Stanley County
School Board Meeting
November 12, 2007

The Stanley County School District, #57-1, Board of Education met in regular session November 12, 2007, 5:30 P.M., in the Middle School Learning Center with Sonny Harrowa, Mork Norman, Bridget Miller, Darby Nutter and John Duffy present. Others in attendance were Superintendent Brad Caldwell, Business Manager Kevin Merscheim and Principals Merry Bleeker and Brian Doherty. Visitors were Rebecca Cruse, Arlene Krueger, Kim Doherty, Rhonda Sweetman, Chanda Schoenhard, Kim Larson, Allen Brakke, Richard and Lori Gloe and a delegation of parents and parents of recognized students.

President Sonny Harrowa called the meeting to order at 5:30 P.M.

President Sonny Harrowa led the pledge of allegiance.

Miller moved, seconded by Nutter, to adopt the agenda as amended. All voted aye.

Miller moved, seconded by Nutter, to approve the Consent Calendar as amended. All voted aye.

A. Approve the minutes of the regular meeting of October 10, 2007.

B. Approve the Financial Reports

GENERAL FUND: Cash Balance, September 1, 2007 – 405,464.01; Receipts: Taxes – 20,428.88; Interest – 1,088.53; Misc. Revenue – 294.58; State Aid – 89,582.00; Admissions – 2,549.00; Yearbooks – 305.00; Donations – 452.32; Bankhead Jones Funds – 3,227.64; Artist in the Schools Funds – 1,129.92; Title 1 – 5,274.00; Coordinated Health Funds 500.00; Total Receipts – 124,831.87; Transfers into the Account – 356,088.80; Total Available – 886,384.68; Disbursements 185,533.02; Payroll – 203,271.31; Transfer Out – 17.95; Cash Balance, October 31, 2007 – 497,562.90; CAPITAL OUTLAY: Cash Balance, October 1, 2007 – (7,609.90); Receipts: Taxes – 3,668.60; Total Receipts – 3,668.60; Total Available – (3,941.30); Disbursement – 81,927.47; Cash Balance, October 31, 2007 – (95,121.85); SPECIAL EDUCATION: Cash Balance, October 1, 2007 – 505,654.84; Receipts: Taxes – 3,483.89; Interest – 1,547.32; IDEA Funds – 9,967.00; Preschool Funds – 328.00; Total Receipts – 15,326.21; Total Available – 520,981.05; Disbursements – 12,126.31; Payroll – 31,673.54; Cash Balance, October 31, 2007 – 477,181.20; PENSION FUND: Cash Balance, October 1, 2007 – 5,176.76; Receipts: Taxes – 824.64: Interest – 8.63; Total Receipts – 833.47; Total Available – 6,010.23; Payroll – 0; Cash Balance, October 31, 2007 – 6,010.23; IMPACT AID: Cash Balance, October 1, 2007 – 974,033.46; Receipts: Interest – 3,677.12; Total Receipts – 3,677.12; Total Available – 977,710.58; Transfer Out – 346,309.89; Cash Balance, October 31, 2007 – 631,400.69; FOOD SERVICE: Cash Balance, October 1, 2007 – 9,768.41; Receipts: Sales – 10,143.46; State Food Reimbursement – 11,029.57; Community & Youth Inv. – 0; Total Receipts – 21,173.03; Total Available – 30,941.44; Disbursements – 15,048.11; Payroll – 16,720.45; Cash Balance, October 31, 2007 – (827.12); FIDUCIARY ACCOUNTS: Cash Balance, October 1, 2007 – 346,807.77; Receipts: Interest – 1,127.82; Junior Class – 952.00; 7th Grade Class – 79.00; Student Council – 2,315.51; Band – 9,022.34; Cheerleaders – 335.00; Football Playoffs – 3,183.45; Region Golf – 27.42; Gymnastics – 2,630.00; Wellness Program – 150.00; Volleyball Fundraiser 932.28; Total Receipts – 20,754.82; Transfers into the Account – 3,951.33; Total Available - 371,513.92; Disbursements – 21,145.28; Cash Balance, October 31, 2007 – 350,368.64.

C. Note Budget Report

D. Approve the Regular Bills

Ace Hardware, Supplies – 64.45; All-Around Graphic, Supplies – 279.00; Al’s Engraving, Supplies – 27.40; American Linen, Supplies – 436.64; ASBSD Workman’s Comp, Premiums - 60.00; ASBSD, Registration – 80.00; BP, Gas – 375.82; BankWest, Interest Payment – 5,787.50; Best Business, Supplies – 1,211.14; Blue Ribbon Maintenance, Supplies – 188.44; Allen Brakke, Supplies – 36.63; Brooklyn Publishers, Supplies – 76.00; Bureau of Administration, Telephone – 36.69; Tim Burgard, Gas – 55.00; Business Computer Service, Supplies – 240.00; Brad Caldwell, Travel – 43.46; Capital Journal, Minutes & Advertising – 344.00; Capital Sports, Supplies – 187.43; Capital University Center, Textbooks – 1,311.13; Carolina Biological, Supplies – 4,294.54; CANS, Food – 239.42; Children’s Health Market, Textbooks – 659.45; Christy Lumber, Repairs & Supplies – 538.26; Linda Clair, Meals – 21.00; Cole Papers, Supplies – 535.72; Dean Foods, Milk – 2,546.91; Judy Duffy Mileage – 158.36; Earthgrains, Food – 512.73; 22X, Prof. Services – 528.00; Einstein’s Costumes, Supplies – 295.30; Eldridge Publishing, Supplies – 123.95; Envirotech Waste Services, Waste Disposal – 671.61; Fastenal, Supplies – 3.45; City of Fort Pierre, Utilities – 5,454.43; Fresh Start, Gas – 115.23; FSH Communications, Telephone – 190.80; Gale’s Gas, Propane – 1,057.60; Glass Products, Repairs – 7.20; Glencoe, Textbooks – 3,849.27; Golden West Telephone, Telephone – 168.26; Gray Lines of the Black Hills, Bus Charters – 3,335.06; Grizzly Imports, Supplies – 607.05; Haggerty’s Musicworks, Repairs – 295.00; Harcourt, Brace, Jovanovich, Textbooks – 41.38; Harker’s, Food – 2,653.25; Harlow’s Bus Sales, Repairs – 34.90; Hauff Mid-America Sports, Supplies – 1,241.40; Hillyard, Supplies & Equipment – 7,320.89; Hogens Hardware, Supplies – 19.14; Holiday Inn, Lodging – 155.10; Holiday Inn, Lodging – 90.00; Ingram Pest Service, Supplies – 240.00; Jostens, Yearbook Deposit – 2,350.00; Karl’s, Supplies 15.99; Kelly Inn, Lodging – 69.00; Klein’s Office Plus, Supplies – 172.07; 22X, Mileage – 1,465.20; Larry’s Plumbing, Repairs – 495.80; Joyce Larsen, Meals – 21.00; Learning Opportunities, Periodicals – 2,80.09; Steven Leber, Repairs – 225.42; Make Music, Supplies – 200.00; Mathcounts Foundation, Registration – 80.00; May-Adam-Gerdes-Thompson, Prof. Services – 40.16; McDorman Piano Service, Repairs – 165.00; McLeod’s Printing, Supplies – 61.86; Medco Sports Medicine, Supplies – 502.86; Melvin’s Flower Shop, Supplies – 59.50; Monick Pipe, Repairs – 178.69; Monroe Systems, Supplies – 279.77; Montana Dakota Utilities, Utilities – 1,053.61; Morris, Repairs – 86.43; Natl. Geographic, Periodicals – 19.95; Mary Olson, Meals – 21.00; Pearson Education, Textbooks – 514.54; Pepper At Eckroth, Supplies – 541.19; Perma-Bound, Library Media – 38.39; Pierre School District, Prof. Services – 280.00; Pitney Bowes, Repairs – 43.18; Pitney Bowes, Postage – 500.00; Praxair, Supplies – 166.04; Reinhart, Food – 6,713.92; Renaissance Learning, Supplies – 249.00; Renneberg Hardware, Supplies – 2,105.15; Right Turn, Tuition – 1,776.00; Riverside Pub., Supplies – 162.57; Robin’s Water, Water – 178.43; Runnings, Supplies – 139.06; Santel Communications, Repairs – 425.00; Scholastic, Periodicals – 266.51; School Specialty, Supplies – 1,107.81; Ronald Schur, C.P.A., Prof. Services – 11,600.00; Security Lock Smith, Repairs – 203.58; Servall Uniform & Linen, Supplies 155.41; Shell Fleet Plus, Gas – 1,000.81; Kathleen Siebrasse, Library Media – 79.87; Sierra Press Panorama, Supplies – 127.40; SLD Lighting, Supplies – 250.50; Small Engine House, Repairs – 66.68; Software Services, Prof. Services – 910.00; SD Municipal League, Registration – 15.00; SD School Superintendent’s Association, Registration – 100.00; Spieth Anderson Sports, Equipment – 2,625.00; 22X, Prof. Services – 1,026.60; Stanley County Booster Club, Ticket Sellers – 162.35; Stanley County School District, Imprest – 3,786.20; Super 8 Motel, Lodging – 408.20; Town And Ranch Market, Food – 280.39; US Food Service, Food – 2,840.87; VISA, Supplies – 50.82; Walker Refuse, Waste Disposal – 153.00; Walmart, Supplies – 735.92; Weekly Reader, Periodicals – 28.00; West Central Electric, Utilities – 320.37; WR/LJ Rural Water, Utilities – 112.50; WW Tire Service, Repairs – 222.87; Youngberg & Sons, Repairs – 336.00; GRAND TOTAL BILLS APPROVED $101,483.92. (A more detailed listing is in the Administration Office of the Elementary Building.

E. Note Imprest Expenses

Augustana College, Registration – 115.00; Region VII Music, Entry Fees – 200.00; Pierre School District, Registration – 120.00; Center For Disabilities, Registration – 175.00; Conference Connections, Registration – 400.00; DCI, Background Checks – 78.50; Miller Schools, Registration – 50.00; Carol Peterson Halsey, Artist in the Schools – 1,000.00; Terrance Keller, Official – 70.00; Norm Lingle, Official – 70.00; Clayton Nelson, Official – 70.00; Todd Palmer, Official – 70.00; Greg Rislov, Official – 70.00; Steve Rounds, Official – 70.00; Mark Smith, Official – 70.00; Patrick Snyder, Official – 70.00; Chad Uhrig, Official – 70.00; Louis Young, Official 70.00; SD Basketball Association, Registration – 80.00; Chamberlain High School, Region Cross Country – 33.50; Haakon School District, Entry Fee – 20.00; Mobridge High School, Entry Fee – 30.00; Dean Duxbury, Official 70.00; Stephanie Kjetland, Official – 137.20; Lee Rowse, Official – 70.00; Laura Snow, Official – 70.00; Gettysburg High School, Entry Fee – 70.00; Jennifer Milliken, Judge – 35.00; Pierre School District, Judges Fees – 164.00; Nicole Quiroga, Judge – 35.00; Tiffany Roderick, Judge – 35.00; Karen Sharp, Judge – 35.00; Winner School District, Entry Fee – 63.00; TOTAL IMPREST EXPENSES – $3,786.20.

F. Approve Contracts
          Jeremy Ellwein – Ass’t Basketball Coach - $1.00
          Debra Labrie – Ass’t Gymnastics Coach - $2,210.00

The Board recognized the following students in grades three through five who have received all “A’s” and students in grades six through twelve for achieving at least a 3.6 grade-point average for the first nine-weeks of the school year. President Sonny Harrowa and Superintendent Brad Caldwell presented the certificates.
 

Board members Sonny Harrowa and John Duffy presented preliminary construction maps for the Highway 83 construction projects scheduled for next summer. The State of South Dakota Department of Transportation and the Board are waiting for the results of a survey for traffic and pedestrian patterns in the school area. More public discussions are planned in the future.

Superintendent Brad Caldwell presented survey results from parents and the community on the proposed four-day school week for the Stanley County Schools. The survey showed that 130 voted in favor and 53 voted not in favor of the four-day school week proposal. Board members reported their observations of schools they visited which currently use the four-day school week. The public in attendance expressed their approval and disapproval of the proposal and questioned parts of the proposal such as the length of the school calendar, length of the school day and activities before and after school hours. The Board instructed Superintendent Brad Caldwell to contact representatives from the Custer School District and request these representatives meet with the Stanley County staff and also to meet with the public and the Board in the near future.

Chanda Schoenhard and Rhonda Sweetman, representing the Stanley County Booster Club, reported the Booster Club wish list included a request from girls’ basketball coach, Tom Rogers, to purchase a new set of varsity uniforms, approximately $2,500 this year. It was proposed that the Booster Club would cover half of the purchase price if the school district would cover the remaining amount.

Nutter moved, seconded by Miller, to approve the purchase of the uniforms with half the cost to be paid by the Stanley County Booster Club. All voted aye.

Superintendent Brad Caldwell presented the amended District Operations Plan for the Stanley County School District. The policy is the emergency operations plan for conditions that may occur during the school year. The policy was deferred until the December Board meeting.

Duffy moved, seconded by Nutter, to approve the Public School Exemptions for the 2007-2008 school year as presented. All voted aye.

Duffy moved, seconded by Nutter, to approve applications for open enrollment for student numbers 5700119980821 and 570011980823. All voted aye.

Duffy moved, seconded by Miller, to authorize the submission of a waiver to the State of South Dakota to allow the eighth grade algebra class to receive one credit to count towards the graduations requirements. All voted aye.

The Board and the Administration reviewed the proposed legislation to be voted upon by the Associated School Board of South Dakota Delegate Assembly members on November 16, 2007. Bridget Miller has been selected as one of the Delegate Assembly members.

Principal Merry Bleeker reported artist Cheryl Peterson Halsey with the Artist in the Schools program finished her residency on October 25, 2007. The third grade class has completed the Achievement Series testing and the fifth grade class will be completing these tests in the near future. Some of the elementary classes have chosen to have a Fall Festival instead of the Halloween party as in the past. The Christmas concerts and programs will be December 13 at the Cheyenne School, December 17 in Fort Pierre, December 18 at Hayes and December 20 at the Orton School.

Principal Brian Doherty reported the results of the South Dakota Board of Regents report on 2006 graduates entering state universities. Kim Doherty reported the National Honor Society will have the induction ceremony on November 14 at 6:30 P.M. Kim Larson reported the progress of the One-to-One Initiative project that would supply a laptop computer to all high school students.

Miller moved, seconded by Norman, to approve the list of Stanley County Booster Club members as volunteers for the Stanley County School District. Additional volunteers are Lee Baron, Carla Boe, Pat Clark, Dee Hicks, Mary Giddings, Ryan Riedy, Blain Dragset, Charlene Lund, Betty Nelson, Shanna Peterson, Barbara Biwer, Kevin Feddler, Shari Anderson, John Adler, Peggy Maher, Cathy Adler, Jim Ackerman, Nicole Rapp, Kathryn Stewart, Debra Witcher, Christina Whitley, Misti Lewis, Jonathan Jensen, Bob Jeffries, Marlys Fredrick, Pam Schonrock, Shirley Turman, Lillian Briggs, Dawn Nagel, Jan Lester, Jo Ann Nelsen, Deb Halling, Judith Perry, Lavern Rasmussen, Gena Boren, Nayyer Syed, David Perry, Beverley Baker, Sonia Royer, Tonya Badger, Lynelle Zephier, Marlene Hemmelman, Derik LaFronFroise, Kristie Maher, Sami Anderson, Zachary Marvel, Brian Christensen, Darleen Harris and Linda Brown. All volunteers are noted for compliance with SDCL 62-1-5.1. Miller, Nutter, Harrowa and Norman voted aye. Duffy voted no.

Business Manager Kevin Merscheim reported the Ole Williamson Scholarships are available and the deadline for applications is November 30, 2007.

Superintendent Brad Caldwell reported the technology technician position has been filled by Brian Menning who will start work on December 3, 2007. Repairs to the chimney in the high school were discussed. The Board requested that a structural engineer be contacted to evaluate the chimney and the condition of the buildings.

Miller moved, seconded by Duffy, to approve the National Honor Society for an agency account for fundraisers. All voted aye.

Norman moved, seconded by Miller, to go into Executive Session according to SDCL 1-25-2 for student and personnel reasons at 8:29 P.M. All voted aye.

President Sonny Harrowa declared the Board out of Executive Session at 8:56 P.M.

Miller moved, seconded by Norman, to approve the parental request for an alternative educational placement for ninety days and to assist with the educational costs while at the facility. All voted aye.

Miller moved, seconded by Nutter, to adjourn at 8:59 P.M. All voted aye.
 

Sonny Harrowa, President                                   

Kevin Merscheim, Business Manager