Board Minutes October 19, 2009

The Stanley County School District, #57-1, Board of Education met in regular session October 19, 2009, 5:30 P.M., in the Elementary Computer Lab of the Elementary Building. Sonny Harrowa, Tina Titze, John Duffy, and Darby Nutter were present. Mork Norman was absent. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm and Principals Timothy Hollar and Merry Bleeker. Visitors were Arlene Krueger, Craig Rutschke, Shirley Swanson, Jennifer Milliken, David Montgomery, Michelle Goldt, Bobbie Kennedy, Byron Hand, Kathy Riedy, Scott VanDenHemel, Audrey Nelson, Seth Lopour, Kayln Eulberg, Kenna Wieczorek, Sara Sweetman, and Lexi Lopour.

President Sonny Harrowa called the meeting to order at 5:30 P.M.

President Sonny Harrowa led the pledge of allegiance.

Nutter moved, seconded by Titze to adopt the agenda as amended. All voted aye.

Buffs Highlight – Dr. Hotalling read an e-mail that was sent to Christine Christopherson from Rick Mott stating “In review of your report you have to be one of the most active sites I have seen. The time you must put into program is outstanding, with a full day 8:00 am to 5:30 pm on Fridays. Even your summer program covers a large amount of program hours.”

Duffy moved, seconded by Titze to approve the Consent Calendar. All voted aye.

Approve the minutes of the regular meeting of September 14, 2009 and Board Retreat minutes September 18-19, 2009

Approve the Financial Reports for September 2009:

GENERAL FUND: Cash Balance, September 1, 2009 – 633,154.07; Receipts: Taxes – 11,253.21; Interest – 791.50; Central Collections – 114.06; Dividends – 295.13; State Aid – 86,611.00; Medicaid Reimbursement – 7,203.00; Gross Tax Receipts – 18,677.86; 21st Century Tuition – 511.50; Summer Food – 635.79; SRSA Funds – 8,053.00, Rental Fees – 75.50; Activity Sales – 4,974.00; Yearbook Sales – 65.00; Total Receipts – 139,260.55; Transfers into the Account – 763.96; Total Available – 773,178.58; Disbursements – 41,582.00 Payroll – 268,023.88; Transfer Out – 36.40; Cash Balance, September 30, 2009 – 463,536.30; CAPITAL OUTLAY: Cash Balance, September 1, 2009 – 402,808.72 Receipts: Taxes – 579.43; Interest - 816.94; Donations – 1,000; Total Receipts – 2,414.37; Total Available – 405,223.09; Disbursement – 38,376.02; Cash Balance, September 30, 2009 – 366,847.07; SPECIAL EDUCATION: Cash Balance, September 1, 2009 – 637,174.57; Receipts: Taxes – 656.40; Interest – 1,208.09; Medicaid Reimbursement – 729.00; Total Receipts – 2,593.49; Total Available – 639,768.06; Disbursements – 6,751.61; Payroll – 27,480.69; Cash Balance, September 30, 2009 – 605,535.76; PENSION FUND: Cash Balance, September 1, 2009 – 2,681.37; Receipts: Taxes – 157.48; Interest – 6.34; Total Receipts – 163.82; Total Available – 2,845.19; Cash Balance, September 30, 2009– 2,845.19; IMPACT AID: Cash Balance, September 1, 2009 – 465,125.74; Receipts: Interest – 1,038.11; Total Receipts – 1,038.11; Total Available – 466,163.85; Cash Balance, September 30, 2009 – 466,163.85; FOOD SERVICE: Cash Balance, September 1, 2009 – 29,165.76; Receipts: Food Sales – 908.19; Milk Sales – 116.00; Total Receipts – 1,024.19; Transfer In – 344.16; Total Available – 30,534.11; Disbursements - 11,352.47; Payroll – 13,455.01; Transfer out – 92.30; Cash Balance, September 30, 2009 – 5,634.33; FIDUCIARY ACCOUNTS: Cash Balance, September 1, 2009 – 355,512.66; Receipts: Interest – 452.73; Class of 2010 – 23.00; Class of 2012 – 92.50; Class of 2014 – 52.00; Big Dakota Volleyball – 604.00; Student Council – 962.00; FCCLA Fundraiser – 142.00; Cheerleading 50.00; Triple S – 200.00; Volleyball – 23.00; Oral Interp – 82.00; Total Receipts – 2,683.23; Transfer In – 784.00; Total Available 358,979.89; Disbursements – 5,286.74; Transfer Out – 4,685.15 Cash Balance, September 30, 2009 – 349,008.00.

Approve the Regular Bills

A&M Products, Supplies – 50.00; All-Around Graphics, Supplies – 76.00; Alltel, Professional Fees – 298.45; Al’s Engraving, Supplies – 9.75; American Linen Supply, Supplies – 231.18; Americinn of Chamberlain, Travel – 576.91; Best Business Products, Supplies & Technical Services – 931.87; BP, Gas – 28.35; Brian Dozark – Professional Services – 1,250.00; Brooklyn Publishers, Supplies – 75.00; Bureau of Administration, Communication - 21.64; Capital Journal, Advertising, Publications – 420.17; Capital Sports, Supplies – 1,990.78; Carolina Biological, Supplies – 56.17; Cedar Shore Resort, Travel – 163.90; Christy Lumber, Supplies – 163.90; Cole Papers, Supplies – 3,379.63; Dakota Business Center, Supplies – 209.92; Dakota Supply Group, Supplies – 252.22; Discovery Center, Supplies – 15.00; Fastenal, Supplies – 16.18; Follett Software Company, Supplies – 1,528.00; Friendship House, Supplies – 168.15; Friman Oil, Supplies – 10.80; FSH Communications, Communication – 127.20; Glass Products, Repairs – 10.54; Golden West Telephone, Communication – 74.45; Grand Rental, Supplies – 90.00; H&H Industries, Supplies – 748.34; Haggerty’s Music, Supplies, Repairs – 315.30; Harcourt School Publisher, Freight – 41.80; Hartford Steam Boiler, Professional Services – 200.00; Timothy Hollar, Supplies – 67.20; Jennifer Kanz, Professional Services – 175.00; Kathy Riedy, Travel – 40.00; Klein’s Office Plus, Supplies – 172.66; Leidholt, Mcneely & Leidholt, Supplies – 65.25; Linkyo Corporation, Supplies – 1,147.46; Mcleod’s Printing / Supply , Supplies – 313.98; Medco Sports Medicine, Supplies – 13.14; Jennifer Milliken, Supplies, Travel – 84.89; Morris Inc, Supplies – 116.80; Norcostco Denver, Supplies – 58.01; Perma-Bound, Supplies – 31.93 Pitney Bowes, Postage – 500.00; Praxair Distribution, Supplies – 87.34; Premier School Agendas, Supplies – 2,645.83; Qwest, Communications – 258.03; Reinhart Institutional, Food – 193.96; Renaissance Learning, Inc., Supplies – 230.23; Riddell/All American, Supplies – 1,482.30; Riverside Publishing, Supplies – 57.30; Runnings, Supplies, Repairs – 106.90; Santel Communications, Communications – 225.00; Scholastics, Subscriptions – 162.39; Scholl Administrators, Supplies – 110.00; School Specialty, Supplies – 1,351.30; SD Department of Labor, Professional Services – 543.00; SDN Technologies, Professional Services – 160.00; Section 8002, Dues – 250.00; Security Lock Smith, Supplies – 13.05; Sinclair Fleet Service, Gas – 11.68, Small Engine House, Supplies– 206.02; South Dakota Municipal, Dues – 15.00; Stanley County Boosters, Professional Services – 295.46; Stanley County Law, Professional Services – 250.00; State Publishing, Supplies – 313.04; Super 8 Chamberlain, Travel – 46.50; The Rapid City Journal, Subscriptions – 88.00; Three Rivers Special, Dues – 625.00; Tim Burgard, Travel – 81.40; Tony Blake, Professional Services – 1,250.00; Town & Ranch Market, Supplies – 293.63; Value Village, Supplies – 32.00; Wal-Mart, Supplies, Equipment – 1,214.86; WW Tire, Technical Services – 145.45; Youngberg & Sons, Inc, Supplies – 933.41; BMI Educational Services, Textbooks, Supplies – 380.51; Children’s Health Market, Textbooks – 411.40; City of Fort Pierre, Utilities – 5,942.26; Envirotech, Utilities – 804.44; M&N Communications, Repairs – 1,867.35; MDU, Utilities – 89.37; Pierre Solid Waste, Utilities – 7.77; Proseal Incorporated, Repairs - 8,408.26; Robin’s Water Cond’ting, Water – 139.55; Walker Refuse, Utilities – 87.80; West Central Electric, Utilities – 258.67; Wheelhouse Plumbing, Repairs – 15,828.00; WR/LJ Rural Water, Water – 82.50; 22x,Supplies – 13.50; 22x, Travel – 180.60; 22x, Professional Fees – 11,106.68; 22x, Travel – 814.00; 22x, Professional Fees – 550.00; 22X, Professional Fees – 708.76; 22X, Travel – 136.12; Curriculum Associates, Supplies – 328.90; Krystal Simons, Dues – 10.00; Phonak, Supplies – 161.99; Blue Ribbon Maintenance, Supplies – 74.10; Child & Adult Nutrition, Food – 300.89; Dean Food, Milk – 1,350.00; Earthgains Company, Food – 734.67; Reinhart, Food – 8,379.17; Servall Uniform & Linen, Supplies - 144.15; Spearfish Extinguisher, Supplies – 139.00; US Food Service, Food – 2,038.26; GRAND TOTAL BILLS APPROVED - $91.790.30. (A more detailed listing is in the Administration Office of the Elementary Building.

Note Imprest Expenses:

SD Gymnastics Coaches Association, Clinic Fees – 98.00

SD High School Activities Association, All-State Chorus Dues – 5.00

Chamberlain School District, Big Dakota Dues & Entry Fees – 320.00

SoDakSACA, Conference Fees – 300.00

Rapid City Area School District, Entry Fees – 35.00

Laura Snow, Official – 150.00

Kevin Gallagher, Official & Mileage – 106.36

Stephanie Kjetland, Official & Mileage – 120.44

Renae Phinney, Official – 75.00

Pitney Bowes, Postage Royalty – 234.00

Madison High School, Boys Golf Fees – 40.00

Wild Oak Golf Course, Boys Golf Fees – 21.00

Todd Palmer, Official – 205.00

Pierre School District, Cross Country Fees – 25.00

Louis Young, Official – 100.00

Lee Johnson, Official & Mileage – 177.70

Greg Rislov, Official – 100.00

DCI, Background Checks – 692.00

Todd Sandal, Official – 105.00

Dean Duxbury, Official – 150.00

Dan Thelen, Official & Mileage – 224.88

Comfort Inn, Travel – 327.98

Alltel, Communications – 65.57

Shells Fleet, Gas – 411.97

Redfield School District, Entry fees – 90.00

Elanie Meyers, Official – 75.00

Bev Ball, Official & Mileage – 110.20

Angie Kinsley, Official & Mileage – 110.20

Pro Cellular, Communications – 209.88

Approve Amended Contracts:

Krystal Simons – 33,725

Head Cheerleading – 2,366

Buddy Seiner has signed a Letter of Intent for the Head Boy’s Basketball Coach.

On September 29, 2009 an e-mail was sent out to all staff letting them know the washer and dryer that were in the mobile home at Orton school were declared surplus and the school would be taken sealed bids. All bids were due by October 7, 2009. The school received three bids and the washer / dryer went to the highest bidder for $210.00.

Duffy moved and seconded by Titze to adopt and renewal of the property liability.

Titze moved and seconded by Nutter, to adopt the following resolution:

Resolution #4 – 2009 – Let it be resolved, that the School Board of the Stanley County School District #57-1 transfer the following cash balance from the Impact Aid Fund to the General Fund.

TO: General Fund $30,000

FROM: Impact Aid Fund $30,000

All voted aye.

The board discussed the five goals they came up with at the September 18, and 19th board retreat. The five goals are:

1.) Increase staff salaries, and recognition of accomplishments

2.) Friday development – maximize Friday staff development and student tutoring

3.) Improve communication among students, teachers, parents, and the community

4.) Expand co-curricular awareness and participation

5.) Explore feasibility of construction of new classroom and athletic practice facility

The board said they are open to any suggestions on how to help them obtain their goals.

Duff moved, seconded by Nutter to approve the volunteers for the 2nd grade classroom, and the reading buddies. All voted aye.

Duffy moved, seconded by Nutter to reinstate the 5th and 6th grade basketball program, on a one-year trial bases and pay a head coaching position for the boy’s program, and for the girl’s program in the amount of $1,133.00 for the 2009-2010 school year. All voted aye.

Titze moved, seconded by Duffy, to approve open enrollments 918, 920; deny open enrollment 919; and approve student 914 to transfer back to the resident’s district. All voted aye.

Principal Timothy Hollar reported he and Arlene attended a Webinar on designing school websites. They have been working together to redesign the school website to become more user friendly. Parent teacher conferences had an 80% turnout. The boy’s golf team and boy’s cross-country team each had one member qualify for the state meet. There was a fire drill conducted and the school was three seconds short, so there will be another one. Attendance in the high school has been lower due to the flu. The junior’s open campus has had very positive results. Mr. Hollar and Janet are cleaning and reorganizing the high school office.

Mr. Hollar opened the floor up to some students to tell the board about a project they are doing. The students reported they are doing a fundraiser for Missouri Shores and Southeast community banquet from November 1 – 23, 2009. The fundraiser is Operation Undergarments. This is a clothing drive focusing in the collection of new underwear, socks, and bras. There will be drop boxes at Stanly County Middle/High School Office, Parkview Office, School Business Office, Walgreen’s, and St. Mary’s Cafeteria. There will be competitions between the middle school and high school to see who can collect the most.

Principal Dr. Bleeker reported there was a 96 % turnout at the parent-teacher conference. Cheyenne School will be having their parent-teacher conference October 26, 2009. The school had a review of No Child Left Behind, and Title 1 program last week. A formal report will be coming out in the next month. Next Tuesday, and Wednesday, the State will be doing a review of our Special Education program. There will be the artist in school next week. Dr. Bleeker said some teachers will have a fall festival next Thursday for Halloween.

Superintendent Don Hotalling reported he spoke at the Lions Club meeting, where he discussed the 4-day week, and the block scheduling. Dr. Hotalling would like to thank the City of Fort Pierre for all of their help on the Parkview Gym parking lot. Phil and Craig have been working on getting the parking lot sealed and lines painted. The project is about 95% completed. The Department of Education has sent out a H1N1 Action plan. The parent portion on the PRIDE Survey has been completed and the staff portion will be completed on November 10, 2009. The Business Office has a new look to it. The copy machine has been moved out and put in Michelle Guelde’s office, and Michelle has moved into the business office.

Titze moved, seconded by Duffy to adjourn at 6:55 pm. All voted aye.

Sonny Harrowa, President

Jessi Fromm, Business Manager