Stanley County
School Board Meeting
November 10, 2008

The Stanley County School District, #57-1, Board of Education met in regular session November 10, 2008, 5:30 P.M., in the Middle/High School Learning Center with Sonny Harrowa, John Duffy, Darby Nutter, Mork Norman and Tina Titze. Others in attendance were Superintendent Don Hotalling, Business Manager Kevin Merscheim and Principals Brian Doherty and Merry Bleeker. Visitors were David Montgomery, Arlene Krueger, Craig Rutschke, Shirley Swanson, Guy Hunter, Tom Sogaard, Kim Doherty, Linda Brown, Roxanne Harms, Diane Dies, Byron Hand, Scott VanDenHemel, Dave and Kim Larsen and parents of recognized students.

President Sonny Harrowa called the meeting to order at 5:30 P.M.

President Sonny Harrowa led the pledge of allegiance.

Duffy moved, seconded by Norman, to adopt the agenda as amended. All voted aye.

Norman moved, seconded by Duffy, to approve the Consent Calendar as amended. All voted aye.

A. Approve the minutes of the regular meeting of October 13, 2008.

B. Approve the Financial Reports

GENERAL FUND: Cash Balance, October 1, 2008 – 773,287.84; Receipts: Taxes – 28,096.82; Interest – 1,345.32; Misc. Revenue – 270.58; Yearbooks – 105.00; State Aid – 91,556.00; Admissions – 4,716.20; Donations – 250.00; Insurance Proceeds – 250.00; RTI Grant – 3,000.00; 21st Century Grant – 31,234.00; Total Receipts – 160,823.92; Transfers into the Account – 1,177.92; Total Available – 935,289.68; Disbursements 147,275.19; Payroll – 195,642.54; Transfer Out – 27.85; Cash Balance, October 31, 2008 – 592,344.10; CAPITAL OUTLAY: Cash Balance, October 1, 2008 – 181,435.84; Receipts: Taxes – 6,722.81; Interest – 373.82; Total Receipts – 7,096.63; Total Available – 188,532.47; Disbursement – 53,284.15; Cash Balance, October 31, 2008 – 135,248.32; SPECIAL EDUCATION: Cash Balance, October 1, 2008 – 585,067.62; Receipts: Taxes – 5,068.67; Interest – 762.31; IDEA Funds – 10,063.00; Preschool Grant – 326.00; Total Receipts – 16,219.98; Total Available – 601,287.60; Disbursements – 12,522.03; Payroll – 28,788.40; Cash Balance, October 31, 2008 – 599,977.17; PENSION FUND: Cash Balance, October 1, 2008 12,986.59; Receipts: Taxes – 1,215.90; Interest – 39.36; Total Receipts – 1,255.26; Total Available – 14,241.85; Payroll – 0; Cash Balance, October 31, 2008 – 14,241.85; IMPACT AID: Cash Balance, October 1, 2008 – 200,928.48; Receipts: Interest – 326.43; Total Receipts – 326.43; Total Available – 201,254.91; Cash Balance, October 31, 2008 – 201,254.91; FOOD SERVICE: Cash Balance, October 1, 2008 – 6,722.85; Receipts: Interest – 0; Sales – 241.31; Community & Youth Involved – 6,242.50; Total Receipts – 6,483.81; Total Available – 13,206.66; Disbursements – 13,565.86; Payroll – 13,540.55; Cash Balance, October 31, 2008 – (13,899.75); FIDUCIARY ACCOUNTS: Cash Balance, October 1, 2008 – 340,079.84; Receipts: Interest – 639.95; Senior Class – 46.00; Student Council – 1,105.00; Letterwinners – 57.00; Band – 5,828.00; Triple S Group – 957.50; Volleyball Fundraisers – 206.25; Coaches Fundraisers – 3,855.00; Total Receipts – 12,694.70; Transfers into the Account – 7,298.35; Total Available – 360,072.89; Disbursements – 19,472.51; Cash Balance, October 31, 2008 – 340,600.38.

C. Note Budget Report

D. Approve the Regular Bills

All-Around Graphics, Uniforms – 525.00; Alltel, Cell Phones – 64.48; Americinn, Lodging – 46.50; American Linen, Supplies – 602.13; ASBSD, Workmen Comp – 731.00; Baker’s Plays, Plays & Fees – 156.98; BankWest, Principal & Interest Payment – 4,062.50; Best Business, Supplies – 607.28; Dennis Booth Construction, Repairs – 398.34; Bureau of Administration, Telephone – 38.69; Capital Sports, Supplies – 340.00; Carolina Biological Supplies – 206.32; Center for Stuttering, Supplies – 109.95; Chamberlain High School, Region Cross Country – 31.66; Chase Roofing, Repairs – 81.35; CANS, Food – 995.06; 22X, Prof. Services – 5,723.02; Conoco, Gas – 65.44; Council for Exceptional Children, Dues – 89.00; Cowboy Country Stores, Gas – 36.95; Dakota Supply Group, Supplies – 422.10; Dakotamart, Supplies – 45.43; Dean Foods, Food – 1,743.69; Earthgrains, Food – 544.92; EdHelper.Com, Supplies – 36.98; Envirotech Waste Services, Waste Disposal – 824.56; Michael Falconer, Meals & Mileage – 520.24; Farnam’s Genuine Parts, Supplies – 7.71; Fastenal, Supplies – 28.44; Follett Software, Supplies – 2,903.98; Fresh Start, Gas – 33.21; FSH Communications, Telephone – 127.20; Gateway Companies, Equipment – 15,488.00; Glencoe, Supplies – 461.58; City of Fort Pierre, Utilities – 6,230.42; Golden West Telephones, Telephone – 281.62; Gray Lines, Bus Charters – 4,072.09; Haggerty’s Musicworks, Repairs – 269.36; 22X, Prof. Services – 2,431.00; Hillyard, Supplies – 237.00; Hogens Hardware, Supplies – 10.14; Ingram Pest Service, Supplies 250.00; Klein’s Office Furniture – 68.32; Klein’s Office Plus, Supplies – 97.65; 22X, Mileage – 488.40; Leidholt, McNeely & Leidholt, Repairs – 241.28; Make Music, Supplies – 250.00; May-Adam-Gerdes-Thompson, Prof. Services – 350.00; MENC, Supplies – 22.25; Cindy Moit, Travel – 862.84; Monick Pipe, Supplies – 60.68; Montana Dakota Utilities, Natural Gas – 1,257.87; Evan Moor, Supplies – 34.99; National Geographic, Supplies – 31.90; Pierre Solid Waste, Waste Disposal – 14.92; Pitney Bowes, Postage – 500.00; Qwest, Telephone – 128.70; Really Good Stuff, Supplies – 73.16; Reinhart, Food – 7,566.87; Renneberg Hardwood, Supplies – 1,170.00; Right Turn, Tuition – 889.26; Robin’s Water Cond’ting, Water – 246.45; SD Dept of Health, County Nurse – 496.00; SDHSAA, Fees – 50.00; School Specialty, Supplies – 28.79; Buddy Seiner, Fees – 85.00; Security Locksmith, Supplies – 103.50; Servall Uniform, Supplies – 121.43; 22X, Tuition – 1,128.12; Software House International, Supplies – 447.00; Spearfish Extinguisher, Supplies – 144.56; SD Teacher Placement Center, Membership – 200.00; 22X, Prof. Services – 1,009.65; Stanley County Booster Club, Ticket Sellers – 222.72; Stanley County School District, Imprest Expenses – 4,019.84; State Publishing, Supplies – 270.13; Super 8 Motel, Lodging – 445.79; Taylor Music, Supplies – 111.00; Tex’s Jack Repair, Repairs – 45.00; Amber Thomas, Mileage – 111.74; Titze Electric, Repairs – 352.66; Town & Ranch Market, Food & Supplies – 438.63; Travers Motel, Lodging – 195.00; US Food Service, Food – 1,781.77; Emily Vulcan, Fees – 45.00; Walker Refuse, Waste Disposal – 167.86; Walmart, Supplies – 735.15; West Central Electric, Utilities -360.86; Wholesale Electronics, Supplies – 27.23; WR/LJ Rural Water, Water – 90.50; WW Tire Service, Repairs – 450.71; Youngberg & Sons, Supplies – 115.00; Zander Auto Parts, Repairs – 10.49; GRAND TOTAL BILLS APPROVED - $79,947.99. (A more detailed listing is in the Administration Office of the Elementary Building.

E. Note Imprest Expenses

Mathcounts Foundation, Registration – 80.00; SDBBCA, Registration – 100.00; Region 3 Superintendents, Registration – 90.00; UPS, Postage – 16.55; Shell Fleet Plus, Gas – 2,066.65; Right Turn, Registration – 60.00; John Burchill, Official – 75.00; Steve Rounds, Official – 75.00; David Schiefen, Official – 75.00; Chad Uhrig, Official – 75.00; Tim Burgard, State Golf Meals – 292.00; Chamberlain High School, Region Golf Losses – 19.52; Southern Hills, Green Fees – 80.00; Highmore School District, Entry Fees – 20.00; Dean Duxbury, Official – 75.00; Stephanie Kjetland, Official – 75.00; Renae Phinney, Official – 127.54; Todd Sandal, Official – 75.00; Laura Snow, Official – 75.00; Dan Thelen, Official – 161.58; Mobridge School District, Entry Fees – 60.00; Guy Hunter, Meals & Mileage – 190.00; Pierre School District, Entry Fees – 32.00; Winner School District, Entry Fees – 24.00; GRANT TOTAL – 4,019.84.

F. Approve Letter of Understanding
      Buddy Seiner – Ass’t Boys Basketball - $2,266.00

The Board recognized the following students in grades three through five who have received all “A’s” and students in grades six through twelve for achieving at least a 3.6 grade-point average for the first nine-weeks of the school year. President Sonny Harrowa and Superintendent Don Hotalling presented the certificates.
 

Twenty-First Century Grant Director Tom Sogaard reported one hundred fifteen (115) students in kindergarten through eighth grade are enrolled in the after-school program. November will be the first month that families will be billed $40 per student per month for the use of the program. If families can’t afford the service, accommodations will be made for students to continue to participate in the program. It was requested the Board approve the per meal charge for snacks at fifty (50) cents.

Nutter moved, seconded by Titze, to approve the fifty (50) cents per meal charge for snacks for the after-school program. All voted aye.

Activity Administrator Guy Hunter presented statistics on student participation in athletics since the 2004-2005 school year. The percentage of students participating remains at a high level, but improvements could always be made to encourage more students to be involved. Information used in reporting Title 9 compliance was presented. A proposal for more student recognition in athletics was discussed by the Board and the public. The dates of future activities were reviewed for all in attendance.

Duffy moved, seconded by Nutter, to refer the proposal for student incentives to the curriculum committee for future study. All voted aye.

Principal Merry Bleeker reported that after the first-quarter of school that fifty students had perfect attendance. Five staff members attended the Systems Change Conference in Rapid City last week. A Veterans’ Day program will be presented on November 11 at the Parkview auditorium at 2:30 P.M. Teacher in-service on November 21, 2008, will include training for the Second-Step program made possible by the 21st Century Program. Presenters will be Melinda Olson and Ruby Douglas.

Kim Doherty reported the annual National Honor Society induction ceremony will be November 18 at the Senior Citizens Center. Twelve students will be inducted. The next North Central Accreditation review will be during the 2010 – 2011 school year. The staff will be making preparations for the review beginning next year.

Principal Brian Doherty again informed the Board of the Veterans’ Day program scheduled for November 11, 2008. Lee Heibel will have a student teacher working in his room starting in February. A review of the cell phone policy for students will be studied and a recommendation will be made for changes next spring.

Nutter moved, seconded by Titze, to approve the additional names to the list of volunteers for the Stanley County School District.
 

All voted aye.

Business Manager Kevin Merscheim reported that preparations are being made for the acceptance of the annual Ole Williamson Scholarships. Notification of the scholarships will be made in the Reminder on November 12 and 19, 2008. The award of scholarships for seniors, juniors and sophomores scholarships will be at the regular December Board meeting. The Board discussed possible future uses of the Ole Williamson fund.

Superintendent Don Hotalling reported the school web site has been updated with student academic goals. The school has received a $2,000 tobacco prevention grant and will be used as part of the 21st Century Program. The annual Personnel Record reports have been submitted to the state for approval. Interviews will be conducted to obtain the services of a crossing guard for students crossing the highway. The procedure for filing ERate applications will be completed by the school administration for the next cycle of ERate funding. The Corp of Engineers land currently within the City of Fort Pierre limits was discussed by the Board.

Board member John Duffy informed the Board of a recent joint meeting of the city, county and school government entities. The baseball park area was the main topic of discussion.

Norman moved, seconded by Nutter, to go into Executive Session according to SDCL 1-25-2 for personnel reasons at 7:08 P.M. All voted aye.

President Sonny Harrowa declared the Board out of Executive Session at 8:06 P.M.

Nutter moved, seconded by Norman, to adjourn at 8:07 P.M. All voted aye.
 

Sonny Harrowa, President                                   

Kevin Merscheim, Business Manager