Stanley County
School Board Meeting
June 13, 2011

The Stanley County School District, #57-1, Board of Education met in regular session June 13, 2011, 5:30 P.M., in the Middle/High School Learning Center with Sonny Harrowa, Nicole Prince, John Duffy, Darby Nutter and Tina Titze present. Others in attendance were Superintendent Don Hotalling, and Business Manager Jessi Fromm. Visitors were Shirley Swanson, Jennifer Milliken, Tina England, Brian Menning, Matt Jensen, Kim Doherty, Bob Iverson, Karen Sharp, Joyce Larsen, and Linda Brown.

President Sonny Harrowa called the meeting to order at 5:34 p.m.

President Sonny Harrowa led the pledge of allegiance.

Duffy moved, seconded by Nutter, to adopt the agenda as amended. All voted aye.

Nutter moved, seconded by Duffy to approve the Consent Calendar and the amended board minutes. All voted aye.

A. Approve the minutes of the regular meeting of May 9, 2011, and Special Meetings May 18, 2011.

B. Approve the Financial Reports

GENERAL FUND: Cash Balance, May 1, 2011 – 386,283.65; Receipts: Taxes – 425,747.46; Interest – 901.28; State Aid – 87,957.00; State of SD Child Care – 511.00; RTI – 1,000.00; 21st Century Fees – 5,305.00; State of SD – Nutrition – 395.53; Yearbook – 240.00; Other Revenue – 629.37; Total Receipts – 522,686.64; Transferred In – 157,457.52; Total Available – 1,066,427.81; Disbursements – 14,264.42; Payroll – 272,950.44; Transfer Out – 27.50; Cash Balance, May 31, 2011 – 779,185.45; CAPITAL OUTLAY: Cash Balance, May 1, 2011 – 408,294.40; Receipts: Taxes – 172,330.00; Interest – 942.39; Total Receipts – 173,272.39; Total Available – 581,566.79; Disbursement – 13,331.74; Cash Balance, May 31, 2011 – 568,235.05; SPECIAL EDUCATION: Cash Balance, May 1, 2011 – 229,465.44; Receipts: Taxes – 60,232.10; Interest – 131.44; Total Receipts – 60,363.54; Total Available – 289,828.98; Disbursements – 15,160.48; Payroll – 44,666.26; Cash Balance, May 31, 2011 – 230,002.24; PENSION FUND: Cash Balance, May 1, 2011, – 96,446.49; Receipts: Taxes – 30,748.88; Interest – 110.87; Total Receipts – 30,859.75; Total Available – 127,306.24; Transfer Out – 60,457.52; Cash Balance, May 31, 2011, – 66,848.72; IMPACT AID: Cash Balance, May 1, 2011 – 553,432.65; Receipts: Interest – 758.23; Total Receipts – 758.23; Transfer Out – 97,000.00; Total Available – 457,190.88; Cash Balance, May 31, 2011, – 457,190.88; FOOD SERVICE: Cash Balance, May 1, 2011 – 16,441.77 Receipts: Interest Earned – 10.46; Sales – 3,523.09; Community & Youth Involved – 4,986.80; State of SD, Food Reimbursement – 9,323.57; Milk Sales – 22.25; A La Carte Sales – 62.50; Total Receipts - 17,928.67; Total Available – 34,370.44; Disbursements – 12,554.24; Payroll – 15,508.82; Cash Balance, May 31, 2011, – 6,307.38; FIDUCIARY ACCOUNTS: Cash Balance, May 1, 2011, – 341,196.19; Receipts: Interest – 110.49; Account Receivable – 18.00; Class of 2017 – 1,149.90; Class of 2012 – 81.50; Class of 2014 – 48.75; Class of 2013 – 2,702.35; Class of 2016 – 75.50; Student Council – 1,202.10; History Club – 343.50; Theatre Club – 144.60; FCCLA – 18.75; Football Fundraising – 1,800.00; Region Golf – 46.74;Flow through – 50.00; Total Receipts – 7,792.18; Transfers into the Account – 3,511.17; Total Available 352,499.54; Disbursements – 12,371.93; Transfer out – 18.00; Cash Balance, May 31, 2011 - 340,109.61.

C. Note Budget Report

D. Approve the Regular Bills

22x, Travel – 158.00; All Around Graphics, Awards – 1,462.81; Alltel, Cell Phones – 157.82; American Linen, Supplies – 234.04; Best Business, Supplies – 155.16; Tony Blake, Professional Services – 1,250.00; BP, Gasoline – 76.95; Bureau of Administration, Telephone – 120.18; Capital Journal, Minutes and Advertising – 1,306.89; Capital Sports, Supplies – 36.00; Christy Lumber, Repairs – 13.54; Cole Paper, Supplies – 139.46; Cool Spot, Supplies – 121.55; Brian Dozark, Professional Services – 120.60; Golden West Telephone, Communications – 55.95; Gopher Sports, Supplies – 30.90; Hampton Inn – Mitchell, Travel – 172.00; Brian Hartwig, Mileage and Meals – 217.28; Timothy Hollar, Mileage – 205.28; Connie Johnson, Mileage – 331.52; Jostens, Supplies – 684.36; Klein’s Office Plus, Supplies – 195.24; May, Adam, Gerdes & Thompson, LLP, Professional Services – 192.50; Miller Area School District, Dues – 138.11; Raylene Olson, Professional Services – 165.00; Peitz Service Experts , Repairs – 3,478.39; Pitney Bowes, Postage & Supplies – 682.24; Pizza Ranch, Supplies – 79.16; Praxair, Supplies – 100.55; Pyrntcomm, Supplies – 317.33; Ramada Inn – Sioux Falls, Travel – 729.50; Ramkota Inn – Sioux Falls, Travel – 203.98; Ramkota Inn – Rapid City, Travel – 559.93; Realityworks, Supplies – 5,998.65; Reinhart Food Services, Supplies and Food 3,421.49; Renaissance Learning, Equipment – 791.66; River City Plumbing, Repairs – 260.20; Robin’s Water Conditioning, Supplies – 8.20; Runnings, Supplies and Repairs – 487.28; Spark Program, Supplies – 135.22; Stanley County Schools, Imprest and Dues – 3,567.24 James Steele, Supplies – 300.96; Steps to Literacy, Supplies – 7.35; Sunmasters Auto Glass, Repairs – 199.00; Shirley Swanson, Supplies – 73.25; Techonweb, Equipment – 614.58; Town and Ranch, Food – 323.41; Visa, Books – 107.74; Wal-Mart, Supplies – 297.17; YMCA, Supplies – 78.00; Youngberg & Sons, Supplies – 50.00; Zesto, Supplies – 59.50; Davidson Titles, Books – 639.81; Envirotech Waste Services, Utilities – 395.96; Forell Limo Services, Travel – 1,022.00; City of Fort Pierre, Utilities – 7,810.85; Hauff Mid-America Sports, Uniforms – 306.00; MDU, Utilities – 1,474.58; Titze Electric, Repairs – 610.32; Walker Refuse, Utilities – 94.61; West Central Electric, Utilities – 156.08; WR/LJ Rural Water, Utilities – 87.50; 22, Mileage – 648.24; 22x, Professional Services – 2,400.00; 22x, Professional Services – 4,491.35; 22x, Professional Services – 7,157.20; 22x, Mileage – 1,465.20; 22x, Professional Services – 1,654.30; Dean Foods, Food – 1,461.56; Earthgrains, Food – 382.42; Terry Miller, Refund – 42.65; Chanda Schoenhard, Refund – 5.55; Servall Uniform & Linen, Supplies – 104.43; GRAND TOTAL BILLS APPROVED - $64,333.73 (A more detailed listing is in the Administration Office of the Elementary Building.)

E. Note Imprest Expenses

Wolsey-Wessington School, Dues – 100.00; Miller Area School, Dues – 40.00; Sinclair, Gasoline – 142.37; Phillips 66 Company, Gasoline – 41.49; Winner School District, Dues – 50.00; First National Bank, Perfect Attendance – 130.00; Timothy Burgard, Meals – 106.00; DCI, Background Checks – 86.50; Bluffs Golf Course, Dues – 58.00; Augustana College, Registration and Lodging – 502.00; Gettysburg High School, Dues – 30.00; Shells Fleet Plus, Gasoline – 834.53; Thomas Stotts, Travel – 344.00 GRAND TOTAL – $2,464.89.

Prince moved, seconded by Titze, to approve the Agriculture Education Program. All voted aye.

Duffy moved, seconded by Nutter, to approve the Med Pep Program contingent on the approval of the grant. All voted aye.

Duffy moved, seconded by Prince, to approve Melody Bjerketvedt as .5 FTE Music Teacher, Andrea Petrik as third
Grade teacher and Assistant Track Coach, Amanda Remick as Agriculture Program and FFA Advisor, Mallory Smith as Jr. Kindergarten Teacher, Ryan Kenyon as High School English, Yearbook Advisor and Assistant Boy’s Basketball Coach, and Bobbi Jo Parker as High School/Middle School teacher. All voted aye.

Duffy moved, seconded by Prince to approve the resignation of Tom Stotts as Assistant Track Coach. All voted aye.

Duffy moved, seconded by Nutter, to approve the resolution of participation by the Stanley County High School Buffalos to the SDHSAA for the 2012 fiscal year. All voted aye.

Titze moved, seconded by Prince, to adopt the following resolution:

RESOLUTION #9-2011 – Let it be resolved, that the School Board of the Stanley County School District, #57-1, in accordance with SDCL 13-11-3.2 and after duly considering the proposed supplemental budget, hereby approves and adopts the following supplemental budget in total;

 

General Fund

Appropriations:

2122 – Supplies $ 3,000.00

1131 – Supplies $ 6,000.00

Total Appropriations $ 9,000.00

Means of Finance:

4151 – College Access Grant $ 3,000.00

4161 – Carls Perkins Grant $ 6,000.00

Total Means of Finance $ 9,000.00

All voted aye.

Duffy moved, seconded by Prince, to have Stanley County School District co-sponsor all sport camps put on by Stanley County Coaches. All voted aye.

Titze moved, seconded by Duffy, to approve the property insurance agreements with ASBSD for the 2011-2012 school year. All voted aye.

Duffy moved, seconded by Titze, to approve the Workers’ Compensation Agreement for the 2011-2012 school year. All voted aye.

Jessi Fromm reported School Board Election is Tuesday, June 21, 2011.

Jessi Fromm presented a cost analysis for the Senior Citizens Meals.

Titze moved, seconded by Nutter to approve the Senior Citizen meals at $2.60 per meal. All voted aye.

The following items are to be declared surplus property:

125 Computers

20 Printers

31 Laptops

2 Servers

12 Networking switches/hubs

70 Monitors

5 Accelerated Math Scanners

Titze moved, seconded by Duffy, to declare the proposed items as surplus property, and recycle them using the Apple in education program. All voted aye.

The following items are to be declared surplus property:

1. 12 Varsity Football Helmets

2. 24 Jr. High Football Helmets

3. 42 Shoulder Pads

4. 37 Football Game Pants

5. 36 Varsity Football Girdles

6. 47 Jr. High Football Girdles

7. 13 Football Face Masks

8. 53 Hip Pads

Duffy moved, seconded by Titze, to declare the proposed items as surplus property, and have the school sell them. All voted aye.

The following items are to be declared surplus property:

1. 224 Library Books

Duffy moved, seconded by Titze to declare the proposed items as surplus property, and give teachers and students first choice of the books. All voted aye.

Business Manager Jessi Fromm presented the preliminary capital outlay projects for the 2011-2012 school year.

Mrs. Doherty discussed the needs for new math textbooks.

Mrs. England discussed the need for more instruments for the band.

The Board asked Mrs. England to check if the community had instruments it would donate, ask the Music Boosters, and the Stanley County Boosters to help purchase some of the instruments. In the past, the Stanley County School District has not purchased common instruments and does not feel at this time it is able to.

Duffy moved, seconded by Titze, to approve the Rural School Calendar for the 2011-2012 school year. All voted aye.

Mr. Jensen reported the Pacesetters basketball camps started this week. There are good numbers in the Boys’ Middle School and High School, and Girls’ Middle School, but the numbers for High School Girls are down. Mr. Jensen made some contacts to remind the girls about the camp. Next week, the wrestling camp will take place. Mr. Jensen discussed the concern with the practice field next year due to the levies. Mr. Jensen presented a new score table for Parkview Gym at no cost to the school. The company will sell advertisements to the community which will pay for the table. Once the table is paid by the advertisements, 50 % of the money will go back to the school district. The Board said it was a great idea as long as it would work with the bleachers. The Board directed Mr. Jensen to start the process, so it is done for the volleyball season. Mr. Jensen reported no one has applied for the gymnastic coach. Mr. Jensen also reported on the History Club trip to Europe. The students were very well behaved and there were no problems. The students enjoyed the countryside more than the cities.

Dr. Hotalling reported the district has applied for a SD EPSCOR grant for $35,000.00 to support the new progressive Agriculture Education/FFA program. The Gold Program is back at the Youth Center. Everyone is watching the flood waters carefully and evacuation plans are in place.

Dr. Hotalling introduced Bob Iverson as the new head maintenance employee.

The custodial, and central office staff did a great job getting the facilities ready to withstand flood waters. The custodial staff cleaned out the area under Parkview Gym and around the old concession stand. A new valve was installed on the sewer pipe in Parkview gym, and the drains were plugged in the new concession stand. Mr. Iverson will be doing painting and repairs at Cheyenne School this summer.

The high school building is serving as a staging area for the National Guard. The National Guard is using the high school gym and the teacher workroom as well as some parking areas around the campus.

President Sonny Harrowa declared the meeting in Recess at 7:40 p.m. for Public Hearing

Business Manager Jessi Fromm detailed the published 2011-2012 fiscal-year budget. A detailed listing was presented showing increases and decreases in the budget. The proposed listing of capital outlay items were outline. Graphs were also presented for revenues, expenditures, budget and fund balance estimates and cash flow estimates. The budget will have final approval at the regular August Board meeting.

President Sonny Harrow declared the meeting out of recess at 8:33 p.m.

President Sonny Harrowa declared a special board meeting for June 30, 2011, in the superintendent’s office at 12:00 noon for year-end payment of bills and other business as necessary.
 

Sonny Harrowa, President
 Jessi Fromm, Business Manager


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