Stanley County
School Board Meeting
July 12, 2010

The Stanley County School District, #57-1, Board of Education met in regular session July 12, 2010, 5:30 P.M., in the Middle School Learning Center with Sonny Harrowa, Tina Titze, John Duffy, Darby Nutter, and Mork Norman present. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm.  Visitors were Brian Menning, Craig Rutschke, Shirley Swanson, Jennifer Milliken, Matthew Jensen, David Montgomery, Ronda Sweetman, and Kathy Reidy.

President Sonny Harrowa called the meeting to order at 5:37 pm.

President Sonny Harrowa led the pledge of allegiance.

Nutter moved, seconded by Titze, to adopt the agenda as amended. All voted aye.

Norman moved, seconded by Titze, to approve the Consent Calendar.  All voted aye.

Titze moved, seconded by Nutter to approve the minutes of the regular meeting of June 14 and special meeting June 30, 2010.

Approve the Financial Reports

GENERAL FUND: Cash Balance, June 1, 2010 – 740,749.43; Receipts: Taxes – 181,503.81; Interest – 1,619.49; Central Collections – 75.00;  State Aide – 88,426.00; 21st Century Summer Tuition – 3,620.00; State of SD Child Care – 296.00; State of SD – ARRA – Title 1 – 17,419.00; Medicaid Reimbursements – 7,702.00; State of SD Federal Reimbursement – Snack – 112.96; Admission – 508.06; Refund – 222.10; Yearbook – 180.00; Other Revenue – 1,253.30; Total Receipts – 302,937.72; Transfers into the Account – 65,909.08; Total Available – 1,109,569.23; Disbursements – 42,014.63; Payroll – 225,247.22; Transfer Out – 13,312.35; Cash Balance, June 30, 2010 – 829,022.03; CAPITAL OUTLAY: Cash Balance, June 1, 2010 – 493,645.91; Receipts: Taxes – 73,253.14; Interest 1,091.97; Total Receipts – 74,345.11; Total Available – 567,991.02; Disbursement – 46,222.81; Cash Balance, June 30, 2010 – 521,768.21; SPECIAL EDUCATION: Cash Balance, June 1, 2010 537,786.33; Receipts: Taxes – 25,679.79; Interest – 1,077.99; State of SD ARRA IDEA 611 PT B – 109,314.00; State of SD ARRA IDEA 619 PT B – 3,430.00; Total Receipts – 139,501.78; Total Available – 677,288.11; Disbursements – 30,045.96; Payroll – 34,391.15; Transfer Out – 56,706.00; Cash Balance, June 30, 2010 – 556,145.00; PENSION FUND: Cash Balance, July 1, 2010 – 34,018.64; Receipts:   Taxes – 13,196.12; Interest – 99.02; Total Receipts – 13,295.14; Total Available – 47,313.78; Cash Balance, June 30, 2010– 47,313.78; IMPACT AID: Cash Balance, June 1, 2010 – 482,067.16; Receipts: Interest – 990.03; Total Receipts – 990.03; Total Available – 483,057.19; Transfer Out – 10,000.00; Cash Balance, June 30, 2010 – 473,057.19; FOOD SERVICE: Cash Balance, June 1, 2010 – 5,748.09 Receipts: Interest – 32.23; Sales – 6,970.96; Al-a-Cart – 7.75; State Food Reimbursement Lunch – 5,113.38; State Food Reimbursement Breakfast – 749.68; Community & Youth Inv. – 3,302.00 Total Receipts – 16,176.00; Transfers into the Account – 10,492.00; Total Available – 32,416.09; Disbursements 6,635.39; Payroll – 10,168.45; Transfer Out – 212.50; Cash Balance, June 30, 2010 – 15,399.75; FIDUCIARY ACCOUNTS: Cash Balance, June 1, 2010 – 336,710.03 Receipts: Interest – 401.31; One Act Play – 246.67; Triple S Fund – 162.20; Big Dakota Volleyball – 923.32; Band – 56.50; Student Council – 78.00; Football Fundraiser – 255.00; Boys Basketball Fundraiser – 607.00; Girls Basketball Fundraiser – 108.00; Change Bags – 1,960.00; Total Receipts – 4,798.00; Transfers into the Account – 22,362.12; Total Available 363,870.15; Disbursements – 6,127.99; Transfer Out – 18,645.00; Cash Balance, June 30, 2010 – 339,097.06.

Note Budget Report

Approve the Regular Bills

ASBSD, Dues – 1,049.13; Cole Paper, Supplies & Paper – 18,399.99; Harrisburg School District, Dues – 240.00; Brian Hartwig, Professional Services – 1,000.00; National Honor Society, Dues – 81.00; Nat’l Assoc. of Federally, Dues – 641.35; Ridddell / All American, Supplies – 1,523.99;  School Administrators of SD, Dues – 1,506.57; SD Association School, Dues – 30.00; Software Unlimited, Repairs – 3,250.00; SD Magazine, Subscriptions – 19.00; Stanley County School, Imprest – 305.00; Sungard Public Sector, Supplies – 1,274.00; Technology and Inovation, Dues – 1,200.00; Capital Journal, Subscription, Agenda, Minutes -903.96; Envorotech Waste Services, Utilities – 355.03; Larsen Lighting, Improvements – 4,740.00;  Property / Liability Fund, Insurance – 37,169.00; ProRodeo Sport News, Subscriptions – 35.00; South Dakota Magazine, Subscription – 19.00; Chase Roofing, Repairs – 124.44; Conoco Phillips Fleet, Gasoline – 47.36; Days Inn Mitchell, Lodging – 57.00; Klein’s Office Plus, Supplies – 4.36; Parent-Teacher Outlet, Equipment – 142.65; Pitney Bowes, Postage – 500.00; Pizza Ranch, Supplies – 20.00, Praxair Distribution, Inc, Professional Services – 91.14; Safe Dakota, Professional Services – 360.00; Software Services, Repairs – 40.00; Teresa Wittmen, Professional Services – 150.00; City of Fort Pierre, Utilities – 6,012.51; Gale’s Gas Services, Utilities – 405.60; MDU, Utilities – 93.54; Prairie View Press, Dues – 154.00; Walker Refuse, Utilities – 94.61; WR/LJ Rural, Utilities – 80.00; 22X, Professional Services – 110.00; 22X, Professional Services – 1,604.20; GRAND TOTAL BILLS APPROVED - $83,833.43.  (A more detailed listing is on file in the Administration Office.)

Norman moved, seconded by Nutter to approve the resignation of Avany Langdeau as Librarian and David Pritzlaff as the In-school suspension supervisor.

President Sonny Harrowa called for the conclusion of any old business.

Nicole Prince was absent; therefore, she was unable to take the Oath of Office.

Duffy moved, seconded by Nutter commending Mork Norman on his years of service to the Stanley County School District.

Nutter nominated Sonny Harrowa as Board President.

Nutter moved, seconded by Titze, that all nominations cease and cast a unanimous ballot for Sonny Harrowa as Board President for the 2010-2011 school year.  All voted aye.

Duffy nominated Darby Nutter as vice-president.

Duffy moved, seconded by Titze, that all nomination cease and cast a unanimous ballot for Darby Nutter as vice-president for the 2010-2011 school year.  All voted aye.

Titze moved, seconded by Nutter, to designate the First National Bank of South Dakota as depository for cash flow funds and the American State Bank, South Dakota FIT, and the First National Bank of South Dakota for funds not obligated during the fiscal period.  Sonny Harrowa, Jessi Fromm and Dr. Don Hotalling will be authorized signators. All voted aye.

Duffy moved, seconded by Titze, to designate the Business Manager as the custodian of all accounts.  All voted aye.

Nutter moved, seconded by Titze, to designate the Capital Journal as the legal newspaper for all school legal publications.  All voted aye.

Titze moved, seconded by Duffy, to designate the Superintendent as Truant Officer for the Stanley County School District.  All voted aye.

Duffy moved, seconded by Nutter, to authorize the Elementary Principal and the Superintendent as representatives of Title 1. All voted aye.

Titze moved, seconded by Duffy to authorize the Superintendent and Special Education Director as representatives of Special Education programs.  All voted aye.

Duffy moved, seconded by Nutter, to authorize the Superintendent as authorized representative for consolidated grants, vocational education and school food programs, and to authorize Dr. Don Hotalling to file the application for school assistance in federally affected areas (PL81-874) and to act as the authorized representative of the applicant in connection with this application. All voted aye.

Nutter moved, seconded by Titze to authorize the Superintendent, Business Manager, and Board President as authorized purchasing agents.  All voted aye.

Titze moved, seconded by Nutter to authorize the Superintendent, Business Manager and Board President as authorized purchasing agents for federal surplus property.  All voted aye.

Duffy moved, seconded by Titze, to publish the fiscal year 2010-2011 staff salaries as prescribed by South Dakota Codified Law. All voted aye.

Shari Beeghly-37,650.00; Tim Burgard - 35,850.00; Tim Burgard,  Activities – 7,535.00;  Kevin Carter, Activities - 2,112.25; Christine Christopherson – 32,960.00; Linda Clair – 42,400.00; Jerry Conklin, Activities – 2,092.25: Jacalyn Crawford – 12.05 per hour. Vera Cronin-32,100.00; Chris Dietzel, Activities – 2,369.00; Polly Dimmitt – 11.80 per hour; Kim Doherty - 39,800.00; Kim Doherty, Activities – 955.25; William Ellwanger-42,250.00; William Ellwanger, Activities -2,929.00; Roxanne Everhard – 37,700.00; Sarah Etzkorn-11.65 per hour; Michael Falconer-39,721.67; Michael Falconer, Activities – 6,840.00; Judy Fosheim - 10.75 per hour;  Jessi Fromm – 47,380.00; Jodi Gabriel, Activities – 3,187.50; Michelle Glodt - 33,250.00; Lori Gloe -34,775.00; Michelle Guelde – 11.60 per hour; Jolynn Haberling – 10.15 per hour;  Marne Haggart, Activities – 1,217.00; Talon Hall, Activities – 1.00; Shannon Hallock – 33,575.00; Byron Hand, Activities – 3,652.50; Roxanne Harms-39,250.00; Roxanne Harms, Activities -583.50; Brian Hartwig – 63,000.00; Leroy Heibel-45,134.00; Leroy Heibel, Activities -2,929.00; Lu Heibel - 11.15 per hour; Craig Heller, Activities – 3,727.50;  Timothy Hollar – 63,860.00; Timothy Hollar, Activities – 583.50; Don Hotalling-76,500.00; Burnette Howe-10.30 per hour; Phillip Hubbard-13.95 per hour; DeAnne Jensen – 31,930.00; Matthew Jensen – 31,125.00; Matthew Jensen, Activities – 12,552.25; Connie Johnson-35,850.00; Ruth Kilber-13.27 per hour; Cindy Kindle – 12.15; Karmyn Kindle, Activities – 1,217.00; Tina Konechne – 29,500.00; Tina Konechne Activities  – 4,728.00; Marcy Kuper - 12.95 per hour; John Latham – 29,500.00; Joyce Larsen - 36,775.00; Bonnie Libner - 15.47 per hour; Dana Livermont – 31,850.00; Brian Menning-13.70 per hour; Clint Menning - 12.15 per hour; Kevin Merscheim - 30.00 per hour; Jennifer Milliken-37,650.00; Jennifer Milliken, Activities – 4,376.00; Lily Mitchell-10.15 per hour; Audrey Nelson-29,825.00; Audrey Nelson, Activities – 2,147.25;  Lori Nemec-31,575.00; Carol Olson-12.70 per hour; Mary Olson- 41,600.00; Denise Overweg- 33,900.00; Bria Peppel- 36,675.00; Leah Peterson – 30,800.00; Shane Reede – 11.10 per hour; Katherine Riedy- 41,750.00; Katherine Riedy, Activities – 2,208.75; Tiffany Roderick- 30,150.00; Tiffany Roderick, Activities – 3,122.50; Tom Rogers - 39,679.44; Tom Rogers, Activities – 3,122.50;  Barbara Rose-40,279.44; Barbara Rose, Activities – 583.50; Michael Rothschadl, Activities – 2,239.00; Craig Rutscke-38,072.00; Susan Schanzenbach-15.45 per hour; Vickie Schumacher-20,542.00; Maria Scott- 39,579.44;  Buddy Seiner, Activities – 3,002.50; Karen Sharp - 34,320.00; Krystal Simons- 45,050.00; Krystal Simons, Activities –2,459.00; Karen Somsen-38,450.00; Cheryl Sorenson – 36,725.00; Adam Spoehr – 29,175.00; Adam Spoehr, Activities – 2,369.00; Martha Stewart – 9.55 per hour; Melissa Stewart – 29,825.00; Lindsay Stoeser, Activities – 2,369.00; Suzanne Stoeser-12.05 per hour; Thomas Stotts- 33,900.00; Thomas Stotts Activities – 5,363.00; Shirley Swanson-46,429.44; Shirley Swanson, Activities – 2,342.25; Dave Tate-38,304.44; Dave Tate, Activities – 3,767.50; Amber Thomas-29,825.00;  Amber Thomas, Activities -1,508.75; Darla Tibbs – 30,150.00; Eugene Trudo -10.30 per hour; Shannon Utter – 38,950.00; Shannon Utter Activities – 900.25; Jeri Wilcox - 45,429.44; Renae Wolf – 33,400.00. (A more detailed listing is in the Administration Office of the Elementary Building)

Nutter moved, seconded by Titze, to authorize the Stanley County School District to join the Emergency School Bus Pact. All voted aye.

Duffy moved, seconded by Nutter, to appoint Sonny Harrowa as the Stanley County School District legislative liaison for the 2010-2011 school year.  All voted aye.

Nutter moved, seconded by Titze, to appoint Sonny Harrowa as the Stanley County School District voting delegate for legislative issues.

All voted aye.

Titze moved, seconded by Duffy to appoint President Sonny Harrowa as the Board representative for the Board of Equalization. All votes aye.

Duffy moved, seconded by Titze, to approve the consolidated application for the 2010-2011 school year. All voted aye.

Nutter moved, seconded by Duffy, to approve the increased prices for all paid meals by ten cents for breakfast, lunch, and elderly meals. All voted aye.

Titze moved, seconded by Duffy, to approve the contract with the South Dakota Department of Health. All voted aye.

The following items are to be declared surplus property: 

1. 83 Computers

2. 15 Printers

3. 9 Laptops

4. 5 Projectors

5. 2 Scanners

6. 32 Monitors 

Duffy moved, seconded by Nutter, to declare the proposed items as surplus property, and recycle them using the Apple in education program.   All voted aye.             

Titze moved, seconded by Nutter to approve Home School Application 1. All voted aye.

Duffy moved, seconded by Nutter to approve open enrollment 936. All voted aye.

Duffy requested the policy committee meet on Wednesday to discuss the Student and Activities Handbook before an approval is made.

Matthew Jensen reported there is the Coaches Clinic July 26-29, 2010. He discussed the bus scheduling. He is still searching for a High School Volleyball Coach and is also waiting on the official listing from VanDenHemel. High school football camp starts tonight at 6:30 pm. Jensen has been working with the National Guard to have some banners made for the school year. Tentatively, August 9, 2010 is scheduled for an all fall sports meeting.

Superintendent Don Hotalling reported the asbestos has been removed from the K-2 building. The texturing and painting of the ceiling are completed, and the lighting will be started that project tomorrow. Parkview lobby ceilings have been cleaned and the custodians are going to be painting the ceiling gold and the I-beams purple to give the lobby a new and improved look.  He has asked Craig and Phil to paint the faded colors on the west side of Parkview before school starts. He spoke with the Mayor of Fort Pierre and with the city engineers last week regarding the Parkview parking lot. The holdup is the soils’ engineering report which is due back at the end of this week according to Derek of Brosz Engineering firm in Pierre.

Brian Menning reported he has been working on cleaning up the computer rooms and the school web-site.

Darby Nutter proposed to the board that a decision need to be made if the Stanley County School District is going to purchase a Coach Motor Bus. Darby presented to the board some ideas and different types of buses.

Duffy moved, seconded by Titze to give the Vice President and President up to $50,000 and pay for the travel expenses for the purchase of a Coach Bus.  All voted aye.

Duffy moved, seconded by Titze, to adjourn at 7:11 pm.  All voted aye. 

Sonny Harrowa, President                                   

Jessi Fromm, Business Manager