The Stanley County School District, #57-1, Board of Education met in regular session November 9, 2009, 5:30 P.M., in the Middle/High School Learning Center with Sonny Harrowa, John Duffy, Darby Nutter, Mork Norman and Tina Titze.  Others in attendance were Superintendent Don Hotalling, Business Manager Jessi Fromm and Principals Timothy Hollar and Merry Bleeker.  Visitors were Marne Haggart, Renee Ryckman, Michelle Lopour, Kim Larson, Adam Spoehr, Matthew Jensen, Amy Behenbeck, Audrey Nelson, Kim Doherty, Kathy Riedy, Vera Cronin, Linda Clair, Jennifer Milliken, David Montgomery, Arlene Krueger, Craig Rutschke, Shirley Swanson, and parents of recognized students.

President Sonny Harrowa called the meeting to order at 5:30 P.M.

President Sonny Harrowa led the pledge of allegiance.

Duffy moved, seconded by Titze to adopt the agenda as amended. All voted aye.

Titze moved, seconded by Duffy to approve a student of Stanley County High School to serve on the school board as a limited nonvoting member.

Seth Lopour will serve on the school board as the student limited nonvoting member.

Lopour gave an update on Operation Undergarments as the Buffs highlight. The clothing drive focuses on the collection of new underwear, socks, and bras. There will be drop boxes at the Middle/High School Office, Parkview Office, School Business Office, Walgreen’s, and St. Mary’s Cafeteria. Everyone is encouraged to participate.  

Note: Resolution #4 – 2009 in the October Board minutes should be Resolution #2 – 2010.

Nutter moved, seconded by Duffy, to approve the Consent Calendar as amended with the note to the October 19, 2009 board minutes.  All voted aye.

Approve the minutes of the regular meeting of October 18, 2009.

Approve the Financial Reports

GENERAL FUND: Cash Balance, October 1, 2009 – 463,536.30; Receipts: Taxes – 49,121.49; Interest – 671.44;  Central Collections – 117.00; State Aid – 86,611.00; 21st Century Fees – 1,540.00; 21st Century Grant – 54,628.00; Child Care Reimbursement – 1,824.00; State of SD – Snack Reimbursement – 377.67; Dakota Step – 210.00, Insurance Proceedings – 1,507.68; Activity Sales – 3,068.25 Yearbook Sales – 415.00; Other Revenue – 9.50; Refund – 480.63; Total Receipts – 200,581.66; Transfers into the Account – 30,378.02;  Total Available – 694,495.98; Disbursements – 34,723.92 Payroll – 261,357.69; Transfer Out – 270.57; Cash Balance, October 31, 2009 – 398,143.80; CAPITAL OUTLAY: Cash Balance, October 1, 2009 – 366,847.07 Receipts: Taxes – 3,686.79; Interest – 709.16; Total Receipts – 4,395.95; Total Available – 371,243.02;   Disbursement – 34,210.78; Cash Balance, October 31, 2009 – 337,032.24; SPECIAL EDUCATION: Cash Balance, October 1, 2009 – 605,535.76; Receipts: Taxes – 4,327.85; Interest – 1,122.50; State of SD – IDEA Preschool – 597.00; State of SD – IDEA Part B – 6,903.00; Total Receipts – 12,950.35; Transfer In – 73.04; Total Available – 618,559.15; Disbursements – 14,167.85; Payroll – 29,992.95; Cash Balance, October 31, 2009 – 574,398.35; PENSION FUND: Cash Balance, October 1, 2009 – 2,845.19 ; Receipts: Taxes – 985.56; Total Receipts – 985.56; Total Available – 3,830.75;  Cash Balance, October 31, 2009– 3,830.75; IMPACT AID: Cash Balance, October 1, 2009 – 466,163.85 Receipts: Interest – 919.68; Total Receipts – 919.68; Total Available – 467,083.53;  Transfer out – 30,000; Cash Balance, October 31, 2009 – 437.083.53; FOOD SERVICE: Cash Balance, October 1, 2009 – 5,634.33; Receipts: Interest – 12.60; State of SD – Meal Reimbursement- 12,830.76; Food Sales – 6,326.53; Milk Sales – 65.00; Community Youth Involvement – 7,027.80; Total Receipts – 26,262.69; Transfer In – 278.86; Total Available – 32,175.88; Disbursements – 13,372.93; Payroll – 12,814.63; Cash Balance, October 31, 2009 – 5,988.32; FIDUCIARY ACCOUNTS: Cash Balance, October 1, 2009 – 347,012.64; Receipts: Interest – 410.77; Class of 2012 – 100.00; Band – 12,453.15; Student Council – 1,231.00; FCCLA Fundraiser – 227.05; NHS – 86.00; Reading Buddies – 250.00; Coaches Fundraiser – 1,700.00; Gymnastics – 250.00; Oral Interp – 60.00;  Triple S – 1,255.30;    Total Receipts – 18,023.27;  Transfer In – 6,530.57; Total Available 371,566.48; Disbursements – 16,703.29; Transfer Out – 169.06 Cash Balance, October 31, 2009 – 354,694.13.

Note Budget Report

Approve the Regular Bills

All-Around Graphics, Supplies – 18.00;  Alltel, Communication – 22.63; Al’s Engraving, Supplies – 9.75; American Linen Supply,  Supplies – 539.54; ASBSD, Dues – 185.00;  BP, Gas – 28.35; Christine Christopherson, Mileage – 59.94; Christy Lumber, Supplies – 201.57; Comfort Inn Rapid City, Travel – 119.98; Community & Youth, Rent – 400.00; Conoco Phillips Fleet, Gasoline – 84.43;  Dakota Supply Group, Supplies – 225.84; Edhelper, Supplies – 199.90; Fastenal, Supplies – 19.42; General Trading, Supplies – 158.12; Glass Products, Professional Fees, and Supplies – 235.65; Golden West Telephone, Communication – 74.45; Hillyard, Supplies – 322.58;  Infinite Campus, Dues – 397.00; Ingram Pest Services, Professional Fees – 250.00; J.W. Pepper, Supplies – 294.17; Deanne Jensen, Mileage – 59.94; Josten’s, Supplies & Yearbooks – 1,118.81; Klein’s Office Plus, Supplies – 393.59; Lariat Lanes, Supplies – 50.00; Lego Education, Dues – 212.00; Make Music, Subscription – 250.00; Mathcounts Foundation, Dues – 80.00; Melvin’s Flower Shop, Supplies – 34.50; Pierre School District, Tuition – 4,080.00; Pitney Bowes, Postage – 500.00; Pizza Ranch, Supplies – 78.25; Praxair Distribution, Supplies – 84.53; Pride Survey’s, Professional Fees – 884.00; Pro-Build, Supplies – 23.94; Qwest, Communications – 128.91; Reinhart Institutional, Food – 6,524.40 Robin’s Water Cond’ting, Water – 116.55; Runnings, Supplies – 90.17; Scholastics, Subscriptions – 305.80; SD Bureau of Administration, Communication – 40.78; SD School of Counseling Association, Dues – 50.00; Security Lock Smith, Professional Fees – 72.50; Simplex, Professional Fees – 180.00; Small Engine House, Repairs– 40.36; Stanley County Boosters, Professional Fees– 130.75; Teacher’s Helper, Supplies – 24.95; Titze Electric, Supplies – 110.20; Town & Ranch Market, Food and Supplies – 412.60; Wal-Mart, Supplies – 305.16; Youngberg & Sons, Inc, Supplies – 185.57; City of Fort Pierre, Utilities – 6,265.40; Envirotech, Utilities – 668.44; Gale’s Gas Service – Utilities – 107.20; H&H Industries, Repairs – 7,585.36; MDU, Utilities – 2,296.52; Robin’s Water Cond’ting, Water – 55.15; West Central Electric, Utilities – 49.09;  Wheelhouse Plumbing, Repairs – 4,987.00; WR/LJ Rural Water, Water – 120.00; 22x, Professional Fees – 6,148.20; Klein’s Office Plus – Supplies – 10.98; Child & Adult Nutrition, Food – 283.58; Dean Food, Milk – 2,044.21; Earthgains Company, Food – 532.93; Servall Uniform & Linen, Supplies – 114.77; US Food Service, Food – 1,824.25;  GRAND TOTAL BILLS APPROVED - $53,787.67.  (A more detailed listing is in the Administration Office of the Elementary Building.

Note Imprest Expenses

Brady Bear Stops, Official – 90.00; Charles McGuigan, Official – 75.00; Cindy Hargens, Official – 75.00; Dan Thelen, Official & Mileage – 149.88; DCI, Background Checks – 110.50; Dean Duxbury, Official – 75.00; Greg Schumacher, Official – 75.00; Highmore-Harrold School District, Entry Fees – 20.00; Jim Phillips, Official &Mileage – 230.40; John Witcraft, Official – 75.00; Kelly Stout, Official – 75.00; Madison Country Club,    Fees – 60.00; Mark Gageby, Official – 135.00; Michael Falconer, Meals – 55.00; Miller Area School, Entry Fees – 15.00; National Honor Society, Dues – 81.00; Paul Schreiner, Official – 105.00; Pierre School District, Dues – 98.00; Randy Stanton, Official – 75.00; Renae Phinney, Official & Mileage – 120.00; Royce Wuertzer, Official – 75.00; SD High School Activities Association, Dues – 10.00; SDHA Coaches Association, Dues – 760.00; Shell Fleet Plus, Gasoline – 511.06; Tate Gabriel, Official – 165.00; Tim Burgard, Meals – 139.00; Todd Palmer, Official – 165.00; VISA, Registration – 249.00; West River Foundation TIE, Registration – 225.00; White River School, Dues – 56.00; Winner School District, - Entry Fees – 79.00; GRANT TOTAL – 4,228.84.

Approve Barbara Rose – Contract 39,044.44, SAT Manager – 509.29.

The Board recognized the following students in grades three through five who have received all “A’s” and students in grades six through twelve for achieving at least a 3.6 grade-point average for the first nine-weeks of the school year.  President Sonny Harrowa and Superintendent Don Hotalling presented the certificates.

Shirley Truman was a reading buddy in Mrs. Clair’s classroom, and she passed away unexpectedly last spring. Her family chose to honor her memory with a donation to Mrs. Clair to purchase books for her classroom. Mrs. Clair had Shirley’s great-grandchildren JD, Cooper and Shay Carter come up and read a plaque that will be displayed in Mrs. Clair's room in honor of Shirley.

National Honor Society induction will be held Monday, November 16, 2009 at 6 pm at the Senior Citizens Center. Mrs. Doherty has invited the board and administration to attend. There will also be a spaghetti supper.

Veterans’ Day Program will be held at 2:15 p.m. at the Parkview Gym. This is open to the public. Chancy Sharke and George Stroppel will be speaking. Entertainment will be provided by the music and band department, and the drum line. There will also be a slideshow. Vera Cronin, committee member, said a huge thank you goes out to Barb Rose, Joyce Larsen, Kathy Riedy, Brian Menning, and everyone who has been helping in preparing for the program.

Ole Williamson Scholarship applications are now being accepted. An advertisement ran in the Reminder on 11-04-09 and will run in the Capital Journal on 11-12-09. The deadline for the application is 11-30-09. Applications are available on the school website and the Business Office. Four applications have been received at this time.

Letters of Intent have been signed by Rainer Westall for Assistant Wrestling Coach for $2,266.00, Adam Spoehr for Assistant Boys’ Basketball Coach for $2,266.00, and Chris Dietzal for Assistant Girls’ Basketball Coach for $2,266.00.

Duffy moved, seconded by Titze, to adopt the following resolution:

RESOLUTION # 3 – 2010 – Let it be resolved, that the School Board of Stanley County School District #57-1 transfer the following cash balances from Impact Aid fund to the General Fund.

To : General Fund $88,000.00

FROM: Impact Aid   $88,000.00

All voted aye.

Duffy moved, seconded by Titze, to approve the Reading Buddies volunteers. All voted aye.

Norman moved, seconded by Duffy, to approve a three-month trial for a la carte for grades 6-12 to be offered during lunch times starting December 1, 2009. All voted aye.

Principal Merry Bleeker reported the Artist In the School (Bob Miller) was in the school last week. He worked with the students on drawing animations, and showed them how many different frames it takes to make a cartoon. Dr. Bleeker brought in a couple of the flipbooks to show the students’ work. There was a Character Counts assembly this month. Dr Bleeker is very pleased with how the Veterans’ Day Program is coming together. The K-5 classrooms will be having a harvest festival day on November 19. The Christmas program for Cheyenne School will be December 10, 2009 at 7 p.m. at Kirley Hall.

Principal Timothy Hollar said report cards were mailed out to parents last week. He thanked the Board and Administration for releasing school so the staff and students were able to attend Mr. Tate’s wife’s funeral. On tutor Fridays, the students may come and go as needed to from 8 a.m. to noon. The B.U.F.F.S. program for the 6th and 7th grades has been going well, however, the 8th grade students that need to be attending are not. Letters were sent to the 8th-grade students' parents about the B.U.F.F.S. program. March is Think and Drive Stay Alive month.

Mrs. Riedy invited the board and the public to the Oral Interp contest on Tuesday October 17, 2009, at 7 p.m. in the Middle School Learning Center and Mrs. Glodt’s classroom.

Superintendent Don Hotalling reported Parkview north parking lot is 100% complete, which includes patching, sealing, and painting. Dr. Hotalling thanked Craig, Phil and Clint for laying out and painting the parking lines. He also thanked the City of Fort Pierre for helping with the painting projects. Dr. Hotalling reported flu absences have not been too heavy so far. There have been some problems with the availability of substitute teachers. The Pride Surveys were conducted in the middle school and high school. The District will be opening another position for a Special Education teacher. The teacher will be providing services primarily in the middle school and high school. The Stanly County school district had been awarded a Homeland Security Grant in the amount of $13,510.16 for upgrading communications equipment. County, law enforcement, and the fire department were thanked for their assistance in obtaining the grant.

Titze moved, seconded by Nutter, to adjourn at 6:52 p.m.  All voted aye.

Nutter moved, seconded by Titze to reopen the meeting at 6:52 p.m.  All voted aye.

Marne Haggart was recognized and she discussed the position with the 5th and 6th grade girls’ basketball coach. She said she has been very involved with this program in the past and would be interested in coaching it again this year. The Board advised her to talk with the Superintendent and Athletic Director.

Titze moved, seconded by Nutter to adjourn at 6:56 p.m. All voted aye.

Sonny Harrowa, President                                   

Jessi Fromm, Business Manager