Stanley County
School Board Meeting
February 13, 2008

The Stanley County School District, #57-1, Board of Education met in regular session February 13, 2008, 5:30 P.M., in the Middle School Learning Center with Sonny Harrowa, Mork Norman, Bridget Miller, Darby Nutter and John Duffy present. Others in attendance were Superintendent Brad Caldwell, Business Manager Kevin Merscheim and Principals Brian Doherty and Merry Bleeker. Visitors were Rebecca Bentz, Bronson Peshlakai, Arlene Krueger, Craig Rutschke, Shirley Swanson, Kim Doherty, Jennifer Milliken, Linda Clair, Julie Willoughby, Jeri Wilcox, Mona Smith, Allen Brakke, Richard & Lori Gloe, Carson Wyly, Ali Scott, Andi Drageset, Tawnee Whitley, Cooper Carter, Carly Harrowa, Joni Willoughby, Joyce Larsen, Lois Russell, Rhonda Sweetman, Elizabeth Rus, Sarah Jeffries, Teresa Johnson, Shane Cronin, Diana Melvin, Ruby Douglas and a delegation of concerned parents and parents of recognized students.

President Sonny Harrowa called the meeting to order at 5:30 P.M.

President Sonny Harrowa led the pledge of allegiance.

Duffy moved, seconded by Miller, to adopt the agenda. All voted aye.

Nutter moved, seconded by Duffy, to approve the Consent Calendar. All voted aye.

A. Approve the minutes of the regular meeting of January 14 and Special meeting January 18, 2008

B. Approve the Financial Reports

GENERAL FUND: Cash Balance, January 1, 2008 – 757,177.32; Receipts: Taxes – 26,023.62; Interest – 1,083.03; Misc. Revenue – 1,513.94; Admissions – 4,049.00; State Aid – 89,765.00; T-CAP Funds – 7,360.00; Title 2 Funds – 22,222.00; Title 1 Funds – 25,151.00; Title 5 Funds – 1,967.00; Drug Free Schools Funds – 3,700.00; Total Receipts – 182,834.59; Transfers into the Account – 914.83; Total Available – 940,926.74; Disbursements – 119,139.54; Payroll – 158,834.40; Transfer Out – 17.45; Cash Balance, January 31, 2008 – 662,935.35; CAPITAL OUTLAY: Cash Balance, January 1, 2008 – 64,593.12; Receipts: Taxes – 3,254.56; Interest – 230.16; Donations – 100.00; Total Receipts – 3,584.72; Total Available – 68,177.84; Disbursement – 2,800.04; Cash Balance, January 31, 2008 – 65,377.80; SPECIAL EDUCATION: Cash Balance, January 1, 2008 – 613,984.02; Receipts: Taxes – 3,082.72; Interest – 1,525.53; IDEA Funds – 9,967.00; Preschool Funds – 328.00; Total Receipts – 14,903.25; Total Available – 628,887.27; Disbursements – 11,456.15; Payroll – 30,175.56; Cash Balance, January 31, 2008 – 587,255.56; PENSION FUND: Cash Balance, January 1, 2008 – 1,645.03; Receipts: Taxes – 741.02: Interest – 8.43; Total Receipts – 749.45; Total Available – 2,394.48; Payroll – 0; Cash Balance, January 31, 2008 – 2,394.48; IMPACT AID: Cash Balance, January 1, 2008 – 636,657.82; Receipts: Interest – 2,258.71; Total Receipts – 2,258.71; Total Available – 638,916.53; Transfer Out – 30,000.00; Cash Balance, January 31, 2008 – 608,916.53; FOOD SERVICE: Cash Balance, January 1, 2008 – (12,029.55); Receipts: Interest Earned – 60.59; Sales – 9,277.28; State Food Reimbursement – 6,116.39; Community & Youth Inv. – 5,736.00; Total Receipts – 21,190.26; Transfers Into the Account – 30,000.00; Total Available – 39,160.71; Disbursements – 9,780.86; Payroll – 12,169.32; Cash Balance, January 31, 2008 – 17,210.53; FIDUCIARY ACCOUNTS: Cash Balance, January 1, 2008 – 340,099.63; Receipts: Interest – 928.77; Sophomore Class – 21.00; Big Dakota Basketball – 700.00; Student Council 890.00; Letterwinners – 350.00; FCCLA – 881.00; Band – 75.00; Triple S Group – 917.64; District Girls Volleyball – 50.89; Stanley County Wrestling Invitational – 120.00; Stanley County Gymnastics Invitational – 411.00; Big Dakota Wrestling – 120.00; Boys Basketball Fundraisers – 969.68; Gymnastics Fundraisers – 1,539.75; National Honor Society – 361.77; Total Receipts – 8,336.50; Transfers into the Account – 3,836.54; Total Available – 352,272.67; Disbursements – 10,512.70; Cash Balance, January 31, 2008 – 341,759.97.

C. Note Budget Report

D. Approve the Regular Bills

Alltel, Cell Phones – 31.77; Al’s Engraving, Supplies – 8.68; American Linen, Supplies – 571.84; Charles and Jan Atkins, Parent Mileage – 429.94; Shari Beeghly, Mileage – 213.12; Best Business, Supplies – 575.48; Black Hills State University, Registration – 100.00; Black Hills Truck, Supplies – 82.70; Merry Bleeker, Meals – 36.00; Brian Pop, Supplies – 175.00; Bulb Direct, Supplies – 62.15; Bureau of Administration, Telephone – 29.49; Capital Journal, Minutes & Advertising 270.33; Capital Sports, Supplies – 1,862.82; Kevin and Sarah Carter, Parent Mileage – 1,638.36; Center for Disabilities, Registration – 435.00; Child and Adult Nutrition Services, Food – 386.89; 22X, Prof, Services – 5,523.31; Christy Lumber, Repairs – 396.33; Cole Papers, Supplies – 4,572.35; Comfort Inn, Lodging – 377.94; Connecting Point, Supplies – 160.00; Country Inn & Suites, Lodging – 93.00; Dakota Supply Group, Supplies – 136.10; Days Inn, Lodging – 93.00; Dean Foods, Milk – 2,551.55; Brian Doherty, Tuition & Books – 170.35; Earthgrains, Food – 456.24; Envirotech Waste Services, Waste Disposal – 636.76; Michael Falconer, Mileage & Meals – 152.00; Flinn Scientific, Supplies – 254.16; Forell Limo Service, Bus Charter – 6,475.00; City of Fort Pierre, Utilities – 5,515.16; FSH Communications, Telephone – 127.20; Gale’s Gas, Propane 1,445.00; Glass Products, Repairs – 374.30; Michelle Glodt, Mileage & Meals – 37.40; Golden West Telephone, Telephone – 163.47; Graham’s Interstate BP, Bus Gas – 193.50; Haggerty’s Musicworks, Supplies – 1,133.72; Greg and Deb Haka, Parent Mileage – 507.64; Byron and Tracey Hand, Book Fine – 15.00; 22X, Prof. Services – 1,200.50; Hauff Mid-America Sports, Supplies – 503.98; Ron and Joanne Heckenlaible, Parent Mileage – 155.40; Craig Heller, Gas – 70.04; Kris and Tami Herren, Parent Mileage – 474.86; Highsmith, Supplies – 106.78; Hillyard, Supplies – 415.51; Home Medical Equip, Supplies – 111.00; Human Service Agency, Registration – 20.00; Dana and Annis Iversen, Parent Mileage – 1,879.60; Klein’s Office Plus, Supplies – 234.64; Kmart, Supplies – 137.03; 22X, Mileage – 325.60; 22X, Prof. Services – 50.00; Larry’s Plumbing, Repairs – 1,775.33; Kent and Misti Lewis, Parent Mileage – 678.21; Scott and Paula Lind, Parent Mileage – 414.40; Mike McQuistion, Parent Mileage – 510.60; Medical Educational, Registration – 414.00; MENC, Dues – 90.00; Montana Dakota Utilities, Utilities – 8,225.18; Zay Norman, Parent Mileage 105.08; Tim and Diane Olson, Parent Mileage – 306.36; Omni Cheer, Uniforms – 211.84; Pitney Bowes, Postage – 500.00; Praxair, Supplies – 77.41; Prentice Hall, Supplies – 443.70; Arlene Prince, Parent Mileage – 210.16; Qwest, Telephone – 128.07; Radio Shack, Supplies – 159.93; Reinhart, Food – 10,112.58; Renaissance Learning, Supplies – 213.79; Renneberg Hardwood, Supplies – 412.75; Kathy Riedy, Meals – 12.00; Robin’s Water, Water – 158.29; Elizabeth Rus, Mileage – 32.40; Eldean and Renee Ryckman, Parent Mileage – 629.00; School Specialty, Supplies – 58.75; Kevin Scott, Parent Mileage – 440.30; Maria Scott, Gas – 53.10; Todd Scott, Parent Mileage – 754.80; SD Dept. of Transportation, Hwy Improvements – 7,500.00; SD Interscholastic, Dues – 155.00; SD Society of Technology, Registration – 30.00; Servall Uniform & Linen, Supplies – 125.09; Lonnie and Rebecca Smith, Parent Mileage – 840.64; Sodak Track/Field Clinic, Registration – 135.00; Software Services, Prof. Services – 960.00; 22X, Prof. Services – 1,832.77; Stanley County Booster Club, Ticket Sellers – 176.98; Stanley County School District, Imprest – 4,667.00; Stanley County Law, Background Checks – 50.00; State Publishing, Supplies – 152.80; Super 8 Motel, Lodging – 884.00; Thunderbird Lodge, Lodging – 264.00; Raymond and Darla Tibbs, Parent Mileage – 525.40; Darren and Kelly Tibbs, Parent Mileage – 971.91; Titze Electric, Repairs – 350.37; Town And Ranch Market, Food – 412.42; US Food Service, Food – 2,734.60; VISA, Supplies 275.58; Walker Refuse, Waste Disposal – 166.28; Walmart, Supplies – 477.73; West Central Electric, Utilities – 296.83; Wholesale Electronics, Supplies – 83.27; Jeri Wilcox, Mileage & Meals – 154.00; WR/LJ Rural Water, Utilities – 102.50; WW Tire Service, Repairs – 47.90; Kyle and Anita Wyly, Parent Mileage – 754.80; Youngberg & Sons, Repairs – 18.00; Zander Auto Parts, Supplies – 231.67; GRAND TOTAL BILLS APPROVED $96,627.85. (A more detailed listing is in the Administration Office of the Elementary Building.

E. Note Imprest Expenses

Region VII Music, Entry Fee – 57.00; SD Humanities Conference, Registration – 25.00; DCI, Background Checks – 78.50; BP, Bus Gas – 82.53; Fresh Start, Bus Gas – 782.25; Ron Bertram, Official – 120.00; Dave Burnett, Official – 159.38; Rob Davis, Official – 75.00; Brian Doherty, Official – 75.00; Quint Garnos, Official – 320.52; Jason Lagge, Official – 231.00; Jeremy Mikkelsen, Official – 277.16; Greg Warren, Official – 183.80; Parker School, Entry Fee – 80.00; Parkston School, Entry Fee – 45.00; Philip School, Entry Fee – 60.00; Webster School, Entry Fee – 10.00; Eric Booth, Official – 95.00; Warren Friesz, Official – 157.90; Barb Bauder, Official – 85.00; Shavonne Mitchell, Official – 210.00; Jessica Pearson, Official – 218.20; Rebecca Uhrig, Official – 170.00; Dodie Wangerin, Official – 199.70; Hot Springs School, Entry Fee – 45.00; Guy Hunter, One Act Play Meals – 604.00; Chamberlain School, One Act Play Entry Fees – 220.06; TOTAL IMPREST EXPENSES – $4,667.00.

F. Approve Contract Amendment
          Bria Peppel – Assistant Track Coach - $2,245.00

G. Resignations
          Nicole Quiroga – Teaching Contract
          Roxanne Harms – Jr. High Volleyball Coach

The Board recognized the following students in grades three through five who have received all “A’s” and students in grades six through twelve for achieving at least a 3.6 grade-point average for the second nine-weeks of the school year. President Sonny Harrowa and Superintendent Brad Caldwell presented the certificates.
 

Kim Doherty reported that seven students competed in the recent Math Count competition with the team receiving third-place honors. It was also reported that the gymnastics team qualified for state competition; the wrestling team has competed at the district tournament and will participate at the region tourney on February 16; the One-Act Play students competed at the state competition at Aberdeen.

Elizabeth Rus, Elementary Counselor, reported that this year was the third year of an elementary counselor’s project to build character in the elementary schools. Carson Wyly, Ali Scott, Andi Drageset, Tawnee Whitley, Cooper Carter, Carly Harrowa and Joni Willoughby reported the pillars of character and explained the meanings of each character trait.

Teresa Johnson and Shane Cronin, representing the Right Turn, reported the success of the student services that have been contracted by the Stanley County School District. Next year’s proposed contract will increase to $11,143.00 and will increase the student placements from seven to ten for the 2008-2009 school year.

Miller moved, seconded by Duffy, to continue participation in the Right Turn program for the 2008-2009 school year as proposed. All voted aye.

Diana Melvin proposed the Board authorize the submission of the application for the 21st Century Community Learning Center Grant through the South Dakota Department of Education. The grant would be a collaborative effort of community organizations to fund new programs after school and summer programs for students. The Stanley County School District would be the grantee and would control all funds pertaining to the grant. The grant is a five-year grant for approximately $750,000.

Duffy moved, seconded by Miller, to authorize the submission of the application for the 21st Century Community Learning Center Grant. All voted aye.

Sarah Jeffries, Student Council Vice-president, reported the activities of the student council during the 2007-2008 school year. Fundraiser projects this year will fund student scholarships in the future. The student council has purchased a new buffalo mascot uniform for the school.

Superintendent Brad Caldwell presented a revised school calendar of 164 days for five-day per week if the four day school week was not to be approved. The Board discussed the pros and cons of the proposal and received public comments on the four day week proposal.

Duffy moved, seconded by Nutter, to approve the four-day week proposal. Duffy, Nutter, Norman and Harrowa voted aye. Miller voted no.

Board President Sonny Harrowa reported on a recent meeting with the Oahe Cable Channel Board. It was proposed to have Pat Callihan from the Oahe Cable Channel attend the March Board meeting and explain all the options to the Stanley County Schools to use their services. The Board requested the administration to make arrangements for Pat Callihan to attend the next meeting.

Principal Merry Bleeker reported parent-teacher conferences were February 11 and 12, 2008. All but two parents attended the conferences in the elementary grades. The annual state writing assessment tests will be February 25 thru 29 for students in grades five, seven and eleven.

Principal Brian Doherty reported Stanley County School has agreed to participate in the Project Select program. The purpose of the project is to successfully replicate the Project Select Professional Development School program in central South Dakota in training and placement of qualified secondary teachers. Derek Runge and Taylor Olson were awarded outstanding actor awards at the One-Act Play state competition. Parent- teacher conferences were attended by sixty-eight percent of the parents with students in February. A report was presented showing the percentage of male and female students involved in activities during the school year. Vision and scoliosis testing will be February 22.

Duffy moved, seconded by Miller, to not accept the open enrollment application for student #570011980826. All voted aye.

Business Manager Kevin Merscheim proposed the advance to the Imprest Fund be increased to $7,000 and that the Board authorize payment of credit card invoices for vehicle fuel from the Imprest Fund. A memo listing the monthly Imprest Fund payments and the monthly fuel invoices was presented.

Miller moved, seconded by Duffy, to authorize the Business Manager to pay vehicle fuel credit card invoices during the month from the Imprest Fund with reimbursement being made at the next regular board meeting and to authorize the advance to the Imprest Fund be increased to $7,000.00. All voted aye.

Jennifer Milliken requested approval to start a theater club which will do fundraisers for student events.

Duffy moved, seconded by Miller, to authorize the theater club as presented. All voted aye.

Superintendent Brad Caldwell reported a spelling bee will be conducted on February 14 in Shirley Swanson’s classroom. A laptop showcase will be presented at the state capitol building on February 15. Current state legislation was discussed by the Board. The T-CAP application for the 2008-2009 school year has been approved by the South Dakota Education Department. The turbine grant approved in January has been submitted with only eight schools to receive the grant statewide.

Miller moved, seconded by Nutter, to go into Executive Session according to SDCL 1-25-2 for student and personnel reasons at 8:45 P.M. All voted aye.

President Sonny Harrowa declared the Board out of Executive Session at 9:50 P.M.

Duffy moved, seconded by Norman, to authorize the administration to contact the parents of said student and to require the student take two required senior classes for graduation. All voted aye.

Duffy moved, seconded by Miller, to offer administration contracts for the 2008-2009 school year to Superintendent Brad Caldwell, Principals Merry Bleeker and Brian Doherty and Business Manager Kevin Merscheim. All voted aye.

Duffy moved, seconded by Miller, to adjourn at 9:52 P.M. All voted aye.
 

Sonny Harrowa, President                                   

Kevin Merscheim, Business Manager