Stanley County
School Board Meeting
June 9, 2008

The Stanley County School District, #57-1, Board of Education met in regular session June 9, 2008, 5:30 P.M., in the Elementary Computer Lab with Sonny Harrowa, Mork Norman, Bridget Miller, Darby Nutter and John Duffy present. Others in attendance were Superintendent Brad Caldwell, Business Manager Kevin Merscheim and Principal Merry Bleeker. Visitors were Arlene Krueger, Craig Rutschke, Jennifer Milliken, Rebecca Bentz, Carly Sommars, Don Jacobson, Tina Titze, Linda Brown and parents of recognized students.

President Sonny Harrowa called the meeting to order at 5:30 P.M.

President Sonny Harrowa led the pledge of allegiance.

Miller moved, seconded by Norman, to adopt the agenda. All voted aye.

Nutter moved, seconded by Miller, to approve the Consent Calendar as amended. All voted aye.

A. Approve the minutes of the regular meeting of May 12, 2008.

B. Approve the Financial Reports

GENERAL FUND: Cash Balance, May 1, 2008 – 502,270.41; Receipts: Taxes – 514,543.27; Interest – 740.66; Misc. Revenue – 6,468.17; Yearbooks – 485.00; State Aid – 89,472.00; National Minerals – 28,400.05; Medicaid – 5,689.00; Total Receipts – 645,798.15; Transfers into the Account – 985.37; Total Available – 1,149,053.93; Disbursements – 108,250.83; Payroll – 143,723.59; Transfer Out – 85.45; Cash Balance, May 31, 2008 – 896,994.06; CAPITAL OUTLAY: Cash Balance, May 1, 2008 – 94,201.27; Receipts: Taxes – 203,052.47; Interest – 13.66; Donations – 3,000.00; Total Receipts – 206,066.13; Total Available – 300,267.40; Disbursement – 347.86; Cash Balance, May 31, 2008 – 299,919.54; SPECIAL EDUCATION: Cash Balance, May 1, 2008 – 537,588.41; Receipts: Taxes – 152,022.50; Interest – 580.16; Medicaid – 618.00; IDEA Funds – 9,967.00; Preschool Funds – 328.00; Total Receipts 163,515.66; Total Available – 701,104.07; Disbursements – 10,976.78; Payroll – 30,737.22; Cash Balance, May 31, 2008 – 659,390.07; PENSION FUND: Cash Balance, May 1, 2008 – 9,358.16; Receipts: Taxes – 36,478.92: Interest – .15; Total Receipts – 36,479.07; Total Available – 45,837.23; Payroll – 42,643.57; Cash Balance, May 31, 2008 – 3,193.66; IMPACT AID: Cash Balance, May 1, 2008 – 535,244.85; Receipts: Interest 585.56; Total Receipts – 585.56; Total Available – 535,830.41; Transfer Out – 0; Cash Balance, May 31, 2008 – 535,830.41; FOOD SERVICE: Cash Balance, May 1, 2008 – 3,460.80; Receipts: Interest Earned – .10; Sales – 11,483.65; State Food Reimbursement – 9,316.73; Community & Youth Inv. – 5,256.00; Total Receipts – 26,056.48; Transfers Into the Account – 0; Total Available – 29,517.28; Disbursements – 12,690.12; Payroll – 14,676.64; Cash Balance, May 31, 2008 – 2,150.52; FIDUCIARY ACCOUNTS: Cash Balance, May 1, 2008 – 345,967.02; Receipts: Interest – 414.68; Senior Class – 260.00; Freshman Class – 89.00; 6TH Grade – 263.50; Student Council – 993.00; Triple S Group – 447.60; Region Golf – 72.00; Coaches Fundraisers – 1,000.00; Cheyenne School – 30.00; Theater Club – 217.14; Total Receipts – 3,786.92; Transfers into the Account – 12,452.07; Total Available – 362,206.01; Disbursements – 19,741.44; Cash Balance, May 31, 2008 – 342,464.57.

C. Note Budget Report

D. Approve the Regular Bills

All-Around Graphics, Supplies & Awards – 753.00; Alltel, Cell Phones – 37.20; American Linen, Supplies – 134.94; BankWest, Capital Outlay Certificates – 80,787.50; Best Business, Supplies – 1,112.78; Tony Blake, Team Physician – 1,250.00; Merry Bleeker, Physical – 125.00; Blue Ribbon Maintenance, Supplies – 149.63; Bureau of Administration, Telephone – 39.79; Capital Journal, Minutes & Advertising – 311.60; Chandler’s, Repairs – 108.00; 22X, Prof. Services – 6,308.30; Christy Lumber, Repairs 134.40; Comfort Inn, Lodging – 1,039.84; Conoco, Gas – 43.71; Dakota Supply Group, Supplies – 445.76; Days Inn, Lodging – 97.00; Dean Foods, Milk – 1,064.80; Demco, Supplies – 2,191.34; Brian Dozark, Team Physician – 1,250.00; Dunes Golf, Green Fees & Repairs – 1,565.75; Earthgrains, Food – 377.80; Eye On Education, Supplies – 37.75; City of Fort Pierre, Utilities – 5,326.96; Judith Fosheim, Mileage – 220.52; FSH Communications, Telephone – 127.20; Golden West Telephone, Telephone 195.92; Grizzly Imports, Supplies – 260.95; Lori Gropper, Meals – 64.00; 22X, Prof. Services – 1,322.50; Klein’s Office Plus, Supplies – 173.27; 22X, Prof. Services – 30.00; Miller Area Schools, Entry Fees – 165.55; 22X, Mileage – 630.48; Monroe Systems, Supplies – 282.45; Montana Dakota Utilities, Utilities – 1,443.19; Natl. Association of Educational Office Personnel, Dues – 90.00; Natl. Association of Federally Impact Schools, Membership – 493.00; Nimco, Supplies – 214.92; Pierre Solid Waste, Waste Disposal – 35.07; Pitney Bowes, Royalty Fees – 272.33; Pitney Bowes, Postage – 500.00; Quill, Supplies – 464.74; Qwest, Telephone – 128.70; Ron & Sharon Ramsey, Refund – 25.95; Red Roof Inn, Lodging – 360.00; Reinhart, Food – 2,577.14; Right Turn, Tuition – 922.43; Robin’s Water, Water – 162.95; Barbara Rose, Meals – 64.00; 22X, Prof. Services – 2,840.00; Runnings, Supplies – 122.46; School Specialty, Supplies – 1,284.99; SD Association of Educational Office Personnel, Dues – 60.00; Servall Uniform, Supplies – 64.06; 22X, Tuition – 1,132.34; Software House International, Supplies – 316.00; Software Services, Repairs – 440.00; Stanley County School District, Imprest – 2,506.78; State Publishing, Supplies – 152.80; Super 8 Motel, Lodging – 240.00; Titze Electric, Repairs – 279.53; 22X, Mileage – 208.50; Town And Ranch Market, Food – 467.50; Upstart, Supplies – 45.90; VISA, Supplies – 654.00; Walmart, Supplies – 215.70; West Central Electric, Utilities – 310.07; Jeri Wilcox, Meals & Mileage – 186.10; World Almanac, Library Media – 1,807.92; WR/LJ Rural Water, Utilities – 82.50; WW Tire Service, Repairs – 67.33; Joy Yost, Mileage – 25.90; Youngberg & Sons, Repairs – 604.10; GRAND TOTAL BILLS APPROVED $130,034.59. (A more detailed listing is in the Administration Office of the Elementary Building.

E. Note Imprest Expenses

Pierre School District, Supplies – 286.00; Cool Spot, Awards – 42.50; Merry Bleeker, Awards – 120.00; Walker Refuse, Utilities – 167.86; BP, Gas – 89.67; First National Bank, Gas – 150.00; Shell Fleet Plus, Gas – 619.75; Guy Hunter, Track Meals – 829.00; Winner Schools, Entry Fees – 50.00; Tim Burgard, Golf Meals – 152.00; TOTAL IMPREST EXPENSES – $2,506.78.

F. Approve Contracts

Emily Vulcan – Spanish Teacher - $25,325.00
Emily Vulcan – Middle School Girls Basketball Coach - $1,982.75

G. Approve Amend Contract

Audrey Nelson – Art Teacher - $28,650.00
Audrey Nelson – Middle School Volleyball Coach - $2,017.75

H. Approve Resignation

Steve Leber – Teacher

The Board thanked Steve Leber for his ten years of service to the Stanley County School District.

The Board recognized the following students in grades three through five who have received all “A’s” and students in grades six through twelve for achieving at least a 3.6 grade-point average for the fourth nine-weeks of the school year. President Sonny Harrowa and Superintendent Brad Caldwell presented the certificates.
 

Dudley Rumrill representing the Swan-Huising Partnership Engineering and Architectural Company reported their findings from the recent structural study of the Elementary and High School buildings. Cost of renovations was discussed as compared to the cost of new buildings. It was recommended to form a committee to prepare a master building plan for future needs and uses of the buildings. Darby Nutter, John Duffy, Craig Rutschke, Don Jacobson and Dr. Don Hotalling were appointed to the committee.

Shirley Swanson proposed the Board authorize a field trip for students in the middle and high school to attend the Bodies Human display in Watertown, South Dakota, in September or October. The Stanley County Booster Club has agreed to pay the cost of the registration fees for the students, and it was proposed the Stanley County School District pay the transportation costs. The Board discussed the proposal in detail.

Miller moved, seconded by Norman, to authorize the field trip to Watertown for the Bodies Human display for high school science students, and if other students and parents wish to attend, a charge for the trip will be accessed. Miller, Norman, Harrowa and Nutter voted aye. Duffy voted no.

President Sonny Harrowa declared a recess at 6:38 P.M. for the purpose of reviewing handbook policy revisions and review of the 2008-2009 fiscal- year budget.

Principal Merry Bleeker presented the new Comprehensive Plan for Special Education and requested approval of the document that will be submitted to the State of South Dakota.

Principal Merry Bleeker reported the revisions to the Elementary Student and Faculty Handbooks will be presented at the July Board meeting.

Superintendent Brad Caldwell presented the proposed revisions to the Middle/High School Student Handbook. Principal Brian Doherty will review the proposal in detail at the July Board meeting.

Superintendent Brad Caldwell recommended changes to the Board Policy Handbook that include increases in admission prices for activities, increase prices by ten (10) cents for food service meals, and to increase the charge for extra milk to twenty-five (25) cents per carton.

Business Manager Kevin Merscheim detailed the published 2008-2009 fiscal-year budget. A detailed listing was presented showing increases and decreases in the budget. The proposed listing of capital outlay items were deferred until later in the meeting. Graphs were also presented for revenues, expenditures, budget and fund balance estimates and cash flow estimates. The budget will have final approval at the regular August Board meeting.

President Sonny Harrowa declared the Board back in session at 7:05 P.M.

Duffy moved, seconded by Nutter, to approve the Comprehensive Plan for Special Education as proposed. All voted aye.

Duffy moved, seconded by Miller, to approve the Board Policies as proposed with the exception of leaving the activity ticket price for students at $15. Duffy, Nutter, Harrowa and Miller voted aye. Norman voted no.

Principal Merry Bleeker reported that annual reports are being submitted to the State of South Dakota for student suspensions, expulsions and graduation information on special education students. Principal Merry Bleeker will attend the Area 6 Education Service Agency who is sponsoring a summer camp on June 11 and 12, 2008, in Pierre to develop and make changes to school improvement plans. The State of South Dakota plan for the Title 1 school-wide program for all elementary grades will be submitted. The Stanley County School District has received a Response to Intervention grant for the 2008-2009 school year. The grant will provide high quality research based instruction and intervention to meet all students’ needs and monitor progress to ensure effective instruction and intervention.

Duffy moved, seconded by Nutter, to accept the open enrollment application for students #570011980835, #570011980836 and #570011980837 for the 2008-2009 year. All voted aye.

Miller moved, seconded by Duffy, to disapprove the open enrollment application for student #570011980834. All voted aye.

Duffy moved, seconded by Nutter, to approve the resolution for participation in the SDHSAA for the 2008-2009 school year. All voted aye.

Miller moved, seconded by Norman, to approve the participation agreements for the workers’ compensation and property liability insurance coverage for the 2008-2009 school year. All voted aye.

President Sonny Harrowa declared a special board meeting for June 30, 2008, in the superintendent’s office at 12 noon for year-end payment of bills and other business as necessary.

The Board canvassed the June 3, 2008, school board election. No discrepancies were noted.

Miller moved, seconded by Norman, to approve the Consolidated Application for Federal Grants for the 2008-2009 school year. All voted aye.

Superintendent Brad Caldwell reported the results of the exit interviews conducted with staff leaving the school system. The North Central Accreditation Steering Committee reports that the Stanley County School District is accredited for the next three years. The results of the SDHSAA ballot voted on by school boards in May were presented. Superintendent Brad Caldwell thanked the Board for their support for his tenure over the last two years. The Board expressed their gratitude to Brad Caldwell for his service to the Stanley County School District.

President Sonny Harrowa presented a draft of the survey to be completed in the Cities of Fort Pierre and Pierre and informed the Board that school issues could be included with this survey. The request was tabled because the survey did not include all the patrons of the school district.

President Sonny Harrowa declared a recess at 7:45 P.M. for the purpose of touring the school buildings to discuss needed repairs.

President Sonny Harrowa declared the Board back in session at 9:03 P.M.

Business Manager Kevin Merscheim and Superintendent Brad Caldwell discussed with the Board the proposed purchases of equipment and repairs for the 2008-2009 school year. The adjusted capital outlay list will again be discussed at the July Board meeting.

Nutter moved, seconded by Miller, to go into Executive Session according to SDCL 1-25-2 for student reasons at 9:53 P.M. All voted aye.

President Sonny Harrowa declared the Board out of Executive Session at 9:57 P.M.

Duffy moved, seconded by Nutter, to adjourn at 9:58 P.M. All voted aye.
 

Sonny Harrowa, President                                   

Kevin Merscheim, Business Manager