Stanley County
School Board Meeting
November 9, 2010

The Stanley County School District, #57-1, Board of Education met in regular session November 9, 2010, 6:00 P.M., at the Cheyenne School with Sonny Harrowa, John Duffy, Darby Nutter, Nicole Prince and Tina Titze.  Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm.  Visitors were Matt Jensen, Connie Johnson, Jon Johnson, Craig Rutschke, Darcy Jones, Michelle Hand, Laura Hand and students.

President Sonny Harrowa called the meeting to order at 6:06 P.M.

President Sonny Harrowa led the pledge of allegiance.

Duffy moved, seconded by Nutter to adopt the agenda as amended. All voted aye.

Connie Johnson reported for the Buffs Highlight. There are currently fourteen students attending the school. Three fireman come out to the school to talk to the students and showed them their fire gear. Lori Jackson, with the 4-H extension office, and Dr. Hotalling have been coming out and teaching some science lessons. They had their Halloween Party at the school and several community members attended. On December 9, 2010, Cheyenne will be having their Christmas Party at Kirley Hall at 7:00 P.M.

Nutter moved, seconded by Titze, to approve the Consent Calendar. All voted aye.

Approve the minutes of the regular meeting of October 12, 2010.

Approve the Financial Reports

GENERAL FUND: Cash Balance, October 1, 2010 – 336,862.83; Receipts: Taxes – 153,858.23; Interest – 401.88; State Aid – 46,046.00; Job Funding – 40,956.00; 21st Century Fees – 2,216.00; 21st Century Grant – 44,442.00; Admissions – 3,198.00; Activity Tickets – 115.00;  Yearbook Sales – 1,700.00; Other Revenue – 327.85; Total Receipts – 293,260.96; Transfers into the Account – 121,477.74;  Total Available – 751,601.53; Disbursements – 60,490.11; Payroll – 255,080.48; Transfer Out – 187.12; Cash Balance, October 31, 2010 – 435,843.82; CAPITAL OUTLAY: Cash Balance, October 1, 2010 – 267,833.93 Receipts: Taxes – 7,748.49; Interest – 476.90; Total Receipts – 8,225.39; Total Available – 276,059.32;   Disbursement – 36,377.89; Cash Balance, October 31, 2010 – 239,681.43; SPECIAL EDUCATION: Cash Balance, October 1, 2010 – 430,753.97 Receipts: Taxes – 2,691.81; Interest – 454.39; Total Receipts – 3,146.20; Total Available – 433,900.17; Disbursements – 16,307.25; Payroll – 39,783.88; Cash Balance, October 31, 2010 – 377,809.04; PENSION FUND: Cash Balance, October 1, 2010 – 36,927.05; Receipts: Taxes – 1,392.62; Interest – 76.40;  Total Receipts – 1,469.02; Total Available – 38,396.07;  Cash Balance, October 31, 2010– 38,396.07; IMPACT AID: Cash Balance, October 1, 2010 – 476,225.90; Receipts: Interest – 710.21; Total Receipts – 710.21; Total Available – 476,936.11;  Transfer out – 120,000; Cash Balance, October 31, 2010 – 356,936.11; FOOD SERVICE: Cash Balance, October 1, 2010 – 12,560.35; Receipts: Interest – 14.04; State of SD – Meal Reimbursement- 9,705.82; Food Sales – 8,653.88; Milk Sales – 10.00; A la Cart – 200.30; Community Youth Involvement – 4,739.80; Total Receipts – 23,323.84; Total Available – 35,884.19; Disbursements – 13,689.49; Payroll – 13,661.83; Transfer Out – 1,477.74; Cash Balance, October 31, 2010 –7,055.13; FIDUCIARY ACCOUNTS: Cash Balance, October 1, 2010 – 337,277.28; Receipts: Interest – 116.07; Coaches Association – 763.00; Class of 2017 – 610.10; Class of 2016 – 94.95; Class of 2015 – 140.00; Class of 2014 – 71.00; Class of 2013 – 547.40;  Class of 2012 – 2,061.25; Student Council – 1,387.00; Volleyball – 125.00; History Club – 2,050.89; Book fair – 11.59; Flowthrough – 347.44; Cheerleading – 50.00; NHS – 72.00; Total Receipts – 8,447.69;  Transfer In – 4,836.30; Total Available 350,561.27; Disbursements – 11,154.52; Cash Balance, October 31, 2010 – 339,406.75.

Note Budget Report

Approve the Regular Bills

Admin Partners, LLC, Professional Fees – 750.00; Alltel, Communication – 185.56; American Linen Supply,  Supplies – 530.81; American Time & Signal, Supplies – 927.13; ASBSD, Workman’s Comp – 1,406.00;  Avera Healthworks, Professional Services – 56.00; Best Business Products, Repairs – 435.05; Capital Journal, Advertising – 177.00; Center for Education & Employment Law, Supplies – 109.95; Chamberlain School District, Dues – 300.00; Christy Lumber, Supplies – 117.57; Cole Papers, Supplies – 3,305.10; Conoco Phillips Fleet, Gasoline – 26.95; Dakota RV Services, Repairs – 20.78; Dakota Supply Group, Supplies – 291.00; Dakotamart, Supplies – 12.98; DCI, Professional Services – 43.25; Dick Blick Company Supplies – 638.70; Kimberly Doherty, Travel – 136.00; Eddie’s Truck Sales, Repairs – 43.56; Flinn Scientific, Inc., Supplies – 36.26; Golden West Telephone, Communication – 74.89; H & H Repair, Repairs – 125.00; Haggerty’s Musicworks, Repairs & Supplies – 152.86; Harcourt Assessment, Supplies – 161.31; Roxanne Harms, Travel – 136.00; Highmith Co. Supplies – 160.36; History Education, Textbooks – 299.95; Ingram Pest Services, Professional Fees – 250.00; Junior Library Guild, Subscriptions – 837.00; KCCR AM Radio, Advertising – 72.72; Larry’s Plumbing, Repairs – 1,721.32; Dana Livermont, Professional Services – 375.00; Lodge, Travel – 445.00; Make Music, Subscription – 212.00; Microtel Inn & Suites, Travel – 236.00; Mount Direct, Supplies – 242.28; New York Times, Subscriptions – 310.20; Oasis Inn, Travel – 114.00;  JW Pepper, Supplies – 128.99; Pitney Bowes, Postage & Supplies – 987.37; Platte-Geddes, School District, Repairs 332.00; Popplers Music Store, Supplies – 34.80; Praxair Distribution, Supplies – 103.34; Region 3  Superintendent Dues – 90.00; Region VII Music, Dues – 25.00; Riddell/All American, Supplies – 214.61; Kathy Reidy, Travel – 38.56; Runnings, Supplies – 44.61;  Sax Arts & Crafts, Supplies – 315.78; Scholastics, Subscriptions – 129.24; School Specialty, Supplies – 1,686.89; SD Department of Education, Refund – 7,525.00; SDHS Coaches Association, Dues – 840.00; Security Lock Smith, Supplies – 44.75; Software House International, Supplies – 296.00; Software Services, Professional Services – 200.00; Stanley County Boosters, Professional Fees– 348.53; School County School, Imprest – 3,894.41; State Property Management, Supplies – 5.17; Titze Electric, Repairs – 55.10; Town & Ranch Market, Food and Supplies –460.05; Visa, Supplies – 2,539.36; Wal-Mart, Supplies – 670.78; WW Tire Services, Repairs – 72.50; YMCA, Supplies – 26.00; Youngberg & Sons, Inc, Supplies – 200.00; Zander Auto Parts, Supplies – 133.61; City of Fort Pierre, Utilities – 8,136.20; Envirotech, Utilities – 759.75; Holt/McDouglas/Reinhart & Winston, Textbooks – 54.88; MDU, Utilities – 573.74; Pearson Education, Textbooks – 2,195.23; Walker Refuse, Utilities – 89.25;  West Central Electric, Utilities – 163.75; Wordware Lunch Cashier System, Software – 3,816.36; WR/LJ Rural Water, Water – 95.00; 22x, Professional Fees – 481.25; 22x, Professional Services – 7,636.20; 22X, Professional services – 1,602.26; 22X Professional Services – 117.00; Barb’s People Builders, Supplies – 18.96; Child & Adult Nutrition, Food – 358.40; Dean Food, Milk – 2,045.32; Earthgains Company, Food – 517.25; Pierre School District, Supplies – 75.00; Reinhart Food Services, Food – 7,535.45; Servall Uniform & Linen, Supplies – 163.64; US Food Service, Food – 1,208.41;  GRAND TOTAL BILLS APPROVED - $74,588.26. A more detailed listing is in the Administration Office of the Elementary Building.

Note Imprest Expenses

Action Club, Dues – 6.00; Angie Kinsley, Official & Mileage – 231.40; Bev Ball, Official & Mileage – 232.14; Brady Bear Stops, Official – 70.00; Comfort Inn, Travel – 119.99; Daniel Rounds, Official – 110.00; DCI, Background Checks – 173.00; Dean Duxbury, Official – 75.00; Elaine Meyers, Official – 75.00; Gettysburg, Dues – 25.00; Jim Ruedebusch, Official & Mileage – 161.58; Kelly Stout, Official – 145.00; Kris Dozark, Official – 70.00; Laura Snow, Official – 75.00; Lead Deadwood School District, Dues – 28.00; Louis Young, Official – 70.00; Mark Gageby, Official – 75.00; Michael Falconer, Meals – 38.00; NASSP Housing Bureau, Travel – 239.00; Patrick Snyder, Official – 70.00; Paul Schreiner, Official – 110.00; Pierre School District, Dues – 90.00;  Region VII Honors Band, Dues – 128.00; SD School Superintendent’s, Entered in July twice – (150.00); SDACTE, entered in July twice – (155.00); GRANT TOTAL – 3,894.41.

The Board recognized the following students in grades three through eight from the Cheyenne School who have received all “A’s” or at least a 3.10 grade-point average for the first nine-weeks of the school yea. President Sonny Harrowa and Superintendent Don Hotalling presented the certificates.

3.6-3.99 GPA Honor Roll – Jacob Olson

3.1-3.59 GPA Honor Roll – Kade Reeves, Tyrel Olson, Carlee Olson, Mattie Jones, Ella Hand, and Austin Hand.

Tina Titze gave a report from Vera Cronin and Shirley Swanson in regards to the Veterans Day Program. It will be held at 2:15p.m. at the Parkview Gym. This is open to the public, the program highlights are music by Stanley County Choir, the band, and the elementary students. They will be recognition of the 200th Engineering Company, and recognition of Karen Sharp for her work with the Voice of Democracy and Patriot’s Pen essay contests. Bailey Heninger essay for “Voice of Democracy”. There will also be recognition for the South Dakota Honor Flight, and the Stanley County K-12 students will be presenting money donated for the South Dakota Honor Flight. The sixth grade students will be doing a reading of the “Flander’s Field” poem. There will also be a slide show before and after the program featuring Stanley County veterans.  Tina extended her thanks to Vera Cronin, Kathy Riedy, Brian Menning, Joyce Larsen, and Barb Rose for all of the hard work and dedication to make the Veterans Day Program a success.

Ole Williamson Scholarship applications are now being accepted. An advertisement will run in the Reminder on 11-17-10 and 11-24-10. The deadline for applications is 11-30-10. Applications are available on the school website and at the Business Office. Four applications have been received at this time.

The following items are to be declared surplus property: 

1.  135 Football Uniforms

2.  100 Girl’s Basketball Uniform Sets

3.  20 Cheerleading Uniform Sets 

Duffy moved, seconded by Prince, to declare 60 of the Girl’s Basketball uniforms as surplus property, and let Coach Bryon Hand sell them and the money be deposited back in the General Fund. Four voted aye, and Nutter voted nay.    

Dr. Hotalling reported that the school district needs to write a letter to Homeland Security requesting $4,000.00 that was granted to us for the use of training and plan development.

Nutter moved, seconded by Duffy to have Dr. Hotalling write a letter on behalf of the Board to request the money from the homeland security grant.  All voted aye.

Titze moved, seconded by Duffy to approve open enrollment 956. All voted aye.

Nutter moved, seconded by Titze, to approve the resignation of Christine Christopherson, as the Co-director of the 21st Century Program. All voted aye.

Duffy moved, seconded by Nutter, to approve the resignation of Krystal Simons as the Assistant Cheerleading Coach for the 2010-2011 school year.  All voted aye.

Letters of Intent have been signed by Ross Pierce as the 7th & 8th grade Boys’ Basketball Coach for $2,232.25 for the 2010-2011 school year, Lana Adams as Secondary Secretary for $11.00 per hour, and Sonia Bourk as Assistant Cheerleading Coach for $875.25 for the remainder of 2010-2011 school year.

Titze moved, seconded by Nutter, to approve the Reading Buddies volunteers as presented. All voted aye.

Prince moved, seconded by Duffy, to approve Krystal Simons Amended Teacher Contract for the Assistant Cheerleading advisor for $291.75 for the 2010-2011 school year.

Mr. Jensen reported that fall sports ended last week, and he is working on his end-of-year evaluations. He discussed with Mr. Falconer the need to increase the participation in cross-county. He discussed with Mr. Rogers the uniforms and the recondition of the helmets. He discussed with Kim Weischdel and Kylie Mundt how impressed he was with how the team improved over the year. Mr. Jensen had a winter sports meeting last night, and middle school wrestling started tonight.  

Dr. Hotalling reported Mr. Hartwig is attending Response to Intervention training. Mr. Hartwig and a committee is working on the Title 1 school-wide plan.

Superintendent Don Hotalling also reported Mr. Hartwig expressed his thanks for inviting him to the Cheyenne Halloween Party.

Dr. Hotalling reported Mr. Hollar had another meeting to attend tonight, but had asked him to give a report on the Academic Challenge.  Stanley County School was the Champion for the Small-school Academic Challenge, and the Runner up for the Small School Quiz Bowl. Dr. Hotalling also reported Audrey Nelson will be teaching free drawing classes for adults every Tuesday night at the High School beginning in February and ending in March.

Dr. Hotalling reported phase 1 of the server system upgrade has been completed. This included 2 new servers and server racks. Phase 2 will consist of increasing the bandwidth and setting up a remote site back-up server. Phase 2 will be virtualization.

Sonny Harrowa, John Duffy, Brian Hartwig, Timothy Hollar, and Dr. Hotalling attended the law seminar last week in Pierre. The topics covered were search and seizure, open meetings and public records, contract law, religion in school, public bid laws, professional ethics, cell phones, and various policies including complaints and grievances.

Dr. Hotalling reported on the Parkview parking lot and playground. Dr. Hotalling spoke with Mayor Sam Tidball, and Brad Lawrence about extending fill dirt all along the south end of the Parkview. The City will be coming back to work on this project once it finishes the Sixth Street project.

Cheyenne School has received two compound microscopes, dissecting equipment and supplies. Dr. Hotalling is looking at getting a new dissecting microscope for the Cheyenne School.

John Duffy requested a drawing of what the city is planning on doing on the Southside of the Parkview Gym, and he would like a plot plan, so they know exactly how everything is going to be laid out. Duffy requested this be available at the next board meeting.

There will be a strategic planning meeting on Friday, November 12, 2010 at the Log Cabin.

Darcy Jones addressed the Board. She discussed with the Board the parking lot at the Cheyenne School. There are getting to be some big potholes and when it rains, it is a muddy mess. The Board said they would have the maintenance staff look at it and get some gravel hauled in. Darcy also addressed some concerns with the shed attached to the school. She asked if the maintenance staff could make sure it was sealed up. Darcy thanked the maintenance staff for getting the basketball hoops up. She said the kids really enjoy them.

Titze moved, seconded by Nutter, to adjourn at 7:16 P.M. All voted aye.
 

Sonny Harrowa, President
Jessi Fromm, Business Manager

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