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The Stanley County
School District, #57-1, Board of Education met in regular
session October 10, 2006, 5:30 P.M., at the Hayes School
Building with Sonny Harrowa, John Duffy, Darby Nutter, Bridget
Miller and Mork Norman present. Others in attendance were
Superintendent Brad Caldwell, Business Manager Kevin Merscheim
and Principals Merry Bleeker and Brian Doherty. Visitors were
Rebecca Cruse, Arlene Krueger, Denise Overweg, Dodie Garrity,
Randy Yost, Joy Yost, Nathan Yost and Kelly Tibbs.
President Sonny Harrowa called the meeting to order at 5:30 P.M.
President Sonny Harrowa led the pledge of allegiance.
Miller moved, seconded by Norman, to adopt the agenda as
amended. All voted aye.
Miller moved, seconded by Duffy, to approve the Consent Calendar
as amended. All voted aye.
A. Approve the minutes of the regular meeting of September 11,
2006, and Special Meeting of September 22, 2006.
B. Approve the Financial Reports
GENERAL FUND: Cash Balance, September 1, 2006 246,205.93;
Receipts: Taxes 51,674.62; Interest 1,299.00; Misc. Revenue
504.56; State Aid 76,648.00; Admissions 3,145.50;
Yearbooks 485.00; Total Receipts 133,756.68; Transfers into
the Account 407,546.40; Total Available 787,509.01;
Disbursements 159,201.27; Payroll 99,159.49; Transfer Out
17.45; Cash Balance, September 30, 2006 529,130.80; CAPITAL
OUTLAY: Cash Balance, September 1, 2006 (55,506.00); Receipts:
Taxes 2,246.98; Interest 0; Total Receipts 2,246.98; Total
Available (39,204.04); Disbursement 23,477.08; Cash Balance,
September 30, 2006 (62,681.12); SPECIAL EDUCATION: Cash
Balance, September 1, 2006 - 389,560.53; Receipts: Taxes
2,342.13; Interest 1,012.32; Title VIB 9,960.70; Preschool
Grant 352.50; Total Receipts 13,667.65; Total Available
403,228.18; Disbursements 11,683.62; Payroll 11,865.04; Cash
Balance, September 30, 2006 379,679.52; PENSION FUND: Cash
Balance, September 1, 2006 103.55; Receipts: Taxes 560.90:
Interest 0; Total Receipts 560.90; Total Available 664.45;
Payroll 0; Cash Balance, September 30, 2006 664.45; IMPACT
AID: Cash Balance, September 1, 2006 1,176,605.25; Receipts:
Interest 2,734.52; Total Receipts 2,734.52; Total Available
1,179,339.77; Transfer Out 414,054.98; Cash Balance,
September 30, 2006 765,284.79; FOOD SERVICE: Cash Balance,
September 1, 2006 5,652.58; Receipts: Sales 2,508.34; State
Food Reimbursement 0; Community & Youth Inv. 0; Total
Receipts 2,508.34; Transfers into the Account 0; Total
Available 8,160.92; Disbursements 10,056.10; Payroll
7,175.33; Cash Balance, September 30, 2006 (9,070.51);
FIDUCIARY ACCOUNTS: Cash Balance, September 1, 2006
316,766.78; Receipts: Interest 1,086.02; Resale 1,245.45;
Junior Class 2,449.00; Big Dakota Volleyball 638.00; Student
Council 453.50; FCCLA 50.00; Band 900.00; Coaches
Fundraisers 740.00; Gymnastic Fundraisers 878.98; Golf
Fundraisers 1,445.00; Volleyball Fundraisers 93.64; Total
Receipts 9,979.59; Transfers into the Account 1,805.52;
Total Available 328,551.89; Disbursements 18,701.03; Cash
Balance, September 30, 2006 309,850.86.
C. Note Budget Report
D. Approve the Regular Bills
Alltel, Cell Phone 63.59; American Time & Signal, Satellite
Clocks 9,470.20; Argus Leader, Periodicals 133.64; 22X,
Supplies 273.10; Avera Health, Food 120.00; Brenda Bak,
Mileage & Repairs 68.80; Band Shoppe, Supplies 182.45; 22X,
Tuition 2,744.88; Blue Ribbon Maintenance, Supplies 103.73;
Dennis Booth Construction, Repairs 4,673.87; BP Amoco, Gas
1,725.36; Brooklyn Publishers, Supplies 75.00; Buhls Laundry,
Supplies 42.00; Bureau of Administration, Telephone 49.77;
Capital Journal, Minutes & Advertising 327.74; Capital Sports,
Supplies 26.00; Chase Roofing, Repairs 866.00; Child and
Adult Nutrition, Food 57.05; Christy Lumber, Supplies
1,286.79; Linda Clair, Meals 38.00; Cole Paper, Supplies
2,734.11; Conoco, Bus Gas 87.46; Days Inn, Lodging 90.00;
Dean Foods, Milk 1,918.38; Earthgrains, Food 358.49; EBSCO,
Periodicals 307.62; Envirotech Waste Service, Waste Disposal
895.07; Fastenal, Supplies 37.41; FCCLA, Dues 11.00; City of
Fort Pierre, Utilities 4,936.87; Friendship House, Supplies
69.80; FSH Communications, Telephone 116.60; Gateway 2000,
Equipment 2,188.00; Golden West Telephone, Telephone 315.93;
Gray Lines, Bus Charters 861.60; Great Source Educational,
Textbooks 3,605.41; H&H Repair, Repairs 262.27; Haggertys
Musicworks, Repairs 226.21; Harcourt Achieve, Supplies
63.29; Harcourt Brace Jovanovich, Textbooks 271.35; Harkers,
Food 2,760.76; Hauff Mid-America Sports, Supplies 283.11;
Hillyard, Supplies 4,346.34; Hogens Hardware, Supplies
50.49; J. Hohn, Equipment 2,596.00; Holt, Reinhart & Winston,
Textbooks 387.61; Houghton Mifflin Co., Textbooks 13,911.21;
Karls, Supplies 139.00; Kleins Office Plus, Supplies
67.15; Larrys Plumbing, Repairs 2,514.91; Leonard Studio,
Pictures 337.50; Jennifer Milliken, Meals 38.00; Montana
Dakota Utilities, Utilities 120.62; Nimco, Supplies 57.95;
NJL Associates, Textbooks 29.02; Nystrom Electric, Repairs
140.31; Peitz Service, Repairs 65.31; 22X, Prof. Services
1,710.00; Pierre Area Chamber of Commerce, Library Media
57.00; Pierre Flower Shop, Supplies 2.50; Pierre Solid Waste,
Waste Disposal 6.96; Pioneer Drama Service, Supplies 437.50;
Pitney Bowes, Postage 500.00; Plank Road Publishing, Supplies
68.25; Praxair, Supplies 68.20; Premier Agendas, Planners
2,223.85; Qwest, Telephone 125.00; Radio Shack, Supplies
50.07; Ramkota Inn, Lodging 136.00; The Rapid City Journal,
Subscription 74.50; Reinhart, Food 6,426.07; Reubes
Welding, Supplies 141.60; Kathy Riedy, Meals & Supplies
69.73; Right Turn, Tuition 1,395.74; Robins Water, Water
248.03; Rons Mobile Home Service, Improvements 2,551.09;
Rowan & Littlefield, Supplies 73.94; Lois Russell, Meals
38.00; SD Department of Health, County Nurse 948.33;
Sagebrush, Supplies 450.00; Sargent-Welch, Supplies 79.98;
Scholastic, Textbooks 172.22; Scholastic Library, Library
Media 153.25; SASD, Supplies 100.00; School Specialty,
Supplies 5,730.71; Scott Foresman, Textbooks 370.31; SD
Bandmasters, Membership 20.00; SD Society of Technology,
Membership 30.00; SD State Historical Society, Membership
35.00; SDVBCA, Membership 10.00; Servall Uniform & Linen,
Supplies 123.29; Seven Seas, Lodging 112.00; Shell Fleet
Plus, Gas 144.69; Software Services, Repairs 113.75; Barbara
Sogaard, Meals 78.00; SD Basketball, Workshop 60.00; SD Law
Review, Periodicals 35.00; SD Municipal League, Workshop
15.00; Stanley County Booster Club, Ticket Sellers 99.75;
Stanley County School District, Imprest 4,039.96; Stanley
County Law Enforcement, Fingerprinting 70.00; State
Publishing, Supplies 232.20; Super 8 Motel, Lodging 479.94;
Thunderbird Lodge, Lodging 139.50; Titze Electric, Repairs
434.13; Town & Ranch Market, Supplies/Food 218.81; US Food
Service, Food 2,977.51; VISA, Supplies 1,266.05; Walker
Refuse, Waste Disposal 121.50; Wall Street Journal,
Periodicals 165.00; Walmart, Supplies 700.91; Weekly Reader,
Periodicals 365.25; West Central Electric, Utilities 286.42;
WR/LJ Rural Water, Water 132.50; WW Tire Service, Repairs
341.32; Youngberg & Sons, Supplies 272.75; GRAND TOTAL BILLS
APPROVED $107,059.19. (A more detailed listing is in the
Administration Office of the Elementary Building.
E. Note Imprest Expenses
Area Superintendents, Registration 50.00; Dakota ACAC,
Registration 30.00; Speech Communications, Registration
70.00; SD Library Network, State Library Renewal 650.00; DCI,
Background Checks 264.00; Corey Baruth, Official 126.88;
Brad Cruse, Official 117.00; Clyde Gross, Official 52.00;
Gary Harrington, Official 52.00; Dennis Heintz, Official
-52.00; Klint Kinney, Official 52.00; Norm Lingle, Official
117.00; Todd Palmer, Official 52.00; Steve Rounds, Official
117.00; Guy Sharp, Official 40.00; Lowell Somsen, Official
117.00; Spearfish Golf Course, Green Fees 168.00; Tim Burgard,
Meals 218.00; Wild Oak Golf Course, Green Fees 95.00; Big
Dakota Conference, Membership 300.00; Hillsview Golf Course,
Green Fees 98.00; Bev Ball, Official 105.20; Kim Davis,
Official 40.00; Melody Gross, Official 135.00; Roxanne
Harms, Official 40.00; Deb Holzer, Official 25.00; Elaine
Meyers, Official 70.00; Jennifer Neuhauser, Official 145.00;
Renee Osterkamp, Official 22.50; Todd Sandal, Official 135.00;
Larisa Schoenfelder, Official 15.00; Tiffany Stoeser, Official
62.50; Dan Thelen, Official 209.88; Jeanie Votava, Official
100.00; Pierre Area Chamber of Commerce, Library Media
57.00; SD Fallen Son/Daughters, Library Media 40.00; TOTAL
IMPREST EXPENSES $4,039.96.
F. Note Amber Thomas High School Special Education Assistant
Nutter moved, seconded by Norman, to approve the open enrollment
withdrawal for a student as presented by Superintendent Brad
Caldwell. All voted aye.
Board member John Duffy read a letter prepared on the Boards
behalf stating the Stanley County School District Boards
concern for more safety measures for the Highway 83 project that
will take place near the school grounds. The letter will be sent
to the State of South Dakota Department of Transportation and to
other civic organizations for consideration.
Miller moved, seconded by Nutter, to sign the letter as
presented and forward it to the South Dakota Department of
Transportation and other civic groups as discussed. All voted
aye.
Superintendent Brad Caldwell requested a review of the current
smoking on school premises policy. A staff survey was completed
and the results were as follows:
Leave policy as
written with same designated areas - 2
Change policy as to location of designated areas - 10
Ban smoking on campus when children are in class - 10
Ban smoking on campus - 15
Establish a single smoking designate area far removed from
students - 2
Miller moved, seconded
by Norman, to table the request until the November 13, 2006,
Board meeting and requested the Superintendent make final
recommendations for any changes. All voted aye.
Superintendent Brad Caldwell reported the City of Fort Pierre
and the Stanley County Commissioners are investigating the
purchase of portable bleachers that could be used by the Stanley
County School District, Stanley County and the City of Fort
Pierre. The estimated cost is approximately $30,000 and would be
shared equally by each entity. Superintendent Brad Caldwell
recommended the purchase be authorized but not until after July
1, 2007. The Board deferred action until a later date to acquire
further information.
Principal Merry Bleeker reported this week is Fire Prevention
Week at the Stanley County School District and activities are
planned for elementary students. Student picture retakes will be
October 18, 2006. The Stanley County School District was awarded
$5,000 from the State of South Dakota as part of the Healthy
Schools program. The use of the funds will be reported at the
November 13th Board meeting.
Principal Brian Doherty reported the High School Gym will be
used for the Homecoming Coronation program instead of the
Parkview Gym. Student speeches will be edited in the future. The
writing assessment tests have been completed for this school
year. One hundred seventy-five (175) parents/guardians attended
the parent/teacher conferences held on September 25 and 26,
2006. The student lockdown and drug dog protocol was used on
October 4 to check for drugs on school property. The drug dogs
did not detect any substances on schools premises. The procedure
for the use of the drug dogs in the Stanley County Schools was
discussed by the Board.
Superintendent Brad Caldwell requested a motion to oppose the
passage of Constitutional Amendment E on the November ballot.
The proposed amendment would make school board members subject
to dramatic personal liability for upholding district policy.
Duffy moved, seconded by Miller, to oppose the passage of the
Constitutional Amendment E that will be placed on the ballot for
the November 7, 2006, election. All voted aye.
Superintendent Brad Caldwell requested a review of the overtime
pay policy for classified staff. Currently the policy grants
comp-time pay for employees authorized to work over forty hours
per week. Proposed was to only pay overtime if authorized by the
Superintendent. The Board will discuss the issue further at the
November meeting.
Superintendent Brad Caldwell reported the procedure to be used
for the Stanley County/Harrold Consolidation public hearings
scheduled for October 12 and 17, 2006. Information that would be
used during the public hearings was presented to the Board. The
Board requested the Superintendent prepare notices to be posted
in Fort Pierre and present information about the public hearings
in newspaper articles and radio pubic information spots.
Board member John Duffy reported information obtained from the
recent School Law Seminar presented in Pierre. Topics addressed
were FERPA laws, pandemic planning, due process, corporal
punishment, conflict of interest and search and secure
requirements.
President Sonny Harrowa requested information from the Hayes
parents in attendance of any problems with the Hayes School that
may need attention. The backfilling of the old cistern and some
minor repairs were requested. The safety of the students and the
staff at the Hayes school was discussed because of the recent
news reports of violence.
Miller moved, seconded by Norman, to go into Executive Session
according to SDCL 1-25-2 for student reasons at 7:55 P.M. All
voted aye.
President Sonny Harrowa declared the Board out of Executive
Session at 8:10 P.M.
Miller moved, seconded by Norman, to adjourn at 8:11 P.M. All
voted aye.
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