Stanley County
School Board Meeting
June 11, 2007

The Stanley County School District, #57-1, Board of Education met in regular session June 11, 2007, 5:30 P.M., in the elementary computer lab with Sonny Harrowa, Bridget Miller, Darby Nutter, Mork Norman and John Duffy present. Others in attendance were Superintendent Brad Caldwell, Business Manager Kevin Merscheim and Principals Merry Bleeker and Brian Doherty.  Visitors were Rebecca Cruse, Craig Rutschke, Arlene Krueger, and parents of honored students. 

President Sonny Harrowa called the meeting to order at 5:30 P.M. 

President Sonny Harrowa led the pledge of allegiance. 

Norman moved, seconded by Duffy, to adopt the agenda.  All voted aye. 

Nutter moved, seconded by Duffy, to approve the Consent Calendar.  All voted aye. 

     A.     Approve the minutes of the regular meeting of May 14, 2007.

     B.      Approve the Financial Reports 

GENERAL FUND: Cash Balance, May 1, 2007 – 395,562.55; Receipts: Taxes – 507,693.66; Interest – 1,452.07; Misc. Revenue – 3,158.64; State Aid - 80,797.00; Admissions – 25.00; Refunds – 125.00; Medicaid – 6,895.00; Yearbooks – 1,025.00; Total Receipts – 601,171.37; Transfers into the Account – 40.00; Total Available – 996,773.92; Disbursements – 118,831.82; Payroll – 145,618.72; Transfer Out – 17.45; Cash Balance, May 31, 2007 – 732,305.93; CAPITAL OUTLAY: Cash Balance, May 1, 2007 – 25,820.70; Receipts: Taxes – 144,352.95; Interest – 134.06; Total Receipts – 144,787.01; Transfers into the Account – 808.10; Total Available 171,451.81; Disbursement – 82,740.59; Cash Balance, May 31, 2007 – 88,675.22; SPECIAL EDUCATION: Cash Balance, May 1, 2007 – 430,010.79; Receipts: Taxes – 135,949.04; Interest – 1,315.25; Medicaid – 746.00; Title VIB – 9,960.70; Preschool Grant – 352.50; Total Receipts – 148,323.49; Total Available – 578,334.28; Disbursements – 3,810.54; Payroll – 26,267.90; Cash Balance, May 31, 2007 – 548,255.84; PENSION FUND: Cash Balance, May 1, 2007 – 131.26; Receipts: Taxes – 32,662.83: Interest – 0; Total Receipts – 32,662.83; Total Available – 32,794.09; Payroll – 28,478.39; Cash Balance, May 31, 2007 – 4,315.70; IMPACT AID: Cash Balance, May 1, 2007 – 988,113.72; Receipts: Interest – 2,878.82;  Total Receipts – 2,878.82; Total Available – 990,992.54; Transfer Out – 0; Cash Balance, May 31, 2007 – 990,992.54; FOOD SERVICE: Cash Balance, May 1, 2007 – (1,481.01); Receipts: Sales - 11,785.09; Community & Youth Inv. – 4,882.90; State Food Reimbursement – 7,323.51; Total Receipts – 23,991.50; Total Available – 22,510.49; Disbursements – 10,597.96; Payroll – 12,829.58; Cash Balance, May 31, 2007 – (917.05); FIDUCIARY ACCOUNTS: Cash Balance, May 1, 2007 – 339,618.88; Receipts: Interest – 1,139.08; Resale – 845.50; Sixth Grade Class – 382.16; Student Council – 149.00; FCCLA – 294.56; Band – 330.00; Triple S Group – 730.30; Post Prom – 360.00; Total Receipts – 4,230.60; Transfers into the Account – 3,453.40; Total Available – 347,302.88; Disbursements – 11,729.52; Cash Balance, May 31, 2007 – 335,573.36.  

     C.     Note Budget Report 

     D.  Approve the Regular Bills 

Cade Alexander, Book Refund – 10.85; All-Around Graphics, Awards – 272.50; Alltel, Cell Phone – 87.88; American Linen Supply, Supplies – 281.97; Auto Owners Insurance, Vehicle Insurance – 346.66; BP, Gas – 620.63; Shari Beeghly, Mileage – 228.80; Behavior Analysts, Inc., Supplies 120.90; Blue Ribbon Maintenance, Supplies – 148.44; Buhl’s, Supplies – 250.70; Capital Journal, Minutes & Advertising – 239.41; Child & Adult Nutrition Services, Food – 51.82; Christy Lumber, Supplies – 151.45; Cole Paper, Supplies – 503.92; College of Education, Prof. Services – 217.00; Comfort Inn, Lodging – 1,279.84; Connecting Point, Repairs – 746.00; Conoco, Gas – 49.33; Keenan Cornelison, Book Refund – 10.00; Country Carpet, Repairs – 108.64; Dakota Mill & Grain, Supplies – 79.75; Dakota Refrigeration, Repairs – 97.50; Dakota Supply Group, Supplies – 73.32; Dean Foods, Milk – 920.91; Earthgrains, Food – 380.01; Envirotech Waste Service, Garbage – 386.11; Michael Falconer, Mileage – 152.40; Fastenal, Supplies – 66.09; Follett Educational, Supplies – 740.22; City of Fort Pierre, Utilities – 4,959.82; Judith Fosheim, Mileage – 135.04; FSH Communications, Telephone – 127.20; Glass Products, Repairs - 903.17; Golden West Telephone, Telephone – 169.16; Gray Lines, Bus Charters – 1,615.86; Harker’s, Food – 1,163.24; Roxanne Harms, Meals – 90.00; Connie Johnson, Mileage – 421.76; Klein’s Office Plus, Supplies – 122.96; Larry’s Plumbing, Repairs – 3,214.00; May-Adam-Gerdes-Thompson, Prof. Services – 180.84; Diane McKnight, Library Media – 19.95; McLeod’s Printing, Supplies – 280.60; Montana Dakota Utilities, Utilities – 139.48; Natl. Association of Educational Office Personnel, Memberships – 90.00; National Awards, Supplies – 101.84; Pitney Bowes, Supplies & Royalty Fees – 402.30; Play to Learn, Supplies – 4.98; Praxair, Supplies – 294.82; Qwest, Telephone – 129.54; Reinhart, Food – 1,839.55; Right Turn, Tuition 758.23; Robin’s Water, Water – 248.19; Runnings, Supplies – 43.98; Elizabeth Rus, Mileage – 22.00; Lois Russell, Mileage – 18.11; Security Lock Smith, Supplies – 219.00; Servall Uniform, Supplies – 85.11; Shell, Bus Gas – 1,201.11; Kathleen Siebrasse, Library Media – 113.64; Simplex, Repairs – 340.00; Sioux Falls School District, Registration – 100.00; Rebecca Smith, Mileage – 40.96; Laura Snow, Meals – 61.00; Stanley County School District, Imprest – 2,927.01; State Publishing, Supplies – 232.95; Super 8 Motel, Lodging – 360.00; Thunderbird Lodge, Lodging – 139.50; Titze Electric, Repairs – 351.60; Town & Ranch Market, Supplies/Food – 815.87; US Food Service, Food – 613.46; VISA, Registration - 150.00; Walmart, Supplies – 356.20; West Central Electric, Utilities – 344.81; Jeri Wilcox, Mileage – 102.43; WR/LJ Rural Water, Water – 92.50; Joy Yost, Mileage – 22.40; Youngberg & Sons, Repairs – 977.32; GRAND TOTAL BILLS APPROVED - $35,766.54.  (A more detailed listing is in the Administration Office of the Elementary Building. 

     E. Note Imprest Expenses 

Washington Pavilion, Field Trip – 187.00; Custodian Engineers Association, Registration – 186.00; Pierre School District, Registration – 15.00; University of Sioux Falls, Registration – 150.00; DCI, Background Checks – 176.00; Hillsview Golf Course, Retirement Gift – 125.00; Merry Bleeker, Perfect Attendance Awards – 160.00; Preferred Educational, Wrestling Stats – 26.90; Guy Hunter, Track Meals – 726.00; Howard Wood Relays, Entry Fees – 100.00; Miller High School, Entry Fees – 70.00; Winner High School, Entry Fees – 50.00; Hauff Mid-America Sports, Supplies – 526.65; Guy Hunter, Golf Meals – 172.00; Miller Country Club, Green Fees – 25.00; Mobridge County Club, Green Fees – 25.00; Parkston High School, Region Golf – 22.46; Wild Oak Golf Course, Green Fees – 50.00; Lake View Golf Course, Green Fees – 84.00; Meade School District, Entry Fees – 50.00; TOTAL IMPREST EXPENSES – $2,927.01. 

     F.  Approve Contracts
              Allen Brakke – Science - $35,375.00 

The Board recognized the following students in grades three through five who have received all “A’s” and students in grades six through twelve for achieving at least a 3.6 grade-point average for the fourth nine-weeks of the school year.  President Sonny Harrowa and Superintendent Brad Caldwell presented the certificates.

                   Kari Anderson                            Alicia Durkin
                   Marissa Jacobsen                       Kristine Lehrkamp
                   Jacob Miller                              Clayton Reinhard
                   Joshua Rogers                           Kenna Wieczorek
                   Courtney Ziebart                       Madison Hand
                   Ashley Slama                             Bailey Tibbs
                   Matthew Baars                          Tomisue Humble
                   Sarah Jeffries                            Kassy Norman
                   Lindsey Rogers                          Megan Arneson
                   Shelby Gienger                          McKayla Lind
                   Wyatt Johnson                          Marli Masteller
                   Thomas Tolton                          Dylan White
                   James Wolf                               Shantel Norman
                   Ali Scott                                    Tawnee Whitley
                   Joni Willoughby                         Adam Wyly
                   Larisa Schoenfelder                   Tesa Carda
                   Tyler Gaer                                 Kathleen Lehrkamp
                   Lexi Lopour                               Carson Musick
                   John Ricketts                            Breeze Olson
                   Kevin Boring                             Lukas Chase
                   Colten Drageset                         Dawsin Jones
                   Martee Larson                           Kady Nielsen
                   Daniel Slama                             Kelsey VanDenHemel 

Norman moved, seconded by Nutter, the open enrollment application #5700119803 be denied on the basis that acceptance of the application will exceed the capacity of the program.  All voted aye. 

Principal Merry Bleeker presented the rural school’s calendar for the 2007-2008 school year.  The estimated kindergarten enrollment for next year is forty-five students.  The application for an Artist in the Schools grant has been submitted for approval.  If the grant is awarded, it would add to the funds in the Triple S Group account to cover the cost of a two-week art program during the next school year.  Eight staff members are attending a Coordinated Health training workshop during the week of June 11, 2007. 

Principal Brian Doherty requested the proposed Team Physician Contract be deferred until the July board meeting.  The Campus program will be updated during the summer for use by the staff.   

Norman moved, seconded by Duffy, to declare a used grill and old wrestling mats as surplus property.  All voted aye. 

The Board declared a special meeting to be held on June 29, 2007, in the Superintendent’s Office at 12 noon for the purpose of finalizing year-end bills and to canvas the school board election results. 

President Sonny Harrowa declared a recess at 6 PM for the purpose of a public hearing on policy changes and the 2007-2008 fiscal year budget. 

Principal Brian Doherty reviewed the amendments to the Middle/High School Student Handbook policy proposals which consisted of changes for the graduation requirements, food and gum in the classrooms, maximum allowable absences, out-of-school suspensions and controlled substance violations for students in activities. 

Principal Merry Bleeker reported only minor changes in wording for the Elementary Student Handbook.  The Elementary Student Handbook will be changed to match the policies being proposed for the Middle/High School Student Handbook. 

Business Manager Kevin Merscheim detailed the published 2007-2008 fiscal year budget.  A detailed listing was presented showing the increases and decreases in the budget.  Graphs were also presented for revenues, expenditures, budget and fund balance estimates and cash flow estimates.  The budget will have final approval at the regular August Board meeting. 

Superintendent Brad Caldwell recommended changes to the Board Policy Handbook that included required changes in the Title 1 Parental Involvement policy, federal programs complaint procedures, increase prices by ten (10) cents for meals served in the lunchroom for the 2007-2008 school year, clarification of a majority vote of the Board and specifying activities exempt from gate receipts. 

President Sonny Harrowa declared the Board back in session at 7:31 P.M. 

Duffy moved, seconded by Miller, to authorize the administration to proceed with the sidewalk in front of the Parkview Building and to advertise for bids for the construction of the football concession stand at the Ole Williamson field.  All voted aye. 

Miller moved, seconded by Duffy, to approve the Consolidated Application for federal grant funds for the 2007-2008 school year. All voted aye. 

Superintendent Brad Caldwell reported the technology plan for the Stanley County School District has been submitted and has been approved by the State of South Dakota.  Capital Area Counseling Service will present the Pierre Fall Forum on August 20 and 21, 2007.  The session will be “Experiential Learning Activities” and will be attended by Superintendent Brad Caldwell.  The annual Associated School Boards of South Dakota Convention will be August 8, 9 & 10, 2007, in Sioux Falls.  South Dakota Codified Law #1-25-2, the use of executive sessions by school boards, was reviewed and discussed. The new Teachers Compensation Program plan has been submitted and is awaiting approval. 

Duffy moved, seconded by Norman, to adjourn at 7:51 P.M.  All voted aye
 

Sonny Harrowa, President                                   

Kevin Merscheim, Business Manager