Board Minutes 2005 June

The Stanley County School District, #57-1, Board of Education met in regular session June 13, 2005, 5:30 P.M., in the Elementary Computer Lab with Gary Johnson, Bridget Miller, John Bucholz, Darby Nutter and Mork Norman present. Others in attendance were Superintendent Larry Jaske, Business Manager Kevin Merscheim and Principals Merry Bleeker and Brian Doherty. Visitors were Rebecca Cruse, Kim Doherty, Craig Rutschke, Daniel Mach, Jennifer Milliken, Bill Ellwanger, Guy Hunter, Shirley Swanson, Bruce and Brenda Lounsbury, Dwayne and Dori Prince, Jo Mikkelsen, Diana Melvin, Teresa Johnson, Lee Heibel, Doug and Dorothy Fischer, Mike and Terri Cornelison, David Tate, Craig and Tanya Heller, Bernie Duffy, Bob Jeffries, and many honored students and their families.

President Gary Johnson called the meeting to order at 5:30 P.M.

President Gary Johnson led the pledge of allegiance.

Bucholz moved, seconded by Miller, to adopt the agenda as amended. All voted aye

Bucholz moved, seconded by Nutter, to approve the Consent Calendar. All voted aye.

A. Approve the minutes of the regular meeting of May 9, 2005 and special meeting May 27, 2005.

B. Approve the Financial Reports

GENERAL FUND: Cash Balance, May 1, 2005 – 460,488.39; Receipts: Taxes – 481,360.81; Interest – 1,118.96; Misc. Revenue – 2,069.99; Sale of Surplus Property – 105.00; State Aid – 91,560.17; Admission – 1.00; Yearbooks – 1,680.00; Title 1 – 4,927.13; Title II – 4,656.07; Total Receipts 587,479.13; Transfers into the Account – 5,909.04; Total Available – 1,053,876.56; Disbursements – 72,356.14; Payroll - 151,213.29; Transfer Out – 17.45; Cash Balance, May 31, 2005 – 830,289.68; CAPITAL OUTLAY: Cash Balance, May 1, 2005 – 39,473.91; Receipts: Taxes – 92,467.22; Interest – 50.38; Misc. Revenue – 1,200.00; Homeland Security Grant – 5,235.50; Total Receipts – 98,953.10; Transfers into the Account – 0; Total Available – 138,427.01; Disbursement – 88,396.51; Cash Balance, May 31, 2005 – 50,030.50; SPECIAL EDUCATION: Cash Balance, May 1, 2005 – 280,500.68; Receipts: Taxes – 117,455.78; Interest – 327.49;

94-142 Funds – 694.45; Preschool Grant – 738.02; Total Receipts - 119,215.74; Total Available - 399,716.42; Disbursements – 5,031.04; Payroll – 25,331.12; Cash Balance, May 31, 2005 – 369,354.26; PENSION FUND: Cash Balance, May 1, 2005 – 7,359.64; Receipts: Taxes – 28,160.63: Interest – 12.60; Total Receipts – 28,173.23; Total Available – 35,532.87; Payroll – 20,773.76; Cash Balance, May 31, 2005 – 14,759.11; IMPACT AID: Cash Balance, May 1, 2005 – 436,839.74; Receipts: Interest 390.46; Total Receipts – 390.46; Total Available – 437,230.20; Transfer Out - 0; Cash Balance, May 31, 2005 – 437,230.20; FOOD SERVICE: Cash Balance, May 1, 2005 – (15,972.33); Receipts: Sales – 9,395.43; State Food Reimbursement – 8,441.12; Community & Youth Inv. – 9,636.00; Total Receipts – 27,472.55; Transfers into the Account – 0; Total Available – 11,500.22; Disbursements – 11,542.67; Payroll – 12,751.13; Cash Balance, May 31, 2005 – (12,793.58); FIDUCIARY ACCOUNTS: Cash Balance, May 1, 2005 – 302,586.90; Receipts: Interest – 666.45; Junior Class – 84.00; Student Council – 1,336.00; Band – 273.00; FCCLA – 557.05; Coaches Fundraisers – 2,000.00; Weight Room Fundraiser – 2,000.00; Post Prom – 213.25; Total Receipts – 7,129.75; Transfers into the Account – 2,385.42; Total Available - 312,102.07; Disbursements – 10,521.97; Cash Balance, May 31, 2005 – 301,580.10.

C. Note Budget Report

D. Approve the Regular Bills

Action Computer Supplies, Supplies – 119.95; All American Sports, Repairs – 1,149.73; All-Around Graphics, Awards – 887.50; Americinn, Lodging – 336.00; American Linen, Supplies – 364.04; Amoco, Bus Gas – 1,376.07; Anderson Tire, Repairs – 77.79; Best Business, Supplies & Repairs – 1,756.26; 22X, Tuition – 1,308.51; Merry Bleeker, Physical – 125.00; Brownstone Publishers, Supplies – 329.00; Buhl’s, Supplies – 65.40; Bureau of Administration, Telephone – 88.10; Carolina Biological, Supplies – 2,824.22; Cellular One, Telephone – 65.03; Channing Bette Co., Supplies – 96.75; Chase Roofing, Repairs – 69.71; Child and Adult Nutrition Services, Food – 57.60; Christy Lumber, Repairs – 449.42; Cole Paper, Supplies – 795.56; Comfort Inn, Lodging – 949.84; Connecting Point, Repairs – 35.00; Department of Corrections, Prof. Services – 18.36; Crystal Springs Books, Supplies – 72.49; Dakota Business Center, Repairs 315.01; Dakota Mill and Grain, Supplies – 337.50; Dakota Supply Group, Supplies – 603.05; Dakotamart, Supplies – 24.67; Days Inn, Lodging – 90.00; Dean Foods, Milk – 1,491.04; Delta Education, Supplies – 188.05; Denford, Inc., Supplies – 127.50; Dunes Golf, Green Fees – 500.00; Earthgrains, Food – 377.17; Kathy Ellenbecker, Pro. Services – 2,190.11; Envirotech Waste Service, Waste Disposal – 1,330.00; Ferley Jewelry, Supplies – 57.41; City of Fort Pierre, Utilities – 4,479.73; Ann Foster-Douglas, Supplies – 13.26; Gales Gas, Utilities – 464.10; Glass Products, Repairs – 158.44; Golden West Telephone, Telephone – 39.21; Gray Lines, Bus Charters – 3,957.00; Harker’s, Food – 878.29; Hermitage Art Co., Supplies – 68.19; Hipple Printing, Advertising & Minutes - 340.41; Johnson Controls, Repairs – 175.50; Jostens, Supplies – 7.69; Klein’s Office Plus, Supplies – 33.55; Knowbuddy Resources, Library Media – 855.51; Joyce Larsen, Mileage – 70.00; LJ Tech Systems, Supplies – 266.50; McLeod’s Printing, Supplies – 48.81; Melvin’s Flower Shop, Memorials – 107.00; Merriman Printing, Supplies – 25.44; Microtel Inn, Supplies – 95.40; Montana, Dakota Utilities, Utilities – 6,630.76; Natl. Association of Educational Office Personnel, Dues – 80.00; Peitz Service, Repairs – 63.27; Phillip 66, Bus Gas – 78.58; Photography By Debby, Supplies – 3.75; 22X, Prof. Services – 1,042.50; Pierre Area Chamber of Commerce, Supplies – 78.00; Pierre Solid Waste, Waste Disposal – 36.44; Pitney Bowes, Postage – 500.00; Pitney Bowes, Rental – 184.71; Play To Learn, Supplies – 8.99; Praxair, Supplies – 282.40; President’s Education, Supplies – 27.00; Qwest, Telephone – 223.16; Reading Recovery, Prof. Services – 100.65; Reinhart, Food – 2,192.72; 22X, Prof. Services – 65.10; Robin’s Water Cond’ting, Water – 188.00; Runnings, Supplies – 157.97; Santel Communications, Repairs – 905.00; Santel Communications, Repairs – 165.00; School Specialty, Supplies – 549.88; Second Wind Exercise, Equipment – 1,682.00; Security Locksmith, Repairs – 421.92; Sew What Embroidery, Supplies – 80.00; Small Engine House, Repairs – 144.12; Lonnie & Rebecca Smith, Mileage – 49.92; Software Services, Repairs – 325.00; 22X, Prof. Services – 6,488.61; Town & Ranch Market, Food & Supplies – 488.42; UBC, Supplies – 38.93; US Food Service, Food – 527.16; Walker Refuse, Waste Disposal – 227.00; Walmart, Supplies – 385.51; Teresa Walters, Refund – 20.00; West Central Electric, Utilities – 324.10; WR/LJ Rural Water, Water – 55.00; Youngberg & Sons, Supplies – 181.00. GRAND TOTAL BILLS APPROVED $65,597.04. (A more detailed listing is in the Administration Office of the Elementary Building.

E. Note Imprest Expenses

Region VII Music, Entry Fees – 40.00; Brandon Valley Band, Marching Flag Set – 50.00; Custodian-Engineers Association, Membership – 366.00; Natl. Association of Impact Schools, Registration – 119.50; David Tate, Meals – 640.00; Howard Wood Relays, Entry Fees – 10.00; Meade School District, Entry Fees – 100.00; Miller High School, Entry Fees – 70.00; Winner High School, Entry Fees – 80.00; Tim Burgard, Meals – 322.00; Brookings Country Club, Golf Fees – 60.00; Hillsview Golf Course, Golf Fees – 224.00; Edgebrook Golf Course, Golf Fees – 18.00; TOTAL IMPREST EXPENSES – $2,099.50.

F. Approve Contracts

Merry Bleeker – Elementary Principal - $52,500.00

Julie Willoughby – Vocal Music - $28,925.00

Elizabeth Rus – Elementary Counselor - $30,425.00

Lori Gloe – Kindergarten - $28,275.00

G. Approve Letter of Intent

Carol Olson – Title 1 Educational Assistant - $10.45 per hour

The Board recognized the following students in grades three through five who received all “A’s” and students in grades six through twelve for achieving at least a 3.6 grade point average for the fourth nine-weeks of the school year. President Gary Johnson and Superintendent Larry Jaske presented the certificates.

Amanda Anderson Kendra Anderson

Allison Fosheim Jodi Hageman

Ashley Hanson Stacy Huss

Jennifer Jensen Katy Kenobbie

Danielle Martin Jamie McQuistion

Kayleen Stoeser Amy Thorson

Diana Tibbs Anthony Bobby

Shawn Flottmeyer Katie Fuller

Kayla Hedman Loni McQuistion

Jessica Pearson Jessica Simons

Kari Anderson Amanda Hodgin

Marissa Jacobsen Brittany Kenzy

Sarah Smith Tyler Coverdale

Tomisue Humble Sarah Jeffries

Kassy Norman Lindsey Rogers

Jason Cornelison Evan Fuller

Taylor Olson Whitney Olson

Taylor Smith Chad Wieczorek

Amy Yost Natacha Arneson

Seth Lopour Brandi Prince

Trevor Swanson Zane Tibbs

John Willoughby Christa Wolf

Bailey Heninger Amber Hodgin

Robby Jeffries Kristine Lehrkamp

Jacob Miller Clayton Reinhard

Joshua Rogers Joseph Scott

Kenna Wieczorek Courtney Ziebart

Megan Arneson Taryn Carter

Tory Deal Taylor Hackett

Tyler Harrowa Wyatt Johnson

McKayla Lind Chantry Norman

Jacy McComsey Shantel Norman

Fletcher Ruby Thomas Tolton

Dylan White Jamie Wolf

John Ricketts Morgan Deis

Cade Larson Amelia Redden

Ashley Slama Riley Thelen

Bailey Tibbs

The North Central Association Certification coordinator Kim Doherty proposed changing the Stanley County School District Mission Statement to read “To prepare and challenge students to become lifelong learners and productive citizens in a global society.” The Stanley County School student performance goals were submitted to the NCA regional office for review and have been approved. The Capacity Assessment Instrument was completed this spring and will be used for improvements to be made during the school year.

Miller moved, seconded by Bucholz, to approve the new Stanley County School District Mission Statement as presented. All voted aye.

Teresa Johnson and Diana Melvin, representing the Even Start Program, reported that Pierre, Harold and Stanley County School Districts have approved the collaborative agreements for the 2005-2006 school year. Information was presented about the current efforts of the Even Start Program for education of students and parents.

Miller moved, seconded by Bucholz, to approve the public school exemption as presented. All voted aye.

President Gary Johnson declared a recess at 6:12 P.M. for the purpose of a public hearing on policy changes and the 2005-2006 fiscal year budget.

Daniel Mach reported the Middle/High School Student Handbook proposed policy changes for the 2005-2006 school year. A detailed listing of twenty-eight proposals was discussed. Areas of concern were promotion of middle school students, penalties for alcohol/tobacco use for students in extracurricular activities, tardiness, academic requirements for student in activities for all core classes, detentions and transportation to school activities.

Principal Merry Bleeker reported the Elementary Student Handbook will be amended to match the Middle/High School Student Handbook policies as approved by the Board. These amendments will be presented at a later date.

Business Manager Kevin Merscheim detailed the published 2005-2006 fiscal-year budget. A detailed listing was presented showing the increases and the decreases in the budget. Graphs were also presented for revenues, expenditures, budget and fund balance estimates and cash flow estimates. The budget will have final approval at the regular August Board meeting.

Superintendent Larry Jaske proposed to increase prices by ten (10) cents for meals served in the lunchroom for the 2005-2006 school year. A proposed policy will be drafted to clarify the ownership of prizes awarded to employees at conventions and workshops and will be presented at the July Board meeting.

President Gary Johnson declared the Board back in session at 8:56 P.M.

Principal Merry Bleeker has compiled a report from the DDN Campus program that details this year’s discipline statistics. Excessive absences were also discussed.

Principal Brian Doherty detailed the results of the Stanley County School District SAT 10 test scores for areas of reading, math, language, science and social studies for grades six, seven, eight and eleven.

Superintendent Larry Jaske reported the results of the bids received for garbage removal. The Board awarded the contract to the lowest bidder. The bids received were as follows:

Capital Area Refuse Monthly-$600.00 Daily-$27.70

Envirotech Waste Service Monthly-$550.00 Daily-$27.65

(Summer-$25.60)

Bucholz moved, seconded by Nutter, to approve the Associated School Boards of South Dakota participation agreement for the property and liability insurance coverage for the 2005-2006 school year. All voted aye.

Business Manager Kevin Merscheim requested a special board meeting for June 30, 2005, at 12 noon in the Elementary Computer Lab. The Board authorized the special meeting.

Superintendent Larry Jaske presented the Consolidated Application for Title 1 and the Small, Rural School Achievement Program grants application.

Superintendent Larry Jaske reported he will be attending the Impact Aid Reauthorization meeting in Colorado Springs and will be leaving June 16 and returning on June 20, 2005. The annual school bus inspections will be June 23. The Superintendent’s Conference will be in Pierre on July 19 through 21. The Stanley County School District will host the annual Bus Driving Training Course on August 1. The Associated School Boards Of South Dakota’s Joint Convention will be in Sioux Falls on August 10 through 12, and a delegate must be selected from the Board. The Stanley County School District will host a Football Jamboree at Ole Williamson field on August 27 for area schools.

Nutter moved, seconded by Bucholz, to go into Executive Session according to SDCL 1-25-2 for personnel reasons at 9:39 P.M. All voted aye.

President Gary Johnson declared the Board out of Executive Session at 10:34 P.M.

Bucholz moved, seconded by Miller, to adjourn at 10:35 P.M. All voted aye.

Gary Johnson, President

Kevin Merscheim, Business Manager