Stanley County
School Board Meeting
October 13, 2008

The Stanley County School District, #57-1, Board of Education met in regular session October 13, 2008, 4 P.M., at the Orton School with Sonny Harrowa, Tina Titze, John Duffy and Darby Nutter. Mork Norman was absent. Others in attendance were Superintendent Don Hotalling, Business Manager Kevin Merscheim and Principals Merry Bleeker and Brian Doherty. Visitors were David Montgomery, Craig Rutschke, Shari Beeghly, Darla Tibbs, Layna Tibbs, Kim Doherty, Tyler Doherty, Byron Hand, Zay Norman, Kathryn Stewart, Phyllis Fravel and Jordan Buchanan.

President Sonny Harrowa called the meeting to order at 4 P.M.

President Sonny Harrowa led the pledge of allegiance.

Nutter moved, seconded by Duffy, to adopt the agenda as amended. All voted aye.

Duffy moved, seconded by Nutter, to approve the Consent Calendar as amended. All voted aye.

A. Approve the minutes of the regular meeting of September 8, 2008.

B. Approve the Financial Reports

GENERAL FUND: Cash Balance, September 1, 2008 – 600,100.95; Receipts: Taxes – 36,927.23; Interest – 1,160.88; Misc. Revenue – 165.00; Yearbooks – 310.00; State Aid – 91,557.00; Admissions – 5,777.88; Medicaid Reimbursement – 7,769.00; Tobacco Prevention Grant - $2,000.00; Surplus Property Sales – 360.00; Total Receipts – 146,026.99; Transfers into the Account – 376,177.92; Total Available – 1,122,305.86; Disbursements – 160,919.63; Payroll – 187,745.94; Transfer Out – 352.45; Cash Balance, September 30, 2008 – 773,287.84; CAPITAL OUTLAY: Cash Balance, September 1, 2008 – 188,613.14; Receipts: Taxes – 3,306.22; Interest – 476.15; Donations – 3,500.00; Total Receipts – 7,282.37; Total Available – 195,895.51; Disbursement – 14,459.67; Cash Balance, September 30, 2008 – 181,435.84; SPECIAL EDUCATION: Cash Balance, September 1, 2008 – 592,642.99; Receipts: Taxes – 2,482.35; Interest 1,202.70; Medicaid Reimbursement – 828.00; IDEA Funds – 20,689.00; Total Receipts – 25,202.05; Total Available – 617,845.04; Disbursements – 5,821.33; Payroll – 26,956.09; Cash Balance, September 30, 2008 – 585,067.62; PENSION FUND: Cash Balance, September 1, 2008 - 12,356.78; Receipts: Taxes – 595.73; Interest – 34.08; Total Receipts – 629.81; Total Available – 12,986.59; Payroll – 0; Cash Balance, September 30, 2008 – 12,986.59; IMPACT AID: Cash Balance, September 1, 2008 – 575,388.04; Receipts: Interest – 540.44; Total Receipts – 540.44; Total Available – 575,928.48; Transfers Out – 375,000.00; Cash Balance, September 30, 2008 – 200,928.48; FOOD SERVICE: Cash Balance, September 1, 2008 – 27,044.75; Receipts: Interest – 17.64; Sales – 1,187.00; Total Receipts – 1,204.64; Total Available – 28,249.39; Disbursements – 9,883.72; Payroll – 11,642.82; Cash Balance, September 30, 2008 – 6,722.85; FIDUCIARY ACCOUNTS: Cash Balance, September 1, 2008 – 348,347.23; Receipts: Interest – 629.76; Jr. Class – 1,552.00; Big Dakota Volleyball – 688.25; Student Council – 631.49; Volleyball Fundraisers – 637.00; Boys Basketball Fundraisers – 316.00; FCCLA = 35.00; Total Receipts – 4,489.50; Transfers into the Account – 3,001.43; Total Available – 355,838.16; Disbursements – 15,758.32; Cash Balance, September 30, 2008 – 340,079.84.

C. Note Budget Report

D. Approve the Regular Bills

All American Sports, Supplies – 1,384.55; Alltel, Cell Phones – 64.48; Al’s Engraving, Name Plates – 15.50; American Choral Directors, Dues – 85.00; American Linen, Supplies – 254.24; Argus Leader, Periodicals – 187.83; ASBSD, Fees – 45.00; Avera Health, Fees – 120.00; Award Decals, Supplies – 268.71; BP, Gas – 58.32; Best Business, Supplies – 144.29; Tony Blake, Team Physician – 1,250.00; Merry Bleeker, Travel – 94.72; Dennis Booth Construction, Improvements – 3,071.29; Bureau of Administration, Telephone – 43.35; 22X, Surveys – 1,075.25; Capital Journal, Advertising & Minutes 1,378.40; 22X, Tuition – 1,080.00; CANS, Food – 250.99; Children’s Health Market, Textbooks – 689.70; 22X, Pro. Services – 6,663.04; Christy Lumber, Repairs – 1,395.81; Coffee Cup Fuel Stop, Bus Gas – 78.00; Cole Paper, Supplies – 960.98; Community & Youth Involved Center, Fees – 1,500.00; Dakota Sports, Repairs – 271.30; Dakota Supply Group, Supplies – 457.65; Daktronics, Marquee – 17,845.00; Dean Foods, Food – 2,172.66; De Marque, Inc., Supplies – 325.00; Brian Dozark, Team Physician – 1,250.00; Earthgrains, Food – 639.82; Educational Week, Periodicals – 159.88; Envirotech Waste Service, Waste Disposal – 693.66; Follett, Textbooks – 334.41; Follett Software, Supplies – 450.00; City of Fort Pierre, Utilities – 5,906.82; Franklin Covey, Supplies – 43.80; FSH Communications, Telephone – 126.92; Gale’s Gas, Propane – 257.40; Gilmar Gear, Supplies – 404.98; Glass Products, Repairs – 445.92; Golden West Telephones, Telephone – 308.62; Gray Lines, Bus Charter – 2,950.00; Hauff Mid-America Sports, Supplies – 2,263.14; Hillyard, Supplies – 59.50; Hogens Hardware, Supplies – 54.96; Don Hotalling, Mileage – 62.75; Karl’s, Inc., Supplies – 416.98; Kelly Inn, Lodging – 130.00; Klein’s Office Plus, Supplies – 45.22; Kmart, Supplies – 36.42; 22X, Travel – 976.80; Larry’s Plumbing, Repairs 760.77; Leidholt, McNeely & Leidholt, Repairs – 15,097.00; Jessica Lounsbury, Mileage – 54.91; May-Adam-Gerdes-Thompson, Prof. Services – 142.10; McLeod’s, Supplies – 182.18; Melvin’s Flower Shop, Supplies – 54.50; Jennifer Milliken, Supplies – 85.46; Montana Dakota Utilities, Natural Gas – 111.72; Morris, Inc., Repairs – 478.00; National Business Association, Membership – 75.00; 22X, Supplies – 30.00; Parkston High School, Tuition – 1,128.12; Pedal & Paddle, Repairs – 19.00; J.W. Pepper, Supplies 260.54; Pierre Solid Waste, Waste Disposal – 14.92; Pitney Bowes, Supplies – 342.04; Pitney Bowes, Postage – 500.00; Praxair, Supplies – 158.34; Premier Agendas, Supplies – 1,064.95; The Rapid City Journal, Periodicals – 80.00; Reader’s Theatre, Supplies – 35.85; Red River Construction, Improvements – 18,333.70; Reinhart, Food – 7,315.68; Riddell/All American, Supplies – 160.03; Kathy Riedy, Meals – 52.00; Right Turn, Tuition – 988.98; Robin’s Water Cond’ting, Water – 143.05; Runnings, Supplies – 84.98; Eldean & Renee Ryckman, Parent Mileage – 708.18; SDHSAA, Insurance – 985.40; Santel Communications – 1,198.20; Scholastic, Supplies – 177.67; School Administrators of South Dakota, Supplies – 110.00; School Specialty, Supplies – 2,566.60; SD Society of Technology Coordinators, Membership – 30.00; SD State Historical Society, Supplies – 10.00; Security Lock Smith, Repairs – 245.88; Servall Uniform & Linen, Supplies – 152.16; Seven Seas, Lodging – 114.00; Krystal Simons, Bus Gas – 46.87; 22X, Tuition – 537.20; 22X, Tuition – 325.66; Sleep Inn, Lodging – 93.00; SLD Lighting, Supplies – 184.10; Small Engine House, Repairs – 32.99; Software House International, Supplies – 7,361.16; Sopris West, Supplies – 123.09; SD Municipal League, Registration – 30.00; 22X, Prof. Services – 892.39; Stanley County Booster Club, Ticket Sellers – 144.12; Stanley County School District, Registration – 120.00; Stanley County School District, Imprest Expenses – 4,773.20; Stanley County Law, Background Checks – 170.00; State Property Management, Supplies – 35.00; State Publishing, Supplies – 119.66; Superior Lamp, Supplies – 120.62; Technology, Inc., Dues – 49.99; Thunderbird Lodge, Lodging – 135.00; Titze Electric, Repairs – 4,129.96; Town & Ranch Market, Food & Supplies – 296.28; UBC, Supplies – 4.20; 22X, Prof. Services – 650.00; US Food Service, Food – 2,651.00; Value Village, Supplies – 32.00; Varsity Spirit Fashions, Uniforms – 987.20; Walker Refuse, Waste Disposal – 171.16; Wall Street Journal, Periodicals – 165.00; Walmart, Supplies – 3,089.48; West Central Electric, Utilities -269.66; Wetmore Declamation, Supplies – 120.00; WR/LJ Rural Water, Water – 122.50; WW Tire Service, Repairs – 491.51; Youngberg & Sons, Supplies – 490.60; GRAND TOTAL BILLS APPROVED - $144,697.97. (A more detailed listing is in the Administration Office of the Elementary Building.

E. Note Imprest Expenses

Northern State University, Honor Band Registration – 230.00; Region VII Honor Band, Honor Band Registration – 176.00; Dakota ACAC, Registration – 30.00; DCI, Background Checks – 157.00; National Geographic Bee, Registration – 70.00; Shell Fleet Plus, Gas – 1,037.30; Dwayne Anderson, Official – 60.00; Corey Baruth, Official – 75.00; Eric Booth, Official – 60.00; John Burchill, Official – 135.00; Brian Doherty, Official – 60.00; Clyde Gross, Official – 75.00; Gary Harrington, Official – 161.58; Dennis Heinz, Official – 75.00; Joel Johnson, Official – 75.00; Terrance Keller, Official – 60.00; Klint Kinney, Official – 75.00; Dan Rounds, Official – 75.00; Steve Rounds, Official – 75.00; David Schiefen, Official – 75.00; Chad Uhrig, Official – 75.00; Greg Warren, Official – 163.80; Stanley Waterbury, Official – 75.00; Tim Waterbury, Official – 150.00; Louis Young, Official – 60.00; Wild Oak Golf Course, Green Fees – 182.00; Chamberlain High School, Entry Fees – 20.00; Faulkton School District, Entry Fees – 20.00; Miller School, Entry Fees – 25.00; Mobridge School, Entry Fees – 40.00; Redfield School, Entry Fees – 25.00; Lucy Lindskov, Registration – 45.00; Dean Duxbury, Official – 150.00; Kevin Gallagher, Official – 100.70; Terrance Keller, Official – 75.00; Jennifer Neuhauser, Official – 105.00; Todd Sandal, Official – 105.00; Laura Snow, Official – 135.00; Dan Thelen, Official – 237.00; Redfield School, Entry Fees – 75.00; Federal Express, Postage – 32.82; SD High School Press, Entry Fees – 40.00; GRANT TOTAL – 4,773.20.

F. Approve Letter of Intent
         Michelle Guelde – Accounting Assistant - $11.00 per hour

G. Approve Amended Contract
          Jennifer Milliken – SAT Manager - $566.50

H. Approve Teacher Lane Changes
          Tom Rogers - $38,404.44

Nutter moved, seconded by Titze, to approve the open enrollment applications for student numbers 848 and 999. All voted aye.

Duffy moved, seconded by Nutter, to approve the public school exemption as presented by Dr. Don Hotalling. All voted aye.

Principal Merry Bleeker reported that ninety-three percent of the parents attended the elementary Parent Teacher Conferences in September. Parent Teacher Conferences for the rural schools are scheduled for October 30, 2008. Five staff members attended the Student Assistance Training workshop in Mitchell. Lana Chase was thanked for coordinating the Reading Buddies program. Picture retakes will be October 14. The end of the first quarter will be October 23, 2008. Artist in the School Resident this year will be Ann Taeker from October 20 thru October 30. The Artist in the Schools is partly funded by the South Dakota Arts Council.

Principal Brian Doherty reported the final tablet computer training was presented by Dakota State University in September. An average of sixty percent of the parents attended the middle/high Parent Teacher Conferences in September. The annual Pride Survey will be conducted during the week of October 20 for students in grades four thru twelve.

Titze moved, seconded by Nutter, to approve the resignation of Bobbie Jo Parker as the volleyball coach effect at the end of the current season. All voted aye.

Nutter moved, seconded by Titze, to approve the additional list of names to the list of approved volunteer for the Stanley County School District. All voted aye.

Business Manager Kevin Merscheim recommended the approval of a resolution to retain the services of Admin Solutions, LLC. as Third-party Administrator as required by the Internal Revenue Service to administer tax sheltered 403B annuity accounts for employees. The proposed cost is $500.00 for the plan documents and the annual charges are pending upon determination of the final number of employees involved in these investments.

Duffy moved, seconded by Nutter, to adopt the resolution to retain Admin Solutions as a 403B Third-party Administrator for the Stanley County School District. All voted aye.

Titze moved, seconded by Duffy, to authorize a Middle School Volleyball Fundraiser agency account which will be administered by the Stanley County School District. All voted aye.

Superintendent Don Hotalling reported the annual Pride Surveys for students and staff will be administered during the week of October 20 with the cost of the surveys to be paid from the 21st Century grant. The first of this years tutor Fridays will be October 17 and will involve tutoring, staff activities and in-service for the Tech Path program.

Byron Hand discussed with the Board and Administration a concern that the numbers of students participating in extra curricular activities are decreasing. It was proposed that students be recruited within the school to participate in more activities.

Duffy moved, seconded by Titze, to request Athletic Director Guy Hunter report to the Board at the November Board all current student participation numbers in activities for this school year. All voted aye.

Duffy moved, seconded by Titze, to request Athletic Director Guy Hunter solicit parental opinions to increase the student participation in activities. All voted aye.

The Board’s Public Relations Committee reported that representatives from the City of Fort Pierre, County Commissioners and the School Board had a meeting to discuss construction of a parking lot and a multi-use facility close to the new softball field. The Board thanked Anderson Construction for providing crossing guards during the highway construction. A meeting will be planned in the near future for the Board to draft a strategic plan for the school.

Superintendent Don Hotalling reported the City of Fort Pierre and Stanley County have combined with the Stanley County School District to study the effect on taxable revenue for the school due to land acquisition by the Corp of Engineers in the Fort Pierre City limits.

Orton teacher, Shari Beeghly, reported there are three students enrolled this year. A recent project at the Orton school was that one wall was dedicated to listing all student names who attended the Orton school since 1916. Phyllis Fravel gave a brief history of the Orton school.

Nutter moved, seconded by Duffy, to adjourn at 5:30 P.M. All voted aye.

 

Sonny Harrowa, President                                   

Kevin Merscheim, Business Manager