The Stanley County School District, #57-1, Board of Education met in regular session May 9, 2011, 5:30 P.M., in the Middle/High School Learning Center with Sonny Harrowa, Nicole Prince, John Duffy, Darby Nutter and Tina Titze present.  Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, and Special Education Director Krystal Simons.  Visitors were Brian Menning, Audrey Nelson, Linda Brown, Jenifer Milliken, Cheryl Sorenson, Barb Rose, Joyce Larson, Bob Iverson, and Karen Sharp.

President Sonny Harrowa called the meeting to order at 5:34 p.m.

President Sonny Harrowa led the pledge of allegiance.

Duffy moved, seconded by Titze, to adopt the agenda as amended.  All voted aye.

Titze moved, seconded by Nutter to approve the Consent Calendar and the amended board minutes.  All voted aye.

Approve the minutes of the regular meeting of April 12, 2011, and Special Meetings April 18, 2011, with the correction.

Dean Marzke with HKG discussed the possible schedule, plans, and budget for the K-5 building exploration.

Approve the Financial Reports

GENERAL FUND: Cash Balance, April 1, 2011 – 486,178.59; Receipts:  Taxes – 56,071.16; BankHead Jones – 2,241.92; Interest – 275.61; Central Collections – 100.00; State Aid – 87,957.00; State of SD Child Care – 534.00; 21st Century Fees – 1,820.00; State of SD – Title V Pt A – 3,685.00; State of SD – 21st Century – 29,225.00; State of SD – Title II Pt A – 19,611.00; Yearbook – 60.00; Other Revenue – 2,555.52; Refund – 239.00; Total Receipts – 204,375.21; Total Available – 690,553.80; Disbursements – 42,501.44; Payroll – 261,741.36; Transfer Out – 27.35; Cash Balance, April 30, 2011 – 386,283.65; CAPITAL OUTLAY: Cash Balance, April 1, 2011 – 408,691.32; Receipts: Taxes – 19,053.71;   Interest – 747.47 Total Receipts – 19,801.18; Total Available – 428,492.50; Disbursement – 20,198.10; Cash Balance, April 30, 2011 – 408,294.40; SPECIAL EDUCATION: Cash Balance, April 1, 2011 – 279,761.54; Receipts: Taxes – 6,615.97; Interest – 144.11; Total Receipts – 6,760.08; Total Available – 286,521.62; Disbursements – 12,060.81; Payroll – 44,995.37; Cash Balance, April 30, 2011 – 229,465.44; PENSION FUND: Cash Balance, April 1, 2011, – 92,872.76; Receipts: Taxes – 3,397.16; Interest – 176.57; Total Receipts – 3,573.73; Total Available – 96,446.49; Cash Balance, April 30, 2011, – 96,446.49; IMPACT AID: Cash Balance, April 1, 2011 – 552,419.47; Receipts: Interest – 1,013.18; Total Receipts – 1,013.18; Total Available – 553,432.65; Cash Balance, April 30, 2011, – 553,432.65; FOOD SERVICE: Cash Balance, April 1, 2011 – 10,208.93 Receipts: Interest Earned – 30.10; Sales – 5,621.28; Community & Youth Involved – 12,372.20 State Food Reimbursement  Breakfast– 1,816.72; State of SD, Food Reimbursement Lunch – 8,551.08; State of SD, Food Reimbursement Snack – 449.02; Milk Sales – 25.00; A La Carte Sales – 127.30; Other Revenue – 121.80; Total Receipts – 29,114.50; Total Available – 39;323.43; Disbursements – 9,006.76; Payroll – 13,874.90; Cash Balance, April 30, 2011, – 16,441.77; FIDUCIARY ACCOUNTS: Cash Balance, April 1, 2011, – 336,958.58; Receipts: Interest – 123.94; Class of 2017 – 953.50; Class of 2011 – 224.00; Class of 2012 – 261.50; Class of 2015 – 397.50; Class of 2014 – 298.50; Class of 2013 – 194.00; Class of 2016 – 224.00; Oral Interp – 86.00; Band – 240.00; Student Council – 3,578.91; History Club – 100.00; Post Prom – 425.00; Theatre Club – 649.61; Flow through – 360.00; Total Receipts – 8,116.46; Transfers into the Account – 5,340.65; Total Available 350,415.69; Disbursements – 9,219.50; Cash Balance, April 30, 2011 -  341,196.19.

Note Budget Report

D.  Approve the Regular Bills

22x, Travel – 178.00; Alltel, Cell Phones – 97.91; American Linen, Supplies – 613.62; Best Business, Supplies – 179.07; Bureau of Administration, Telephone – 53.26; Chase Roofing, Repairs – 581.40; Christy Lumber, Repairs – 108.94; CNI Office Supplies, Supplies – 188.70; Cole Paper, Supplies – 751.76; Dakota Business Center, Professional Services – 111.05; Dramtic Publishing Co, Supplies – 32.06; Eddie’s Truck Sales, Repairs – 626.04; Einstein’s Costumes, Rentals – 48.56; Extreme Technology & Communications, Supplies and Repairs – 729.59; Ferley Jewelry, Supplies – 368.83; Friman Oil, Supplies – 5.40; Glass Product, Supplies – 144.92; Golden West Communication, Communications – 55.95; Gopher Sports, Equipment – 219.24; Grossenburg Implement, Repairs -245.84; Brian Hartwig, Mileage– 127.28; Howard Johnson, Travel – 144.00; Ingram Pest Services, Supplies – 250.00; IXL Learning, Supplies – 49.00;  Klein’s Office Plus, Supplies – 741.03; Lariat Lanes, Supplies – 55.00; Larry’s Plumbing, Repairs – 188.78; Dana Livermont, Travel and Supplies – 312.26; May, Adam, Gerdss & Thompson, LLP, Professional Services – 70.00; Monick Pipe and Supply, Repairs – 135.83; NASSP, Supplies – 278.25; Pitney Bowes, Postage – 500.00; Praxair, Supplies – 306.56; Qwest, Telephone – 146.39; Reede’s Lawn and Snow, Repairs – 100.00; Reinhart Food Services, Supplies and Food – 9,137.72; School Administrators, Dues – 300.00; SD Association of Educational, Dues – 65.00; Sheraton Inn/ Hotel, Travel – 168.00; Sociedad Honoraria, Awards – 45.00; Stanley County Law, Professional Services – 80.00; Stanley County Schools, Imprest – 1,676.17; James Steele, Supplies – 229.40; Dave Tate, Supplies – 10.00; Technology and Innovation, Registration – 120.00; Titze Electric, Repairs – 255.87; Town and Ranch, Food and Supplies – 497.24; University of Oregon, Supplies – 226.00; Visa, Supplies – 551.26; Walmart, Supplies – 941.84; WW Tire Service, Repairs – 703.03; Youngburg & Sons, Supplies – 152.00; Baumann Lumber, Repairs – 290.67; Envirotech Waste Services, Utilities – 857.90;  City of Fort Pierre, Utilities – 7,939.58;  Gale’s Gas Services, Utilties – 548.10; MDU, Utilities – 3,044.21; Pierre Solid Waste, Utilities – 33.24; West Central Electric, Utilities – 150.30; WR/LJ Rural Water, Utilities – 95.00; 22x, Professional Services – 8,527.44; 22x, Professional Services – 1,706.11; 22x, Professional Services – 4,664.40; Lariat Lanes, Supplies – 17.00; Loopy’s Supplies – 48.75; Ramkota, Travel – 196.78; Child and Adult Nutrition, Food – 85.04; Dean Food, Food – 1,808.35; Earthgrains, Food – 693.11; Runnings, Repairs – 2.29; Serval Uniform & Linen, Supplies – 137.78; US Food Services, Food – 561.79; GRAND TOTAL BILLS APPROVED - $55,310.88  (A more detailed listing is in the Administration Office of the Elementary Building.

Note Imprest Expenses

Keya Peha County School, Dues – 55.95; SD Department of Labor, Unemployment Insurance – 618.00; Sinclair, Gasoline – 226.50;  Phillips 66 Company, Gasoline – 57.63; DCI, Background Checks – 86.50; Harry Weller, Dues – 25.00; Chamberlain Golf Course, Dues – 20.00; Mobridge County Club, Green Fees- 27.00; Shells Fleet Plus, Gasoline – 741.75; Todd County School, Dues – 289.74; Over pament previous months – (471.90); GRAND TOTAL – $1,676.17.

Titze moved, seconded by Nutter to approve Rob Ingalls as Middle School/ High School Teacher, Head Girls Basketball Coach, Head Cross County Coach, and Assistant Track Coach, Kacy Gill as K-12 Counselor,  and Sarah Baertsch as Elementary Teacher. All voted aye.

Duffy moved, seconded by Titze to approve the teaching resignations of Michelle Glodt, Tiffany Roderick, and Denise Overweg at the end of the 2010-2011 school year. All voted aye.

Prince moved, seconded by Duffy to approve the Amended Contract for Roxanne Everhard for the 2011-2012 school year. All voted aye.

Ms. Simons discussed the need for Jr. Kindergarten next year. Currently there has been 30 kindergarten students screened, and of those screened, 10 students would attend Jr. Kindergarten.

Duffy moved, second by Nutter to approve a Jr. Kindergarten program for the 2011-2012 school year. All voted aye.

Titze moved, seconded by Nutter, to adopt the following resolution:

RESOLUTION #6-2011 – Let it be resolved, that the School Board of the Stanley County School District #57-1 transfer the following cash balance from the Impact Aid Fund to the General Fund.

TO:              General Fund       $97,000.00

          FROM:        Impact Aid Fund   $97,000.00

All voted aye. 

Duffy moved, seconded by Titze, to adopt the following resolution:

RESOLUTION #7-2011 – Let it be resolved, that the School Board of the Stanley County School District #57-1, in accordance with SDCL 13-11-3.2 and after duly considering the proposed supplemental budget, hereby approves and adopts the following supplemental budget in total;

Capital Fund

Appropriations:

2535 – Equipment                                                                   $ 6,000.00

Total Appropriations                                                                $ 6,000.00

Means of Finance:

704-005 – Unreserved Fund Balance Undesignated                $ 6,000.00         

Total Means of Finance                                                            $ 6,000.00

All voted aye.

Business Manager Jessi Fromm presented the preliminary capital outlay projects for the 2011-2012 school year. The Board had some questions about some of the items. The Administration will look into some of the questions and present the requested information at the next board meeting.

Business Manager Jessi Fromm presented the preliminary budget for the 2011-2012 school year.  An updated version of the budget will be presented at the budget public hearing June 13, 2011.

Titze moved, seconded by Nutter to approve the Healthcare contract for the 2011-2012 school year. All voted aye. 

Dr. Hotalling reported the architect firm has been looking at the building blue prints, and there will be another committee meeting is May 17, 2011, at 6:30 p.m.

Dr. Hotalling reported the Parkview playground and parking lot work has begun. Some of the materials removed from the parking lot will be used to build up the new playground area south of the Parkview building. The warning sirens and pole at the base of the existing parking ramp will be removed and will be placed in the center of the eastern side of Parkview.

Dr. Hotalling provided the Board members a copy of the K-2 elementary and Middle School / High School building study conducted by SHP Engineering / Architecture in May 2008. The firm recommended the K-2 building be replaced sometime between 2008 – 2018. The firm recommended new construction because a remodel would be as expensive as new construction.

Harrowa declared a short recess at 7:07 p.m.

Nutter moved, seconded by Prince to go into Executive Session according to SDCL 1-25-2 for personal reasons at 7:17 p.m.  All voted aye.

Harrowa declared out of Executive Session at 7:43 p.m.

Duffy moved, seconded by Nutter to adjourn at 7:44 p.m.  All voted aye. 

Sonny Harrowa, President
Jessi Fromm, Business Manager

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