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The
Stanley County School District, #57-1, Board of Education met in
regular session December 8, 2008, 5:30 P.M., in the Middle/High
School Learning Center with Sonny Harrowa, John Duffy, Darby
Nutter, Mork Norman and Tina Titze. Others in attendance were
Superintendent Don Hotalling, Business Manager Kevin Merscheim
and Principals Merry Bleeker and Brian Doherty. Visitors were
David Montgomery, Arlene Krueger, Craig Rutschke, Shirley
Swanson, Kim Doherty, Kathy Riedy, Kaleb Fischer, Shantel
Norman, Thomas Tolton Tyler Harrowa and Hailey Hand.
President Sonny Harrowa called the meeting to order at 5:30 P.M.
President Sonny Harrowa led the pledge of allegiance.
Norman moved, seconded by Nutter, to adopt the agenda as
amended. All voted aye.
Nutter moved, seconded by Titze, to approve the Consent
Calendar. All voted aye.
A. Approve the minutes of the regular meeting of November 10,
2008.
B. Approve the Financial Reports
GENERAL FUND: Cash Balance, November 1, 2008 592,344.10;
Receipts: Taxes 539,521.55; Interest 1,176.53; Misc. Revenue
38.50; Yearbooks 35.00; State Aid 91,557.00; 21st Century
Grant 520.00; Total Receipts 632,848.58; Transfers into the
Account 1,177.92; Total Available 1,226,370.60;
Disbursements 119,800.50; Payroll 194,555.20; Transfer Out
24.35; Cash Balance, November 30, 2008 911,990.55; CAPITAL
OUTLAY: Cash Balance, November 1, 2008 135,248.32; Receipts:
Taxes 218,978.99; Interest 332.72; Total Receipts
219,311.71; Total Available 354,560.03; Disbursement
19,550.50; Cash Balance, November 30, 2008 335,009.53; SPECIAL
EDUCATION: Cash Balance, November 1, 2008 559,977.17;
Receipts: Taxes 164,161.15; Interest 993,79; IDEA Funds
10,063.00; Preschool Grant 326.00; Total Receipts
175,543.94; Total Available 735,521.11; Disbursements
11,841.98; Payroll 32,270.35; Cash Balance, November 30, 2008
691,408.78; PENSION FUND: Cash Balance, November 1, 2008
14,241.85; Receipts: Taxes 39,392.88; Interest 53.32; Total
Receipts 39,446.20; Total Available 53,688.05; Payroll 0;
Cash Balance, November 30, 2008 53,688.05; IMPACT AID: Cash
Balance, November 1, 2008 201,254.91; Receipts: Interest
299.03; Total Receipts 299.03; Total Available 201,553.94;
Cash Balance, November 30, 2008 201,553.94; FOOD SERVICE: Cash
Balance, November 1, 2008 (13,899.75); Receipts: Interest 0;
Sales 15,992.47; Community & Youth Involved 6,382.50; State
Food Reimbursement 11,249.88; Total Receipts 33,624.85;
Total Available 19,725.10; Disbursements 13,081.63; Payroll
13,994.33; Cash Balance, November 30, 2008 (7,350.86);
FIDUCIARY ACCOUNTS: Cash Balance, November 1, 2008 340,600.38;
Receipts: Interest 573.51; Student Council 736.45; Band
74.00; Football Playoffs 880.00; Coaches Fundraisers
1,250.00; Theater Fundraisers 464.68; Volleyball Fundraisers
100.00; Total Receipts 4,078.64; Transfers into the Account
5,306.74; Total Available 349,985.76; Disbursements 6,016.11;
Cash Balance, November 30, 2008 343,969.65.
C. Note Budget Report
D. Approve the Regular Bills
All-Around Graphics, Supplies 202.50; Alltel, Cell Phones
64.48; Americinn, Lodging 145.50; American Linen, Supplies
353.37; Best Business, Supplies 910.67; Bureau of
Administration, Telephone 36.18; 22X, Supplies 1,075.25;
Capital Journal, Minutes & Advertising 411.44; Capital Sports,
Supplies 948.88; CANS, Food 1,333.35; Christy Lumber,
Repairs & Supplies 175.14; Linda Clair, Meals 78.00; Cole
Paper, Supplies 2,626.88; Comfort Inn-Rapid City, Lodging
179.97; Comfort Inn-Sioux Falls 446.52; 22X, Prof. Services
13,491.29; Dakota Supply Group, Supplies 144.82; Dakotamart,
Supplies 35.20; Dean Foods, Food 1,613.29; Kim Doherty,
Meals 78.00; Dons Sinclair, Gas 153.21; Earsay, Supplies
17.00; Earthgrains, Food 567.74; Envirotech Waste Services,
Waste Disposal 704.66; Fastenal, Supplies 16.83; Flinn
Scientific, Supplies 27.10; City of Fort Pierre, Utilities
5,231.77; FSH Communications, Telephone 127.20; Gales Gas
Service, Propane 1,502.70; General Parts, Supplies 96.25;
Glass Products, Repairs 235.50; Golden West Telephones,
Telephone 282.03; Grand Rental Station, Supplies 10.50; Gray
Lines, Bus Charters 3,720.75; H&H Repair, Repairs 1,099.86;
Haggertys Musicworks, Repairs 461.22; 22X, Prof. Services
3,476.10; Hogens Hardware, Supplies 105.00; Human Service
Agency, Registration 55.00; International Reading, Membership
69.00; Jostens, Supplies 606.66; KCCR Radio, Advertising
72.00; KINI Radio, Advertising 119.00; Kleins Office
Furniture, Supplies 22.98; 22X, Mileage 488.40; Larrys
Plumbing, Repairs 7,189.98; Leidholt, McNeely & Leidholt,
Repairs 3,576.50; LJ Tech Systems, Supplies 40.00; Jessica
Lounsbury, Mileage 43.14; Jennifer Milliken, Meals 78.00;
Monick Pipe, Supplies 123.59; Montana Dakota Utilities,
Natural Gas 4,015.07; Noble Ink & Toner, Supplies 19.79;
Office of Weights and Measures, Supplies 44.00; Mary Olson,
Meals 35.00; Jenifer Palmer, Mileage 154.93; Parkston
School, Tuition 1,933.92; Pitney Bowes, Royalty Fees 253.33;
Praxair, Supplies 78.32; Premier Agendas, Supplies 137.54;
Qwest, Telephone 132.20; Recorded Books, Supplies 39.31;
Reinhart, Food 5,240.36; Kathy Riedy, Meals 78.00; Right
Turn, Tuition 1,192.92; Robins Water Condting, Water
120.25; Tom Rogers, Lodging 240.00; 22X, Prof. Services
1,250.00; Runnings, Supplies 290.47; Santel Communications,
Repairs & Supplies 617.00; Scholastic Book Club, Textbooks
280.00; SD Counselors Association, Registration 265.00; SD
Network Communications, Supplies 480.00; Security Locksmith,
Supplies 202.19; Servall Uniform, Supplies 120.53; 22X,
Tuition 1,848.86; SLD Lighting, Supplies 363.50; Laura Snow,
Meals & Mileage 226.76; Software Services, Repairs 1,440.00;
SD State University, Registration 42.00; 22X, Prof. Services
443.88; Stanley County School District, Imprest Expenses
2,456.67; State Publishing, Supplies 161.96; Town & Ranch
Market, Food & Supplies 456.10; US Food Service, Food
1,577.58; Walker Refuse, Waste Disposal 169.22; Walmart,
Supplies 543.29; West Central Electric, Utilities -358.89;
West River Foundation, Registration 870.00; WR/LJ Rural Water,
Water 97.50; Youngberg & Sons, Supplies 20.00; Zander Auto
Parts, Repairs 65.23; GRAND TOTAL BILLS APPROVED - $83,051.02.
(A more detailed listing is in the Administration Office of the
Elementary Building.
E. Note Imprest Expenses
Region VII Music, Registration 50.00; Augustana College,
Registration 190.00; Black Hills State University,
Registration 112.50; DCI, Background Checks 157.00; VISA,
Reading to Live 200.59; VISA, Spelling Bee Registration
99.00; Harlow Bus Sales, Training 66.00; Sinclair Fleet
Service, Fees 14.00; Shell Fleet Plus, Gas 1,052.89; J.L.
Kanz, Judges Fees 135.00; Jennifer Milliken, Judges Fees
35.00; Shirley Swanson, Judges Fees 35.00; Littlewound
School, Region Entry Fees 258.70; Jessica Lounsbury, Mileage
50.99; GRANT TOTAL 2,456.67.
F. Approve Letters of Intent
Lu Heibel Special Ed. Educational Assistant - $10.60 per hour
Jacalyn Crawford Special Ed. Educational Assistant - $11.50
per hour
JoLynn Haberling Special Ed. Educational Assistant - $9.60 per
hour
Cindy Kindle Custodian - $11.55 per hour
Jessica Lounsbury Special Ed. Educational Assistant - $9.25
per hour
Holly Thorson Cook - $9.00 per hour
The students who participated in the Oral Interp regional
contest presented their Readers Theater presentation for the
Board. The students received a third place ranking at the
regional competition. The students involved were Kaleb Fischer,
Shantel Norman, Thomas Tolton, Tyler Harrowa and Hailey Hand and
Kathy Riedy the Oral Interp sponsor.
Superintendent Don Hotalling reported on the Twenty-First
Century program. There are approximately fifty students
participating in the after school and Friday programs. Field
trips will include a trip to the Capitol building to view
Christmas trees, high school teacher Allen Brakke will have a
hands-on science activity and students will be going to the
Rawlings Library on Friday, December 12, 2008.
Board members John Duffy and Darby Nutter reported that a
committee of Stanley County school board members, City of Fort
Pierre council members and Stanley County Commissioners has been
formed to study and make recommendations for phase one of the
parking lot project next to the softball field. It was proposed
that the city and county would provide labor and equipment for
any grading work if the school would provide funds in the amount
of $15,000 for improvements. Phase two would provide an asphalt
surface for the parking lot in the future. The school would be
responsible for the installation of sidewalks and placement of
the playground equipment.
Duffy moved, seconded by Titze, to authorize the payment of
$15,000 for phase one improvements and development of the
parking lot as proposed. All voted aye.
Principal Merry Bleeker reported that Friday, December 5, was
the celebration of the lighting of the City of Fort Pierre
Christmas tree. Many activities including music, wagon rides and
the awarding of a new train set to Kady Nielsen for an essay
submitted to Muddy River Hobbies. Classes will be doing gift
exchanges and students will visit Mary House residents during
the Christmas season. Christmas programs will be presented in
the rural schools and by the Fort Pierre elementary students
during the week of December 15. The end of the semester will be
January 8, 2009.
Principal Brian Doherty reported the profits of the Oahe Prep
will go to the Pierre and Fort Pierre schools again this year.
The Dakota Character Gathering program will be presented
November thru February to modify student behaviors. A
presentation from Dr. Jody Owens was presented at the last
teacher in-service in November. The eighth grade students will
be surveyed on life plans and drug and alcohol use by students
with the results to be compared nationally. Kate Barrett has
been a student teacher working with Kim Doherty this fall and
her final day will be December 12. The annual Geography Bee will
be December 9 for students in grades four through eight.
Duffy moved, seconded by Nutter, to approve the additional names
to the list of volunteers for the Stanley County School
District.
Shanna Peterson Stephanie Cronin
All voted aye.
Nutter moved, seconded by Norman, to authorize the payment of
Ole Williamson Scholarships for the 2008-2009 school year. All
voted aye.
Business Manager Kevin Merscheim proposed using the services of
S & J Collections in Pierre for the collection of insufficient
funds checks returned to the school. The school attorney has
recommended an agreement for the service which will relieve the
school of any responsibility for any violations resulting in
penalties or judgments.
Titze moved, seconded by Norman, to approve the contract with S
& J Collections for the collection of insufficient funds checks
with the recommendations of the school attorney. All voted aye.
Duffy moved, seconded by Titze, to approve the resolution to
adopt the Plan Document for the 403b tax-sheltered annuities for
employees as presented by Business Manager Kevin Merscheim. All
voted aye.
Business Manager Kevin Merscheim presented a request from
gymnastics coach, Jodi Gabriel, to authorize the fifth-grade
gymnastics practice program. The proposal must be authorized by
the Board for insurance coverage by the school district
insurance carrier. The proposal was deferred for further
information.
Superintendent Don Hotalling reported a survey will be sent to
parents and staff requesting suggestions to improve the Stanley
County Schools. The annual South Dakota Impact Aid Schools
meeting will be December 17 and 18, 2008 in Rapid City. The
application for Impact Aid funds for the land within the City of
Fort Pierre limits purchased by the federal government has been
submitted. The Board was informed of the City of Fort Pierre
Christmas tree lighting ceremony on December 5, 2008. The Board
approved the repair of ceiling material in the Elementary
Building which contains asbestos that needs to be completed
during the Christmas break at a cost up to $2,000 by Gary Snow
and Associates. The annual Pierre Pride survey of students was
conducted recently and the results will be reported at a later
date.
Titze moved, seconded by Nutter, to approve the open enrollment
application for student number 861 as presented. All voted aye.
Norman moved, seconded by Nutter, to go into Executive Session
according to SDCL 1-25-2 for personnel reasons at 7:20 P.M. All
voted aye.
President Sonny Harrowa declared the Board out of Executive
Session at 7:38 P.M.
Nutter moved, seconded by Norman, to accept with regret the
resignation of Guy Hunter and the resignation for the retirement
of Business Manager Kevin Merscheim at the end of the 2008-2009
school year. All voted aye.
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