Stanley County
School Board Meeting
August 9, 2010

The Stanley County School District, #57-1, Board of Education met in regular session August 9, 2010, 5:30 P.M., in the Elementary Computer Lab of the Elementary Building with Sonny Harrowa, Tina Titze, Nicole Prince, John Duffy, and Darby Nutter present.  Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, Principals Timothy Hollar and Brian Hartwig.  Visitors were Brian Menning, Craig Rutschke, Shirley Swanson, Matt Jensen, Krystal Simons, Christine Christopherson, Audrey Nelson, Linda Brown, Courtney Brown, Jennifer Milliken, and Lana Chase.

President Sonny Harrowa called the meeting to order at 5:33 pm.

President Sonny Harrowa led the pledge of allegiance.

Nutter moved, seconded by Titze, to adopt the agenda as amended.  All voted aye.

Duffy moved, seconded by Nutter, to approve the Consent Calendar as amended. All voted aye.

Approve the minutes of the regular meeting of July 12, 2010, and special meeting July 29, 2010.

Approve the Regular Bills

4N6 Fanatics, Supplies – 198.00; All-Around Graphics, Supplies – 627.50; Alltell Communications –Phone – 118.45; Best Business Products,    Repairs – 470.60; Bureau of Administration, Communications – 52.53; Capital Journal, Publications – 552.18; Kevin Carter, Meals – 40.00; CensusPC, Supplies – 221.17; Central ASBO, Dues – 60.00; City of Fort Pierre, Supplies – 60.00; CNI Office Supplies, Supplies – 4,701.17; Cole Paper, Supplies – 2,244.46; Cowboy Country Stores, Repairs – 59.96; Dakota Mill and Grain, Supplies – 44.00; Dakota Stars Therapuetic, Professional Fees – 1,755.00; Dakota Supply Group, Supplies – 18.90; Dean Food, Food – 242.90; Dunes Golf, Dues – 400.00; Flinn Scientific, Supplies – 669.59; Follett Education, Textbooks – 1,544.27; Glass Products, Repairs – 90.72; Grand Rental Station, Supplies, & Rental – 242.90; Hearlihy, Supplies – 95.40; Leroy Heibel, Meals – 40.00; Hillsview Golf Course, Dues – 400.00; Hillyard, Supplies – 1,796.93; Matthew Jensen, Meals – 40.00; Jostens, Supplies – 5.83; Larsen Lighting,  Supplies – 71.88; Mcleod’s Printing, Supplies – 126.01; Morris, Supplies & Repairs – 612.38; NASCO, Supplies – 64.94; Nextwarehouse.com,  Supplies – 89.87; Raylene Olson, Professional Services – 1,530.00; Oriental Trading, Supplies – 119.85; Pitney Bowes, Postage – 500.00; Pitsco, Supplies – 328.33, Praxair Distrubtions, Supply – 88.20; Pro-Build, Supplies – 56.34; Pryntcomm, Supplies – 24.60; Ramkota Inn – Aberdeen, Travel – 165.98; Reinhart Food Services – Food  - 4,614.54; Katherine Reidy, Meals – 42.00; Tom Rogers, Meals – 40.00; Runnings, Supplies – 19.98; School Specialty, Supplies – 2,686.02; Security Lock Smith, Supplies – 112.20; Servall Uniform & Linen, Food – 35.36; Service Reproduction, Supplies – 173.00; Sharpe Rentals, Repairs – 175.00; Small Engine House, Repairs – 97.29; Software House International, Supplies – 1,313.00; Stanley County School, Imprest – 1,458.35; State Theatre, Supplies – 138.00; Teacher’s Discovery, Supplies – 40.15; Town & Ranch Market, Food, & Supplies – 106.64; Visa, Supplies – 36.24; Wall Street Journal, Subscription – 99.00; Walmart, Supplies 1,557.23; Youngberg & Sons, Repairs – 1,757.40; BMI Educational Services, Textbooks – 388.80; Cengage Learning, Textbooks – 1,116.48; City of Fort Pierre, Utilities – 5,478.56; Core Engineering & Consulting, Repairs – 1.669.00; Envirotech Waste Services, Utilities – 668.44; Houghton Mifflin Harcout, Textbooks – 25,280.93; Klein’s Office Plus, Textbook – 592.80; McGraw-Hill Companies, Textbooks – 1,695.33; Montana Dakota Utilities , Utilities – 53.26; Pierre Solid Waste, Utilities – 7.77; Prestwick House, Textbook – 285.36; Robin’s Water Cond’ting, Utilities -23.80;  Social Studies School Service, Textbooks – 558.88; Todd’s Electric, Repairs – 2,817.98; Visa, Textbooks – 35.82; Walker Refuse, Utilities – 89.25; West Central Electric, Utilities – 73.28; WR/LJ Rural Water, Utilities – 110.00; Curriculum Associates, Supplies – 701.80; Great Source Education, Supplies – 206.53; Linguisystems Inc, Supplies – 195.75; School Specialty, Supplies – 958.56; Super Duper, Supplies – 129.70; School Nutrition, Dues – 36.25; Sunny Hannum, Professional Services – 200.00; Lakota Performing Arts, Professional Services – 450.00; Lariat Lanes, Supplies – 234.00; Workplace Technology, Supplies – 11,931.00; Horsely Specialties, Repairs – 47,600.00; 22x, Professional Services – 5,638.20; 22x Professional Services – 1,574.15 GRAND TOTAL BILLS APPROVED - $145,873.93.  (A more detailed listing is in the Administration Office of the Elementary Building.)

Note Imprest Expenses

Shells Fleet, Gasoline – 504.67;  Sinclair, Gasoline – 143.68; SDACTE Registration – 630.00; SD School Superintendent’s, Dues – 150.00; SD Association School, Dues – 30.00;

Approve the Financial Reports

GENERAL FUND: Cash Balance, July 1, 2010 – 829,321.30; Receipts: Taxes – 21,431.11; Interest – 1,250.75; State Aide – 87,003.00; 21st Century Fees – 1,405.00; State of SD Child Care – 352.00; State of SD – ARRA – Title 1 – 305.00; State of SD Federal Reimbursement – Lunch Summer Program – 4,451.83; Refund – 30.99; Other Revenue – 840.07; Total Receipts – 117,069.75; Total Available – 946,391.05;   Disbursements – 32,855.94; Payroll – 212,726.16; Transfer Out – 37.75; Cash Balance, July 31, 2010 – 700,771.20; CAPITAL OUTLAY: Cash Balance, July 1, 2010 – 521,768.21; Receipts: Taxes – 3,830.88; Interest 1,013.90; Donations – 1,000.00;  Total Receipts – 5,844.78; Total  Available – 527,612.99; Disbursement – 49,263.29; Cash Balance, July 31, 2010 – 478,349.70; SPECIAL EDUCATION: Cash Balance, July 1, 2010 - 556,145.00; Receipts: Taxes – 1,459.09; Interest – 985.75; Total Receipts – 2,444.84; Total Available – 558,589.84; Disbursements – 1,714.20; Payroll – 31,955.52; Cash Balance, July 31, 2010 – 524,920.12; PENSION FUND: Cash Balance, July 1, 2010 – 47,313.78; Receipts:   Taxes – 702.22; Interest – 76.94; Total Receipts – 779.16; Total Available – 48,092.94; Payroll – 11,795.50; Cash Balance, July 31, 2010 – 36,297.44; IMPACT AID: Cash Balance, July 1, 2010 – 473,057.19; Receipts:   Interest – 1,004.81; Total Receipts – 1,004.81; Total Available – 474,062.00; Cash Balance, June 30, 2010 – 474,062.00; FOOD SERVICE: Cash Balance, July 1, 2010 – 15,399.75 Receipts: Interest – 23.42; Sales – 1,416.69;  Total Receipts – 1,440.11; Total Available – 16,839.86; Disbursements 5,788.36; Cash Balance, July 31, 2010 – 11,051.50; FIDUCIARY ACCOUNTS: Cash Balance, July 1, 2010 – 339,382.83 Receipts: Interest – 482.93; Coaches Association – 2,075.00; Flow  Through – 200.00; Oral Interp – 519.81; Gymnastics – 150.00; Football Fundraiser – 1,580.00; Total Receipts – 5,007.00; Transfers into the Account – 305.00; Total Available 344,695.57; Disbursements – 1,658.35; Cash Balance, July 31, 2010 – 343,037.22.

Christine Christopherson, Co-director of the 21st Century Grant reported 100 youth enrolled in the summer program, which is about twelve more then last year.  The State in July did its State Licensing Review, and it went well. The State was having a Federal review and asked if the Federal team could come look at Stanley County’s program. The Federal review team invited the Directors of the Gold program to attend the National Conference to present.  Friday, August 13, 2010, will be a family fun day. An information booth will be set up at the open house, to register children for the 2010-2011 school year.

Athletic Director Matt Jensen reported that today is the start of Boys’ golf. Next Monday, football, volleyball, cross country, and cheerleading start. Mr. Jensen discussed the concussion policy that was discussed at the coaches meeting in Aberdeen. The fall bus schedule is finalized. Mr. Jensen thanked the Board once again for purchasing the bus. He feels this will help with school pride.

Mr. Jensen reported the History Club will be running the concession stand during achievement days. On August 23 and 24, the history classes will be going to the museum.

Foreign Exchange students Abderamane Berthe and Firas Hannachi thanked the Board for allowing them to come to Stanley County school, and briefly told about their background.

Jessi Fromm proposed to the Board to switch the food billing system and have the families pay ahead of time instead of after the children eat. Fromm gave the Board two different options:

Option 1 – Carry all of the balances over, pay the balance, plus some start up money, which would start everyone with a positive balance.

Option 2 – Keep both food services systems running, and have the patrons first pay on the 2010-2011 bill, and then, allow the families to set up payment arrangements to pay any balance owed from prior years.

Titze moved, seconded by Prince to approve Option 2, and to send out a reminder to the families when their family balance reaches $25, and if a family account balance falls below negative $10, then, the children of that family will receive a snack lunch. All voted aye.

Duffy moved, seconded by Titze to approve the contract with Head Start for the 2010-2011 school year. All voted aye.

Duffy moved, seconded by Titze to approve Open enrollments 937, 941, 942, and 943. All voted aye.

Titze moved, seconded by Nutter to approve public school exemption 11-02. All voted aye.

Craig Rutschke, Maintenance Supervisor, gave an update on the projects they have been working on over the summer. He also reported the elementary lighting in the hallway and kitchen looks good.

Harrowa declared recess to take a tour of the building and grounds at 6:12pm.

Harrowa declared the board back in session at 6:45pm.

Brian Hartwig reported fifty new computers have been ordered for the two elementary computer labs. Several of the classrooms will also be getting smart boards this year. The new reading series is in, and on Wednesday, he will be working with staff on the reading series. The student count has pick up by about four or five students today.  Picture day is set for September 7, 2010.

Principal Timothy Hollar reported his new secretary started about two weeks ago and it is going good. The Library and the ISS positions have been filled. There are about the same number of students going in and going out.  Mr. Hollar is looking forward to working with the staff this year.

Superintendent Don Hotalling reported the Open House will be 5:30 – 6:30 pm on the 17th, and the Staff In-service on Wednesday August 18, 8:00 am at Padre Hall. Board members are invited to attend. The school day for the elementary will be extended 10 minutes a day. Dr. Hotalling commented when is it too hot, and is it safer for the kids to be in school? Dr. Hotalling thanked the City of Fort Pierre for the shed it gave to the school district, and thanked Bowmen Lumber for moving the shed at no charge.

Brian Menning reported the surplus of the computers to the Apple recycling program worked well. He thanked Shirley Swanson, and Jennifer Milliken for helping pack and wrap the old computers. Smart boards are being installed. The website has a new look, and it will continue to be updated. The Board thanked Brian for his hard work, and told him the website looks great.

Darby Nutter, and Sonny Harrowa reported they went and purchased the bus. The bus company was very accommodating. The bus gets approximately 8 miles per gallon. It is currently being winterized. The Board thanked Cody Briggs for his time flying to Las Vegas and driving the bus back to South Dakota for the school district.

Fromm reported the Senior Citizens meals will not be able to have the school prepare the meals if they have a 10 cents increase according to Pat Duffy.  Fromm told the Board if the school watched its expenses, it could still provide the services at the same price as in the 2009-2010 school year.

Nutter moved, seconded by Duffy to reduce the early meal price back to the 2009-2010 school year prices.  All voted aye.

Titze moved, seconded by Duffy, to adjourn at 7:21pm. All voted aye.
 

Sonny Harrowa, President
Jessi Fromm, Business Manager

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