Stanley County
School Board Meeting
April 12, 2010

The Stanley County School District, #57-1, Board of Education met in regular session April 12, 2010, 5:30 P.M., in the Middle/High School Learning Center with Sonny Harrowa, Tina Titze, Mork Norman, John Duffy, Darby Nutter and Seth Lopour present. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm Principal Timothy Hollar. Principal Merry Bleeker was absent. Visitors were David Montgomery, Arlene Krueger, Craig Rutschke, Shirley Swanson, Jennifer Milliken, Audrey Nelson, Brian Menning, Linda Brown, Kathy Riedy, Kevin Carter, Michelle Lopour, Robby Jeffries, Kori Nutter, Bailey Heninger, Clayton Reinhard, and parents of recognized students.

President Sonny Harrowa called the meeting to order at 5:33 P.M.

President Sonny Harrowa led the pledge of allegiance.

Duffy moved, seconded by Nutter, to adopt the agenda as amended. All voted aye.

Seth Lopour reported for the Buffs Highlight. Colton Musick, Tyler Wortman, and Austin Bergeson received a full-ride rodeo scholarship to Pratt Community College in Pratt, KS. Christa Wolf received and four-year tuition scholarship to Chadron State University in Nebraska, and Seth Lopour received a full-ride scholarship to the University of South Dakota.

Norman moved, seconded by Duffy, to approve the Consent Calendar. All voted aye.

Approve the minutes of the regular meeting of March 8 and Special Meeting March 29, 2010.

Approve the Financial Reports

GENERAL FUND: Cash Balance, March 1, 2010 – 515,585.77; Receipts: Taxes – 55,194.90; Interest – 793.00; Central Collections – 53.00; State Aid – 88,427.00; 21 Century Fees – 1,990.00; State of SD Child Care Reimbursement – 998.00; State of SD, Snack Reimbursement – 209.99; State of SD ARRA A TI Basic – 35,045.00; State of SD Medicaid – 5,596.00; State of SD Title 1 Basic – 14,476.00; State of SD Title IV REAPS – 2,652.00; State of SD Title II PT D REAPS - $1,005.00; State of SD Title II Part A REAPS – 16,584.00; Yearbook – 30.00; Refund – 113.26; Other Revenue – 1,631.59; Total Receipts – 224,798.74; Transfers into the Account – 7,194.13; Total Available – 747,578.64; Disbursements – 21,733.05; Payroll – 277,597.88; Transfer Out – 3,667.35; Cash Balance, March 31, 2010 444,580.36; CAPITAL OUTLAY: Cash Balance, March 1, 2010 – 423,415.01; Receipts: Taxes – 14,126.22; Interest – 908.49; Total Receipts 15,034.71; Transferred into account – 102.50; Total Available – 438,552.22; Disbursement – 33,389.71; Transfer out – 1,704.70; Cash Balance, March 31, 2010 – 403,457.81; SPECIAL EDUCATION: Cash Balance, March 1, 2010 – 633,293.49; Receipts: Taxes – 5,888.42; Interest – 1,233.90; Medicaid Payments – 567.00; IDEA Funds – 3,451.00; Preschool Grant – 298.00; Total Receipts – 11,438.32; Transfer into account – 18.97; Total Available – 644,750.78; Disbursements – 9,258.76; Payroll – 37,831.72; Transfer out – 179.94; Cash Balance, March 31, 2010 – 597,480.36; PENSION FUND: Cash Balance, March 1, 2010 – 28,479.36; Receipts: Taxes – 2,669.67; Interest – 70.12; Total Receipts – 2,739.79; Total Available – 31,219.15; Cash Balance, March 31, 2010 – 31,219.15; IMPACT AID: Cash Balance, March 1, 2010 – 541,386.21; Receipts: Interest – 1,218.79; Total Receipts – 1,218.79; Total Available – 542,605.00; Cash Balance, March 31, 2010 – 542,605.00; FOOD SERVICE: Cash Balance, March 1, 2010 – (11,712.38); Receipts: Central Collections – 343.48; State Food Reimbursement – Breakfast – 1,152.52; Milk Sales – 30.00; Food Sales – 10,706.18; A la Cart Sales – 134.15; Community & Youth Involved – 4,794.40; State Food Reimbursement – 6,660.91; Total Receipts – 23,821.64; Transfer In – 515.13; Total Available 12,624.39; Disbursements – 12,046.51; Payroll – 14,594.23; Cash Balance, March 31, 2009 – (14,016.35); FIDUCIARY ACCOUNTS: Cash Balance, March 1, 2009 – 328,433.46; Receipts: Interest – 277.70; Class of 2011– 600.00; Class of 2012 – 130.00; Regional Boys Basketball – 4,167.00; Oral Interp – 62.79; Gymnastic Fundraiser – 437.00; Band – 310.50; Student Council – 981.00; Post Prom – 1,690.00; Contract Tourney – 9,232.00; Regional Wrestling – 65.65; Regional Gymnastics – 370.38; District Girls Basketball- 6,434.58; District Boys Basketball 4,924.00; District Girls Volleyball – 344.38; Stanley County Booster Club Wishlist – 8,389.26; Total Receipts 38,416.24 Transfers into the Account – 5,328.46; Total Available – 372,178.16; Disbursements – 31,689.74; Transfer out – 5,328.46; Cash Balance, March 31, 2009 - 335,159.96

Note Budget Report

D. Approve the Regular Bills

Alibris for Libraries, Periodicals – 111.34; Alltel, Cell Phones – 99.63; American Linen Supply, Supplies – 752.64; AmericInn of Chamberlain, Lodging – 66.99; Teresa Anderson, Professional Fees – 810.00; Argus Leader, Advertising – 550.00; Baumann Lumber, Supplies – 101.36; Best Business, Supplies and Repairs – 703.56; Brodhead-Garrett Co, Supplies – 62.87; Bureau of Administration, Communication – 40.46; Capital Journal, Minutes & Advertising – 531.62; Capital Sports, Repairs – 71.94; Census/PC, Supplies – 56.17; Chase Roofing & Sheet Metal, Repairs – 459.00; Christy Lumber, Repairs & Supplies – 359.93; Cole Paper, Supply 1,733.06; Comfort Inn, Sioux Falls, Lodging – 909.86; Stephanie Cronin, Professional Fees – 185.00; Crossroads, Lodging – 140.00; Dairy Queen, Supplies – 22.12; Dakota Supply Group, Supplies – 34.14; Discovery Center, Supplies – 40.00; Discovery Channel Store, Library Media – 43.90; Fastenal, Supplies – 19.88; FSH Communications, Communications – 254.40; Robert Gill, Professional Services – 138.75; Glass Products, Supplies & Repairs – 231.50; Haggerty’s Musicworks, Supplies – 332.05; Hauff Mid-America Sports, Repairs – 288.60; Hillyard, Supplies – 62.34; History Educations, Library Media – 157.65; Hogan’s Hardware, Supplies – 8.63; Human Services, Registration – 20.00; Jostens, Supplies – 2,598.14; Klein’s Office Plus, Supplies & Equipment – 1,004.54; Nicole Kuper, Refund – 2.50; Larry’s Plumbing, Repairs – 729.34; Leidholt, McNeely & Leidholt, Repairs – 120.00; Linkyo Corporation, Supplies – 1,788.53; May, Adam, Gerdes-Thompson, Professional Services – 332.50; Zach McQuistion, Refund – 5.48; Morris, Inc., Repairs – 107.85; NASSP, Supplies – 189.50; Norcostco, Supplies – 33.80; Pitney Bowes, Postage – 500.00; Praxair, Supplies – 201.21; President’s Education, Supplies – 18.50; Pro-Build, Repairs – 38.19; Pryntcomm, Supplies – 299.00; Quia Subscriptions, Supplies – 49.00; Qwest, Telephone – 140.67; Reinhart, Food – 9,630.06; Robert Standiford, Repairs – 896.00; Runnings, Supplies – 479.82; S.D. Dept. of Health, Professional Services – 410.00; School Specialty, Supplies 39.38; SD Association of School Business Officials, Registration – 100.00; SD Counselor Association, Registration – 100.00; Security Lock Smith, Repairs – 161.64; SHI International, Supplies – 713.00; Software Services, Inc., Repairs – 40.00; SD Law Review, Periodicals – 35.00; Stanley County Law, Fringerprints – 70.00; State Theatre, Supplies – 48.00;Theatre House, Supplies – 24.80; Amber Thomas, Travel & Professional Services – 436.94; Title of Dakota, Professional Services – 100.00; Titze Electric. Repairs – 181.37; Town & Ranch Market, Food & Supplies – 459.35; VISA, Travel, Advertising & Dues – 1,901.22; Walmart, Supplies & Equipment – 529.69; Youngberg & Sons, Supplies – 102.00; Zander Auto Parts, Repairs & Supplies – 17.44; City of Fort Pierre, Utilities – 5,771.11; Dakota Bus Services, Transportation – 2,323.65; Envirotech Waste Services, Utilities – 1,557.88; MDU, Utilities – 6,160.00; Robin’s Water Cond’ting, Water – 160.75; Walker Refuse, Utilities – 169.02; West Central Electric, Utilities – 150.09; WR/LJ Rural Water, Water – 97.50; 22x, Professional Fees – 920.96; 22x, Professional Fees – 3,064.42; 22x, Professional Fees – 2,679.02; 22x, Professional Fees – 6,114.31; 22x, Mileage – 976.80; 22x, Professional Fees – 8,169.45; 22x, Professional Fees – 1,525.00; 22x, Professional Fees – 2,180.82, ETS, Registration - 210.00; Deans Foods, Milk – 2,409.80; Earthgrains, Food – 630.18; Servall Uniform & Linen, Supplies – 171.30; Spearfish Extinguisher, Professional Services – 145.00; US Food Service, food – 1,367.68 GRAND TOTAL BILLS APPROVED - $80.988.59. (A more detailed listing is in the Administration Office of the Elementary Building.

Note Imprest Expenses

Conoco Phillips Fleet, Gasoline – 190.68; National Afterschool Association, Registration – 830.00; Sinclair Fleet Service, Gas – 282.23; DCI, Background Checks – 86.50; SD FCCLA, State Registration – 589.00; SouthEast Area, Dues -185.00; SD Bandmasters, Entry Fees – 160.00; BP, Gas – 93.08; Shell Fleet Plus, Gas – 1,171.77; Stanley County Register of Deeds, Recording Fees– 10.00; GRAND TOTAL – $3,598.26.

The Board recognized the following students in grades three through five who have received all “A’s” and students in grades six through twelve for achieving at least a 3.6 grade-point average for the third nine-weeks of the school year. President Sonny Harrowa and Superintendent Don Hotalling presented the certificates.

Mr. Jensen presented to the Board a trip the History Club is planning for next school year to Europe. The trip is booked with Educational Tours. The students will be fundraising for the trip and are responsible to pay for the trip. The possible dates are between April 28, 2011, and May 10, 2011.

Dr. Hotalling read a letter from Janet Williams saying she will be retiring at the end of the year.

Nutter moved, seconded by Titze to approve the retirement of Janet Williams for the 2010-2011 school year. All voted aye.

Jessi Fromm reported the Co-Directors of the 21st Century Grant did not get raises when everyone else did in January, and the new grant year begins July 01, 2010. The grant has a salary increase for 2010-2011 year. Jessi Fromm recommended to the Board to increase the Co-Directors salaries by 3% to stay within the parameters of the grant.

Titze moved, seconded by Nutter to approve a 3% raise for the Gold program Co-Directors. Since the increase was in the grant amount. All voted aye.

Dr. Hotalling presented the Board a technology contract with Mobile PCC Medic Inc. for 20hrs to help with the changes in the technology department. The Board asked Dr. Hotalling to check with some local companies to see if they would be able to contract with us, and what services they have to offer.

Jessi Fromm read a letter from the 5th & 6th Grade Boys Basketball team and coach Karmyn Kindle thanking the board for allowing this program.

Jessi Fromm reported there will not be a school election this year. There was one position for a three-year term open, and one candidate turned in a petition. Nicole Prince will be sworn at the July Board meeting.

Dr. Hotalling presented the school calendar for the 2010-2011 school year.

Norman moved, seconded by Duffy to approve the 2010-2011 school year calendar. All voted aye.

Duffy moved, seconded by Titze to approve open enrollment applications for student numbers 929, 930, and 931 as presented. All voted aye.

Jessi Fromm presented new food program software for the 2010-2011 school year. The company recommended is Wordware. There are several schools in the state who use the software and are very pleased with it. The switch is necessary because the system the school currently uses is very old, and hardware to fix it is not available.

Duffy moved, seconded by Titze to approve the Wordware software for $3,830.00. All voted aye.

Nutter moved, seconded by Norman, to adopt the following resolution:

RESOLUTION #4-2010 – Let it be resolved, that the School Board of the Stanley County School District #57-1 transfer the following cash balance from the Impact Aid Fund to the General Fund and Food Service accounts.

TO: Food Service Fund $30,000.00


FROM: Impact Aid Fund 30,000.00

All voted aye.

Jessi Fromm presented to the Board a preliminary capital outlay listing for the 2010-2011 school year. John Duffy had a few questions and requested the Administration to get some price quotes for the bleachers, and skylights.

Mr. Hollar reported he had attended the SD My Life Training in Sioux Falls. He also attended the Region 6 Principal meeting, where was elected to serve as the chairman for Region 6.
Students of grades 6-12 went to Pierre and attended Think and Drive Stay Alive program. The carnival was last week. Dakota Step testing is in process. Mr. Hollar also reported Trevor Swanson has been selected by his peers to represent them at the 2010 Moose International Youth Awareness Congress at Indianapolis, Indiana.

Dr. Hotalling reported the School/Community Survey results were in. A total of 315 households received the surveys, and 106 surveys were completed and returned, which is approximately 34%. Last year there was approximately 25% response rate.
Elementary Principal applications have been received. There will be interviews beginning next week. Once the preliminary interviews are completed, three candidates will be recommended to the Board for interviews and final selection.
Dr. Hotalling also reported that he has received a letter from the States Attorney regarding the concerns on the part of State’s Attorney and Stanley County Commission regarding the county land east of the Middle/High School. Dr. Hotalling said this matter is under review and will hopefully be resolved in the near future.

Norman moved, seconded by Titze to go into Executive session pursuant to SDCL 1-25-2 for personnel and student purposes at 7:09 pm.

Harrowa declared board out of Executive session at 8:21 pm.

Norman moved, seconded by Titze to switch health insurance to Blue Cross Blue Shield of South Dakota for the 2010-2011 school year. All voted aye.

Duffy moved, seconded by Norman to reaffirm the motion made in the March 8, 2010 Board Meeting regarding the Technology Coordinator Position. All voted aye.

Shirley Swanson gave an update stating that Josh Hauck just received seventh place in the State Geography meet.

Nutter moved, seconded by Titze to adjourn at 8:29pm. All voted aye.
 

Sonny Harrowa, President                                   

Jessi Fromm, Business Manager