Stanley County
School Board Meeting
May 10, 2010

The Stanley County School District, #57-1, Board of Education met in regular session May 10, 2010, 5:30 P.M., Cheyenne School with Sonny Harrowa, Mork Norman, John Duffy, Darby Nutter and Tina Titze present.  Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm and Principals Merry Bleeker, and Timothy Hollar.  Visitors were Connie Johnson, Jon Johnson, Todd Jones, and David Montgomery.

President Sonny Harrowa called the meeting to order at 5:35 P.M.

President Sonny Harrowa led the pledge of allegiance.

Norman moved, seconded by Titze, to adopt the agenda as amended.  All voted aye.

For the Buff highlight Connie Johnson reported currently there are 13 students enrolled at the Cheyenne School, every Thursday all the students do an art project together. For the last 25 years, the School Of Mines and Technology send three engineer students to Cheyenne and they build bridges with the students to see how much weight the bridge can hold. This is a project that students look forward to every year, and every year the School of Mines and Technology students are very excited to do this also.

Nutter moved, seconded by Titze, to approve the Consent Calendar.  All voted aye.

Approve the minutes of the regular meeting of April 12 and Special Meetings April 29 and May 3, and May 4, 2010.

Approve the Financial Reports

GENERAL FUND: Cash Balance, April 1, 2010 – 444,580.36; Receipts: Taxes – 52,860.14; Interest – 429.32; State Aid – 88,426.00; 21st Century Fees – 1,840.00; State of SD, Child Care Reimbursement – 648.00; State of SD, Snack – 259.69; Yearbook – 180.00; Other Revenue – 225.78; Total Receipts – 144,868.93; Total Available – 589,449.29; Disbursements – 27,305.56; Payroll – 273,366.79; Transfer Out – 3,048.55 Cash Balance, April 30, 2010 – 285,728.39; CAPITAL OUTLAY: Cash Balance, April 1, 2010 – 403,457.81; Receipts: Taxes – 19,987.40; Interest – 872.90; Total Receipts – 20,860.30; Total Available – 424,318.11; Disbursement – 16,390.00; Cash Balance, April 30, 2010 – 407,928.11; SPECIAL EDUCATION: Cash Balance, April 1, 2010 – 579,480.36; Receipts: Taxes – 7,270.97; Interest – 1,073.62; IDEA Funds 3,451.00; Preschool Grant – 298.00; Other Revenue – 8.00; Total Receipts – 12,101.59; Total    Available – 609,581.95; Disbursements – 26,737.90; Payroll – 37,858.03; Cash Balance, April 30, 2010 – 544,986.02; PENSION FUND: Cash Balance, April 1, 2010, – 31,219.15; Receipts: Taxes – 3,636.04; Interest – 74.74; Total Receipts – 3,710.78; Total Available – 34,929.93; Cash Balance, April 30, 2010, – 34,929.93; IMPACT AID: Cash Balance, April 1, 2010 – 542,605.00; Receipts: Interest – 1,099.24; Total Receipts – 1099.24; Total Available – 543,704.24; Transfers Out – 30,000.00; Cash Balance, April 30, 2010, – 513,704.24; FOOD SERVICE: Cash Balance, April 1, 2010 – (14,016.35); Receipts: Interest Earned – 29.38; Sales – 8,791.04; Community & Youth Involved – 5,839.60; State Food Reimbursement  Breakfast– 1,447.20; State of SD, Food Reimbursement Lunch – 7,994.37; Milk Sales – 44.00; A La Carte Sales – 138.76; Total Receipts – 24,793.18; Transfers In – 30,359.59; Total Available – 41,136.42; Disbursements – 14,153.39; Payroll – 14,189.70; Cash Balance, April 30, 2010, – 12, 793.33; FIDUCIARY ACCOUNTS: Cash Balance, April 1, 2010, – 335,276.13; Receipts: Interest – 379.75; Class of 2010 – 132.75; Class of 2011 – 743.21; Class of 2012 – 192.15; Class of 2015 – 271.35; Class of 2014 – 166.05; Class of 2013 – 122.40; Class of 2016 – 335.70; Cross-Country – 453.00; Oral Interp – 154.35; FCCLA – 144.55; Band – 261.48; Student Council – 1,231.51; Post Prom – 195.00; Letterwinners – 75.00; Regional Gymnastics – 740.76; Flow through – 1,218.95; Total Receipts – 6,817.96; Transfers into the Account – 6,302.49; Total Available 348,396.58; Disbursements – 11,711.59; Cash Balance, April 30, 2010 -  336,684.99.

Note Budget Report

D.  Approve the Regular Bills

All-Around Graphics, Awards, Supplies – 1,191.00; Alltel, Cell Phones – 107.34; American Linen, Supplies – 527.50; Best Business, Supplies, Repairs – 930.95; Bureau of Administration, Telephone, Supplies – 36.07; Capital Journal, Minutes & Advertising – 937.70; Christine Christopherson, Travel – 291.50; Christy Lumber, Repairs – 115.01; Cole Paper, Supply – 884.66; College of Education, Supply – 236.00; Conoco Phillips Fleet, Gasoline – 33.19; Costumer, Supplies – 36.91; Dakota Mill and Grain, Supplies – 813.50; Dean Foods, Food – 1,996.83; Dick Blick Company, Supplies – 1,070.72; Ferley Jewelry, Supplies – 150.00; FSH Communications – 127.20; Grossenburg Implement, Repairs -87.58; H & H Repairs, Repairs – 395.39;  Hillyard, Supplies – 28,46; History Education, Periodicals – 79.80; Hogans Hardware, Supplies – 6.59; Ingram Pest Service, Repairs – 250.00; J.W. Pepper, Supplies – 28.89; Deanne Jensen, Travel – 136.00; Jostens, Graduation – 167.56; The Lodge,Travel – 152.00; May, Adam, Gerdss & Thompson, LLP, Professional Services – 297.50; Merry Bleeker, Travel – 208.00; Mircotel Inn & Suites, Travel – 59.95;  Pitney Bowes, Postage – 500.00; Praxair, Supplies – 91.14; Qwest, Telephone – 140.68; Ramkota Inn – Aberdeen, Travel – 159.98; Ramkota Inn – Sioux Falls, Travel – 659.94; Reede’s Lawn and Snow, Repair – 25.00; Reinhart, Food – 7,750.55; Runnings, Supplies – 19.86; SDHSAA, Rules Books – 200.00; SD Association of Educational Office Personnel, Registration – 260.00; Small Engine House, Repairs – 249.68; Software Unlimited, Professional Services – 252.58; Stanley County School, Imprest Expenses – 5,052.65 Titze Electric, Repairs – 186.74; Town & Ranch Market, Food & Supplies – 222.86; VISA, Supplies – 1,102.96; Walmart, Supplies – 482.86; Watertwon Regional Library, Supplies – 35.50;  WW Tire Service, Repairs – 26.95; YMCA, Supplies – 18.00; Bankwest, Principle, Interest & Fees – 77,300.00; City of Fort Pierre, Utilities – 6,093.10;  Envirotech Waste Services, Utilities – 719.44; MDU, Utilities – 1,540.03; Robin’s Water Cond’ting, Water – 223.90; Walker Refuse, Utilities – 94.61; West Central Electric, Utilities – 194.23; WR/LJ Rural Water, Utilities – 97.50; 22x, Professional Services – 780.96; 22x, Professional Services - 17,087.82; 22x, Professional Services – 1,565.50;   22x, Professional Services – 4,458.85; Black Hills Special Services, Registration – 160.00; Microtel Inn & Suites, Travel – 105.50; Ramkota Inn, Sioux Falls, Travel – 323.90; Earthgrains, Food – 556.99; Larry’s Plumbing, Repairs – 546.53; Serval Uniform & Linen, Supplies – 129.65; US Food Services, Food – 991.68; GRAND TOTAL BILLS APPROVED - $141,817.93  (A more detailed listing is in the Administration Office of the Elementary Building.)

 Note Imprest Expenses

Kadoka School District, Entry Fees – 100.00; 22X, Meals – 72.00; 22X, Meals and Lodging – 297.60; 22X, Meals – 72.00; SD Department of Labor, Unemployment Insurance – 2,256.00; Donna Shuck, Refund – 588.97; Sinclair, Gasoline – 15.31; DCI, Background Checks – 86.50; Miller Country Club, Green Fees – 20.00; Mobridge County Club, Green Fees- 26.00; Shells Fleet Plus, Gasoline – 478.27; Amber Thomas, Meals – 234.00; American Association of Teachers, Membership – 185.00; Southeast Area Cooperative, Dues – 185.00; SD High School Activities Association, Fees – 556.00; GRAND TOTAL – $5,052.65.

Nutter moved, seconded by Norman to approve Brian Hartwig as the Elementary Principal and Roxanne Everhart and Darla Tibbs as Elementary Teachers. All voted aye.

Duffy moved, seconded by Titze to approve open enrollment 0932. All voted aye.

Titze moved, seconded by Nutter to approve the resignations of the Middle School Boys’ Basketball Coach, Head Volleyball Coach, and the Assistant Cheerleading Advisor for the 2010-2011 school year. All voted aye.

Jessi Fromm reported Adam Spoehr has signed a Letter of Intent for the Assistant Track coach for the remaining part of the track season.

 Duffy moved, seconded by Nutter to approve Adam Spoehr as Assistant Track coach for the remainder of the year. All voted aye.

Nutter moved, seconded by Titze to approve the Contracts, Letters of Intent and Letters of Understanding for the 2010-2011 school year. All voted aye.

Shari Beeghly, Tim Burgard, Linda Clair, Vera Cronin, Kim Doherty, William Ellwanger, Michael Falconer, Michelle Glodt, Lori Gloe, Roxanne Harms, Leroy Heibel, Matthew Jensen, Connie Johnson, Tina Konechne, Joyce Larsen, Dana Livermont, Jennifer Milliken, Audrey Nelson, Lori Nemec, Mary Olson, Denise Overweg, Bria Peppel, Leah Peterson, Katherine Riedy, Tiffany Roderick, Tom Rogers, Barbara Rose, Maria Scott, Krystal Simons, Karen Somsen, Cheryl Sorenson, Adam Spoehr, Melissa Stewart, Thomas Stotts, Shirley Swanson, David Tate, Amber Thomas, Shannon Utter, Jeri Wilcox, Renae Wolf, Jacalyn Crawford, Polly Dimmit, Sarah Etzkorn, Judy Fosheim, Michelle Guelde, JoLynn Haberling, Lu Heibel, Burnette Howe, Phillip Hubbard, Kris Kroll, Ruth Kilber, Cindy Kindle, Marcy Kuper, Avany Langdeau, Bonnie Libner, Clint Menning, Brian Menning, Lily Mitchell, Carol Olson, David Pritzlaff, Shane Reede, Susan Schanzenbach, Martha Stewart, Suzanne Stoeser, Eugene Trudo, Craig Rutschke, Vickie Schumacher, Karen Sharp, Jessi Fromm, Timothy Hollar, Don Hotalling, Christine Christopherson, DeAnne Jensen, Kevin Carter, Jerry Conklin, Chris Dietzel, Jodie Gabriel, Marne Haggart, Talon Hall, Craig Heller, Karmyn Kindle, Michael Rothschadle, and Buddy Seiner.

Norman moved, seconded by Duffy to approve the Negotiated Agreements for the 2010-2011 school year for the Certified Staff. All voted aye.

Titze moved, seconded by Duffy to approve the Negotiated Agreements for the 2010-2011 school year for the Classified Staff. All voted aye.

Norman moved, seconded by Duffy, to adopt the following resolution:

RESOLUTION #5-2010 – Let it be resolved, that the School Board of the Stanley County School District #57-1 transfer the following cash balances from the respective fiduciary accounts.

TO:    Girls District Volleyball - $124.47; Region Wrestling – $6.39; Regional Gymnastics - $357.43, and the General Fund - $1,050.79.

FROM: Stanley County Gymnastic Invitational $160.00; Big Dakota Wrestling - $171.00; Stanley County Wrestling - $1,132.10; Regional Boys’ Basketball - $21.00; District Girls’ Basketball – 54.98;

All voted aye.

Nutter moved, seconded by Titze to adopt the following resolution:

RESOLUTION #6-2010 – Let it be resolved, that the School Board of the Stanley County School District #57-1 transfer the following cash balance from the Impact Aid Fund to the General Fund.

TO:              General Fund                $120,000.00

          FROM:        Impact Aid Fund            $120,000.00

All voted aye.

Business Manager Jessi Fromm presented the proposed list of repairs and equipment to be purchased for the 2010-2011 school year. 

Business Manager Jessi Fromm presented the preliminary budget for the 2010-2011school year.  An updated version of the budget will be presented at the budget public hearing June 14, 2010.

Duffy moved, seconded by Titze, to approve the Workers’ Compensation Fund agreement with Associated School Boards of South Dakota for 2010-2011 school year.  All voted aye.

Dr. Bleeker reported the RTI assessments have been completed. On Wednesday the 5th grade students will be shadowing the 6th grade students. The 4th grade will be participating in a field trip of the SD Adventures. Visiting the Casey Tibbs Museum, Discovery Center, Lewis and Clark, and going on a boat ride.

Dr. Bleeker presented the Rural School Calendar for the 2010-2011 school year.

Duffy moved, seconded by Norman to approve the Rural School Calendar for the 2010-2011 school year. All voted aye.

Mr. Hollar reported working on scheduling of students next year. There are currently about 20 students left to schedule. Student Council elections were held. Three slates of candidates ran for the Student Council, and Josh Rogers, and Robby Jefferies won.  Mr. Hollar reported there have been two students that have come and talked to him about participating as a student of the school board for next year. Dakota Step testing has been completed.  Chista Wolf attended a luncheon with Governor Rounds. Awards night will be held on Thursday, May 13 in the Middle/ High School gym at 7pm.  Mr. Hollar also reported there were twenty-two candidates who applied for the secretary position, and he will be interviewing six individuals this week.

Dr. Hotalling reported we are looking at the removal of the asbestos in the Elementary Building this summer. Approximately 11,900 square feet of material remains in the 23,000 square-foot building. There will be advertising for two consecutive weeks to solicit bids from qualified vendors. A special board meeting will be held toward the end of May to open the sealed bids. Dr. Hotalling will be asking for price quotes and if need be for bids to repairing leaks in the roof in the Elementary Building.

Dr. Hotalling has informed Associated School Boards of the Board’s decision to change from ASBSD health insurance to another vendor.

Dr. Hotalling is in the process of soliciting quotes from local vendors regarding the cost for services and level of expertise regarding technical assistance for existing server software and hardware in moving from our current system to a virtual desktop system.

A SMART Board will be purchased for Cheyenne School.

Dr. Hotalling also reminded everyone of the farewell that the school will be hosting for all the staff who are leaving the school district. The farewell will be held on Wednesday May 12, 2010, at the Fort Pierre Senior Center.

Nutter moved, seconded by Titze to go to Executive Session according to SDCL 1-25-2 for student purposes at 7:20pm.

Harrowa declared the Board out of Executive Session at 7:31pm.

Nutter moved, seconded by Titze, to adjourn at 7:31 pm.  All voted aye. 

Sonny Harrowa, President                                   

Jessi Fromm, Business Manager