Stanley County
Special School Board Meeting
September 14, 2009

The Stanley County School District, #57-1, Board of Education met in regular session September 14, 2009, 5:30 P.M., in the Elementary Computer Lab of the Elementary Building with Sonny Harrowa, Tina Titze, Mork Norman, John Duffy, and Darby Nutter present.  Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm and Principals Timothy Hollar and Merry Bleeker.  Visitors were Arlene Krueger, Craig Rutschke, Shirley Swanson, Jennifer Milliken, David Montgomery, Scott VanDenHemel, Seth Lopour, Kayln Eulberg, Ruby Douglas, and Audrey Nelson.

President Sonny Harrowa called the meeting to order at 5:30 P.M.

President Sonny Harrowa led the pledge of allegiance.

Nutter moved, seconded by Titze, to adopt the agenda as amended.  All voted aye.

Duffy moved, seconded by Nutter to approve the Consent Calendar as amended. All voted aye.

Approve the minutes of the regular meeting of August 17, 2009 and special meeting August 18, 2009.

Approve the Financial Reports for July, 2009:

GENERAL FUND: Cash Balance, July 1, 2009 – 880,763.07; Receipts: Taxes – 128,516.18; Interest – 1,533.81;  Refund – 656.12; Child Care Reimbursement – 787.40; 21st Century Tuition – 810.80; 21st Century Grant – 50,177.00; Title 1 – 28,440.00; Title 2 - 3,265.00; Donations – 700; Total Receipts – 214,886.31; Transfers into the Account – 1,177.92; Total Available – 1,096,827.30; Disbursements – 107,941.34; Payroll – 165,402.70; Transfer Out – 31.95; Cash Balance, July 31, 2009 – 823,451.27; CAPITAL OUTLAY: Cash Balance, July 1, 2009 – 404,804.46 Receipts: Taxes – 1287.61; Interest 877.29; Sale or Loss on Capital Asset – 25,001.00; Total Receipts – 27,165.90; Total Available – 431,970.36; Disbursement – 3,849.52; Cash Balance, July 31, 2009 – 428,120.84; SPECIAL EDUCATION: Cash Balance, July 1, 2009 – 671,646.02; Receipts: Taxes – 1,575.18; Interest – 1,267.68;  Total Receipts – 2,842.86; Total Available – 674,488.88; Disbursements – 493.07; Payroll – 17,548.68; Cash Balance, July 31, 2009 – 656,447.13; PENSION FUND: Cash Balance, July 1, 2009 – 41,361.41; Receipts: Taxes – 378.14; Interest – 17.91; Total Receipts – 396.05; Total Available – 41,757.46; Payroll – 33,015.12; Cash Balance, July 31, 2009– 8,742.34; IMPACT AID: Cash Balance, July 1, 2009 – 193,876.53; Receipts: Interest – 398.10; Total Receipts – 398.10; Total Available – 194,274.63; Cash Balance, July 31, 2009 – 194,274.63; FOOD SERVICE: Cash Balance, July 1, 2009 – 27,028.30; Receipts: Interest – 55.44; Food Sales – 2,256.34; Total Receipts – 2,311.78; Total Available – 29,340.08; Disbursements - 83.57; Payroll – 2202.27; Cash Balance, July 31, 2009 – 27,054.24; FIDUCIARY ACCOUNTS: Cash Balance, July 1, 2009 – 347,743.39; Receipts: Interest – 359.69; Coach Fundraising – 3,895.00; Football Fundraising – 50.00;  Total Receipts – 4,304.69; Total Available 353,715.17; Disbursements – 200.00; Cash Balance, July 31, 2009 – 353,515.17.

Approve the Financial Reports for August, 2009:

GENERAL FUND: Cash Balance, August 1, 2009 – 823,451.27; Receipts: Taxes – 18,544.82; Interest – 1,136.75;  Refund – 533.01; Misc. Revenue – 73.51;  State Aid – 86,611.00; Tobacco Grant – 2,000; 21st Century Tuition – 1,287.40; Child & Nutrition – 2,788.22; AARA Title 1 – 7,525.00; Title 2 – 584.00; Activity Sales – 3,707.00; Yearbook Sales – 150.00; Total Receipts – 124,940.71; Transfers into the Account – 588.96;  Total Available – 948,980.94; Disbursements – 67,964.48; Payroll – 247,827.89; Transfer Out – 34.50; Cash Balance, August 31, 2009 – 633,154.07; CAPITAL OUTLAY: Cash Balance, August 1, 2009 – 428,120.84 Receipts: Taxes – 2,743.82; Interest 865.25; Total Receipts – 3,609.07; Total Available – 431,729.91;   Disbursement – 28,921.19; Cash Balance, August 31, 2009 – 402,808.72; SPECIAL EDUCATION: Cash Balance, August 1, 2009 – 656,447.13; Receipts: Taxes – 2,880.56; Interest – 1,240.07; IDEA Pt B -10,067.00; IDEA Preschool – 328.00;  Total Receipts – 14,515.63;   Total Available – 670,962.76; Disbursements – 15,245.13; Payroll – 18,543.06; Cash Balance, August 31, 2009 – 637,174.57; PENSION FUND: Cash Balance, August 1, 2009 – 8,742.34; Receipts: Taxes – 691.23; Interest – 5.76; Total Receipts – 696.99; Total Available – 9,439.33;   Payroll – 6,757.96; Cash Balance, August 31, 2009– 2,681.37; IMPACT AID: Cash Balance, August 1, 2009 – 194,274.63; Receipts: Interest – 999.11; Impact Aid – 269,852.00 Total Receipts – 270,851.11; Total Available – 465,125.74; Cash Balance, August 31, 2009 – 465,125.74; FOOD SERVICE: Cash Balance, August 1, 2009 – 27,054.24; Receipts: Interest – 62.65; Food Sales – 4,308.45; Total Receipts – 4,374.10; Total Available – 31,425.34; Disbursements 786.88; Payroll – 1,472.70; Cash Balance, August 31, 2009 – 29,165.76; FIDUCIARY ACCOUNTS: Cash Balance, August 1, 2009 – 353,515.17; Receipts: Interest – 448.80; NHS Fundraising – 624.93; Class of 2010 – 141.95; Coaches Association – 950.00; Triple S – 181.00; Football Fundraising – 225.00; Gymnastic Fundraiser – 2,221.20; Misc Revenue – 579.00; FCCLA Fundraiser – 440.00; Cross Country Fundraiser – 185.00; Volleyball – 414.00; Class of 2012 – 116.00; Total Receipts – 6,526.88;  Transfer In – 496.36; Total Available 360,538.41; Disbursements – 4,160.75; Transfer Out – 784.00 Cash Balance, August 31, 2009 – 355,593.66.

Approve the Regular Bills

Adams Book Company, Supplies – 85.80; All-Around Graphics, Supplies – 85.00;  Al’s Engraving, Supplies – 68.75; American Linen Supply,  Supplies – 140.58; Aprex Learning, Tuition – 300.00; Argus Leader, Subscription – 208.09, Associated School Board, Dues – 925.00; Best Business Products, Supplies, and Repairs – 2,220.95; BP, Gas – 61.16; Capital Journal, Advertising, Subscription, Publications – 1,038.03; Capital Sports, Supplies – 19.98; Carolina Biological, Supplies – 6,166.93; Christy Lumber, Supplies – 812.72; Cole Papers, Supplies – 2,174.40; Comfort Inn – Sioux Falls, Lodging – 259.96; Constructive Playthings – Supplies, 334.53; Dakota Mill and Grain, Supply – 61.28; Dramatic Publishing Co., Supplies – 165.26; Fastenal, Repairs – 20.38; FSH Communications, Communication – 127.20; Glass Products, Repairs – 596.14; Glencoe/McGraw-Hill, Textbooks – 104.04; Golden West Telephone, Communication – 247.01; Harcourt School Publisher, Textbooks – 417.90; Harlow’s School Bus, Dues – 56.00; Hauff Mid-America Sports, Supplies – 311.80; Timothy Hollar, Moving Expense – 500.00; Ingram Pest Service, Supplies – 250.00; J.W. Pepper, Supplies – 32.89; Jennifer Milliken, Supplies – 36.98; Karl’s, Supplies – 338.84; Kelly Inn, Sioux Falls, Lodging – 452.00; Klein’s Office Plus, Supplies – 1,125.34; Lakeshore Basic & Beyond, Supplies – 164.46; Larry’s Plumbing, Repairs – 110.20; May-Adam-Gerdes-Thompson, Professional Fees – 262.50; Medco Sports Medicine, Supplies – 724.15; Melvin’s Flower Shop, Memorial – 116.71; Morris Inc, Supplies – 37.72; National Geographic, Dues – 70.00; Audrey Nelson, Fees – 45.00; Oriental Trading Co, Supplies – 292.03; Pioneer Drama Service, Supplies – 254.00; Pitney Bowes, Postage – 500.00; Pizza Ranch, Supplies – 112.74; Praxair Distribution, Supplies – 89.64; Qwest, Communications – 129.12; Renaissance Learning, Supplies – 249.00; Right Turn, Tuition - 3,167.39; Riverside Publishing, Supplies – 573.00; Runnings, Supplies – 51.75; SD High School, Insurance – 1,114.70; Santel Communications, Repairs – 240.00; School Specialty, Supplies – 2,940.11; SD Association School, Dues – 250.00; SD Library Network, Dues – 650.00; Security Lock Smith, Repairs – 134.75; Sharpe Enterprises, Repairs – 900.00; Shortbooks, Supplies – 56.00; Simplex Grinnell, Supplies– 373.00; Sinclair Fleet Service, Gas – 41.31, Small Engine House, Repairs – 108.69; Smith’s Fire Extinguisher, Repairs – 246.65; Software House Inernat’l,  Supplies – 2,134.96; Stanley County Boosters, Professional Services – 248.33; State Property Management, Supplies – 25.00; State Publishing, Supplies – 8.00; Supreme School Supply, Supplies – 220.04; Titze Electric, Repairs – 606.12; Town & Ranch Market, Supplies – 606.73; Value Village,   Supplies – 32.00; Visa, Supplies – 123.23; Walmart, Supplies, 1,214.24; Weather All, Repairs – 653.00; Weekly Reader, Periodicals – 247.05; WW Tire Service, Repairs – 53.90; Youngberg & Sons, Inc, Supplies – 282.00; City of Fort Pierre, Utilities – 4,853.74; Envirotech, Utilities – 668.44; Klein’s Office Plus, Supplies – 299.90; MDU, Utilities – 77.20; Pierre Solid Waste, Utilities – 23.31; Property/Liability Fund, Property/Liability Insurance – 31,837.00; Robin’s Water Cond’ting, Water – 93.10; Walker Refuse, Utilities – 179.10; West Central Electric, Utilities – 264.23; WR/LJ Rural Water, Water – 80.00; 22x, Tuition – 599.72; 22x, Professional Fees – 5,539.42; Dean Food, Milk – 1,136.91; Earthgains Company, Food – 347.68; Reinhart, Food – 8,418.11; Servall Uniform & Linen, 68.19; US Food Service, Food – 959.30;  GRAND TOTAL BILLS APPROVED - $95,810.51.  (A more detailed listing is in the Administration Office of the Elementary Building.

Note Imprest Expenses:

Chad Uhrig, Official Football – 75.00

David Schiefen, Official Football – 75.00

Huron School, Boys Golf Fees – 35.00

John Burchill, Official Football – 75.00

Pierre School District, Boys Golf Fees – 35.00

Speech Communication, Dues & Registration – 70.00

Steve Rounds, Official Football – 75.00

Todd Palmer, Official Football – 75.00

DCI, Background Check -269.00

Approve Amended Contracts:

Tiffany Roderick $28,975

Approve Amended Contracts – Lane Change:

Lori Gloe – $33,500

Jennifer Milliken – $36,275

Bria Peppel – $35,300

Student Council President Seth Lopour, and Vice President Kalyn Eulberg reported to the school board the direction the student council would like to go this school year. The student council is planning to do more community service and some fundraising for non-profit organization in the community. The student council is also going to try to be more involved in Region and State Conferences. The organization meets every other Wednesday.

Duffy moved, seconded by Titze, to approve the Teacher Contract for Elizabeth Yates, Reading/Computers. All voted aye.

Ruby Douglas reported on the Pride Survey. This is the third year of the survey. The past two years have been very positive outcomes. The pride survey helps the school district with additional grant funding. One grant received because of the Pride Survey was the 21st Century Grant.  Ruby said they suggest after doing the Pride Survey for three years to take a break for one to two years before doing it again. She suggested no more then a two-year break.

Duffy moved, seconded by Nutter to declared the used washing machine and dryer as surplus.

Nutter moved, seconded by Titze, to approve open enrollments 892, 905, 906, 907, 911, 913, 914, and 915. All voted aye.

Titze moved, seconded by Norman, to deny open enrollments 898, 910, 902. All voted aye

Mr. Hollar requested the Board’s approval for open campus during the lunch hour for the sophomore and junior students. Mr. Hollar said all parents have to sign permission slips allowing their children to participate. In addition, there will be rules and policies set. The Board suggested just opening it up to Juniors at this time.

Duffy moved, seconded by Titze to allow Juniors open campus based on the rules and regulations set by Mr. Hollar and the Board Committees.

Principal Dr. Bleeker reported the elementary enrollment has a net gain of 32 students.  All the staff for the elementary positions have been hired. Picture Day was last week, and next year they have made sure that it is not going to be scheduled during homecoming week, however, it will still be the Tuesday following Labor Day.  September 28 and 29 will be parent-teacher conferences. The Moose Lodge donated $200.00 to go towards kindergarten milk tickets.

Principal Timothy Hollar reported parent-teachers conferences will be September 28, and 29. Test scores and newsletters will be sent out next week. Homecoming week went well, and the activity schedule has been very full.

The Board will meet on September 18-19 for a board meeting in Chamberlain.

Superintendent Don Hotalling reported he has been working on the No Child Left Behind report card. Mr. Falconer has individual student reports that will be sent out next week. The pipe between the high school and the elementary buildings is being replaced this week. At the current time, the overall enrollment has increased by 30 students. Dr. Hotalling also reported that this year we have once again received the SRSA (Small Rural Schools Achievement) grant.

Titze moved, seconded by Harrowa, to adjourn at 6:40 pm. All voted aye. 

Sonny Harrowa, President                                   

Jessi Fromm, Business Manager