entry Fee 82.00; Pitney Bowes, Rental and Postage 500.00; Playscripts, Inc., Supplies 20.72; Praxair Distributions, Supplies 160.52; Pryntcomm, Supplies 23.95; Reinhart Food Services, Food 15,455.13; Renaissance Learning, Supplies 424.58; Robins Water Conditioning, Supplies 7.50; Runnings, Supplies 1,620.68; South Dakota High School, Dues 31.00; School Specialty, Supplies 189.61; SD FFA Association, Dues 65.00; SD Society of Technology, Dues 30.00; Security Lock Smith, Supplies and Repairs 188.64; Sid Gonsor, Professional Services 80.00; Sinclair Fleet Services, Supplies 1,099.21; Sioux City Foundry, Supplies 139.44; South Dakota Magazine, Dues 19.00; South Dakota Municipal, Registration 20.00; Speech Communication Assn of SD, Dues 35.00; Stanley County School, Imprest and Professional Services 8,157.37; Titze Electric, Supplies 222.45; Town and Ranch Market, Supplies and Food- 161.02; Visa, Supplies 357.87; Wal-mart, Supplies & Equipment 707.19; Weekly Reader, Subscription 175.68; WW Tire Service, Repairs 147.91; Youngberg & Sons, Inc., Supplies 225.00; Zander Auto Parts, Supplies 121.41; Envirotech Waste Services, Utilities 773.85; City of Fort Pierre, Utilities 6,770.98; Junior Library Guild, Library Media 837.00; Montana Dakota Utilities, Utilities 322.60; Pierre Solid Waste, Utilities 25.77; Walker Refuse, Utilities 94.61; West Central Electric, Utilities 140.78; WR/LJ Rural Water, Utilities 105.00; 22x, Professional Services 9,332.10; 22x Professional Services 456.07; 22x, Mileage 976.80; 22x, Professional Services 1,856.28; 22x, Professional Services 3,765.20; ETS, Supplies 28.95; Pearson Assessment, Supplies 121.89; Bernard Food Industried, Food 788.06; Dean Food NC, Inc., Food 1,931.09; Earthgrains, Food 567.60; Mcleods Printing, Supplies 65.71; Servall Uniform & Linen, Supplies 262.54; GRAND TOTAL BILLS APPROVED - $86,356.22. (A more detailed listing is in the Administration Office of the Elementary Building.)
Note Imprest Expenses Angie Kinsely, Official and Mileage 115.70; Bev Ball, Official and Mileage 115.70; Charles McGuigan, Official 80.00; Daniel Rounds, Official 80.00; Darin Wolf, Professional Services 1,322.64; ETS Praxis, Dues 130.00; Haakon School District, Dues 20.00; Highmore Action Club, Dues 20.00; Jay Blumer, Official 80.00; John Burchill, Official 80.00; Kelly McCollam, Official 150.00; Laura Snow, Official 75.00; Lead-Deadwood, Dues 32.00; Louis Young, Official 175.00; Mark Gageby, Official 115.00; Patrick Snyder, Official 140.00; Paul Schereiner, Official 255.00; Pierre School District, Travel 31.00; Rob Ingalls, Travel 68.00; South Dakota Department of Labor, Unemployment Claims 2,783.00; South Dakota High School Activities Association, Dues 10.00; Sinclair Fleet Services, Gasoline 1,003.27; Steven Rounds, Official 80.00; Tate Gaberial, Official 255.00; Terrance Keller, Official 150.00; Tiffany Stoeser, Official 150.00; Tina England, Travel 300.00; Todd Palmer, Official 305.00.
The Board recognized the following students in grades three through eight from the Cheyenne School who have received all As or at least a 3.10 grade-point average for the first nine-weeks of the school year. Student Representative Elliott Shoup-Owens and Superintendent Don Hotalling presented the certificates. 4.0 GPA Honor Roll Noah Johnson 3.6-3.99 GPA Honor Roll Mattie Jones, Carlee Olson, and Jacob Olson 3.1-3.59 GPA Honor Roll Dylan Endres, Ella Hand, and Austin Hand.
Ole Williamson Scholarship applications are now being accepted. An advertisement will run in the Reminder on November 9, 2011 and November 16, 2011, and the Capital Journal on November 11, 2011 and November 18, 2011. The deadline for applications is November 30, 2011. Applications are available on the school website and at the Business Office.
Titze moved, seconded by Duffy to approve open enrollments 985, 989, 990, and 991. All voted aye.
Titze moved, seconded by Carter to disapprove open enrollments 986, 987, and 988. All voted aye.
Letters of Intent have been signed by Misti Lewis as the Assistant Gymnastics Coach for $2,334.00 for the 2011-2012 school year, and Jason Latham as Assistant Wrestling Coach for $2,334.00 for the 2011-2012 school year.
Duffy moved, seconded by Titze to approve Craig Heller and Shane Clarambeau as $1.00 coaches for the Wrestling program. All voted aye.
The board discussed the Parkour club again. The Board asked for more information on the supervision, fundraising, rules, officers, and eligibility. Mr. Jensen will assist the Parkour Club in getting the information for the Board to discuss at the December Board meeting.
Duffy moved, seconded by Titze, to adopt the following resolution: RESOLUTION #2-2012 Let it be resolved, that the School Board of the Stanley County School District #57-1 transfer the following cash balance from the Impact Aid to the General Fund.
To: General Fund $180,000.00
From: Impact Aid $180,000.00
All voted aye.
Mrs. Fromm presented Mrs. Prince with a bid on purchasing the International Bus, which was previously surplus.
Titze moved, seconded by Carter to sell the International Bus to Winifred Bergeson in the amount of $500.00. All voted aye.
Dr. Hotalling reported the Building Steering Committee met on October 13, 2011, and will make a recommendation to the Board of Education to pursue the K-5 Building Project at the December Board Meeting. Dr. Hotalling attended a Drug and Alcohol training session for transportation at Avera Medical Center in Sioux Falls. Dr. Hotalling participated in a webinar training session on Section 8003 Impact Aid. Dr. Hotalling distributed surveys to the families in the district to see if Stanley County School would be eligible for Section 8003 funding. The Stanley County School District received the 2011 initial payment of $188,255.00 for Impact Aid. On December 14, 2011, Dr. Hotalling will attend the 8002 Impact Aid meeting in Rapid City. Dr. Hotalling sent a letter to the US Senators and US Representative regarding recovery damages of the flood. The US Senators informed Dr. Hotalling the Stanley County School District needs to file a claim and supporting documentation with the State of South Dakota for the damages cause to the school. Dr. Hotalling thanked everyone involved in the Veterans Day Program. Dr. Hotalling particularly thanked Vera Cronin, Barb Rose, Shirley Swanson, and Brian Menning for their work and dedication to the Veterans Day Program.
Mr. Jensen reported the Cross Country participants had increased from the previous year. Kelsey VanDenHamel participated in the State Cross County Meet. Mr. Jensen attended the Coaches meeting in Vermillion. Austin Lopour received Football All State Honorable Mention Running Back, and Kyle Ricketts received Football All State Center. Thomas Tolton was named to the Football All State Academic Team. Mr. Jensen had a meeting with the parents of the Winter sport teams. Mr. Jensen presented to the Board of Education on replacing the bleachers, and resurfacing the gym floor in Parkview. The Board of Education asked Mr. Jensen to have a formal proposal at the December meeting.
Mr. Hartwig reported the Artist in the School was at the Elementary School for two weeks. Cheyenne Rural School came to town one day to participate. In December Mr. Hartwig, Ms. Simons and five teachers will be attending the Common Core Training. For the January, in-service Becky Nelson with the Department of Education will discuss Common Core. Mr. Hartwig reported Stanley County School was selected as a Pilot School for the Danielson Model Evaluation.
Mr. Hollar attended a School Safety, and System Change training the past month. Stanley County High School hosted the Academic Challenge. There were nine schools who participated. Stanley County High School took second place in the quiz bowl. The Juniors and some Seniors attended the Career Planning Day in Pierre. Mitchell Technical Institute brought a trailer to the high school for the students to see the opportunities they had to offer. High School teachers will be attending the Common Core training. Mr. Hollar was nominated for Principal of the Year.
Carter moved, seconded by Titze to go to Executive Session according to SDCL 1-25-2 for personnel purposes at 7:56 p.m.
Prince declared the Board out of Executive Session at 8:04 p.m.
Moved by Duffy, seconded by Titze, that Tieszen Law Office, Prof. LLC, of Pierre, South Dakota, is authorized to settle HF# 13, 2010/11, pursuant to the agreement reached by the parties. All voted aye.
Titze moved, seconded by Duffy, to adjourn at 8:04 P.M. All voted aye.
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Nicole Prince, Vice President |