Stanley County
Regular School Board Meeting
October 9, 2012

The Stanley County School District, #57-1, Board of Education met in regular session October 9, 2012, 6:00 P.M., at Cheyenne Rural School with Sarah Carter, Nicole Prince, and Rick Cronin present. Gary Johnson attended via conference call at 6:10 P.M. Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm, Principal Michelle Glodt, and Special Education Director Krystal Simons.  Visitors were Matthew Jensen, and Todd Jones.

President Carter called the meeting to order at 6:04 P.M.

President Carter led the Pledge of Allegiance.

Prince moved, seconded by Cronin, to adopt the amended agenda as presented. All voted aye.

Prince moved, seconded by Cronin, to approve the consent calendar. All voted aye.

Approve the Regular Board Meeting Minutes for September 12, 2012.  

Approve the Special Board Meeting Minutes for October 2, 2012.  

Approve the bill list dated October 9, 2012.

Ameripride Services, Supplies – 397.56; Anthro Technology Furniture, Supplies – 647.64;  AT&T Mobility, Professional Services – 84.76; AVI Systems, Equipment – 2,675.00; B & H Professional Source, Supplies – 133.80; Bauman Lumber, Supplies – 370.65; Best Western Ramkota Inn, Travel – 50.00; Douglas Boes, Professional Services – 111.00;  Bureau of Administration, Communications – 13.49; Cambium Learning, Supplies – 802.22; Capital Journal, Publications & Advertsing– 1,066.47; Capital Sports, Supplies – 2,433.83; Carson Dellosa Publishing, Supplies – 58.73; Central ASBO, Dues – 60.00; Chamberlain School District,   Dues – 300.00; Chase Roofing & Sheet Metal, Repairs – 1,468.80; Christy Lumber, Supplies and Repairs – 839.23;  Cole Papers, Supplies – 1,181.99; College Board, Supplies – 95.04; Commtech, Repairs – 70.00; Dakota Supply Group, Supplies – 371.97; G&N School Bus Driver Training Program, Professional Services – 25.00; Gary Snow and Associates, Professional Services – 450.00; Girls on the Run of Sioux Falls, Dues – 175.00; GoldenWest Telephone, Communications – 75.28; Graphic Edge, Supplies – 1,259.51; Haggerty’s Musicworks, Supplies – 904.64; Highsmith Co. Inc., Supplies – 91.50;  Hillyard, Supplies – 36.00; Hogans Hardware Hank, Supplies – 217.33; Susan Hotalling, Library Media – 131.02; IXL Learning Inc., Supplies – 720.00; JW Pepper, Supplies – 179.99; Karl’s Inc., Repairs – 64.95; Melissa Kirkpatrick, Travel – 38.00; Marco, Supplies, Repairs, & Professional Services – 2,502.63; May, Adam, Gerdes & Thompson, Professional Services – 1,330.00; Medial Associates Clinic, Professional Services – 39.00; Mid Central Educational, Tuition – 1,475.00; Mobile PC Medic Inc., Professional Services – 989.45; Monick Pipe & Supply, Repairs – 70.00; Monoprice.com, Supplies – 62.50; Music Educators, Dues – 105.00; Music in Motion, Supplies – 377.03; Neutron USA, Supplies – 48.95; Norcostco, Supplies – 961.69; Oriental Trading, Supplies – 28.87; Pitney Bowes, Postage– 500.00; Pizza Ranch, Supplies – 45.99; Plank Road Publishing, Supplies – 127.20; Praxair Distribution, Supplies – 118.22; Region VII Honor Band, Dues – 184.00; Right Turn, Dues – 45.00; Robin’s Water Conditioning, Supplies – 7.60; Royal River Casino, Travel – 50.00;  Runnings, Supplies – 190.14;  School Specialty, Supplies – 4,316.65; Scott Foresman, Supplies – 405.44; Security Lock Smith, Supplies – 182.44; SoDakSACA, Dues – 313.00; Software House International, Supplies – 1,447.63; Stanley County Law, Professional Services – 170.00; Stanley County School, Imprest and Supplies – 4,128.13; Sunburst Visual Media, Subscriptions – 1,075.00;   Sunmaster Auto Glass, Supplies – 85.00; Kayla Tinker, Professional Services – 475.00; Titan Machine, Supplies – 50.60; Titze Electric Inc., Repairs – 1,045.69; Town and Ranch, Supplies – 393.24; Tri State Camera & Video, Supplies – 859.00; Universal Athletic Services, Supplies – 984.40; Visa, Supplies, Travel , Dues, and Library Media – 540.79; Wal-mart, Supplies – 362.68;  WW Tire Services, Repairs – 30.95;Youngberg & Sons, Supplies – 619.00; Alexander Open System, Equipment – 9,600.20; Country Carpet and Flooring, Flooring – 36,906.00; Envirotech Waste Services, Garbage – 1,361.03; City of Fort Pierre, Utilities and Improvements – 40,806,65; Hewlett Packard Company, Equipment – 4,496.01; MidAmerica Books, Library Media – 398.32;  Montana Dakota Utilities,  Utilities – 98.33; Pierre Solid Waste, Utilities – 63.20; Reinhart Food Services, Equipment – 5,524.21; Walker Refuse, Utilities – 99.50; West Central, Utilities – 148.99; WR/LJ Rural Water, Utilities – 95.00; 22x, Professional  Services – 4,144.75; 22x, Professional Services – 238.40; 22x Professional Services –141.88; 22x, Travel – 111.00; 22x, Professional Services – 8,454.47; Mary Olson, Travel – 40.00; Southpaw Enterprises, Supplies – 80.84; HKG Architects, Professional Services, Printing, Postage, Mileage, and Reimbursement – 31,163.53; Bernard Food Industried Inc., Food – 56.56; Dean Food NC, Inc., Food – 2,055.75; Earthgrains,  Food – 193.80; Mcleod’s Printing/ Supply, Supplies – 65.94; Reinhart Food Service, Food and Supplies– 12,153.13; Servall Uniform and Linen, Supplies – 222.68; GRAND TOTAL BILLS APPROVED - $209,880.48  (A more detailed listing is in the Administration Office of the Elementary Building.)

Imprest Expenses

Bev Ball, Official and Mileage – 256.96; BP Business Solutions, Gasoline – 285.52; Daniel Rounds, Official – 80.00; DCI, Background Checks – 346.00; Elaine Meyers, Official – 360.00; Eric Booth, Official – 70.00; Faith High School, Entry Fees – 30.00; Gettysburg High School, Entry Fees – 50.00; Highmore-Harrold School District, Entry Fees – 20.00; James Stout, Official – 80.00; John Driscoll, Official – 80.00; Kelly Meiners, Official – 80.00; Kris Dozark, Official – 150.00; Laura Snow, Official – 105.00; Louis Young, Official – 150.00; Mark Gageby, Official – 80.00; Mark Smith, Official – 80.00; Mid Central Coop, Registration – 50.00; Patrick Snyder, Official – 80.00; Paul Schreiner, Official – 150.00; Randy Klundt, Official and Mileage – 146.00; Redfield School District – Entry Fee – 85.00; Rusty Arthur, Official – 80.00; Scott Dutt, Official – 80.00; Sheels Fleet Service, Gasoline – 74.82; Tate Gabriel, Official – 80.00; Terry Keller, Official – 185.00; Wall High School, Entry Fees – 30.00; Wright Express, Gasoline – 770.23.   

Financial Report

GENERAL FUND: Cash Balance, September 1 , 2012 – 691,136.89;  Receipts: Taxes – 55,411.38; Interest – 161.35; State Aid – 58,423.00; 21st Century Fees – 900.00; State of SD, Child Care – 784.75; State of SD, 21^st Century – 37,328.00; State of SD, Medicaid – 5,254.00; Central Collections – 93.50; Admissions – 2,531.00;  Yearbook – 400.00; Other Revenue – 541.51; Sale on Assets – 105.00; Total Receipts – 161,933.49; Total  Available – 853,070.38; Disbursements – 65,458.26;  Payroll – 243,575.59; Reclass to another fund – (209.10);  Fees – 26.53; Cash Balance, September 30, 2012 – 543,800.90; CAPITAL OUTLAY: Cash Balance, September 1, 2012 – 534,889.23; Receipts: Taxes – 10,317.71; Interest – 672.47; Total Receipts – 10,990.18; Total  Available – 545,879.41; Disbursement – 87,362.52; Reclass from another fund – 189,674.30; Cash Balance, September 30, 2012 – 648,191.19; SPECIAL EDUCATION: Cash Balance, September 1, 2012– 130,949.28; Receipts: Taxes – 6,886.19; Interest – 82.20; State of SD, - Medicaid – 717.00; Total Receipts – 7,685.39; Total Available – 138,634.67; Disbursements – 17,245.06; Payroll – 42,156.65; Cash Balance, September 30, 2012, – 79,232.96; PENSION FUND: Cash Balance, September 1, 2012 – 87,486.23; Receipts: Taxes – 1,654.90; Interest – 92.58; Total Receipts – 1,747.48; Total Available – 89,233.71; Cash Balance, September 30, 2012 – 89,233.71; IMPACT AID: Cash Balance, September 1, 2012 – 620,788.79:  Interest – 644.71; Total Receipts – 644.71; Total Available – 621,433.50; Cash Balance, September 30, 2012 – 621,433.50; CAPITAL PROJECTS: Cash Balance, September 1, 2012 – 4,940,146.90; Interest – 9,941.82; Total Available – 4,950,088.72; Reclassed to another fund – 189,674.30; Cash Balance, September 30, 2012 – 4,760,414.42; FOOD SERVICE: Cash Balance,  September 1, 2012 – 10,753.18; Receipts: State of SD – Federal Reimbursement – 2,007.10; Food Sales – 3,989.85; Milk Sales – 102.75; A la Carte – 412.20; Total Receipts – 6,511.90; Total Available – 17,265.08; Disbursements – 11,312.36; Payroll – 9,269.05; Reclassed from another fund – 209.10; Cash Balance, September 30, 2012 – (3,107.23); FIDUCIARY ACCOUNTS: Cash Balance, September 1, 2012 – 349,400.85; Receipts:   Interest – 89.69; Class of 2015 – 140.00; Class of 2018 – 100.00; Cheerleading – 165.73; Student Council – 1,056.15; National Honor Society – 229.39; Band – 520.00; Volleyball Fundraiser -  1,047.25; FFA – 1,194.00; Coaches Fundraising – 7,060.00; Big Dakota Volleyball – 815.00; Imprest – 2,933.70; Other Revenue – 8,347.16 Total Receipts – 23,698.07; Total Available – 373,098.92; Disbursements – 13,814.88; Cash Balance, September 30, 2012 – 359,284.04.

Mrs. Glodt reported on the Cheyenne School and addressed concerns with the flooring. Mrs. Glodt reported the janitorial staff  have been going to the Cheyenne School to do deep cleaning once a month. The students will come to town on October 25, 2012 to attend the Geo Dome and the Artist in the School.

Dr. Hotalling and Mrs. Glodt discussed the 2013-2014 school calendar. With the completion of the new building scheduled for December, the District may have a longer break during Christmas to allow time to move into the new building.

Mr. Jensen updated the Board on the AED’s . The School District received two new AED’s one for the activity bus and one for the Football Field. St. Mary’s Hospital Staff will provide training on October 19, 2012 from 11:00-12:00 to all staff.

Dr. Hotalling gave a meal comparison between September 2011 and September 2012. Dr. Hotalling reported on student enrollment, which has increased from the previous year and also increased from the 2 year average. Dr. Hotalling reported on the Asbestos Abatement estimates for the K-2 Building. Dr. Hotalling reported on No Child Left Behind Report Card. Copies of the report cards have been sent to each family, and  copies are also available in each building’s office and the Stanley County Auditor’s office. Dr. Hotalling reported on the New State Accountability System and the also the Capital Journal Advertising Promotion.

Dr. Hotalling gave a technology report update. There were some concerns with the hardware and software needs for the server. There were several concerns about the files that were lost and the system not working properly. It was requested the technology committee meet by next week, to develop a plan to move the District forward.

Dr. Hotalling gave a Building and Grounds update. The school attorney and architects are working on the contract between the General Contractor and School District for the JK-5th building project. Dr. Hotalling reported the City of Fort Pierre will help work on the football practice field when they are done paving the streets. It was requested the administration had estimates on a sprinkler system for the practice football field for the November meeting.

Mrs. Glodt reported on the Elementary enrollment. She reported there was a 92% turn-out rate for the Parent – Teacher Conference. Mrs. Glodt reported there are 18 students in the Jr. Kindergarten program. She proposed  for next year the District will need to have two sections available. Mrs. Glodt reported on Common Core Standards, Fire Prevention Week and the Artist in the school. Mrs. Glodt reported two teachers attended the Monsonic Training.  Mr. Johnson thanked and encourage the administration to allowing teachers to attend the Monsonic Training.

Mr. Jensen reported on the Big Dakota Conference and the Western Great Plains Conference meetings he attended. Mr. Jensen has been working with Tina Titze on fundraising for advertising special events on the televison. Mr. Jenson also reported on the Fall and upcoming Winter sports.

Cronin moved, seconded by Prince to approve the official JK-5 Building Projects Tabulations. Carter called the roll, Cronin aye, Johnson aye, Prince aye, and Carter aye.

Johnson moved, seconded by Prince, to reject Alternate 10. Carter called the roll, Cronin aye, Johnson aye, Prince aye, and Carter aye.

Prince moved, seconded by Cronin, to reject Alternates 1,4,6,7,and 8. Carter called the roll, Cronin aye, Johnson aye, Prince aye, and Carter aye.

Cronin moved, seconded by Prince, to approve the Medical Policy as presented and approve the nursing rate at $50.00 per hour. Carter called the roll, Cronin aye, Johnson aye, Prince aye, and Carter aye.

Carter declared a short recess at 8:05 P.M.

Carter declared back in session at 8:07 P.M.

Prince moved, seconded by Cronin to approve the Complaint Policy as presented. Carter called the roll, Cronin aye, Johnson aye, Prince aye, and Carter aye.

Complaint Policy for Federal Programs

A parent, student, employee, or district stakeholder who has a complaint regarding the use of federal NCLB funds within Stanley County School District 57-1 and is unable to resolve the issue, may address the complaint in writing to the district’s superintendent at 03 East Second Avenue, PO Box 370, Fort Pierre, South Dakota 57732.

Disputes addressing the enrollment, transportation (including inter-district disputes), and other barriers to the education of children and youth experiencing homelessness are also addressed under this procedure. Parents, guardians, and unaccompanied youth may initiate the dispute resolution process directly at the school they choose, as well as at the district or district’s homeless liaison’s office. The parent or guardian or unaccompanied youth shall be provided with a written explanation of the school’s decision including the rights of the parent, guardian, or youth to appeal the decision. Students should be provided with all services for which they are eligible while disputes are resolved.

Procedure once a written complaint has been received:

·        The superintendent will investigate, within one week, the circumstances of the complaint and render a decision, within two weeks, after receipt of the complaint.

·     The superintendent will notify the complainant of the decision in writing.

·     The complainant will be allowed one week to react to the decision before it becomes final.

·        The complainant will either accept or disagree with the decision and will provide such acknowledgment in writing, addressed to the district superintendent.

·     If the issue is not resolved with the superintendent, the complaint will be forwarded to the district’s Board of Education for further review. The parent or guardian or unaccompanied youth shall be provided with a written explanation of the district’s decision including the rights of the parent, guardian, or youth to appeal the decision.

      Unresolved complaints may be forwarded by the stakeholder to the South Dakota Department of Education for review. (Consult SD Department of Education Complaint Procedure)

Cronin moved, seconded by Prince, to approve the School Family Compact as presented. Carter called the roll, Cronin aye, Johnson aye, Prince aye, and Carter aye.

STANLEY COUNTY SCHOOLS – SCHOOL-FAMILY COMPACT

School Responsibilities:

We, as school staff, will support our families in the following ways:

1. Provide standards based reading and math instruction by highly qualified teachers
2. Provide parents with quarterly grade reports
3. Be available to parents during conferences, through email, phone contract, and face-to-face consultation.
4. Provide parents opportunities to volunteer in their child’s classroom and learn ways to improve their child’s academic achievement.

Parent/Guardian Responsibilities:

We, as parents/guardians, will support our child’s learning in the following ways:

 1.      Provide a time and space for homework and check that all work is completed.
2.      Communicate with my child’s school/teacher during conferences, through email and/or phone contact.
3.      Read to/with my child every day.
4.      Participate in opportunities provided by the school to volunteer, receive training, and provide input.

Student Responsibilities:

I, as a student, will share the reasonability to  improve my academic achievement and achieve high standards. I will:

      1. Do my homework every day.
      2. Ask for help when I need it.
      3. Read at least 15 minutes everyday outside of school.
      4. Strive to do my very best!

Prince moved, seconded by Johnson, to approve the donation of $1,000.00 from Loren Smith Loth Trust for landscaping or future use of the new building. Carter called the roll, Cronin aye, Johnson aye, Prince aye, and Carter aye.

Prince moved, seconded by Cronin to approve the 21st Century Assistant Director for $20,000 for September 2012-June 2013.  Carter called the role, Cronin aye, Johnson aye, Nicole aye, and Carter aye. This contract is for Ashley Brostkey.

Prince moved, seconded by Carter to approve the amended contract for Vera Cronin for $125.00 as presented. Carter called the roll, Cronin aye, Johnson aye, Prince aye, and Carter aye.

Dr. Hotalling recommended the Board of Education to approve Phil McFee for 20 hours at $89.00 to assist the technology department as needed.

Prince moved, seconded Cronin, to accept the contract for 20 hours with an expiration on the contract and for the school district to use BIT as much as possible. Carter called the roll, Cronin aye, Johnson aye, Prince aye, and Carter aye.

Johnson moved, seconded by Prince, to adopt the following resolution:

RESOLUTION #4-2013 – Let it be resolved, that the School Board of the Stanley County School District #57-1 transfer the following cash balance from the Impact Aid Fund to the General Fund.

TO:                  General Fund                $200,000.00

            FROM:            Impact Aid Fund          $200,000.00

Carter called the roll, Cronin aye, Johnson aye, Prince aye, and Carter aye.

Cronin moved, seconded by Prince, to approve the volunteer list as presented. Carter called the roll, Cronin aye, Johnson aye, Prince aye, and Carter aye.

The volunteer list includes: Becci Scott, Beth Todd, Brad Gienger, Brian Wieczorek, David Larson, Dawn Stover, John Whaley, Kelly Tibbs, Kim Larson, Linda Brown, Marlys Fratzke, Pat Dougherty, Peggy Dougherty, Philena Edwards, Renee Ryckman, Shelia Jones, Tara Hicks, Todd Scott, and Vonda Mercer.

Johnson moved, seconded by Prince to approve open enrollments 1063-1068. Carter called the roll, Cronin aye, Johnson aye, Prince aye, and Carter aye.

Prince moved, seconded by Cronin, to adjourn at 8:36 P.M. Carter called the roll, Cronin aye, Johnson aye, Prince aye, and Carter aye.