Stanley County
School Board Meeting
July 9, 2007

The Stanley County School District, #57-1, Board of Education met in regular session July 9, 2007, 5:30 P.M., in the Elementary Computer Lab of the Elementary Building with Sonny Harrowa, Mork Norman, Bridget Miller, John Duffy and Darby Nutter present. Others in attendance were Superintendent Brad Caldwell, Business Manager Kevin Merscheim and Principals Merry Bleeker and Brian Doherty. Visitors were Rebecca Cruse, Arlene Krueger, Craig Rutschke, Kathy Heiss, Tanya Heller, Marcy Kuper, Kim Davis, Don Jacobsen and parents of honored students.

President Sonny Harrowa called the meeting to order at 5:30 P.M.

President Sonny Harrowa led the pledge of allegiance.

Miller moved, seconded by Norman, to adopt the agenda as amended. All voted aye.

Duffy moved, seconded by Miller, to approve the Consent Calendar as amended. All voted aye.

A. Approve the minutes of the regular meeting of June 11 and special meetings June 27 and 29, 2007.

B. Approve the Financial Reports

GENERAL FUND: Cash Balance, July 1, 2007 – 732,305.93; Receipts: Taxes – 110,146.08; Interest – 2,313.85; Misc. Revenue – 593.84; State Aid – 80,796.00; Student Teacher Reimbursement – 200.00; National Minerals – 28,824.00; Yearbooks – 185.00; Total Receipts – 223,058.77; Transfers into the Account – 40,100.41; Total Available – 995,465.11; Disbursements – 98,267.88; Payroll – 145,434.29; Transfer Out – 217.45; Cash Balance, June 30, 2007 – 751,545.49; CAPITAL OUTLAY: Cash Balance, June 1, 2007 – 88,675.22; Receipts: Taxes – 29,493.87; Interest – 256.57; Total Receipts – 29,750.44; Total Available – 118,425.66; Disbursement – 9,043.83; Cash Balance, June 30, 2007 – 109,381.83; SPECIAL EDUCATION: Cash Balance, June 1, 2007 - 548,255.84; Receipts: Taxes – 27,723.31; Interest – 2,181.94; Misc. Revenue – 1,040.00; Total Receipts – 30,945.25; Total Available – 579,201.09; Disbursements – 3,101.12; Payroll - 25,551.76; Cash Balance, June 30, 2007 – 550,548.21; PENSION FUND: Cash Balance, June 1, 2007 – 4,315.70; Receipts: Taxes – 6,660.64: Interest – 128.28; Total Receipts – 6,788.92; Total Available – 11,104.62; Payroll – 0; Cash Balance, June 30, 2007 – 11,104.62; IMPACT AID: Cash Balance, June 1, 2007 – 990,992.54; Receipts: Interest – 5,267.88; Total Receipts – 5,267.88; Total Available – 996,260.42; Transfer Out – 65,100.41; Cash Balance, June 30, 2007 – 931,160.01; FOOD SERVICE: Cash Balance, June 1, 2007 – (917.05); Receipts: Sales – 7,816.34; State Food Reimbursement – 5,387.02; Community & Youth Inv. – 0; Total Receipts – 13,203.36; Transfers into the Account – 30,000.00; Total Available – 42,286.31; Disbursements – 5,972.01; Payroll – 13,051.49; Cash Balance, June 30, 2007 – 23,262.81; FIDUCIARY ACCOUNTS: Cash Balance, June 1, 2007 – 335,573.36; Receipts: Interest – 1,076.17; Coaches Fundraisers – 3,050.00; Student Council – 117.00; Band – 10.00; Gymnastics Fundraisers – 1,377.83; Total Receipts – 5,631.00; Transfers into the Account – 3,483.35; Total Available - 344,687.71; Disbursements – 1,094.66; Cash Balance, June 30, 2007 – 343,593.05.

C. Note Budget Report

D. Approve the Regular Bills

American Choral Directors, Dues – 85.00; American Linen, Supplies – 98.21; ASBSD Property/Liability Insurance – 35,578.00; ASBSD, Workman’s Comp – 18,778.00; ASBSD, Dues – 638.21; Ass’n of Supervision & Curriculum Development, Membership – 178.00; Brad Caldwell, Travel – 322.80; Capital Journal, Advertising – 433.96; Christy Lumber, Repairs – 891.47; Cole Paper, Supplies – 15,650.16; Conoco, Bus Gas – 33.34; Dakota Mill and Grain, Supplies – 300.00; Dakota Supply Group, Supplies – 88.20; Brian Doherty, Tuition – 690.00; Educational Record Center, Supplies – 211.47; Envirotech Waste Services, Waste Disposal – 374.76; City of Fort Pierre, Utilities – 3,619.48; FSH Communications, Telephone – 127.20; Golden West Telephone, Telephone 226.57; Grand Rental Station, Supplies & Repairs – 717.98; H&H Repair, Repairs – 34.80; Hillyard, Supplies – 2,501.39; Stan Houston, Supplies – 139.21; Phillip Hubbard, Meals – 56.00; Impact Schools, Dues – 1,082.32; Clint Menning, Meals – 56.00; Morris, Repairs – 295.75; NASSP, Membership – 71.00; Natl. Association of Federally Impact Schools, Dues – 478.00; NCA/CASI, Membership – 85.00; Bobbi Jo Parker, Bus Gas – 73.00; Pepper At Eckroth, Registration – 60.00; Pierre Solid Waste, Waste Disposal – 17.78; Premier Agenda, Supplies – 973.00; Runnings, Supplies 18.98; Lois Russell, Mileage – 4.48; Craig Rutschke, Meals – 56.00; School Administrators of SD, Dues – 2,122.75; Section 8002, Dues – 100.00; Simplex Grinnell, Alarm System – 1,967.21; Small Engine House, Supplies 76.43; Software House International, Supplies – 1,435.24; Software Services, Repairs – 260.00; SD School Superintendents, Registration – 150.00; 22X, Prof. Services – 1,682.00; TIE, Dues – 1,325.00; VISA, Lodging & Supplies – 1,903.52; WR/LJ Rural Water, Water – 30.00; WW Tire Service, Repairs – 736.65; Youngberg & Sons, Supplies – 2,603.60; GRAND TOTAL BILLS APPROVED - $99,473.92. (A more detailed listing is in the Administration Office of the Elementary Building.

D. Teacher Lane Change
        Kathy Riedy - $38,950.00

The Board recognized the following students who have improved during the school year or who have improved from the previous year. President Sonny Harrowa and Superintendent Brad Caldwell presented a Rising Star t-shirt to the students for their accomplishments.

Duffy moved, seconded by Miller, to approve the 2007 School Board Election Recount results as presented. All voted aye.

President Sonny Harrowa called for the conclusion of any old business.

Business Manager Kevin Merscheim administered the oath of office to board member Mork Norman.

Bridget Miller nominated Sonny Harrowa as Board President.

Norman moved, seconded by Nutter, to cease all nominations for Board President for the 2007-2008 school year. All voted aye.

Miller moved, seconded by Nutter, to appoint Sonny Harrowa as the Board President for the 2007-2008 school year. All voted aye.

Sonny Harrowa nominated Bridget Miller as Board Vice-President

Harrowa moved, seconded by Duffy, to cease all nomination for Board Vice-President. All voted aye.

Duffy moved, seconded by Nutter, to appoint Bridget Miller as the Board Vice-President for the 2007-08 school year. All voted aye.

Duffy moved, seconded by Norman, to designate the First National Bank of South Dakota as depository for cash flow funds and the American State Bank, South Dakota FIT, BankWest, Wells Fargo and the First National Bank of South Dakota for funds not obligated during the fiscal period. Sonny Harrowa, Kevin Merscheim and Brad Caldwell will be authorized signators. All voted aye.

Miller moved, seconded by Nutter, to designate the Business Manager as the custodian of all accounts. All voted aye.

Miller moved, seconded by Duffy, to designate the Capital Journal as the legal newspaper for all school board publications. All voted aye.

Norman moved, seconded by Nutter, to designate the Superintendent as Truant Officer for the Stanley County School District. All voted aye.

Miller moved, seconded by Norman, to authorize the Elementary Principal and the Superintendent as representatives of Title 1 and Special Education programs. All voted aye.

Duffy moved, seconded by Miller, to authorize the Superintendent as authorized representative for consolidated grants, vocational education and school food programs and to authorize Brad Caldwell to file the application for school assistance in federally affected areas (PL81-874) and to act as the authorized representative of the applicant in connection with this application. All voted aye.

Nutter moved, seconded by Duffy, to authorize the Superintendent, Business Manager and Board President as authorized purchasing agents. All voted aye.

Norman moved, seconded by Duffy, to authorize the Superintendent, Business Manager and Board President as authorized purchasing agents for federal surplus property. All voted aye.

Miller moved, seconded by Duffy, to publish the fiscal year 2007-2008 staff salaries as prescribed by state codified law. All voted aye.

Shari Beeghly-35,150.00; Merry Bleeker-66,500.00; Allen Brakke-35,375.00; Tim Burgard-33,550.00; Tim Burgard, Golf Coach (Fall)-3,662.50; Tim Burgard, Golf Coach (Spring)-3,662.50; Brad Caldwell-74,000.00; Quinton Cermak-28,875.00; Quinton Cermak, Football-2,942.50; Quinton Cermak, Middle School Boys Basketball Coach-2,094.75; Quinton Cermak, Junior Class Advisor-200.00; Linda Clair – 37,050.00; Linda Clair, NCA Committee-552.50; Vera Cronin-29,900.00; Brian Doherty-60,000.00; Kim Doherty-37,100.00; Kim Doherty, Math Counts-602.50; Kim Doherty, Natl. Honor Society-276.25; Kim Doherty, School Improvement Coordinator-500.00; Kim Doherty, NCA Committee-552.50; William Ellwanger-38,300.00; William Ellwanger, Football-2,840.00; Michael Falconer-34,400.00; Michael Falconer, Student Council-627.50; Michael Falconer, Cross Country Coach-2,525.00; Michael Falconer, Ass’t Track Coach-2,525.00; Judy Fosheim-9.60 per hour; Jodi Gabriel, Gymnastics Coach-2,882.50; Michelle Glodt-29,900.00; Lori Gloe-31,275.00; Chev Hackett, Ass’t Boys Basketball Coach-2,210.00; Roxanne Harms 35,300.00; Roxanne Harms, Math Club-552.50; Roxanne Harms, Middle School Volleyball Coach-2,178.75; Leroy Heibel-41,750.00; Leroy Heibel, Middle School Football Coach-2,563.75; Craig Heller, Wrestling Coach-3,437.50; Phillip Hubbard-12.75 per hour; Michelle Humann-32,900.00; Guy Hunter, Athletic Director-10,000.00; Guy Hunter-32,575.00; Edward Jackson-34,725.00; Connie Johnson-33,550.00; Ann Keller-9.10 per hour; Rita Keller-9.05 per hour; Helmet Keller-10.25 per hour; Ruth Kilber-12.12 per hour; Arlene Krueger-46,677.30; Blair Krueger-10.25 per hour; Marcy Kuper-11.80 per hour; Joyce Larsen-34,375.00; Steve Leber-30,550.00; Bonnie Libner-14.27 per hour; Clint Menning-10.95 per hour; Kevin Merscheim-61,000.00; Jennifer Milliken-31,600.00; Jennifer Milliken, One Act Plays-652.50; Jennifer Milliken, Drama Advisor (Fall)-1,581.25; Jennifer Milliken, Drama Advisor (Spring)-1,581.25; Jennifer Milliken, NCA Committee-552.50; Cheryl Moore-9.60 per hour; Lori Nemec-28,275.00; Carol Olson-11.55 per hour; Mary Olson-38,900.00; Denise Overweg-31,600.00; Jenifer Palmer-36,225.00; Bobby Jo Parker-27,950.00; Bobby Jo Parker, Volleyball Coach-2,797.50; Bria Peppel-29,575.00; Nicole Quiroga-30,275.00; Katherine Riedy-37,650.00; Katherine Riedy, Oral Interp-1,981.25; Katherine Riedy, NCA Committee-552.50; Tiffany Roderick-27,955.00; Tiffany Roderick, Yearbook Advisor-557.50; Tiffany Roderick, Ass’t Girls Basketball Coach-2,245.00; Roderick, Ass’t Track Coach-2,210.00; Tiffany Roderick, Junior Class Advisor-200.00; Tom Rogers-34,979.44; Tom Rogers, Girls Basketball Coach-3,662.50; Tom Rogers, Ass’t Middle School Football Coach-2,003.75; Barbara Rose-37,879.44; Elizabeth Rus-32,775.00; Lois Russell-36,225.00; Lois Russell, NCA Committee-552.50; Craig Rutscke-35,263.80; Susan Schanzenbach-14.30 per hour; Vickie Schumacher-21,756.00; Maria Scott-37,079.44; Karen Sharp-31,824.00; Don Shields, Boys Basketball Coach-3,662.50; Kathleen Siebrasse-19.68 per hour; Krystal Simons-31,400.00; Krystal Simons, Cheerleader Advisor-2,235.00; Krystal Simons, NCA Committee-552.50; Laura Snow-34,650.00; Laura Snow, Band Advisor- 4,491.25; Barbara Sogaard-42,229.44; Karen Somsen-35,950.00; Brandon Spencer, Ass’t Wrestling Coach-2,245.00; Wilma Staples-10.35 per hour; Suzanne Stoeser-10.90 per hour; Thomas Stotts-31,600.00; Thomas Stotts, Ass’t Track Coach-2,455.00; Thomas Stotts, Ass’t Football Coach-2,350.00; Shirley Swanson-43,629.44; Dave Tate-36,004.44; Dave Tate, Track Coach-3,662.50; Amber Thomas-27,625.00; Amber Thomas, FCCLA Advisor-1,381.25; Jeri Wilcox-42,729.44; Janet Williams-14.70 per hour; Julie Willoughby-30,875.00; Julie Willoughby, Choral Director – 1,907.50; Lindsey Zeck, Ass’t Volleyball Coach-2,210.00.

Kathy Heiss representing the Fort Pierre Task Force reported the need for new school facilities. It was proposed to change the location for all school buildings and allow the current buildings to be used by the City of Fort Pierre. The purpose of the proposal was to attract more people to the community. A multitude of suggestions were proposed that could be financed with state and federal grants. The Board requested that the Fort Pierre Task Force and the Stanley County School Building Committee have a combined meeting to further discuss all the building proposals.

Superintendent Brad Caldwell presented the recommendation of Athletic Director Guy Hunter to approve a team physician contract with Dr. Brian Dozark and Dr. Tony Blake for the 2007-2008 school year.

Nutter moved, seconded by Duffy, to approve the team physician contract as presented on a one-year trial basis. All voted aye.

Ruby Douglas representing Capital Area Counseling explained the use of the Pride Survey that will be given to students during the 2007-2008 school year. The information will be used for grants for the school and the community of Fort Pierre.

The Associated School Boards of South Dakota convention will be held in Sioux Falls on August 8, 9, and 10, 2007. Bridget Miller was appointed as the voting delegate at the convention.

Business Manager Kevin Merscheim reported the results of the bids for garbage removal. The bids received were as follows:

Envirotech $ 582.49 Monthly During the School Year
     $ 324.71 Monthly During the Summer Months
Capital Area Refuse $1,035.00 Monthly During the School Year
     $ 630.00 Monthly During the Summer Months

Miller moved, seconded by Norman, to accept the bid from Envirotech for garbage removal. All voted aye.

Superintendent Brad Caldwell reported the results of the bids for the proposed concessions building at the Ole Williamson Field. The bids received were as follows:

*Concrete Morris, Inc. 14.5 yds Concrete $ Donation

Concrete Precision Const. Foundation/Footings/Slabs $ 8,595.00
Concrete Precision Const. Floating Slab with Sidewalk $ 3,600.00

Concrete Leimbach Const. Concrete Slab/Gravel $ Included
Exterior Leimbach Const. Steel Building/ 3 Steel Doors $ Included
Interior Leimbach Const. Interior Support/Walls/3 Doors $ Included
General Leimbach Const. Coordinate subcontractors $ 32,376.00

Exterior Premier Steel Bldg. 26 ga. Steel Materials $ 10,296.00
Exterior Capital Steel Ind. 26 ga. Steel Materials $ 15,578.43

Concrete G&N Const. Inc. 4ft Frost Foundation/Slab $ 7,650.00
Exterior G&N Const. Inc. Steel with Doors/Insulation $ 25,033.26
Exterior G&N Const. Inc. Roll-up Doors $ 1,110.00
Interior G&N Const. Inc. Wood with obs/frp walls/ceilings $ Included
Interior G&N Const. Inc. Countertops $ 777.13
Plumbing G&N Const. Inc. Sub-Olson Plumbing $ 11,985.00
RR Partitions G&N Const. Inc. Sub-Olson Plumbing $ 4,462.00
Electrical G&N Const. Inc. Sub-Ferding Electric $ 16,165.00
Labor G&N Const. Inc. Labor $ 25,000.00

Exterior Wald, Inc. Steel with Doors/Insulation $ 27,904.80
Interior Wald, Inc. Steel/OSB/Nudo Walls/Ceilings $ 10,307.28

Plumbing Olson Plumbing Fixtures/Labor $ 11,985.00
** Plumbing Larry’s Plumbing Labor $ Donation

***Electrical Todd’s Electric All Electrical/Deduct Labor $ 9,970.00

Electrical Titze Electric With Wood Frame $ 7,000.00
Electrical Titze Electric With Steel Frame $ 8,200.00

* Approximate Value of Materials = $ 1,500.00
** Approximate Value of Labor = $ 4,000.00
*** Approximate Value of Labor = $ 5,100.00

Miller moved, seconded by Duffy, to approve the bid from Morris, Inc. to donate concrete. All voted aye.

Nutter moved, seconded by Miller, to approve the bid from Precision Construction to prepare and construct foundation and slabs for $8,595.00 less donation of $1,500.00 from Morris, Inc. for a total of $7,095.00. All voted aye.

Miller moved, seconded by Duffy, to approve the bid from Wald, Inc. for exterior materials and construction for $27,904.80. All voted aye.

Nutter moved, seconded by Miller, to approve the bid from Wald, Inc. for interior materials and construction for $10,307.28 and will act as general contractor. All voted aye.

Duffy moved, seconded by Nutter, to approve the bid from Larry’s Plumbing for the installation of restroom fixtures with donated labor and the school district will purchase fixtures and partitions. All voted aye.

Duffy moved, seconded by Nutter, to approve the bid from Titze Electric, Inc. for electrical materials and installation for $8,200.00. All voted aye.

Miller moved, seconded by Norman, to approve the Elementary Student Handbook and Elementary Teacher Handbook as recommended by Principal Merry Bleeker. All voted aye.

Principal Brian Doherty detailed the proposed changes to the Middle/High Student Handbook. The procedure of student suspensions and grades awarded for makeup work were discussed in detail.

Superintendent Brad Caldwell presented two board policy proposals that were authorized during the 2007 South Dakota Legislative session effective on July 1, 2007. The Board must stipulate what constitutes a majority vote of the board members in attendance. The Board must also stipulate the activities approved for the exemption from current policy for gate receipts.

Duffy moved, seconded by Nutter, to clarify the majority vote board policy that a majority vote of the board must be three affirmative votes during any official board meeting. All voted aye.

Miller moved, seconded by Norman, to approve the exemption of the Oahe Prep Bowl football game from the current gate receipts policy. All voted aye.

Miller moved, seconded by Norman, to approve the resolution for participation in the South Dakota School District Benefits Fund for health insurance coverage of employee for the 2007-2008 school year. All voted aye.

Superintendent Brad Caldwell presented a copy of the press release announcing that the Stanley County School District was awarded District Accreditation from the North Central Association Commission on Accreditation and School Improvement. The association recognized the district on April 1, 2007, at its annual meeting held in Chicago, Illinois. The results of the Civil Rights Review for the Stanley County School District were discussed and adjustments will be made to current policies.

Miller moved, seconded by Nutter, to adjourn at 8:30 P.M. All voted aye.
 

Sonny Harrowa, President                                   

Kevin Merscheim, Business Manager