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The Stanley County School District, #57-1, Board of Education met in regular session July 11, 2011, 5:30 P.M., in the Middle School Learning Center with Sonny Harrowa, Nicole Prince, Tina Titze, John Duffy, Darby Nutter, Karen Sharp and Sarah Carter present. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm and Principal Timothy Holler. Visitors were Brian Menning, Matt Jensen, Shirley Swanson, Jenifer Milliken, Bob Iverson, Ronda Sweetman, and Linda Brown.
President Sonny Harrowa called the meeting to order at 5:30 P.M.
President Sonny Harrowa led the pledge of allegiance.
Nutter moved, seconded by Titze, to adopt the agenda as amended. All voted aye.
Prince moved, seconded by Nutter, to approve the Consent Calendar as amended. All voted aye.
Approve the minutes of the regular meeting of June 13 and special meeting June 30, 2011.
Approve the Financial Reports
GENERAL FUND: Cash Balance, June 1, 2011 779,185.45; Receipts: Taxes 191,663.47; Interest 1,073.72; State Aid 87,957.00; State of SD, Child Care 233.00; 21st Century Fees 1,773.75; State of SD, Humanities 800.00; State of SD, Title 1 38,910.00; State of SD, Title II PT A, REAPS 6,575.00; Federal Reaps 8,882.00; State of SD, Medicaid 6,585.00; Mineral Lease Payment 22,160.00; Admissions - 1,014.20; Yearbook 30.00; Other Revenue 36.00; Refund 131.84; Total Receipts 367,824.98; Transfers into the Account 3,984.03; Total Available 1,150;994.46; Disbursements 59,855.90; Payroll 236,545.38; Transfer Out 371.58; Cash Balance, June 30, 2011 854,221.60; CAPITAL OUTLAY: Cash Balance, June 1, 2011 568,235.05 Receipts: Taxes 76,761.75; Interest 1,064.15; Total Receipts 77,825.90; Total Available 646,060.95; Disbursement 33,090.02; Cash Balance, June 30, 2011 612,970.93; SPECIAL EDUCATION: Cash Balance, June 1, 2011 230,002.23; Receipts: Taxes 27,164.21; Interest 207.73; State of SD, IDEA 611 68,359.00; State of SD, IDEA 619 2,987.00; Total Receipts 98,717.94; Total Available 328,720.27; Disbursements 22,508.83; Payroll 35,810.79; Cash Balance, June 30, 2011 270,400.65; PENSION FUND: Cash Balance, July 1, 2011 66,848.72; Receipts: Taxes 13,747.34; Interest 140.16; Total Receipts 13,887.50; Total Available 80,736.22; Cash Balance, June 30, 2011 80,736.22; IMPACT AID: Cash Balance, June 1, 2011 457,190.88; Receipts: Interest 774.22; Total Receipts 774.22; Total Available 457,965.10; Transfer Out 12,000.00; Cash Balance, June 30, 2011 445,965.10; FOOD SERVICE: Cash Balance, June 1, 20011 6,307.38 Receipts: Interest 11.54; Central Collections 434.37; Sales 282.30; State Food Reimbursement 5,631.63; Community & Youth Inv. 3,276.00; State of SD, CANS Proration 993.85; Total Receipts 10,629.69; Transfers into the Account 12,000.00; Total Available 28,937.07; Disbursements 10,155.93; Payroll 12,133.49; Cash Balance, June 30, 2011 6,647.65; FIDUCIARY ACCOUNTS: Cash Balance, June 1, 2011 340,109.61; Receipts: Interest 122.88; Student Council - 79.00; Band 44.68; Theatre 900.00; SC Gymnastic Invite 949.60; District Boys Basketball - .01; Regional Golf, 210.33; Regional Boys Basketball 129.37; Change 182.00; Flowthrough 3,647.24; Total Receipts 6,265.11; Transfers into the Account 3,652.43; Total Available 350,027.31; Disbursements 5,750.84; Cash Balance, June 30, 2011 344,276.31.
Note Budget Report
Approve the Regular Bills
All Around Graphic, Supplies 461.50; AP Exams, Supplies 874.00; ASBSD, Dues 1,315.56; Associated School Board, Workers Compensation 25,820.00; Bureau of Administration, Telephone 53.77 Capital Journal, Advertising 494.20; Christy Lumber, Supplies 116.77; Comfort Suites, Travel 163.98; Dakota Supply Group, Supplies 162.36; Distributed Website Corporation, Dues 200.00; Forell Limo Services, Travel 1,100.00; Golden West Telephone, Communications 74.59; Gopher Sports, Supplies 150.00; Grand Rental Station, Supplies 363.72; Hampton Inn Deadwood, Travel 472.82; Hillyard, Supplies 1,300.14; Bob Iversen, Supplies 25.99; Kleins Office Plus, Supplies 855.66; Lariat Lanes, Supplies 37.50; NAFIS, Dues 615.00; Praxair Distribution, Supplies 108.85; Riddell / All American, Accessories 2,997.36; Runnings, Supplies 27.42; Safe Dakota, Dues 360.00; School Administrators of South Dakota , Dues 2,044.88; SDSSA, Dues 150.00; Software Unlimted, Dues 3,295.00; Sungard Public Sector, Supplies 1,274.00; Technology and Innovation, Dues 1,200.00; The Grantsmanship Center, Dues 445.00; Wagner Community School, Dues 2,635.72; Wordware Lunch, Dues 550.01; ASBSD, Insurance 36,399.00; Commtech, Equipment 5,407.84; Envirotech Waste Services, Utilities 391.65; City of Fort Pierre, Utilities 5,271.50; Montana Dakota Utilities -127.21; Universal Athletic Services, Uniforms 100.00; Walker Refuse, Utilities 94.61; WR/LJ Rural Water, Utilities 80.00; 22x, Professional Services 259.52; South Dakota Retailers Association, Dues 140.00; GRAND TOTAL BILLS APPROVED - $98,077.11. (A more detailed listing is on file in the Administration Office.)
Approve Amended Contract for Kacy Gill, Assistant Basketball Coach 2,299.00; Roxanne Harms, Student Council 558.50.
President Sonny Harrowa called for the conclusion of any old business.
Duffy commended, seconded by Prince Darby Nutter for his 7 years of Public Services and Tina Titze for her 3 years of Public Services.
Business Manager Jessi Fromm administered the oath of office to new Board Members Sarah Carter and Karen K. Sharp.
Prince nominated Sonny Harrowa as Board President, seconded by Sharp.
Duffy moved, seconded by Carter, that all nominations cease and cast a unanimous ballot for Sonny Harrowa as Board President for the 2011-2012 school year. All voted aye.
Duffy nominated Nicole Prince as vice-president, seconded by Harrowa.
Sharp moved, seconded by Carter, that all nomination cease and cast a unanimous ballot for Nicole Prince as vice-president for the 2011-2012 school year. All voted aye.
Carter moved, seconded by Duffy, to designate the First National Bank of South Dakota as depository for cash flow funds and the American State Bank, South Dakota FIT, Dakota Prairie, Bankwest, Wells Fargo and the First National Bank of South Dakota for funds not obligated during the fiscal period. Sonny Harrowa, Jessi Fromm and Dr. Don Hotalling will be authorized signators. All voted aye.
Duffy moved, seconded by Harrowa, to designate the Business Manager as the custodian of all accounts. All voted aye.
Harrowa moved, seconded by Prince, to designate the Capital Journal as the legal newspaper for all school board publications. All voted aye.
Prince moved, seconded by Carter, to designate the Superintendent as Truant Officer for the Stanley County School District. All voted aye.
Sharp moved, seconded by Prince, to authorize the Elementary Principal and the Superintendent as representatives of Title 1 programs. All voted aye.
Carter moved, seconded by Duffy, to authorize the Superintendent and the Special Education Director as representatives of the Special Education Programs. All voted aye,
Duffy moved, seconded by Harrowa, to authorize the Superintendent as authorized representative for consolidated grants, vocational education and school food programs, and to authorize Dr. Don Hotalling to file the application for school assistance in federally affected areas (PL81-874) and to act as the authorized representative of the applicant in connection with this application. All voted aye.
Duffy moved, seconded by Harrowa to amend the wording for Vocational Education to Career and Technical Education. All voted aye.
Harrowa moved, seconded by Prince, to authorize the Superintendent, Business Manager, and Board President as authorized purchasing agents. All voted aye.
Prince moved, seconded by Sharp to authorize the Superintendent, Business Manager and Board President as authorized purchasing agents for federal surplus property. All voted aye.
Sharp moved, seconded by Prince, to publish the fiscal year 2011-2012 staff salaries as prescribed by South Dakota Codified Law. All voted aye.
Lana Adams 11.00 per hour; Sarah Baertsch 30,475.00; Shari Beeghly - 37,650.00; Melody Bjerketvedt 15,723.50; Tim Burgard-35,850.00; Tim Burgard, Activities 3,767.00; Linda Clair 42,400.00; Jerry Conklin, Activities 2,092.25; Jacalyn Crawford $12.05 per hour; Melissa Crawford - 29,825.00; Vera Cronin - 33,250.00; Vera Cronin, Activities 583.50; Kara Deal 9.00 per hour; Polly Dimmitt 11.80 per hour; Kim Doherty- 41,200.00; Kim Doherty, Activities 291.75; William Ellwanger - 42,250.00; William Ellwanger, Activities - 291.75; Tina England 29,500.00; Tina England, Activities 5,311.50; Roxanne Everhard 37,700.00; Roxanne Everhard, Activities 1,408.75; Judy Fosheim-10.75 per hour; Jessi Fromm 47,380.00; Kacy Gill 37,461.40; Kacy Gill, Activities 2,299.00; Lori Gloe-37,325.00; Michelle Guelde 11.60 per hour; Jolynn Haberling 10.15 per hour; Shannon Hallock 33,575.00; Casey Hannum 14.00 per hour; Roxanne Harms- 39,250.00; Roxanne Harms, Activities - 558.50; Brian Hartwig 63,000.00 Leroy Heibel-45,134.00; Leroy Heibel, Activities - 2,637.25; Timothy Hollar 63,860.00; Timothy Hollar, Activities 583.50; Don Hotalling-76,500.00; Susan Hotalling 15.50 per hour; Burnette Howe -10.30 per hour; Rob Ingalls 30,150.00; Rob Ingalls, Activities 8,414.50; Matthew Jensen 32,275.00; Matthew Jensen, Activities 3,127.50; Matthew Jensen, Athletic Director 10,300.00; Connie Johnson-35,850.00; Darcey Jones $70 per 2 sessions; Ryan Kenyon 29,175.00; Ryan Kenyon, Activities 3,355.13; Cindy Kindle 12.15 per hour; Melissa Kirkpatrick - 29,175.00; Marcy Kuper 12.95 per hour; Joyce Larsen-36,775.00; John Latham 29,500.00; John Latham, Activities 3,022.50; Jenna Latham 11.00 per hour; Bonnie Libner-15.47 per hour; Brian Menning-15.00 per hour; Jennifer Milliken-37,650.00 Jennifer Milliken, Activities 4,376.00; Lily Mitchell-10.15 per hour; Kylie Mundt, Activities 2,384.00; Audrey Nelson- 29,825.00; Audrey Nelson, Activities 2,147.25; Carol Olson-12.70 per hour; Mary Olson - 41,600.00; Andrew Opp 10.00 per hour; Bobbi Jo Parker 30,475.00; Bria Peppel-36,675.00; Leah Peterson 30,800.00; Andrea Petrick 29,175.00; Andrea Petrick, Activities 2,334.00; Shane Reede 11.10 per hour; Amanda Remick 33,524.07; Amanda Remick, Activities 2,334.00; Barbara Rose 40,279.44; Barb Rose, Activities 583.50; Maria Scott-39,579.44; Krystal Simons-35,050.00; Krystal Simons, Special Education Director 10,000.00; Mallory Smith 30,150.00; Karen Somsen-38,450.00; Cheryl Sorenson 36,725.00; Adam Spoehr 29,175.00, Adam Spoehr, Activities 5,286.50; Suzanne Stoeser-12.05 per hour; Thomas Stotts - 33,900.00; Thomas Stotts Activities 5,363.00; Shirley Swanson-46,429.44; Shirley Swanson, Activities 1,758.75; Amber Thomas - 30,975.00; Amber Thomas, Activities -1,508.75; Darla Tibbs 30,150.00; Eugene Trudo -10.30 per hour; Kimberly Weischedel, Activities 2,952.50; Jeri Wilcox-45,429.44; Renae Wolf 33,400.00; Renae Wolf, Activities 291.75. (A more detailed listing is in the Administration Office of the Elementary Building)
Carter moved, seconded by Duffy, to authorize the Stanley County School District to join the Emergency School Bus Pact. All voted aye.
Duffy moved, seconded by Harrowa, to appoint Sarah Carter as the Stanley County School District legislative liaison for the 2011-2012 school year. All voted aye.
Duffy moved, seconded by Prince, to appoint Sonny Harrowa as the Stanley County School District Associated School Board voting delegate for legislative issues. All voted aye.
President Harrowa appointed as the Board representative for the Board of Equalization. All voted aye.
Harrowa moved, seconded by Prince, to declare the 1983 International Bus as surplus property, and sell the Bus by sealed bids. The bids will be opened at the September 12, 2011 Board Meeting.
Carter moved, seconded by Prince to approve the contract for DeAnne Jensen $37,132.00 as the Director and Colin Hutchinson $24,000.00 as the Assistant Director of the 21st Century Program. All voted aye.
Matthew Jensen reported the volleyball girls are attending a camp in Mitchell this week and next week a pacesetters volleyball camp held here. Next week the school will host a middle school football camp, and the last week in July they will host the high school football camp. Mr. Jensen presented Our School Today program that was purchased for the 2011-2012 school year. This is an on-line scheduler for the extra curricular events.
Dr. Hotalling reviewed the three goals the Board had set for the 2010-2011 school year and gave a brief overview on the things the Administrative Team has done to meet these goals.
Bob Iversen reported the maintenance staff has done lots of cleaning and organizing. There is a new inventory system implemented to keep track of tools, and cleaning supplies. Bob and the other staff have been working very hard on the improving and maintaining the buildings and grounds for the upcoming school year.
Brian Menning reported the High School computer lab received 20 refurbished computers. Brian has been updating the computers with window updates, and anti-virus updates. All the Smartboards the district has purchased have been installed.
Harrowa declared a recess at 7:10 P.M. to tour the buildings and grounds.
Harrowa declared the Board back in session at 8:10 P.M.
Carter complimented the staff on how well everything looks.
Prince moved, seconded by Carter, to adjourn at 8:21 P.M. All voted aye.
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Sonny Harrowa, President |