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The Stanley County School District, #57-1, Board of Education met in regular session February 14, 2011, 5:30 P.M., in the Middle School Learning Center with Sonny Harrowa, Darby Nutter, Tina Titze, Nicole Prince, and John Duffy present. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, Principals Timothy Hollar and Brian Hartwig, and Special Education Director Krystal Simons. Visitors were Shirley Swanson, Jennifer Milliken, DeAnne Jensen, Matt Jensen, Brian Menning, Audrey Nelson, Kathy Riedy, Kim Doherty, Joyce Larsen, Craig Rutschke, Barb Rose, Karen Sharp, Linda Brown, Brad Stover, and Jody Swanson.
President Sonny Harrowa called the meeting to order at 5:34 P.M.
President Sonny Harrowa led the pledge of allegiance.
Titze moved, seconded by Prince, to adopt the agenda as amended. All voted aye.
Director of the GOLD Program DeAnne Jensen reported enrollment has increased from last year. At the end of the month, the program will be starting the application process for the Assistant Director. February 16, 2011 the dance group will be performing at the capitol for the legislators between sessions.
Titze moved, seconded by Nutter to approve the Consent Calendar. All voted aye.
Approve the minutes of the regular meeting of January 10, 2011. Approve Regular Bills
A&B Business Inc., Supplies 237.93; Admin Partners, LLC,
Professional Services 125.00; All-Around Graphics, Supplies
and Awards 62.50; Alltel, Cell Phones 98.35; American Assn
of Teachers of Spanish, Dues 65.00; American Linen, Supplies
524.98; Apex Learning, Inc., Professional Services 1,250.00;
B.J.s Instrument Repair, Repair 50.00; Best Business,
Supplies & Repairs 1,198.81; BP, Repairs 73.69; Bureau of
Administration, Communications 44.92; C & J Bus Repair,
Repairs 917.00; California Integrated Solutions, Supplies
72.80; Capital Journal, Minutes & Advertising 554.12; Capital
Sports, Supplies 169.97; Christy Lumber, Supplies 125.74;
Cole Paper, Supplies 85.00; Comfort Inn Sioux Falls, Travel
79.99; Country Carpet & Flooring, Repairs 45.00; Emily Curry,
Professional Development 127.50; Dairy Queen, Supplies
19.86; Dakota Supply Group, Supplies 66.54; Days Inn, Travel
54.00; Dons Sinclair, Gasoline 16.96; Eddies Truck Sales,
Inc., Repairs and Supplies 1,182.80; Einsteins Costumes,
Rentals 153.00; Farnams Genuine Parts, Repairs 9.99;
Gabriel, Jodi, Lodging 26.52, Golden West Telephones,
Communications 55.99; Haggertys Musicworks, Repairs 35.00;
Highsmith Co. Inc., Supplies 111.37; Hogans Hardware,
Supplies and Repairs 19.98; Houghton Mifflin Harcout,
Professional Development - 2,599.00; Impact School of SD, Dues
2,573.45; J.J. Keller & Association, Supplies 34.29; Jostens,
Inc. , Publications 2,566.80; Kleins Office Furniture,
Supplies 42.99; Kleins Office Plus, Supplies 690.79;
Lariat Lanes Inc., Supplies 52.25; Larrys Plumbing, Repairs
587.43; Leidholt, McNeely & Leidholt, Repairs 587.43; LJ
Tech Systems, Supplies 155.00; McLeods Printing/Supply,
Supplies 80.67; Pepper & Son Inc., JW, Supplies 149.99;
Pierre School District, Supplies 20.00; Pitney Bowes, Postage
and Service Charges 632.00; Pitsco, Supplies 121.98; Pizza
Ranch, Supplies 27.79; Playscripts, Inc, Supplies 311.42;
Praxair Distributions, Supplies 358.92; Pro-Build, Supplies
8.76; Pryntcomm, Supplies 16.80; Qwest, Communications
146.40; Renneberg Hardwood, Supplies 1,678.22; Right Turn,
Professional Development 175.00; Robins Water Condting,
Supplies 6.55; Runnings, Repairs 40.74; School Specialty,
Supplies 356.51; SDACTE, Dues 375.00; Security Lock Smith,
Supplies 49.38; Sinclair Fleet Services, Supplies 1,546.83;
Software Services, Inc., Repair 360.00; Software Unlimited,
Professional Services 20.00; Spieth Anderson, Repairs
215.00; Stanley Co. Booster Club, Professional Fees 126.87;
Stanley County Law, Professional Services 70.00; Stanley
County School, Professional Services 4,210.95; Super 8 Motel,
Travel 206.64; Titan Machine, Repairs 258.58; Title of
Dakota, Inc., Professional Services 255.25; Town & Ranch
Market, Food & Supplies 310.59; VISA, Supplies 21.45; Walker
Refuse, Utilities 94.61; Walmart, Supplies 502.22; West
Central Electric, Utilities 143.08; WR/LJ Rual Water, Rural
Water 95.00; WW Tire Service, Vehicle Servicing 577.95;
Zander Auto Parts, Supplies 107.15; Anderson Contractors,
Repairs 2,928.00; Kevin and Sarah Carter, Parent Mileage
1,638.36; Envirotech Waste Services, Utilities 708.75; City Of
Fort Pierre, Utilities 7,587.24; Gales Gas Services,
Utilities 512.20; Byron Hand, Parent Mileage 1,620.60;
Michael and Michelle Hand, Parent Mileage 1,077.07; Steve and
Dawn Hedman, Parent Mileage 1,512.56; Kris and Tami Herren,
Parent Mileage 533.54; Tanya Hicks, Parent Mileage 2,267.06;
Houghton Mifflin Harcourt, Supplies 286.11; Dana and Annis
Iversen, Parent Mileage 1,435.60; Kris Kroll, Parent Mileage
799.20; Kent and Misti Lewis, Parent Mileage 526.70; Mike
McQuiston, Parent Mileage 731.12; MDU, Utilities 7,100.08;
Tim and Diane Olson, Parent Mileage 306.06; Arlen Prince,
Parent Mileage 1,350.50; Todd Scott, Parent Mileage 648.24;
Richard and Lynn Siedschlaw, Parent Mileage 131.35; Darren and
Kelly Tibbs, Parent Mileage 131.35; Kyle and Anita Wyly,
Parent Mileage 756.28; 22X, Professional Development
2,857.50; 22X Professional Development 288.60; 22X
Professional Development 6,368.24; 22X, Professional
Development 3,366.34; 22X, Professional Development
1,837.25; Bureau of Education, Dues 215.00; School Speciality,
Inc., Supplies 37.71; Child and Adult Nutrition, Food
90.73; Deans Food Inc., Milk 2,375.52; Earthgrains, Food
673.56; Reinhart Food Service LLC, Food 8,831.83; Servall
Uniform & Linen, Supplies 145.67; US Food Service, Food
1,030.42; GRAND TOTAL BILLS APPROVED - $94,734.49. (A more
detailed listing is in the Administration Office of the
Elementary Building).
C. Note Budget D. Note Imprest Expenses
Brain Buxbury, Official and Mileage 148.28; Corey Edson,
Official 95.00; Todd Palmer, Official 95.00; Pamela Arneson,
- 291.90; Bradly Remmich, Official 95.00; Daniel Rounds,
Mileage 95.00; Shell Fleet Plus, Supplies 754.69; Rebecca
Uhrig, Official 155.00; Vermillion School District, Entry Fees
100.00; Louis Young, Official 95.00; Haakon School District,
Entry Fees 120.00; DeAnne Jensen, Meals and Mileage 551.00;
Greg Rislov, Official - 95.00; Brett Sether, Official 95.00;
Bryan Zahn, Official & Mileage 136.07; DCI, Professional
Services 86.50; SD Football Coaches Assn, Dues 100.00;
Shells Fleet Plus, Supplies 1,027.51; Wagner School District,
Dues 75.00; GRAND TOTAL 4,210.95. E. Approve Financials for January 2011 GENERAL FUND: Cash Balance, January 1, 2011 714,954.85; Receipts: Taxes 21,691.36; Interest 2,596.66; State Aid 87,957.00; 21st Century Fees 1,550.00; State of SD Title I 33,935.00; State of SD 21st Century 29,544.00; Donations 332.46; Admission 1,532.00; Yearbook 90.00; Sale of Asset 175.00; Other Revenue 971.27; Total Receipts 180,374.75; Total Available 895,329.60; Disbursements 27,245.78; Payroll 249,602.34; Transfer Out 9,901.46; Cash Balance, January 31, 2011 608,580.02; CAPITAL OUTLAY: Cash Balance, January 1, 2011 449,190.72; Receipts: Taxes 8,123.75; Interest 954.49; Other Revenue 1,170.00; Total Receipts 10,248.24; Total Available 459,439.96; Disbursement 16,611.53; Cash Balance, January 31, 2011 442,827.43; SPECIAL EDUCATION: Cash Balance, January 1, 2011 352,831.43; Receipts: Taxes 3,021.61; Interest 1623.46; Total Receipts 4,645.07; Total Available 357,476.50; Disbursements 18,916.44; Payroll 39,621.63; Cash Balance, January 31, 2011 298,938.43; PENSION FUND: Cash Balance, January 1, 2011 86,210.96; Receipts: Taxes 1,476.08; Interest 189.41; Total Receipts 1,665.49; Total Available 87,876.45; Cash Balance, January 31, 2011 87,876.45; IMPACT AID: Cash Balance, January 1, 2011 629,340.49; Receipts: Interest 1,359.44; Total Receipts 1,359.44; Total Available 630,699.93; Cash Balance, January 31, 2011 630,699.93; FOOD SERVICE: Cash Balance, January 1, 2011 (6,711.46); SD Meal Reimbursement 7,252.93; Food Sales 8,981.04; Milk Sales 83.00; A la Carte 130.50; Community Youth and Involved 9,518.60; Other Revenue 30.32; Total Receipts 26,003.85; Transfer In 3,397.51; Total Available 22,689.90; Disbursements 8,164.83; Payroll 11,071.74; Cash Balance, January 31, 2011 3,453.33; FIDUCIARY ACCOUNTS: Cash Balance, January 1, 2011 344,715.78; Receipts: Interest 2,557.30; Class of 2017 205.00; Class of 2014 101.67; Class of 2013 80.00; Class of 2012 426.51; Student Council 1,269.00; Band 489.50; History Club 1,296.57; Flowthrough 200.00; Coaches Fundraiser 600.00; National Honor Society 141.00; Gymnastics Fundraising 971.00; Wrestling Invitational 500.00; Knight Scholarship 500.00; Gymnastics Invitational 200.00; Total Receipts 9,537.55; Transfer In 6,245.17; Total Available 360,498.50; Disbursements 23,765.25; Cash Balance, January 31, 2011 336,733.25. Duffy moved, seconded by Harrowa to approve the 2011-2012 school calendar. All voted aye. Jessi Fromm informed the Board that Letters of Intent have been offered to Kristen Gienger for $10.50 per hour, and Sonia Bourk for $10.00 per hour for Special Education Assistants. Dr. Hotalling read resignation letters from Tom Rogers, Head Football Coach; William Ellwanger, Assistant Football Coach; and Lee Heibel, Assistant Football Coach. Tom Rogers and Lee Heibel are willing to coach at the middle school level. Duffy moved, seconded by Nutter to approve the Resignation letters for Tom Rogers as Head Football Coach, William Ellwanger, and Lee Heibel as Assistant Football coaches. All voted aye. Dr. Hotalling read a card regarding the retirement of Dave Tate for the 2011-2012 school year. Titze moved, seconded by Nutter to approve the retirement of Dave Tate for the 2011-2012 school year. All voted aye.
Mr. Hollar presented to the Board the K-12 Student Handbook changes the administration is proposing for the 2011-2012 school year. Mr. Hollar asked the Board to review the changes and consider approving the handbook at the March meeting.
Dr. Hotalling asked the Board to change from the block scheduling to the standard scheduling for the 2011-2012 school year. The Board asked Mr. Hollar to go over the pros and cons of the standard scheduling.
Duffy moved, seconded by Prince to change from block scheduling to standard scheduling for the 2011-2012 school year. All voted aye.
Jessi Fromm requested permission to do a request for proposal for the Food Service Program. This request is just to explore the school districts options. Once the Board gets the bids, they will be able to reject them if choose to continue with the current food program.
Titze moved, seconded by Duffy to approve the Request for Proposal for Food Service Contracts. All voted aye.
Nutter moved, seconded by Titze to approve open enrollments 961, 962, 963, 964, and 965. All voted aye.
Nutter moved, seconded by Duffy to join the Yellowstone Trail Conference for football. All voted aye.
Mr. Jensen reported about the activities going on this week. The school will be hosting Girls District 11A basketball game, and two Region basketball games.
When the girls and boys basketball teams played in Eagle Butte, Eagle Butte presented Stanley County School with a star quilt for the schools help last year during the blizzards.
The History Club will be leaving for its European Trip on April 28, 2011, and returning May 10, 2011. All of the students must have their work made up before they leave. The students are getting excited for this adventure. Mr. Jensen thanked the community, businesses, and parents for the awesome fundraising and donations the History Club has received to make this trip possible.
Mr. Hartwig presented to the Board the number of students by grade who attended Enrichment Fridays. On December 17, 2010, 33 student contacts made; January 14, 2011 59 student contacts made; and January 28, 2011 40 student contacts made.
Mr. Hartwig discussed a new teacher evaluation tool the administration would like to start using next year. The State of South Dakota has adopted this tool, and the administration is asking the Board to consider adopting the evaluation tool for the 2011-2012 school year.
Kindergarten Round-up was discussed. Mr. Hartwig would like to
have the current kindergarten class stay home one day, and have
two half-day sessions for upcoming kindergarten students and
their parents come to school and spend a half day school
session.
The maintenance staff will begin work on the elementary
secretarys office in the Parkview lobby. The secretary will be
able to monitor who is coming in and out of the building better. Mr. Hartwig presented the Board with two packets for different architect firms. The administrative team is exploring different ideas for the K-2 building as the Board directed. Mr. Hartwig asked if the firms could be introduced at the March Board meeting. The Board asked if it could wait until the April meeting.
Brain Menning will be taking three of the laptops received to the Cheyenne School to replace older computers.
Mr. Hollar presented a list of student contacts made on past
three Enrichment Fridays per teacher. On December 17, 2010, 249
contacts made; January 14, 2011, 182 contacts were made; and on
January 28, 2011, 219 contacts made.
Mr. Hollar presented a list of teacher observations he has
completed and which observations he needs to complete. The Teacher/Mentor Program article went to the Associated Press. Schools from Arkansas and California have called for information.
Superintendent Don Hotalling reported on the community activities he has been doing the last month.
Dr. Hotalling reported on the Cracker Barrel Session held at
Riggs Auditorium regarding the Governors address, and thanked
Mr. Harrowa and staff who attended the session.
The maintenance staff is working with the fire marshal to ensure secretarys office will meet the requirements.
Harrowa declared a short recess at 7:30 P.M.
Nutter moved, seconded by Titze to go into Executive Session pursuant to SDCL 1-25-2 for personnel and contract reasons at 7:40 P.M. All voted aye.
President Sonny Harrowa declared the Board out of Executive Session at 9:04 P.M.
Duffy moved, seconded by Titze to direct Administration to streamline expenses by $340,000.00 for the 2011-2012 school year. All voted aye
Prince moved, seconded by Duffy to extend Mr. Hollar contract to the 2012-2013 school year. All voted aye.
Duffy moved, seconded by Nutter to approve Business Manager Jessi Fromm for a two-year contract for 2011-2013 school years. All voted aye.
Harrowa moved, seconded by Titze to approve Mr. Hartwig contract per request for the 2011-2012 school year. All voted aye.
Nutter moved, seconded by Harrowa to extend Dr. Hotalling contract to the 2012-2013 school year. Nutter, Harrowa, Duffy, and Prince voted aye, Titze voted nay.
Nutter moved, seconded by Titze to go into Executive Session according to SDCL 1-25-2 for personnel reasons at 9:10 P.M. All voted aye.
President Sonny Harrowa declared the Board out of Executive Session at 9:56 P.M.
Titze moved, seconded by Duffy, to adjourn at 9:57 P.M. All
voted aye. |
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Sonny Harrowa, President |