Stanley County
School Board Meeting
February 8, 2010

The Stanley County School District, #57-1, Board of Education met in regular session February 8, 2010, 5:30 P.M., in the Middle/High School Learning Center with Sonny Harrowa, Darby Nutter, Tina Titze, and John Duffy present. Mork Norman was absent. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm and Principals Timothy Hollar and Merry Bleeker.  Visitors were David Montgomery, Arlene Krueger, Craig Rutschke, Shirley Swanson, Jennifer Milliken, Seth Lopour, DeAnne Jensen, Krystal Simons, Linda Brown, Jerry Wieczorek, Paula Alexander, Michele Lopour, David Larsen, Kim Larson, and Tad Perry.

President Sonny Harrowa called the meeting to order at 5:34 P.M.

President Sonny Harrowa led the pledge of allegiance.

Duffy moved, seconded by Titze, to adopt the agenda as amended.  All voted aye.

For the Buffs Highlight, DeAnne Jensen reported on Gold Program. Total enrollment is 102 students; average daily attendance for the fall session was 62 students, and average Friday full-day attendance is 49 students. Last fall the students did a community service project and raked leaves for anyone who needed help. They have been having monthly challenges to collect box tops. The second semester there are different clubs the students can partake in. Some of the clubs include kids in the kitchen, homework helper, and community service. There will be an Advisory Council meeting on Tuesday, February 16, 2010, 5:30-6:30 pm at the Stanley County Elementary School Cafeteria.

Nutter moved, seconded by Duffy to approve the Consent Calendar.  All voted aye.

Approve the minutes of the regular meeting of January 12, 1010.

Approve Financials for December 2009

GENERAL FUND: Cash Balance, December 1, 2009 – 755,506.53; Receipts: Taxes – 160,405.43; Interest – 1,382.54;  Central Collections – 198.63; State Aid – 86,610.00; 21st Century Fees – 1,840.00; Child Care Reimbursement – 524.00; Medicaid Reimbursement – 4,218.00; State of SD, Snack Reimbursement – 439.54; State of SD, Taylor Grazing – 4,997.92; State of SD, National Mineral Leasing – 15,475.54; State of SD Title 1 Basic – 31,614.00; RTI – 2,000.00; Yearbook Sales –125.00;  Admission – 3,213.00; Activity Tickets – 215.00; Donations – 300.00; Other Revenue – 398.50; Total Receipts – 313,957.10; Total Available – 1,069,463.63; Disbursements – 27,175.41 Payroll – 260,346.66; Transfer Out – 674.61; Cash Balance, December 31 2009 – 781,266.95; CAPITAL OUTLAY: Cash Balance, December 1, 2009 – 437,382.84; Receipts:    Taxes – 38,242.61; Interest – 880.99; Dividends – 285.66; Other Revenue – 2,650.00; Total Receipts – 42,059.26; Total Available – 479,442.10;   Disbursement – 24,334.92; Cash Balance, December 31, 2009 – 455,107.18; SPECIAL EDUCATION: Cash Balance, December 1, 2009 – 689,311.55; Receipts: Taxes – 47,793.12; Interest – 1,297.48; State of    SD – IDEA Preschool – 298.00; State of SD – IDEA Part B – 3,451.00; Medicaid Reimbursement – 427.00; Total Receipts – 53,266.60; Total Available – 742,578.15; Disbursements – 9,292.56; Payroll – 31,207.63; Cash Balance, December 31, 2009 – 702,077.96; PENSION FUND: Cash Balance, December 1, 2009 – 40,423.95 ; Receipts: Taxes – 11,467.77; Interest – 87.54; Total Receipts – 11,555.31; Total Available – 51,979.26; Payroll – 6,757.97; Cash Balance, December 31, 2009– 45,221.29; IMPACT AID: Cash Balance, December 1, 2009 – 538,145.40 Receipts: Interest – 1,043.75; Total Receipts – 1,043.75; Total Available – 539,189.15;  Cash Balance, December 31, 2009 – 539,189.15; FOOD SERVICE: Cash Balance, December 1, 2009 – (3,800.18); Receipts: Central Collections – 256.00; SD Meal Reimbursement – 15,441.01; Food Sales – 8,839.48; Milk Sales –30.00; A la Carte – 123.55; Community Youth Involvement – 4,817.80; Other Revenue - 49.22; Total Receipts – 29,557.06; Transfer In – 247.53; Total Available – 26,004.41; Disbursements – 13,677.12; Payroll – 13,141.83; Cash Balance, December 31, 2009 – (814.54); FIDUCIARY ACCOUNTS: Cash Balance, December 1, 2009 – 346,617.84; Receipts: Interest – 390.13; Girls Basketball – 2,385.00, Flow-through – 80.00; Theater Club – 12.00; Class of 2014 – 105.00; Class of 2015 – 614.00; Class of 2016 – 81.00; Band – 249.00; Student Council – 1,890.00; FCCLA – 46.00; SC Wrestling Invite – 2,832.00; Girls District Volleyball – 172.19; Triple S – 336.66; Knight Scholarship – 500.00; Total Receipts – 9,692.98;  Transfer In – 5,428.42; Total Available 361,739.24; Disbursements – 15,430.25; Cash Balance, December 31, 2009 – 346,308.99.

Approve Financials for January 2010

GENERAL FUND: Cash Balance, January 1, 2010 – 781,266.95; Receipts: Taxes – 23,716.09; Interest – 1,186.73;  State Aid – 88,427.00;  21st Century Fees – 1,430.00; Child Care Reimbursement – 492.00; State of SD – 21st Century – 38,406.00; Admissions – 2,379.00;   Activity Tickets – 150.00;  Other Revenue – 1,081.88; Total Receipts – 157,268.70; Transfers into the Account – 20,351.04;  Total Available – 958,886.69; Disbursements – 32,083.89; Payroll – 271,049.04; Transfer Out – 239.04; Cash Balance, January 31, 2010 – 655,514.75; CAPITAL OUTLAY: Cash Balance, January 1, 2010 – 455,107.18; Receipts: Taxes – 3,526.46; Interest – 905.26; Total Receipts – 4,431.72; Total Available – 459,538.90;   Disbursement – 17,206.58; Cash Balance, January 31, 2010 – 442,332.32; SPECIAL EDUCATION: Cash Balance, January 1, 2010 – 702,077.96; Receipts: Taxes – 4,355.74; Interest – 1,303.77; State of SD – IDEA Preschool – 298.00; State of SD – IDEA Part B – 3,451.00; Total Receipts – 9,408.51; Total Available – 711,486.47; Disbursements – 2,690.36; Payroll – 33,551.84; Cash Balance, January 31, 2010 – 675,244.27; PENSION FUND: Cash Balance, January 1, 2010 – 45,221.29; Receipts: Taxes – 1,045.54; Interest – 53.30; Total Receipts – 1,098.84; Total Available – 46,320.13; Transfer out – 20,273.89; Cash Balance, January 31, 2010 – 26,046.24; IMPACT AID: Cash Balance, January 1, 2010 – 539,189.15; Receipts: Interest – 1,105.74; Total Receipts – 1,105.74 Total Available – 540,294.89; Cash Balance, January 31, 2010 – 540,294.89; FOOD SERVICE: Cash Balance, January 1, 2010 – (814.54); Receipts: Central Collections – 58.40; Food Sales – 8,221.68; A La Carte Sales –108.30; Community Youth Involvement – 4,149.60; Total Receipts – 12,537.98; Transfer In – 179.79; Total Available – 11,903.23; Disbursements – 7,921.88; Payroll – 13,147.69; Cash Balance, January 31, 2010 – (9,166.34); FIDUCIARY ACCOUNTS: Cash Balance, January 1, 2010– 346,308.99; Receipts: Interest – 366.22; Girls Basketball -184.00; Theater Club – 318.00; Class of 2014 – 286.53; Class of 2015 – 250.00; Gymnastics – 795.00; SC Gymnastic Invitational – 110.00; Band – 2,192.00; Student Council – 429.00; NHS – 54.00; State Wrestling – 441.00; Region One- Act Play – 493.34; Southern Plains Tourney – 1,725.25; Total Receipts – 7,644.34;  Transfer In – 5,468.49; Total Available 359,421.82; Disbursements – 32,131.42; Cash Balance, January 31, 2010 – 327,290.40.

Note Budget Report

Approve Regular Bills

22x, Travel – 692.00; A-G-E Corporation, Supplies – 600.00; All-Around Graphics, Supplies – 89.00; Alltel, Communications – 46.42; Al’s Engraving, Supplies – 9.75; American Linen, Supplies – 361.98; Arlen Prince, Mileage -1,406.00; Beck Motor, Repairs – 451.23; Best Business, Supplies & Repairs– 876.00; Bureau of Administration, Supplies & Telephone – 39.94; Byron and Tracy Hand, Mileage 1,687.20; -  Capital Journal, Minutes & Advertising – 635.94; Capital Sports, Supplies– 9.98; Carolina Biological, Supplies – 156.16; Carquest Auto Parts, Supplies – 5.20; Christy Lumber, Supplies – 675.28; Cole Paper, Supplies 304.90; Comfort Inn – Sioux Falls, Lodging – 529.92; Dakota Business Center, Professional Services – 100.00; Dakota Supply Group, Supplies – 52.94; Dana and Annis Iverson, Mileage – 1,435.60; Darren and Kelly Tibbs, Mileage – 1,518.48; Dial Virtual School, Credit Recovery, 650.00; Discover Center, Dues – 200.00; Eldean & Renee Ryckman, Mileage – 555.00; FSH Communications, Telephone – 254.40; Glass Products, Repairs – 144.00; H&H Repair, Repairs – 46.85; Haggerty’s Musicworks, Repairs – 30.00; Michael & Michelle Hand, Mileage – 1,107.41; Hauff Mid-America Sports, Supplies – 560.95; Steve and Dawn Hedman, Mileage – 1.554.00; Tanya Hicks, Mileage – 1,511.38; Hillyard, Supplies – 171.40; Donal Hotalling, Travel – 465.00; International Reading, Dues – 69.00; Kent and Misti Lewis, Mileage – 656.57; Kevin and Sarah Carter, Mileage – 1,478.32; Kris and Tami Herren, Mileage – 486.92; Jeff and Kristi Kroll, Mileage – 876.90; Kyle and Anita Wyle, Mileage – 674.88; Larry’s Plumbing, Repairs – 326.53; Lila Briggs, Supplies – 20.00; Literacy Enpowerment, Supplies – 68.00; Mcleod’s Printing, Supplies – 191.87; Melvin’s Flower Shop, Supplies, 100.00; MicroFix, Supplies – 49.00; Mike McQuistion, Mileage – 561.66; Music in Motion, Supplies – 30.95; Pierre Solid Waste, Garbage – 15.54; Pioneer Drama Service, Supplies – 18.00; Pitney Bowes, Postage – 500.00; Pizza Ranch, Supplies – 23.99; Praxair Distribution, Supplies – 84.53; Qwest, Telephone – 230.33; Reinhart,  Food – 8,051.30; Runnings, Supplies – 80.00; Santel Communications, Repair – 222.10; Scholastic Book Club, Supplies – 100.75; School Specialty, Supplies – 1,148.71; SDAESP, Dues – 175.00; Richard and Lynn Siedschlaw, Mileage – 109.52; SLD Lighting, Supplies – 455.60; Stanley Co. Booster Club, Professional Fees – 242.87; Stanley County Law, Background Checks – 90.00; Sunburst Visual Media, Supplies – 837.00; Tim and Diane Olson, Mileage – 288.60; Titze Electric, Repairs – 61.94; Todd Scott, Mileage – 657.12; Town & Ranch Market, Food & Supplies – 308.08; Wal-Mart, Supplies – 495.07; West Music, Supplies – 276.78; WW Tire Service, Repairs & Professional Services – 133.68; YMCA, Supplies – 18.00; Zander Auto Parts, Supplies – 3.93; City of Fort Pierre, Utilities – 7,271.75; Envirotech Waste Services, Utilities – 668.44;Gale’s Gas Services, Propane – 676; Glencoe/McGraw/Hill, Textbooks – 141.15; MDU, Gasoline – 6,924.23; Robin’s Water Cond’ting, Water – 152.15; State Property Management, Supplies – 50.00; Walker Refuse, Garbage – 87.80; West Central Electric, Utilities – 175.36; WR/LJ Rural Water, Water – 110.00; 22X, Professional Fees – 5,871.30; 22X, Professional Fees – 1,679.40; 22X, Mileage – 70.30; Centers for Disabilities, Registration – 390.00; Council for Exceptional, Dues – 92.00; Novel Units, Supplies – 227.46; Right Turn, Professional Fees – 865.00; Visa, Supplies – 245.32; Dean Foods, Milk – 2,058.03; Earthgrains, Food – 483.49; Hoffman Electric, Repairs – 224.49; Servall Uniforms & Linen, Supplies – 105.30; US Food Services, Food – 1.808.14; GRAND TOTAL BILLS APPROVED - $69,530.46  (A more detailed listing is in the Administration Office of the Elementary Building.

E. Note Imprest Expenses

Dodie Schlueter, Official & Mileage – 269.70; Eric Booth, Official – 215.00; Just score it – Professional Services – 100.00; Louis Young, Official – 405.00; Pam Arneson, Official and Mileage – 291.90; Rebecca Uhrig, Official – 280.00; Bradley Remmich, Official – 95.00; Shavone Mitchell, Official – 280.00; Tayna Taylor, Official – 155.00; Christine Christopherson, Travel – 410.00; DCI, Professional Fees – 129.75; Brett Sether, Official – 95.00; Haakon School District, Entry Fee – 60.00; Quint Garnos, Official – 95.00; Sinclair Fleet Services, Gasoline – 234.92; AllTel – 109.31; Corey Edson, Official – 95.00; Dan Round, Official – 120.00; Ed Marts, Official – 95.00; Parker School, Entry Fees – 95.00; Randy Kludt, Official and Mileage – 164.56;  Shell’s Fleet Services, Gasoline – 886.58; Todd Palmer, Official – 120.00; District VII FCCLA, Dues – 185.00; Chris Iverson, Official – 75.00; SD School Counseling, Dues – 440.00; GRAND TOTAL – 5,501.72.

The Board recognized the following students in grades three through five who have received all “A’s” and students in grades six through twelve for achieving at least a 3.6 grade-point average for the first nine-weeks of the school year. Also, six fall teams were recognized as All Academic Teams.  President Sonny Harrowa and Superintendent Don Hotalling presented the certificates.

Stanley County Booster Club reported their annual chili cook-off fundraiser was held January 30, 2010. Eight teams competed and they raised $477.00.

Letter of Intent was offered and accepted by Karmyn Kindle for the 5th and 6th grade Boy’s Basketball Coach for $1,167. 

Letter of Intent was offered and accepted by Martha Stewart for an Ass’t Cook Position for $9.55 per hour.

Duffy moved, seconded by Titze to approve open enrollment 926, 927, and 928, and to rescind open enrollment 824. All voted aye.

Principal Timothy Hollar reported the attendance in the High School and Middle School has been pretty good. There were some letters sent out to some of the parents and meetings are being scheduled. Sixth and seventh grades have been having good attendance and success in the Buffs program; however, the eighth grade students have not been using it as much as they should. The past tutor Friday in the middle and high school there were 106 student contacts made. Mr. Hollar and the teachers felt it was a little lower then normal. Mr. Hollar attended his first wrestling and gymnastic meet, and reported he was very imprested with the community and parent involvement.  Mr. Hollar then opened the floor up to Paula Alexander.

Paula Alexander reported the Women of Today are no longer doing the Post Prom party. Paula said she and Jeri Wieczorek would help coordinate it if the board wanted them to. They were wondering whose responsibility it was. The Board said it is not a school function, so unless there is another organization that wants to step up, it would be up to the parents. Jeri and Paula agreed to do it for this year.

Principal Merry Bleeker reported the attendance on tutor Friday for the elementary grades. There have been around 160 contacts made on tutor Fridays. The 100th day of school is coming up on February 19, 2010. The students will be participating in different activities, which include 100 piece puzzles, figuring out how many books does it take to make 100 pounds, and they will be having a snack pack drive.    

Superintendent Don Hotalling thanked the River City Church for the coffee cups full of goodies it distributed to the staff, administration, and board. Dr. Hotalling reported the Curriculum Review Committee met on January 29, 2010, to discuss the standard verses block scheduling for the Middle and High School. The committee requested more information and more time so it had enough information to make a good decision. Dr. Hotalling recommended moving forward into the 2010-2011 school year with block scheduling, but study it and make sure the school is using the block scheduling to its full potential.
 

Dr. Hotalling presented a sample of a community survey he will be sending out to the community around the last week in February. Dr. Hotalling asked the Board Members and the Administration to review them and give him any suggestion they may have with in the next few days.
 

Dr. Hotalling reported he has been working with the Secretary of State’s office to reinstate the Stanly County School Foundation. He has completed the 2007, 2008, and 2009 annual reports and other paperwork in order to reinstate the Foundation. For the Foundation, there needs to be a total of three Directors and four Officers on the Foundation for the 2010 application. Dr. Hotalling will be looking for individuals to serve on the board, and is hoping the member and paper work will be filed by the end of February.
 

Dr. Hotalling also provided an evaluation to each Board member to be reviewed during the March Board meeting.

A warranty deed has been ordered on the property purchased from the county, and the other land that the school is looking at is still in the works.  

Titze moved, seconded by Nutter, to go into Executive Session according to SDCL 1-25-2 for student and personal reasons at 7:10 P.M.  All voted aye.

President Sonny Harrowa declared the Board out of Executive Session at 7:53 P.M.
 

Titze moved, seconded by Duffy to adjourn at 7:53 P.M.  All voted aye. 

Sonny Harrowa, President                                   

Jessi Fromm, Business Manager