Stanley County
School Board Meeting
June 14, 2010

The Stanley County School District, #57-1, Board of Education met in regular session June 14, 2010, 5:30 P.M., in the Middle School Learning Center  with Sonny Harrowa, John Duffy, Darby Nutter, Tina Titze and Mork Norman present.  Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm and Principal Merry Bleeker, and Timothy Hollar.  Visitors were David Montgomery, Craig Rutschke, Matthew Jensen, Sarah Carter, Leroy Louder, Steve Hayes, David Larson, Nicole Prince, Kim Larson, Brian Menning, Krystal Simons, Courtney Brown, Linda Brown, Shirley Swanson, and parents of recognized students.

President Sonny Harrowa called the meeting to order at 5:30 P.M.

President Sonny Harrowa led the pledge of allegiance.

Nutter moved, seconded by Titze, to adopt the agenda as amended.  All voted aye.

Duffy moved, seconded by Titze, to approve the Consent Calendar as amended.  All voted aye.

Approve the minutes of the regular meeting of May 10, 2010, and special board meeting May 27, 2010.

Approve the Financial Reports

GENERAL FUND: Cash Balance, May 1, 2010 – 285,728.39; Receipts: Taxes – 433,397.81; Interest – 1,163.48; Central Collections – 33.00; State Aid – 88,427.00; 21st Century Fees – 6,929.00; State of SD – 21st Century Draw - 48,051.00; State of SD, Snack – 203.58; Mineral Leasing – 19,096.26; Yearbook – 190.00; Other Revenue – 1,435.42; Total Receipts – 598,926.65; Transfers into the Account – 157,411.84; Total Available – 1,042,066.78; Disbursements – 19,038.59; Payroll – 282,029.99; Transfer Out – 248.77; Cash Balance, May 31, 2010 – 740,749.43; CAPITAL OUTLAY: Cash Balance, May 1, 2010 – 407,928.11; Receipts: Taxes – 171,247.42;   Interest – 755.64; Total Receipts – 172,003.06; Total Available – 579,931.17; Disbursements – 86,285.26; Cash Balance, May 31, 2010 – 493,645.91; SPECIAL EDUCATION: Cash Balance, May 1, 2010 – 544,986.02; Receipts: Taxes – 59,646.19; Interest – 821.23; IDEA Funds 298.00; Preschool Grant – 3,451.00; Total Receipts – 64,216.42; Total Available – 609,202.44; Disbursements – 24,950.14; Payroll – 41,870.22; Transfer Out – 4,595.75; Cash Balance, May 31, 2010 – 537,786.33; PENSION FUND: Cash Balance, May 1, 2010 – 34,929.93; Receipts: Taxes – 30,801.94; Interest – 52.07; Total Receipts – 30,854.01; Total Available – 65,783.94; Transfer Out – 31,765.30; Cash Balance, May 31 2010 – 34,018.64; IMPACT AID: Cash Balance,  May 1, 2010 – 513,704.24; Receipts: Interest – 737.92; US Department of Education – 87,625.00; Total Receipts – 88,362.92; Total Available – 602,067.16; Transfer Out – 120,000; Cash Balance, May 31, 2010 – 482,067.16; FOOD SERVICE: Cash Balance, May 1 , 2010 – 12,793.33; Receipts: Interest – 8.80; Central Collections – 366.07; Sales – 7,171.40; Al a Carte – 87.00; Community & Youth Involved – 4,674.80; State Food Reimbursement – 8,447.38; Total Receipts – 20,755.45; Transfer In -221.16;    Total Available – 33,769.94; Disbursements – 11,543.94; Payroll – 16,320.21; Transfer out – 157.70; Cash Balance, May 31, 2010 – 5,748.09; FIDUCIARY ACCOUNTS: Cash Balance, May 1, 2010 – 336,684.99; Receipts: Interest – 66.36; Class of 2014 – 107.00; Class of 2016 – 349.00; History Club – 2,676.27; Triple S – 858.00; Wellness – 300.00; Band – 76.58; Student Council – 937.00; Theater Club – 241.00; Total Receipts – 5,611.21; Transfers into the Account – 5,052.65; Total Available 347,348.85; Disbursements – 9,587.95; Transfer Out – 1,050.87; Cash Balance, May 31, 2010 -  336,710.03

Note Budget Report

D.  Approve the Regular Bills

Alibris for Libaries, Books – 407.23; All-Around Graphics, Awards – 903.25; Alltel, Cell Phones – 132.64; American Ass’n. of Teachers of Spanish, Awards – 50.00; American Linen, Supplies – 262.07; Best Business, Repairs & Supplies – 2,054.27; Merry Bleeker, Reimbursement Fee, Meals, and Supplies – 206.00; Brain Pop, Dues – 505.00; Brian Dozark, Prof. Services – 1,250.00; Bureau of Administration, Telephone – 77.87; Capital Journal, Minutes and Advertising – 791.56; Capital Sports, Equipment and Supplies – 99.98; CensusPC – Supplies – 93.57; Christy Lumber, Supplies, and Repairs – 185.01; Comfort Inn – Rapid City, Travel – 216.00; Comfort Inn – Sioux Falls – 389.94; Conoco Phillips Fleet, Gas – 54.72; Cool Spot, Supplies – 136.00; Country Carpet & Flooring, Repairs and Supplies – 267.61; Emily Curry, Prof. Services – 297.92; Dakota Mill and Grain, Supplies – 492.00; Dakota Supply Group,  Supplies – 347.70; Discovery Center, Supplies – 45.00; Dunes Golf, Repairs -200.00; Factor 360, Supplies – 365.50; Fisher, Rounds, and Assoc., Dues – 80.00; FSH Communications, Telephone – 127.20; Glass Products, Repairs – 16.17; Haggerty’s Musicworks, Repairs – 8.08; Harcourt Assessment, Testing – 718.16; Jostens, Graduation Supplies – 170.33; Klein’s Office Plus, Supplies – 23.97; Lariat Lanes, Supplies – 30.00; Linkyo Corporation, Supplies – 374.89; Dana Livermont, Meals and Mileage – 162.88; May-Adam-Gerdes-Thompson, Prof. Services – 227.50; Melvin’s Flower Shop, Supplies – 44.50; Merriman Printing, Supplies – 101.00; Morris Inc., Repairs – 125.03; Nat’l Assoc. Educational, Dues – 45.00; Raylene Olson, Prof. Services – 360.00; Peitz Service Experts, Repairs – 152.36; Pierre Area Chamber, Travel – 320.00; Pitney Bowes, Royalties – 234.00; Pitney Bowes, Postage – 1,000.00; Pizza Ranch, Supplies – 20.00; Play to Learn, Supplies – 112.57; Praxair Distribution, Supplies – 130.66; Qwest, Telephone – 140.68; Ramada Inn, Lodging – 179.98; Reinhart, Food – 4,581.58; Right Turn, Prof. Services  – 285.00; Runnings, Repairs – 69.99; Security Lock Smith, Supplies – 39.00; Small Engine House, Supplies – 20.84; Software Services, Repairs – 200.00; Software Unlimited, Prof. Services – 300.00; Speedway Laundry, Supplies – 59.00; Adam Spoehr, Prof. Services – 75.00; Stanley County School, Imprest – 2,179.75; State Property & Management, Supplies – 97.50; Amber Thomas, Prof.    Services – 409.06; Tony Blake, Prof. Services – 1,250.00; Town & Ranch, Inc., Food & Supplies – 556.84; University of SD, Dues – 198.00; Val-Tec, Supplies – 3,725.00; Wal-mart, Supplies – 543.26; YMCA, Supplies – 70.00; Youngberg & Sons, Supplies & Repairs – 376.72; Zander Auto Parts, Repairs – 19.80; Anderson Contractors, Repairs – 7,888.59; City Of Fort Pierre, Utilities – 7,137.41; Envirotech, Garbage – 355.03;   Houghton Mifflin Harcout, Textbooks – 4,269.60; Lookout Books, Books – 549.33; MDU, Utilities – 1,236.58; Pierre Solid Waste, Garbage – 10.36; Robin’s Water Conditioning, Water – 129.20; School Specialty, Textbook – 60.70; Walker Refuse, Utilities – 94.61; West Central Electric, Utilities- 160.82; WR/LJ Rural Water, Water – 80.00; 22x, Prof. Services – 2,944.80; 22x, Prof. Services – 7,790.00; 22X, Mileage – 33.30; 22x, Mileage – 51.80; 22x, Prof. Services – 6,154.20; 22x, Travel – 488.40; 22x, Prof. Services – 1,614.35; 22x, Prof. Services – 193.85; 22x, Prof. Services – 195.00; Leah Peterson, Meals and Mileage – 218.50; Dean Food, Milk – 1,300.16; Earthgrains, Food – 450.52; Donn Janisch, Refund – 82.39; Servall Uniform & Linen, Supplies – 99.93; Titze Electric, Repairs – 60.63; US Food Service, Food – 376.98; GRAND TOTAL BILLS APPROVED - $73,891.73.  (A more detailed listing is in the Administration Office of the Elementary Building.)

 Note Imprest Expenses

Custodian-Engineers Association, Dues – 210.00; DCI, Background Checks – 173.00; First National Bank – Perfect Attendance – 90.00; Pierre Area Chamber of Commerce, Supplies – 150.00; Sinclair, Gasoline – 196.44; Winner School District, Entry Fees – 50.00; Timothy Burgard, Meals for State Golf – 122.00; Hart Ranch, Fees – 66.00; Parkston High School, Region Golf – 15.43; Tiffany Roderick, Meals for State Track – 122.00; Shells Fleet Plus, Gasoline – 928.88; Lake View Golf Course,    Fees – 56.00;

Duffy moved, seconded by Titze to approve the contract for Shannon Hallock $33,575.00 for the 2010-2011 school year.

The Board recognized the following students in grades three through five who have received all “A’s” and students in grades six through twelve for achieving at least a 3.6 grade-point average for the fourth nine-weeks of the school year. President Sonny Harrowa and Superintendent Don Hotalling presented the certificates.

Steve Hayes and Leroy Louder with Dakota Prairie Bank gave the Board some background of their bank, and wanted to let them know they were excited to have their main branch located in Fort Pierre. Steve told about the history of the bank, and Leroy explained the CDARS program. Steve also informed the Board that Dakota Prairie Banks will give $1,000 in scholarships to Stanley County High School students next year. The students do not have to have an account at the bank in order to receive the scholarship.

Titze moved, seconded by Duffy to approve open enrollment applications for students numbered 933, 934,and 935. All voted aye.

Tize moved, seconded by Norman to rescind open enrollment 920 and 840. All voted aye.

Duffy moved, seconded by Titze, to approve the resolution of participation by the Stanley County School Buffaloes to the SDHSAA for the 2011 fiscal year. All voted aye.

Duffy moved, seconded by Titze, to adopt the following resolution:

RESOLUTION #8-10 – BE IT RESOLVED, That the School Board of the Stanley County School District #57-1 transfer the following Funds from Special Education Fund to General Fund based on the 50% Rule .

TO:        General Fund - $56,706.00 (Transfers – In)
FROM:  Special Education - $56,706.00 (Transfers – Out) 

All voted aye.

Titze moved, seconded by Nutter, to adopt the following resolution: 

RESOLUTION #9-2010 – Let it be resolved, that the School Board of the Stanley County School District #57-1, in accordance with SDCL 13-11-3.2 and after duly considering the proposed supplemental budget, hereby approves and adopts the following supplemental budget in total;

All voted aye.

Duffy moved, seconded by Titze, to approve the property insurance agreements with ASBSD for the 2010-2011 school year. All voted aye.

Mr. Jensen thanked the Board for approving the uniforms for the 2010-2011 school year. Mr. Jensen reported there are camps going on this month. Gymnastics stated at the beginning of June. Basketball started today, and wrestling camp is next week, and football is the week after that. Mr. Jensen asked the Board to look at allowing 6th graders to participate in Middle School Football. Mr. Jensen reported the floor in the gym might need to be replaced within the next couple of years.  Mr. Jensen also reported cheerleading numbers are down. He and Krystal Simons have been discussing the option of not having the cheerleaders cheer at all the away games.

Bleeker reported the Cheyenne School rally day was May 18, 2010. They played kickball, and had a scavenger hunt. The year there will be 14 students attending school at Cheyenne. Pictures are set for September 7, 2010 for K-12, and Cheyenne.

Dr. Bleeker reported the grant for the artist in the school was approved for the 2010-2011 school year. Mark Zimmerman is the artist. Dr. Bleeker also reported they are still working on the playground.

Mr. Hollar reported Stanley County School will be having two foreign exchange students from Africa attend school here. Thomas Tolton placed second at HOBY this past week. There were 35 graduates from Stanley County School for 2009-2010 school year. Mr. Hollar attended the 8th grade celebration put on by the parents. Mr. Hollar also discussed the credit recovery program for the Middle School students. Mr. Hollar thanked the Maintenance Staff for getting the new secretary’s office done. Mr. Hollar also reported he supports Mr. Jensen’s idea for sixth grade football, and thinks the 6th grade basketball should be combined with middle school, and have the fourth and fifth grade basketball be a team. 

Dr. Hotalling reported the end-of-the year reports are almost completed. All the instructional staff have been hired for the 2010-2011 school year. The elementary reading series “Journeys 2011” has been order from Houghton Mifflin Harcourt. Dr. Hotalling thanked Dr. Bleeker and Mr. Hartwig for their efforts.

Dr. Hotalling reported for Impact Aid many school districts did not complete their 2011 Application correctly and they have to do that before the US Department of Education can fully process payments. Dr. Hotalling does not anticipate this being a problem for the Initial 2011 payment this upcoming October. Stanley County submitted their application properly and early. Our application was used as a nation-wide example of how-to-do the process during the Webinar conducted this spring.

The asbestos abatement began today and should take about a week to a week and a half. Dr. Hotalling has asked for bids for new lights and installation for the project and is soliciting proposals for new ceiling texture after the abatement project is complete.

The new office area for Mr. Hollar’s secretary is almost completed. This new office is more accessible to visitors and frees up office space for the HS/MS.

Mr. Jensen and the maintenance staff refurbished the old coach / official area in the boys’ locker room.

Dr. Hotalling also reported the parking lot project on the south side of Parkview is waiting on the engineer report. This report should be in the next couple of days.

President Sonny Harrowa declared the meeting in Recess at 7:02 pm for Public Hearing

Business Manager Jessi Fromm detailed the published 2010-2011 fiscal-year budget.  A detailed listing was presented showing increases and decreases in the budget.  The proposed listing of capital outlay items were outline.  Graphs were also presented for revenues, expenditures, budget and fund balance estimates and cash flow estimates.  The budget will have final approval at the regular August Board meeting.

President Sonny Harrow declared the meeting out of recess at 7:26 pm

Titze moved, seconded by Nutter, to go into Executive Session according for SDCL 1-25-2 for personal and student reasons at 7:29pm. All voted aye.

President Sonny Harrowa declared the Board out of Executive Session at 8:02pm.

President Sonny Harrowa declared a special board meeting for June 30, 2010, in the superintendent’s office at 12:00 noon for year-end payment of bills and other business as necessary.

Nutter moved, seconded by Titze to adjourn at 8:06 pm. All voted aye. 

Sonny Harrowa, President                                   

Jessi Fromm, Business Manager