Stanley County
School Board Meeting
March 8, 2010

The Stanley County School District, #57-1, Board of Education met in regular session March 8, 2010, 5:30 P.M., in the Middle/High School Learning Center with Sonny Harrowa, Darby Nutter, Tina Titze, John Duffy, Mork Norman, and Seth Lopour were present. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm and Principals Timothy Hollar and Merry Bleeker.  Visitors were David Montgomery, Arlene Krueger, Craig Rutschke, Shirley Swanson, Jennifer Milliken, Cheryl Sorenson, Krystal Simons, Linda Brown, Courtney Brown, and Sarah Carter.

President Sonny Harrowa called the meeting to order at 5:30 P.M.

President Sonny Harrowa led the pledge of allegiance.

Norman moved, seconded by Duffy, to adopt the agenda as amended.  All voted aye.

For the Buffs Highlight, Mr. Hollar reported the teachers had organized a fundraiser at the Pizza Ranch for Judy Heibel, which raised over $1,800.00. Pizza Ranch said this was one of its largest fundraisers. Mr. Hollar reported that all the Stanley County students who worked donated their time.

Duffy moved, seconded by Nutter to approve the Consent Calendar.  All voted aye.

Approve the minutes of the regular meeting of February 8, 1010.

Approve Financials for February 2010

GENERAL FUND: Cash Balance, February 1, 2010 – 655,514.72; Receipts: Taxes – 40,414.66; Interest – 885.43;  State Aid – 88,427.00; State Apportionment – 33,555.15; 21st Century Fees – 990.00; Child Care Reimbursement – 572.00; State of SD Federal Reimbursement snack– 429.27; Yearbook – 90.00; Admissions – 2,933.25; Refund – 312.95;  Other Revenue – 399.95; Total Receipts – 169,009.66; Transfers into the  Account – 16,565.66;  Total Available – 841,090.04; Disbursements – 36,572.20; Payroll – 288,553.92; Transfer Out – 378.15; Cash Balance, February 28, 2010 – 515,585.77; CAPITAL OUTLAY: Cash Balance, February 1, 2010 – 442,332.32; Receipts: Taxes – 13,065.46; Interest – 853.51; Total Receipts – 13,918.97; Total Available – 456,251.29;   Disbursement – 16,270.62; Transfer Out – 16,565.66; Cash Balance, February 28, 2010 – 423,415.01; SPECIAL EDUCATION: Cash Balance, February 1, 2010 – 675,244.27; Receipts: Taxes – 4,741.97; Interest – 1,202.83; State of SD – IDEA Preschool – 298.00; State of SD – IDEA Part    B – 3,451.00; Total Receipts – 9,693.80; Total Available – 684,938.07; Disbursements – 9,326.72; Payroll – 42,317.86; Cash Balance, February 28, 2010 – 633,293.49; PENSION FUND: Cash Balance, February 1,   2010 – 26,046.24; Receipts: Taxes – 2,375.71; Interest – 57.41; Total Receipts – 2,433.12; Total Available – 28,479.36; Cash Balance, February 28, 2010 – 28,479.36; IMPACT AID: Cash Balance, February 1, 2010 – 540,294.89; Receipts: Interest – 1,091.32; Total Receipts – 1,091.32 Total Available – 541,386.21; Cash Balance, February 28, 2010 – 541,386.21; FOOD SERVICE: Cash Balance, February 1, 2010 – (9,166.34); Receipts: Central Collections – 182.01; State of SD – Breakfast – 2,099.86; State of SD – Lunch – 12,198.95; Milk Sales – 35.00; Food Sales – 7,112.54; A La Carte Sales –205.05; Community Youth Involvement – 4,656.60; Total Receipts – 26,490.01; Transfer In – 285.54; Total Available – 17.609.21; Disbursements – 12,862.64; Payroll – 16,458.95; Cash Balance, February 28, 2010 – (11,712.38); FIDUCIARY ACCOUNTS: Cash Balance, February 1, 2010– 327,567.40; Receipts: Interest – 357.64; Central Collections – 33.00; Girls Basketball -1,600.00; Cross Country – 99.96; Letterwinners – 300.00; Class of 2012 – 190.65; Class of 2014 – 346.45; Class of 2015 – 264.00; Coaches Fundraising – 700.00; SC Gymnastic Invitational – 50.00; Band – 904.70; Student Council – 1,415.00; Post Prom – 960.00; Big Dakota Wrestling – 1,836.00; Regional Wrestling – 3,237.00; Region One- Act Play – 740.01; Region Gymnastics – 483.00; Boys Basketball Fundraising – 65.00; Total Receipts – 13,582.41;  Transfer In – 5,501.72; Total Available 346,651.53; Disbursements – 18,218.07; Cash Balance, February 28, 2010 – 328,433.46.

Note Budget Report

Approve Regular Bills

22x, Supplies – 31.00; Academic Therapy Publ., Supplies – 108.90 ; Alltel, Communications – 134.42; Al’s Engraving, Supplies – 9.75; American Linen, Supplies – 402.46; Best Business, Supplies & Repairs– 770.18; BP, Gasoline – 5.00; Brian Dozark, Professional Services – 1,250.00; Bureau of Administration, Telephone – 19.01; Capital Journal, Minutes &  Advertising – 296.61; Capital Sports, Supplies– 67.04; Christy Lumber, Repairs – 70.04; Cole Paper, Supplies & Repairs – 1,518.08; Dakota Supply Group, Repairs – 116.92; Discover Center, Supplies – 30.00; Harcourt Achieve, Supplies – 352.60;  J.W. Pepper, Supplies – 48.99; Johnson Controls, Repairs – 413.10; Jostens, Supplies – 1,217.70; Klein’s Office Plus, Supplies & Equipment – 784.76; Lariat Lanes, Supplies – 47.50; Leidholt, McNeely, and Leidholt, Repairs – 964.19; LJ Tech Systems, Supplies – 698.23; Marty’s Welding, Repairs – 195.00; May-Adam-Gerdes-Thomas, Professional Services – 280.00; Microtel Inn & Suites, Travel – 56.50;  Morris, Repairs – 171.04; Pierre Flower Shop, Memorial – 60.00; Pioneer Drama Service, Supplies – 221.00; Pitney Bowes, Postage & Updates – 866.00; Pizza Ranch, Supplies – 25.00; Praxair Distribution, Supplies – 116.47; Qwest, Telephone – 140.67; Ramkota Inn – Aberdeen, Travel – 629.89; Reinhart,  Food – 7,758.15; Renaissance Learning, Supplies – 279.00; Right Turn, Tuition – 1,540.72; Scholastics, Subscriptions – 59.99; SD Ass’n Secondary School Principals,  Registration – 100.00; SDASFAA, Registration – 20.00; Software Services, Repairs – 520.00; Stanley Co. Booster Club, Professional Fees – 239.25; Super 8 Motel – Sturgis, Travel, 423.92; Trista Kay Thoms, Professional Services, 161.87;  Titze Electric, Repairs – 976.23; Tony Blake, Professional Fees – 1,250.00; Town & Ranch Market, Food & Supplies – 670.82; Visa, Supplies & Travel – 715.55; Wall Street Journal, Subscription – 59.00; Wal-Mart, Supplies – 482.54; WW Tire Service, Repairs– 387.79; Youngberg & Sons, Supplies – 71.68; Zander Auto Parts, Supplies – 58.02; Auto Owners Insurance, Vehicle – 4,566.13; City of Fort Pierre, Utilities – 6,672.86; Forell Limo Service, Transporation – 12,550.50; Gale’s Gas Services, Propane – 354.90; McGraw-Hill, Textbooks – 879.15; MDU, Gasoline – 6,750.99; Robin’s Water Cond’ting, Water – 134.80; Walker Refuse, Garbage – 179.99; West Central Electric, Utilities – 146.25; WR/LJ Rural Water, Water – 97.50; 22X, Professional Fees – 1,410.00; 22X, Professional Fees – 925.32; 22X, Professional Fees – 5,340.31; 22x, Professional Fees – 1,552.80; Child and Adult Nutrition, Food – 146.00;  Dean Foods, Milk – 2,023.39; Earthgrains, Food – 560.35; Servall Uniforms & Linen, Supplies – 132.30; US Food Services, Food – 1,447.68; GRAND TOTAL BILLS APPROVED - $73,763.80 (A more detailed listing is in the Administration Office of the Elementary Building.

E. Note Imprest Expenses

Craig Heller, Travel – 463.00; Jason Wenzel, Official and Mileage – 129.78, DCI, Background Checks – 173.00; Brady Bearstops, Official – 50.00; Rob Davis, Official – 190.00; Louis Young, Official – 190.00; Shells Fleet Plus, Gasoline – 583.06; Region VII Music, Dues – 25.00; Randy Kludt, Official and Mileage – 164.56; Quint Garnos, Mileage – 35.52; Sinclair, Gasoline – 58.31; Jodi Gaberial – Travel – 362.00; Ed Marts, Official – 95.00; Bret Sether, Official – 95.00;  Just Score it, Professional Services – 50.00; 

GRAND TOTAL – 2,664.23.

Jessi Fromm reported on the A-la cart program. The Board had approved the program as a three-month trial and request an updated to consider continuing the program. The items that have been severed are whole wheat peanut butter and jelly sandwiches, cookies made with whole grain, wheat flour, and oatmeal, low fat ice cream malts, string cheese, yogurt, and trail mix. The idea is to keep the cost low; so the students are able to afford them. The profit for December was $37.39, January was $35.00, and February was $47.18. The cooks said the program has been going good, and as long as the School Board would approve it, they would like to continue the A-la Cart program.

Norman approved, seconded by Titze to continue the A la Cart program. All voted aye.

Duffy moved, seconded by Nutter to approve home school exemption for student A. All voted aye.

Superintendent Don Hotalling reported negotiations are on hold due to uncertainties in State government and health insurance. House Bill 1150 was killed, which pertained to students transferring from a district of 600 plus students to a district less than 600 students, which would have disallowed the small school allocations and paid at the lesser rate of the large school. The amount is approximately $247 per student in Stanley County School.

The Stanley County School District Foundation has been reinstated by the South Dakota Secretary of State. Dr. Hotalling has talked to some individuals about serving as officers and directors. The Foundation needs to have seven people serve, and currently, there are five.

About 311 surveys were sent out on March 2, 2010; so far, 36 have been received back. At the April 12, 2010 Board meeting Dr. Hotalling should have the results for the Board.

Principal Timothy Hollar reported he attended a Regional Principal meeting in Murdo. The principals have agreed to have an Academic Olympics. The first one will be on October 20,2010, at Stanley County School. Each year this will rotate between the schools in the region. Mr. Hollar attended a portfolio training and a course numbering system training. In the high school there has been a pep rally one day each week for the past three weeks for the sport teams.

Mr. Hollar also reported he had conducted evaluation for himself. The evaluations are done by an outside person, students, and staff.

Shirley Swanson reported Joshua Hawk would complete in the National Geography B in early April.

Seth Lopour reported in April the high school will be having a Spring Fever Week, which will consist of dress up days, a talent show, and different fundraisers. 

Principal Merry Bleeker reported parent teacher conferences will be March 23rd and 25th. Next week will be the health screenings for Kindergarten, 3rd and 5th grades. Dr. Bleeker has been putting in for the Artist in the School. Spring pictures will be on March 10, 2010, and for each picture that is taken, the school will receive some money which helps pay for the Artist in the School. The reading curriculum review team has been meeting, and hopefully in the next month, they will have it narrowed down to two. The Kindergarten Round-Up will be held on April 19th and 20th.

Harrowa, Duffy, Nutter, and Norman all personally thanked Dr. Bleeker for all of her years and wished her luck on her new adventure.      

Nutter moved, seconded by Norman, to go into Executive Session according to SDCL 1-25-2 for personal reasons at 6:09 P.M.  All voted aye.

President Sonny Harrowa declared the Board out of Executive Session at 6:59 P.M.

Dr. Hotalling read the letters of resignation from Scott VanDenHemal as the Athletic Director, and from Dr. Bleeker as the Elementary Principal both effective at the conclusion of the 2009-2010 school year.

 Nutter moved, seconded by Titze to accept the resignations for Mr. VanDenHemel, and Dr. Bleeker. All voted aye.

Titze moved, seconded by Duffy to extend the contracts for one year for Mr. Hollar and Dr. Hotalling. All voted aye.

Duffy gave a statement that the School Board and Administration are constantly exploring better ways to use the scarce dollars that are available for educational programs and services as needs change, we must make changes to accommodate those needs.

Duffy moved: In relation to his statement that Stanley County School restructure the technology support program by eliminating the Technology Education Coordinator position and explore new ways to provide necessary technology support services that are more in line with a district our size and more specifically focused on the needs of the students, staff, and community than under the current, ten plus old structure. Seconded by Norman. All voted aye.  

Special Board meeting is set for March 29, 2010 at 5:30 p.m. in the Middle School Learning Center.

Titze moved, seconded by Nutter to adjourn at 7:10 p.m.  All voted aye. 

Sonny Harrowa, President                                   

Jessi Fromm, Business Manager