Stanley County
School Board Meeting
April 14, 2009

The Stanley County School District, #57-1, Board of Education met in regular session April 14, 2009, 5:30 P.M., in the Middle/High School Learning Center with Sonny Harrowa, Tina Titze, Mork Norman, John Duffy and Darby Nutter present. Others in attendance were Superintendent Don Hotalling, Business Manager Kevin Merscheim and Principal Merry Bleeker. Visitors were David Montgomery, Arlene Krueger, Craig Rutschke, Shirley Swanson, Jennifer Milliken, Allen Brakke, Karen Sharp, Jenifer Palmer, Bria Peppel, Darla Tibbs, Linda Brown and parents of recognized students.

President Sonny Harrowa called the meeting to order at 5:30 P.M.

President Sonny Harrowa led the pledge of allegiance.

Duffy moved, seconded by Nutter, to adopt the agenda as amended. All voted aye.

Nutter moved, seconded by Titze, to approve the Consent Calendar. All voted aye.

A. Approve the minutes of the regular meeting of March 16 and Special Meeting March 23, 2009.

B. Approve the Financial Reports

GENERAL FUND: Cash Balance, March 1, 2009 – 604,397.45; Receipts: Taxes – 82,170.30; Interest – 856.14; Misc. Revenue – 53.65; State Aid – 86,473.00; Insurance Proceeds – 19,076.63; Medicaid Payments – 5,974.00; 21st Century Tuition – 2,765.51; SRSA REAPS – 9,453.00; Title 1 3,658.00; Total Receipts – 210,480.23; Transfers into the Account – 2,074.69; Total Available – 816,952.37; Disbursements – 152,157.67; Payroll – 187,971.14; Transfer Out – 83.71; Cash Balance, March 31, 2009 476,739.85; CAPITAL OUTLAY: Cash Balance, March 1, 2009 – 332,433.60; Receipts: Taxes – 11,028.09; Interest – 758.86; Total Receipts 11,786.95; Total Available – 344,220.55; Disbursement – 0; Cash Balance, March 31, 2009 – 476,739.85; SPECIAL EDUCATION: Cash Balance, March 1, 2009 – 621,593.04; Receipts: Taxes – 13,627.88; Interest – 1,227.36; Medicaid Payments – 648.00; IDEA Funds – 10,063.00; Preschool Grant – 326.00; Total Receipts – 25,892.24; Total Available – 647,485.28; Disbursements – 11,459.30; Payroll – 31,122.65; Cash Balance, March 31, 2009 – 604,903.33; PENSION FUND: Cash Balance, March 1, 2009 – 20,869.10; Receipts: Taxes – 3,270.23; Interest – 53.33; Total Receipts – 3,323.56; Total Available – 24,192.66; Cash Balance, March 31, 2009 – 24,192.66; IMPACT AID: Cash Balance, March 1, 2009 – 391,700.19; Receipts: Interest – 947.03; Total Receipts – 947.03; Total Available – 392,647.22; Cash Balance, March 31, 2009 – 392,647.22; FOOD SERVICE: Cash Balance, March 1, 2009 – (12,399.63); Receipts: Sales – 6,820.84; Community & Youth Involved – 4,102.50; State Food Reimbursement – 6,6530.37; Total Receipts – 17,576.71; Total Available – 5,177.08; Disbursements – 9,383.40; Payroll – 14,336.51; Cash Balance, March 31, 2009 – (18,579.83); FIDUCIARY ACCOUNTS: Cash Balance, March 1, 2009 – 331,471.55; Receipts: Interest – 493.96; Junior Class – 193.00; Sophomore Class – 84.00; Student Council – 659.00; FCCLA – 46.50; Triple S Group – 93.54; Regional Wrestling – 48.14; Regional Boys Basketball – 4,868.00; Oahe Prep Bowl – 500.00; District Boys Basketball 6,718.52; State Wrestling – 15.00; Football Fundraisers – 300.00; Volleyball Fundraisers – 30.00; Post Prom – 1,025.00; District Girls Basketball – 6,807.00; Regional Girls Basketball – 3,083.00; Total Receipts 24,964.66; Transfers into the Account – 5,181.90; Total Available – 361,618.11; Disbursements – 27,495.89; Cash Balance, March 31, 2009 - 334,122.22.

C. Note Budget Report

D. Approve the Regular Bills

AGE Corporation, Snow Removal – 530.00; Alltel, Cell Phones – 63.91; AmericInn of Chamberlain, Lodging – 97.00; American Linen, Supplies – 292.64; Best Business, Supplies – 393.68; Capital Journal, Minutes & Advertising – 274.90; Capital Sports, Supplies – 245.89; Carolina Biological, Supply – 1,941.81; Chandler’s, Repair – 325.00; 22X, Prof. Services – 5,981.98; Christy Lumber, Repairs – 250.26; Cole Paper, Supply 3,052.28; Dakota Supply Group, Supplies – 220.23; Dean Foods, Food - 1,583.54; Don’s Sinclair, Gas – 39.75; Earthgrains, Food – 628.20; Envirotech Waste Services, Waste Disposal – 668.44; City of Fort Pierre, Utilities – 6,135.96; FSH Communications, Telephone – 127.20; Gale’s Gas Service, Propane – 1,306.60; Golden West Telephones, Telephone – 307.58; Gray Lines of the Black Hills, Bus Charter – 615.60; Harcourt Achieve, Supply – 56.42; Holiday Inn, Lodging – 139.50; Don Hotalling, Meals – 288.00; Johnson Controls, Repairs – 175.00; Josten’s, Supplies – 48.89; Karl’s Inc., Supplies – 584.00; Klein’s Office Plus, Supplies – 562.62; Larry’s Plumbing, Repairs – 987.33; Library Video Co., Library Media – 56.85; LJ Tech Systems, Supplies – 75.00; Jessica Lounsbury, Mileage – 11.77; May-Adam-Gerdes-Thompson, Prof. Services – 192.50; Monroe Systems, Supplies – 274.02; Montana Dakota Utilities, Natural Gas – 6,858.81; Morris, Inc., Supplies – 430.00; Parkston High School, Tuition – 1,020.68; Phonak, Supplies – 195.00; Pierre Auto Parts, Supplies – 75.00; Pitney Bowes, Postage – 500.00; Praxair, Supplies – 73.09; Quia Subscriptions, Supplies – 49.00; Qwest, Telephone – 388.55; Reinhart, Food – 7,246.06; Renaissance Learning, Supplies – 206.31; River City Transit, Transportation – 681.00; Robin’s Water Cond’ting, Water – 128.10; 22X, Prof. Services – 1,100.00; S.D. Dept. of Health, County Nurse 266.00; Sax Arts & Crafts, Supplies – 4,996.43; School Specialty, Supplies 218.92; SD 4-H Character Counts, Registration – 175.00; SD Association of School Business Officials, Registration – 100.00; SD Counselor Association, Registration – 310.00; Section 8002, Dues – 50.00; Security Lock Smith, Supply – 35.00; Servall Uniform, Supplies – 160.65; Software Services, Inc., Repairs – 400.00; Spearfish Extinguisher, Repairs – 115.00; SRA/McGraw Hill, Supplies – 775.55; 22X, Prof. Services – 970.71; Stanley County School, Imprest Expenses – 3,855.67; Stanley County Law, Fingerprinting – 25.00; Wilma Staples, Mileage – 3.92; Summit Professional Ed., Registration – 169.00; Town & Ranch Market, Food & Supplies – 381.61; 22X, Prof. Services – 50.23; US Food Service, Food – 1,550.29; Val-Tec, Supplies – 1,850.00; VISA, Supplies & Lodging – 1,269.78; Walker Refuse, Waste Disposal – 179.10; Walmart, Supplies – 197.08; West Central Electric, Utilities – 347.43; WR/LJ Rural Water, Water – 102.50; Youngberg & Sons, Repairs – 259.00; GRAND TOTAL BILLS APPROVED - $66,299.82. (A more detailed listing is in the Administration Office of the Elementary Building.

E. Note Imprest Expenses

Jones County Schools, Entry Fees – 50.00; SD FCCLA, Star Event Dues – 55.00; SD FCCLA, State Registration – 410.00; SD Bandmasters, Entry Fees – 311.00; DCI, Background Checks – 117.75; Shell Fleet Plus, Gas – 550.10; Sinclair Fleet Service, Gas – 1,603.12; SDHSAA, Participation Fees 556.00; Hot Springs School, Region Gymnastics – 177.02; Jennifer Milliken, Theater Supplies – 128.68; GRAND TOTAL – $3,958.67.

F. Approve Contract Amendment
Emily Vulcan – Assistant Track Coach - $2,266.00

G. Approve Resignations
Tom Sogaard – 21st Century Program
Don Shields – Boys Basketball Coach

The Board recognized the following students in grades three through five who have received all “A’s” and students in grades six through twelve for achieving at least a 3.6 grade-point average for the third nine-weeks of the school year. President Sonny Harrowa and Superintendent Don Hotalling presented the certificates.
 

Norman moved, seconded by Titze, to authorize Joann Nelson to be added to the list of approved volunteers for the Stanley County School District. All voted aye.

Norman moved, seconded by Duffy, to approve the open enrollment applications for student numbers 867, 868, 869 and 870 as presented. All voted aye.

Darla Tibbs reported a picnic at the Orton School will be May 16, 2009, at 11:30 A.M. for all who wish to attend to celebrate the history of the Orton School and the families who were involved.

Jenifer Palmer reported information about the Response To Intervention grant for students at risk. The Stanley County School District is a pilot school this year. The program provides high quality instruction based on student needs with set principals, components and progress monitoring.

Principal Merry Bleeker reported that ninety-two percent of the parents attended the elementary Parent Teacher Conferences in March. The annual Kindergarten Round-up is scheduled for April 20 and 21, 2009.

Shirley Swanson reported the annual student Dakota Step testing has been completed. The Prom will be April 18 with Michelle Glodt, Kim Doherty and Roxanne Harms as the junior class advisors. The annual spring school play will be May 1 and 2, 2009, at 6 P.M. in the high school gym. The annual sixth grade field trip will be May 11 and they will travel to Sioux Falls for the day.

Business Manager Kevin Merscheim proposed the purchase of a new accounting software package for the Business Office. The new software provider is Software Unlimited Incorporated from Sioux Falls. Details for the purchase costs and annual maintenance fees were presented. Training for the staff will be provided before the installation of the equipment and software.

Duffy moved, seconded by Titze, to authorize the purchase of the software package from Software Unlimited as proposed. All voted aye.

Norman moved, seconded by Nutter, to adopt the following resolution:

RESOLUTION #4-2009 – Let it be resolved, that the School Board of the Stanley County School District #57-1 transfer the following cash balance from the Impact Aid Fund to the General Fund and Food Service accounts.

          TO: General Fund $150,000.00
          Food Service Fund 30,000.00

          FROM: Impact Aid Fund 180,000.00

All voted aye.

Superintendent Don Hotalling clarified the rumors that the Stanley County School District was losing Impact Aid Funds. The school district may be receiving additional funds but payments of the Section 8002 funds are being withheld until the increase in valuations have been evaluated by federal impact aid staff in Washington, DC. The City of Fort Pierre and the Stanley County School District will make application next fall for a grant for Safe Routes to Schools. The current status of the open staff positions was reported with these positions to be filled in the near future.

Nutter moved, seconded by Norman, to go into Executive Session according to SDCL 1-25-2 for personnel reasons at 6:54 P.M. All voted aye.

President Sonny Harrowa declared the Board out of Executive Session at 7:16 P.M.

Titze moved, seconded by Norman, to offer contracts and letters of intent to classified staff for 2009-2010 school year as recommended by their supervisors. All voted aye.

Duffy moved, seconded by Norman, to adjourn at 7:18 P.M. All voted aye.
 

Sonny Harrowa, President                                   

Kevin Merscheim, Business Manager