Stanley County
School Board Meeting
June 15, 2009

The Stanley County School District, #57-1, Board of Education met in regular session June 15, 2009, 5:30 P.M., in the Elementary Computer Lab with Sonny Harrowa, John Duffy, Darby Nutter, Tina Titze and Mork Norman present.  Others in attendance were Superintendent Don Hotalling, Business Manager Kevin Merscheim and Principal Merry Bleeker.  Visitors were David Montgomery, Jessi Fromm, Lori Gloe, Cindy Kindle, Kim Larsen, Arlene Krueger, Craig Rutschke, Jennifer Milliken, Carly Sommars, and parents of recognized students.

President Sonny Harrowa called the meeting to order at 5:30 P.M.

President Sonny Harrowa led the pledge of allegiance.

Norman moved, seconded by Titze, to adopt the agenda as amended.  All voted aye.

Duffy moved, seconded by Nutter, to approve the Consent Calendar as amended.  All voted aye.

Approve the minutes of the regular meeting of May 11, 2009.

Approve the Financial Reports

GENERAL FUND: Cash Balance, May 1, 2009 – 476,283.52; Receipts: Taxes – 575,927.35; Interest – 1,280.60; Misc. Revenue – 1,462.64; State Aid – 86,473.00; National Minerals – 27,160.23 Insurance Proceeds – 23,618.68; Yearbook Sales – 455.00; 21^st Century Tuition – 1,417.33;  Title 2 - 6,599.00; Donations - 800.00  Total Receipts – 725,193.83; Transfers into the Account – 1,177.92; Total Available – 1,202,655.27; Disbursements – 118,292.59; Payroll – 178,018.90; Transfer Out – 30.20; Cash Balance, May 31, 2009 – 906,313.58; CAPITAL OUTLAY: Cash Balance, May1, 2009 – 355,901.93; Receipts: Taxes – 138,486.74;   Interest – 613.72; Total Receipts – 139,100.46; Total Available – 495,002.39; Disbursements – 86,862.50; Cash Balance, May 31, 2009 – 408,139.89; SPECIAL EDUCATION: Cash Balance, May 1, 2009 – 590,437.48; Receipts: Taxes – 172,547.21; Interest – 1,063.22; IDEA Funds 10,063.00; Preschool Grant – 326.00; Total Receipts – 183,999.43; Total Available – 774,436.91; Disbursements – 27,078.98; Payroll – 17,767.78; Cash Balance, May 31, 2009 – 729,590.15; PENSION FUND: Cash Balance, May1, 2009 – 27,360.47; Receipts: Taxes – 41,441.47; Interest – 103.61; Total Receipts – 41,545.08; Total Available – 68,905.55; Cash Balance, May 31 2009 – 68,905.55; IMPACT AID: Cash Balance,  May 1, 2009 – 213,114.67; Receipts: Interest – 320.83; Total Receipts – 320.83; Total Available – 213,435.50; Cash Balance, May 31, 2009 – 213,435.50; FOOD SERVICE: Cash Balance, May 1 , 2009 – (644.63); Receipts: Sales – 7,691.42; Community & Youth Involved – 5,670.80; State Food Reimbursement – 8,353.60; Total Receipts – 21,715.82; Total Available – 21,071.19; Disbursements – 9,912.08; Payroll – 13,814.60; Cash Balance, May 31, 2009 – (2,655.49); FIDUCIARY ACCOUNTS: Cash Balance, May 1, 2009 – 339,141.29; Receipts: Interest – 422.44; Junior Class – 19.47; Sophomore Class – 2,156.49; Freshman Class – 1,219.35;  6^th Grade Class – 371.25; Student Council – 1,859.44; Letterwinners – 239.78;  Band – 27.00; SCEA – 430.95; Cross Country – 396.00; Theater Club – 274.74; Total Receipts – 7,416.91; Transfers into the Account – 12,851.63; Total Available 359,409.83; Disbursements – 8,111.23; Cash Balance, May 31, 2009 -  351,298.60

Note Budget Report

D.  Approve the Regular Bills

All-Around Graphics, Awards – 1,434.00; Alltel, Cell Phones – 64.31; American Linen, Supplies – 142.68; Auto Owners Insurance – 990.00; BP, Gas – 40.77; Best Business, Repairs – 422.60; Black Hills Special Sevices, Dues – 400.00; Tony Blake, Prof. Services – 1,250.00; Merry Bleeker, Meals, Mileage, Reimbursement Fees – 191.68; Bridges Transitions Co, Act Prep Program – 500.00; Buhl’s Laundry, Dry Cleaning Band – 182.90; Bureau of Administration, Telephone – 42.35; Capital Journal, Minutes & Advertising – 333.16; Chase  Roofing & Sheet, Repairs – 77.91; 22X, Prof. Services – 5,658.10; Christy Lumber, Supplies – 511.66; Cole Paper, Supply – 105.49; Community & Youth Center, 21^st Century – 265.87; Connecting Point, Supply – 175.00; Conoco Phillips Fleet, Gas – 40.42; Dakota Mill and Grain, Supplies – 115.51; Dakota Supply Group,  Supplies – 265.00; Dean Foods, Food – 930.81; Brian Dozark, Prof. Services – 1,250.00; Dunes Golf, Fees -500.00; Earthgrains, Food – 349.44; Envirotech Waste Services, Waste Disposal – 375.88; Fort Pierre Body Shop, Repairs – 413.00; City of Fort Pierre, Utilities – 5,028.13; FSH Communications, Telephone – 127.20; Gale’s Gas Service, Propane – 278.00; Golden West Telephone, Telephone – 294.96; Gray Lines of the Black Hills, Bus Charter – 3,113.90; Grizzly Imports, Supply – 381.15; H&H Repairs, Repairs – 1,119.72; Houghton Mifflin Harcout, Textbooks – 6,151.28; Jostens, Graduation Supplies – 272.55; Junior Library Guild, Library Media – 795.00; Klein’s Office Plus, Supplies – 643.63; Library Video Co., Media – 19.95; Jessica Lounsbury, Mileage – 21.20; May-Adam-Gerdes-Thompson, Prof. Services – 52.50; McLeod’s Printing, Supplies – 24.33; Modern Curriculum Press, Text Books – 273.72; Monick Pipe, Repairs – 169.26; Montana Dakota Utilities, Natural Gas – 915.36; Morris Inc, Supplies – 35.83; Nat’l Assoc. Educational, Dues – 45.00; OAHE YMCA, 21^st Century – 40.00; Parkston High School, Tuition – 752.08; Pierre Auto Parts, Supply – 20.00; Pierre School District, Prof. Services – 871.38; Pitney Bowes, Royalties – 234.00; Pitney Bowes, Postage – 500.00; Positive Promotions, Supply – 98.75; Pro Build, Supply – 32.69; Qwest, Telephone – 126.95; Ramada Inn, Lodging – 198.00 Reinhart, Food – 3,702.04; Right Turn, Tuition – 837.59; Robin’s Water Cond’ting, Water – 111.45; 22x, Prof. Services – 2,350.00; S.D. High School, Track Pass – 15.00; Scholastic Inc., Text Books – 1,362.50; Security Lock Smith, Repairs – 15.00; Servall Uniforms, Supplies – 118.35; 22X, Tuition – 537.20; Software House Internat’, Supplies – 928.57, Software Services, Services – 580.00; Software Unlimited Inc., Software – 9,193.45; South Dakota School, Registration – 150.00; Southeast Area, Registration – 370.00; Stanley County Law, Background Checks – 30.00; State Publishing Co, Ballots – 231.64; Technology and Innovation, Registration – 830.00; Titze Electric, Repairs – 82.65; Tire Muffler Alignment, Repairs – 27.54; 22x, Mileage – 818.07; Town & Ranch Market, Food & Supplies – 467.51; United States Post Office, Box Rental – 130.00; US Food Service, Food – 382.60; Vo Wac Publishing Company, Textbooks – 613.20, Wal-Mart, Supplies – 248.46; West Central Electric, Utilities – 313.04; Jeri Wilcox, Mileage -  678.40; WW Tire Service, Repairs – 29.17; Youngberg & Sons, Supplies – 331.25; Zander Auto Parts, Supplies – 14.61; GRAND TOTAL BILLS APPROVED - $65,164.35.  (A more detailed listing is in the Administration Office of the Elementary Building.

 Note Imprest Expenses

Landan Voight, Book Fine Refund – 7.95; SD Association School,   Training – 90.00; DCI, Background – 59.25; SD Revenue Department, License Fees -18.00; Capital Journal, Kindergarten Roundup – 40.98, Shells Fleet Plus, Gas - 540.74; Guy Hunter, Meals – 563.00; Miller Area School District, Track – 70.00; Winner School District, Track – 50.00; Hartford Golf Course, Green Fees – 36.00; Lake View Golf Course, Green Fees – 42.00; Parkston High School, Region Plaque / Medals – 21.01; Merry Bleeker, 13 Perfect Attendance – 130.00

F.  Approve Contracts

Deanne Jensen – 21st Century - $31,000.00

Christina Christopherson – 21st Century - $32,000.00

Approve Resignation

Laura Snow

The Board recognized the following students in grades three through five who have received all “A’s” and students in grades six through twelve for achieving at least a 3.6 grade-point average for the fourth nine-weeks of the school year. President Sonny Harrowa and Superintendent Don Hotalling presented the certificates.
 

Duffy moved, seconded by Titze, to approve open enrollment applications for students #’s 871-879. All voted aye.

Duffy moved, seconded by Nutter, to approve the resolution for the participation in the SDHSAA for the 2010 fiscal year. All voted aye.

Nutter moved, seconded by Duffy, to approve the health and property insurance agreements with ASBSD for the 2009-2010 school year. All voted aye.

Dr. Hotalling opened up the one sealed bid received on the mobile home.  The bid was $17,773.00 from Richard Gloe. The board deferred action until later in the meeting. 

President Sonny Harrowa declared a special board meeting for June 30, 2009, in the superintendent’s office at 12:15 p.m. for year-end payment of bills and other business as necessary.

Duffy moved, seconded by Titze, to approve the certified and classified negotiation agreements for the 2009-2010 school year.  All voted aye.

Superintendent Dr. Hotalling reported Principal Merry Bleeker has been working very diligently to get everything taken care of since the last day of school.  He read thank you cards received from Lois Russell and Kevin Merscheim for their retirement party. Dr. Hotalling reported there are about 76 students participating in the summer session for the 21st century program.   He reported the kitchen staff had an unexpected food inspection and received 100%. The buses were inspected and no problems were found. Dr. Hotalling was been working with the City of Fort Pierre to help with some summer projects and repairs.

President Sonny Harrowa declared the meeting in Recess at 6:08 p.m. for Public Hearing

Business Manager Kevin Merscheim detailed the published 2009-2010 fiscal-year budget.  A detailed listing was presented showing increases and decreases in the budget.  The proposed listing of capital outlay items were reviewed.  Graphs were also presented for revenues, expenditures, budget and fund balance estimates and cash flow estimates.  The budget will have final approval at the regular August Board meeting.

President Sonny Harrow declared the meeting out of recess at 6:34 p.m.

Nutter moved, seconded by Titze, to go into Executive Session according for SDCL 1-25-2 for personal reasons at 6:37p.m. All voted aye.

President Sonny Harrowa declared the Board out of Executive Session at 6:58p.m.

Nutter moved, seconded Titze, to reject the mobile home bid. All voted aye.

Titze moved, seconded by Norman, to adjourn at 7:01 p.m.  All voted aye. 
 

Sonny Harrowa, President                                   

Kevin Merscheim, Business Manager