The Stanley County School District, #57-1, Board of Education met in regular session December 12, 2011, 5:30 P.M., at the Learning Center in the Middle/High School Building with Sonny Harrowa, Nicole Prince, John Duffy, Sarah Carter, and Tina Titze present. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, Principals Timothy Hollar and Brian Hartwig, and Special Education Director Krystal Simons.  Visitors were Matt Jensen, Shirley Swanson, Darby Nutter, Bob Iverson, Vera Cronin, Amanda Remick, Brian Menning, Kim Doherty, Dawn Kramme, Linda Brown, Lana Chase, Jeri Wieczorek, Brian Wieczorek, Becci Scott, Anita Wyly, Shawn Leafgreen, Kim Larson, Toby Ness, Dean Marske and consulting engineers with HKG Architects, and parents of recognized students.

President Sonny Harrowa called the meeting to order at 5:31 P.M.

President Sonny Harrowa led the pledge of allegiance.

Prince moved, seconded by Titze, to adopt the agenda as amended. All voted aye.

Duffy moved, seconded by Prince, to approve the Consent Calendar. All voted aye.

Approve the minutes of the regular meeting of November 14, 2011.

Approve the Financial Reports

GENERAL FUND: Cash Balance, November 1, 2011 – 374,534.70; Receipts: Taxes – 397,454.26; Interest – 587.52; State Aide – 109,841.00; 21st Century Fees – 1,898.00; State of SD - Taylor Grazing – 4,643.00; State of SD – 21st Century – 43,895.00; State of SD - Mineral Lease- 29,574.00, State of SD – Perkin’s Fund – 5,713.00;  Refund – 287.54; Yearbook – 70.00; Other Revenue – 415.50.00; Total Receipts – 594,378.82; Transfer In – 180,000.00; Total  Available – 1,148,913.52; Disbursements – 36,472.21; Payroll – 283,319.47; Transfer Out – 520.18; Cash Balance, November 30, 2011 – 828.601.66; CAPITAL OUTLAY: Cash Balance,  November 1, 2011– 416,617.10; Receipts: Taxes – 168,881.15; Interest – 762.57; Sale of an Asset – 500.00; Total Receipts – 170,143.72; Total  Available – 586,760.82; Disbursement – 14,161.34; Cash Balance, November 30, 2011 – 572,599.48; SPECIAL EDUCATION: Cash Balance, November 1, 2011 – 27,865.46; Receipts: Taxes – 58,684.94; Interest – 58.93; State of SD – IDEA 611 – 20,253.00;  Total Receipts – 78,996.87; Total Available – 106,862.33; Disbursements – 16,595.90; Payroll – 46,016.53; Cash Balance, November 30, 2011 – 44,249.90; PENSION FUND: Cash Balance, November 1, 2011 – 4,072.56 Receipts: Taxes – 30,113.62; Interest – 45.59; Total Receipts – 30,159.21; Total Available – 34,231.77; Cash Balance, November 30, 2011 – 34,231.77; IMPACT AID: Cash Balance, November 1, 2011 – 449,471.55; Receipts:  Interest – 610.40; US Department of Education – 188,255.00; Total Receipts – 188,865.40; Total Available – 638,336.95; Transfer Out – 180,000.00; Cash Balance, November 30, 2011 – 458,336.95; FOOD SERVICE: Cash Balance, November 1, 2011 – (13,354.63); Receipts: Community Youth Involved – 5,722.60; Sales – 8,135.25; Milk Sales – 79.25; Ala Cart Sales – 92.00; Refund – 1,013.86; Total Receipts – 15,042.96; Transfer  in – 492.75; Total Available – 2,181.08; Disbursements – 19,126.77; Payroll – 13,765.01; Cash Balance, November 30, 2011 – (30,710.70); FIDUCIARY ACCOUNTS: Cash Balance, November 1, 2011 – 337,592.53; Receipts: Interest – 110.52; Class of 2016 – 107.00; Class of 2014 -5,931.50; Class of 2013 – 2,728.50;  Student Council – 1,280.29; Band – 3,168.00;  Volleyball Fundraising – 80.00; Coaches Fundraising – 700.00; Stanley County Invite Wrestling – 70.00; Football Fundraising – 448.00; FCCLA – 30.00; District Volleyball – 892.00; Playground Fundraiser – 1,142.06; Boy’s Basketball Fundraiser – 5,684.00; FFA – 848.00; Flowthrough – 525.00; Total Receipts – 23,744.87; Transfer In – 8,121.31; Total Available – 369,458.71; Disbursements – 14,070.11; Transfer out – 122.50; Cash Balance, November 30, 2011 – 355,266.10;

Note Budget Report

Approve the Regular Bills

All Around Graphics, Supplies – 20.00; Ameripride Services, Supplies – 274.18; Apple Inc., Supplies – 1,454.00; AT&T Mobility, Communications – 93.52; Shari Beeghly, Meals – 52.00; Capital Journal, Minutes and Advertising – 828.72; Capital Sports, Supplies – 1,870.00;  Catlin’s Car Clinic, Professional Services – 70.00; Christine Christopherson, Professional Development – 75.00; Christy Lumber, Supplies – 31.85; Linda Clair, Meals – 52.00; Cole Paper, Supplies – 2,886.06; Community and Youth Involved Center, Professional Services – 400.00; Dairy Queen, Supplies – 21.09; Dakota Supply Group, Supplies – 297.51; Dakotamart, Supplies – 19.93; Eastbay, Uniforms – 282.20;  Eddie’s Truck Sales, Supplies – 77.59; Judith Fosheim, Mileage – 40.70, Lori Gloe, Meals – 52.00;  Golden West Telephone, Communication – 75.70; Brian Hartwig, Meals – 52.00; Hillyard, Supplies – 242.00; Hogens Hardware Hank, Supplies – 114.12; Jostens, Inc. – Printing – 2,643.60; Klein’s Office Furniture, Supplies – 237.50; Klein’s Office Plus,  Supplies – 135.66; K-Mart Supplies – 75.85; Knecht Home Center, Repairs – 198.89; Lariat Lanes, Supplies – 75.00; Larry’s Plumbing, Repairs – 1,656.39; Larsen Lighting, Supplies 269.90; Lori Gropper, Supplies – 50.00; Sarah Lutz, Meals- 52.00; Marco, Professional Services – 1,062.39; Medical Associates Clinic, Professional Services – 38.00; Andrea Petrik, Meals – 52.00; Pierre Flower Shop, Supplies – 10.00; Pitney Bowes, Rental and Postage – 734.00; Pizza Ranch, Supplies – 52.00; Playscripts, Inc., Supplies – 263.34; Praxair Distributions, Supplies – 360.82; Ramkota Inn, Travel – 231.00; Read Naturally, Dues – 349.00; Robin’s Water Conditioning, Supplies – 7.50; Runnings, Supplies – 167.80; SD Bureau of Administration, Communication – 31.78; Security Lock Smith, Repairs and Supplies – 178.95; Krystal Simons, Meals – 52.00; Mallory Smith, Mileage – 111.74; Stanley County School, Supplies and Imprest – 1,350.74; Titze Electric, Repairs – 189.44; Town and Ranch Market, Supplies and Food- 331.91; Visa, Supplies – 712.95; Wal-mart, Supplies – 235.31; West River Foundation, Dues – 750.00; Zander Auto Parts, Supplies – 24.44; Bernard and Margaret Duffy, Interest & Principle – 17,317.45;  Envirotech Waste Services, Utilities – 773.85; City of Fort Pierre, Utilities – 7,820.89; Gale’s Gas Service, Utilities – 362.90; Larsen Lighting, Repairs – 1,618.34; Montana Dakota Utilities, Utilities – 2,878.67; Walker Refuse, Utilities – 94.61; West Central Electric, Utilities – 151.26; WR/LJ Rural Water, Utilities – 95.00; 22x, Professional  Services – 9,625.05; 22x Professional Services – 488.40; 22x, Professional    Services – 4,569.30;  Dean Food NC, Inc., Food – 2,883.59; Earthgrains, Food – 201.30; Reinhart Food Service, Food and Supplies – 10,038.62; Servall Uniform & Linen, Supplies – 158.67; GRAND TOTAL BILLS APPROVED - $81,151.97.  (A more detailed listing is in the Administration Office of the Elementary Building.)

Note Imprest Expenses

Miller School District, Entry Fees – 281.84; BP, Gasoline – 67.38; Belle Fourche School District, Entry Fees – 4.00; SoDakSACA, Dues – 70.00; Shells Fleet Plus, Gasoline – 601.43; SDASFFA, Entry Fees – 25.00; Chamberlain School District, Regional Fees – 31.09; District IV FFA, Dues – 45.00; Region VII Music, Entry Fees – 50.00; Region VII Band, Entry Fees – 128.00;

The Board recognized the following students who have received all “A’s” or at least a 3.10 grade-point average for the first nine-weeks of the school year. Board Member Sarah Carter and Superintendent Don Hotalling presented the certificates.

All “A” Honor Roll – 4.0 GPA

Roxanne Everhard gave an update on Oral Interp for the Buffs Highlight. This year there were four students who competed in Oral Interp competitions. Thomas Tolton made it to the State Competition and he did very well. Mrs. Everhard thanked Ken Pickering for volunteering his time to help her and the students this year.

Duffy moved, seconded by Titze to approve Mrs. Fromm to pay up to $9,000.00 for the Ole Williamson Scholarships pending the applicants meet all of the qualifications of the scholarship. All voted aye.

Duffy thanked Ole Williamson for the donation to the Stanley County School.

Duffy moved, seconded by Titze to approve the volunteer ticket takers for the ball games as presented. All voted aye.  

Dr. Hotalling reported on the parking lot damages related to the flood. Dr. Hotalling has received estimates to repair the damages and sent this to the State of South Dakota requesting financial assistance for the repair.

Dr. Hotalling has completed the E-rate filing, which is saving the School District around $1,200.00 on long distance and internet service fees.

Dr. Hotalling compiled the information from the Section 8003 survey for Federally Impacted Individuals. Dr. Hotalling reported there were only about 4% of our student population who qualified, so at this time we are unable to receive Impact Aid Section 8003.

Dr. Hotalling will be attending the Impact Aid meeting in Rapid City on Wednesday. Several individuals from the Washington DC Impact Aid Office will be there.

Mr. Hollar presented to the Board the numbers for Enrichment Fridays for the Middle and High School. Mr. Hollar reported the DDN Campus Training he attended. Mr. Hollar also reported on the teleconference he attended for Common Core. Mr. Hollar had Mrs. Cronin and Mrs. Doherty discuss the Common Core training they attended, and Ms. Remick discussed the ANFR and FFA program.

Mrs. Cronin attended the Common Core Training for the English department. Mrs. Cronin discusses how it was more rigorous and more specific driven. She discussed how the Dakota Step Test would be computerized by the spring of 2015.  She also discussed how you can collaborate English standards with other subjects and standards.

Mrs. Doherty attended the Common Core Training for the Math department. Mrs. Doherty discussed how the standards will change and what is being taught at the high school level will be taught at the middle school level.

Ms. Remick gave a report of the ANFR and FFA program. There are currently sixty-six students enrolled in the program. The classes Ms. Remick is teaching this semester include: Natural Resources (next semester will be Wildlife and Fisheries), Agricultural Mechanics, Animal Science, Introduction to Agriculture, Food , and Natural Resources, Middle School Introduction the AFNR, and Agribusiness Sales and Marketing (next semester will be Food Science).

Ms. Remick discussed the SD EPSCoR Grant and some of the items the grant will allow the school to purchase with the funds.

The FFA program currently has fifteen members. The organization has been selling beef sticks as a fundraiser. They have also baked cookies and took them to MaryHouse as a Community Project that was funded from the United Way.

Ms. Remick discussed the two community grants they received. The United Way gave the FFA chapter $400 to purchase jackets for their conventions. The Stanley County Booster Club also donated $245.00 to the FFA Organization to help cover the rest of the cost for the jackets, ties, and scarves.

Mr. Hartwig reported that Ms. Simons, five elementary teachers, and he attended the Common Core Training in Rapid City. Mr. Hartwig reported on the Common Core Training. Mr. Hartwig reported Common Core is a building block, and it drills down into the subject matter. He stated the Common Core does not overlap from one grade to the next. He reported on how the information students will learn will relate back to real life skills and how it can be applied. Mr. Hartwig discussed how the schools will be graded.

Mr. Jensen reported on the Winter sports. The Stanley County Wrestling Invite was moved to a one day tourney and it went very well. The middle school wrestling team picked up more wrestling meets this year. The gymnastic team took Third Place in the Wagner Tournament. There are four cheerleaders for the boys’ basketball team. Mr. Jensen report Mrs. Lutz and the girls are practicing hard and doing good. The middle school girls’ basketball team is doing very well this year. Mr. Jensen thanked Lori Gloe for donating her time in assisting the girls’ middle school basketball team.  Middle School Boys’ Basketball practice will start after Christmas break.

Ms. Nelson informed the Board of Education that the Stanley County art students were invited to display their art at the Canvasback Christmas Show at the Capitol Building held on December 10th and 11th. Ms. Nelson also reported that the Stanley County School students were the only students invited to display their art work.

Mr. Jensen presented to the Board a letter of donation for boys’ basketball uniforms from Shawn LaRouche.

Titze moved, seconded by Carter, to approve the donation of the boys’ basketball uniforms by Mr. LaRouche. All voted aye.

Mr. Jensen presented to the Board proposals for bleachers and resurfacing of the Parkview Gym floor. The advertisements purchased when the hardwood floor was installed expire this year. Mr. Jensen proposed selling new ads to help cover the cost of the bleachers and resurfacing the floor. The Board of Education supported the idea, and suggested that Mr. Jensen to talk to the Stanley County Foundation because they may be able to assist in the sale of advertisements.

Mr. Hartwig presented the HKG Architects’ contract. HKG will complete Schematic Designs for a K-5 and a K-3 school building. HKG Architects will be available and will present plans, elevations, and perspectives as well as answer any questions posed at the scheduled public meetings.   HKG Architects’ fee is not to exceed $16,000.00. The fee and will be deducted from the total A/E fee once HKG is authorized to proceed.

Prince moved, seconded by Duffy, to sign the contract for HKG Architects with the stipulations that the fee does not exceed $16,000.00.  All voted aye.

Dean Marske presented to the Board of Education drawings of a new K-5 building that was brought forward by the building committee. Dean discussed the cost of the building also. The building is around 35,000 square foot. The Board had a chance to ask questions and voice any concerns or recommendations they would like to see in the K-5 Building. Dean asked the Board to proceed with the building process. The next steps will be to hold community meetings to get the community’s input on the K-5 Building.

Toby Ness presented to the board the different options for finance. With this project, the district would purchase capital outlay certificates. Toby and Dr. Hotalling informed the Board that it would cost the taxpayers $1 per thousand based on their assessed taxed valuation. So if your assess tax valuation is $100,000.00, it will cost you $100.00 per year.

Duffy moved, seconded by Titze, to approve the Administration to schedule two community meetings. All voted aye.

The community meetings will be held on January 10, 2011 and January 19, 2011. The meetings will start at 7:00 p.m. in the cafeteria of the K-2 Building.

Mr. Hartwig presented to the Board a proposal from Eric Nordstorm for the purchase of the Nordstorm land, which is needed for the building of the K-5  Building. Nordstorm is proposing the Stanley County School District pay for the cost of moving the building, electrical, and the other expenses to have the building relocated and set up how they have now. Mr. Nordstorm does have a clause in the proposal that expenses not exceed $73,000.00

Titze moved, seconded by Duffy, to have the Administration work with Mr. Nordstorm on a formal contract and a review by the school attorney to be presented at the January School Board Meeting. All voted aye.

Mr. Hartwig presented to the Board two proposals for soil samples for the building project. The first was from Soil Technologies, Inc. for the amount of $9,875.00, and the other was from American Technical Services, Inc. for the amount of $4,900.00.

Duffy moved, seconded by Prince, to approve the soil testing by American Technical Services, Inc.  All voted aye.

Harrowa declared a short recess at 8:42 p.m.

Prince moved, seconded by Titze, to go to Executive Session according to SDCL 1-25-2 for Personnel purposes at 8:49 p.m.

Harrowa declared Board out of Executive Session at 9:01 p.m.

Dr. Hotalling requested the Board approve Resolution # 3-2012 and the Administrative Staff receive a $300 bonus in December.

Prince moved, seconded by Carter, to adopt the following resolution:

RESOLUTION #3-2012 – Let it be resolved, that the School Board of the Stanley County School District #57-1 borrow the following cash from the General Fund to the Special Education Fund, as a promissory note no to exceed 2 years at zero percent interest.

To: Special Education      $100,000.00

From: General                $100,000.00

All voted aye.

Prince moved, seconded by Duffy, to approve a $300.00 bonus to the Administrators for the 2011-2012 school year to be paid on the December 20, 2011 payroll from the General Fund.

Titze moved, seconded by Prince, to adjourn at 9:15 p.m. All voted aye.
 

Sonny Harrowa, President
Jessi Fromm, Business Manager

School Board
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